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This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and universities.

Chapter 3358:5-9 | Student Policies In General

Rule 3358:5-9-01 | Student insurance plans.

(A) Clark state community college provides or makes available the following insurance plans for students.

(1) Limited professional liability insurance Students currently enrolled in certain health, human and public services technologies academic programs and required clinical activities are covered by limited professional liability insurance.

(2) Health insurance Currently enrolled students are eligible to participate in the college-sponsored student health insurance plan. Medical plans can be for the student only and can also include their dependents.

(3) Athletic insurance Students participating in the "National Junior College Athletic Association" (NJCAA) sports through the college are required to be covered under a plan that does not exclude injuries incurred during participation in athletics. This coverage must either be provided by a personal plan carried by the student (or their parent(s) or through the college-provided athletic accident insurance plan.

(B) The office of the vice president for business affairs is responsible for securing coverage for students for liability, athletic and health insurance.

Supplemental Information

Authorized By: 3358
Amplifies: 3358
Prior Effective Dates: 7/1/2013
Rule 3358:5-9-02 | Student rights and responsibilities/code of conduct policy.

(A) Clark state community college is an academic community in which all persons students, faculty, administration and staff share responsibility for its growth and continued welfare. As members of the college community, students can reasonably expect that the following rights shall be respected by all college offices, programs, employees and organizations.

Clark state community college further encourages all members of the college community to endorse, support and abide by the following statement of values which this community has deemed fundamental to its mission and integral to its growth.

(1) Speech/expression/press

Students may express themselves freely on any subject provided they do so in a manner that does not violate this policy. Students, in turn, have the responsibility to respect the rights of all members of the college in exercising these freedoms.

(2) Non-discrimination

No agent or organization of Clark state community college shall discriminate against any student for reasons of race, religion, ethnic or national origin, gender, sex, age, disability, marital status, political or social affiliation, or sexual orientation. In their individual roles as members of student organizations, students have the responsibility not to discriminate against others.

(3) Assembly/protest

Students may assemble in an orderly manner and engage in peaceful protest, demonstrations and picketing which does not disrupt the functions of the college, threaten the health or safety of any person or violate this rule.

(4) Religion/association

Students may exercise their religious convictions and associate with religious, political or other organizations of their choice in college facilities provided they do so in a manner that respects the rights of other members of the community and complies with this policy. Students have the responsibility to respect the rights of other members of the college community to free exercise of their religious convictions and to free association with organizations of their choice.

(5) Privacy/search/seizure

Students have a reasonable expectation to be free from unreasonable searches or unlawful arrest on college property. Students have the responsibility to respect the privacy of other members of the college community.

(6) Academic pursuits

Students shall have access to accurate and plainly stated information relating to maintenance of acceptable academic standing, graduation requirements and individual course objectives and requirements. Students may expect instruction from designated instructors at appointed class times and reasonable access to those instructors. Students have the responsibility to attend class and to know their appropriate academic requirements.

(7) Quality environment

Students may expect a reasonably safe environment supportive of the colleges mission and their own educational goals. Students have the responsibility to protect and maintain that environment and to protect themselves from all hazards to the extent that reasonable behavior and precaution can avoid risk.

(8) Governance/participation

Students may establish representative governmental bodies and to participate in college governance in accordance with the rules and regulations of the college. Students who accept representative roles in the governance of the college have the obligation to participate responsibly.

(9) Due process

Students shall be afforded due process before formal disciplinary sanctions are imposed by the college for violations of this policy. Students have the right to written notice and the opportunity for a hearing before any change in status is incurred for disciplinary reasons, unless a significant threat to persons or property exists.

(10) Confidentiality

Students may access and control access to their education records as provided in the federal Family Educational Rights and Privacy Act of 1974, also known as the Buckley Amendment. These include the rights to review and challenge the content of educational records, to control disclosure of personal and academic information to third parties and to limit the routine disclosure of all or some information defined as "directory information" by the act.

(B) Students at Clark state community college are expected to conduct themselves in a manner supportive of the educational mission of the institution. As members of the college community, student have the responsibility to behave appropriately. Integrity, respect for the person and property of others and a commitment to intellectual and personal growth in a diverse population are values deemed fundamental to membership in the college community and represent the student code of conduct.

Clark state community college considers the following behaviors, or attempts thereof, whether acting alone or with any other persons, in violation the student code of conduct. Examples include but are not limited to:

(1) Physical harm or threat of physical harm or general conduct which threatens the mental or emotional health of any person or persons.

(2) Physical or verbal, oral or written harassment, which is beyond the bounds of protected free speech that creates an intimidating, hostile, or offensive educational environment.

(3) Disorderly conduct including but not limited to public intoxication, lewd, indecent or obscene behavior or intentional disruption of lawful activities of the college.

(4) Theft, damage to personal/college property or unauthorized entry, use or occupation of college facilities.

(5) Forgery, alteration, fabrication or misuse of records, grades, diplomas, college documents, and identification cards.

(6) Illegal purchase, use, possession or being under the influence of or distribution of alcohol, drugs, or controlled substances on college property or in college vehicles.

(7) Non-compliance with directives of the college officials on safety and security issues.

(8) Possession of firearms, explosive devices, fireworks, dangerous or illegal weapons or hazardous materials.

(9) Interference with or misuse of fire alarms, elevators or other safety and security equipment or programs.

(10) Violation of any federal, state or local law which has a negative impact on the well-being of the college or its individual members.

(11) Violation of college policies, rules or regulations that are published in the student handbook or any other official college publications or agreements.

(12) Academic misconduct including but not limited to plagiarism and cheating. For example, misuse of academic resources or facilities and misuse of computer software, data, equipment or networks.

(13) Violations of a position of trust or authority at the college including the misuse or unauthorized use of Clark state or organizational names, representatives, and/or images.

(14) Disruptive classroom behavior and/or the obstruction of teaching, research, administration, or other lawful Clark state activities on or off campus.

Supplemental Information

Authorized By: 3358
Amplifies: 3358
Prior Effective Dates: 7/1/1998, 3/27/2015
Rule 3358:5-9-03 | Student grievance policy.

(A) Clark state community college recognizes that in the interest of the students it serves, a procedure is necessary whereby students can be assured a prompt, impartial and fair hearing of their grievances. Students who may have a grievance are provided this system to ensure fairness and due process. This procedure shall be available to all students.

(B) Definitions

(1) A "grievance" is a complaint involving the violation, interpretation or application of:

(a) A college policy;

(b) An administrative procedure;

(c) An administrative regulation;

(d) The violation of individual rights by another student;

(e) Alleged discrimination on the basis of race, color, religion, sex, national origin, age, disability, political affiliation, veteran status, or other conditions, preferences or behavior.

(2) "Working days" are any days from Monday through Friday that the campus is open.

(3) A "student" is someone who is enrolled at Clark state community college at the time of the grievance.


Supplemental Information

Authorized By: 3358
Amplifies: 3358
Prior Effective Dates: 2/8/1988, 7/1/1998
Rule 3358:5-9-04 | Student fees and payment policy.

(A) Affordability is a major goal of community colleges with the primary mission relating to specialized workforce education and accessibility. Clark state community college endeavors to provide educational opportunities for individuals of all economic backgrounds. The goal is to never turn away a student solely based on finances. The college and the Clark state community college foundation provide scholarships that benefit students who find the cost of tuition to be difficult for them.

(B) The challenge of fostering student access and success in higher education while maintaining or improving the quality of the learning experience is something that the president and trustees struggle with each year. Discussions have resulted in innovative tuition policies resulting in differentiated tuition rates.

(C) How tuition is established and governed as well as the causes of tuition increases is critically important for trustees to consider as post-secondary education becomes more of a requirement for people to be financially successful and for states and the nation to remain globally competitive in the twenty-first century.

(D) Tuition is part of a higher education finance system that links several key policies together, rather than part of a stand-alone policy, represented by the sticker price of the college. Tuition can be thought of as one leg of a three-legged higher education finance stool, with the other two legs being state appropriations and financial aid. As the size, shape and length of all three legs of a stool need to be considered in concert to ensure stability and functionality, integrating these three finance policies is necessary to be effective in achieving the strategic goals of the college.

(E) The president is charged with developing administrative procedures to support this student fees and payment policy.

Supplemental Information

Authorized By: 3358
Amplifies: 3358
Prior Effective Dates: 8/20/2012
Rule 3358:5-9-05 | Student privacy policy.

(A) The Family Educational Rights and Privacy Act of 1974 (FERPA), also called the Buckley Amendment, is designed to protect the privacy of students records and to establish rights for students to inspect and review their records. The act requires each educational institution to inform students of these rights. General information and procedures implemented by Clark state community college are in compliance with the act. Students should be familiar with the act and with college procedures. The act and implementing rules involve both access to and release of information from student educational records.

(B) Definitions:

(1) Educational records are all records maintained at the college containing information relating to a student.

(2) FERPA rights transfer from parent to student when a student reaches the age of eighteen or when a student begins to attend a post-secondary institution, regardless of age.

Supplemental Information

Authorized By: 3358
Amplifies: 3358
Prior Effective Dates: 6/1/2000
Rule 3358:5-9-09 | Career services policy.

(A) The Clark state community college career center offers enrolled students, alumni and Clark state applicants access to information to help them explore careers, define career interests and pathways, and research majors.

(B) The career center staff assists students and alumni with their job search including resume writing, interviewing and job search strategies. The job bank is a service for enrolled students and graduates of Clark state community college. The career center offers on-campus and area job fairs and recruiting events.

(C) Disclaimer for students using the job bank Due to the volume of job, co-op and internship postings received, the Clark state community college career center does not research the integrity of each organization or person that lists a vacancy through this website. Inclusion of an organization in the job bank should not be considered as an endorsement by the Clark state community college career center of the organization nor its products or services. It is the responsibility of the job seeker to verify information included in the job, co-op or internship postings and to evaluate the working conditions, wages, safety or other aspects of employment.

Supplemental Information

Authorized By: 3358
Amplifies: 3358
Prior Effective Dates: 12/15/2005
Rule 3358:5-9-10 | Student identification cards policy.

(A) Students at Clark state community college are issued identification cards. The initial card for a student is processed free of charge. If a replacement card is needed, five dollars shall be paid to the cashiers office.

(B) ID pictures are taken in the library, Sara T. Landess 122, in Springfield, on the first floor of the Greene center in Beavercreek, student services in Xenia, and the admissions office in Bellefontaine.

(C) Students are requested to carry their ID card when on campus. It should be presented at the request of any college employee. The cards are nontransferable.

(D) The ID card is necessary for the use various services on campus, admission to athletic events, and otherwise as a verification of enrollment.

Supplemental Information

Authorized By: 3358
Amplifies: 3358
Prior Effective Dates: 7/1/1998
Rule 3358:5-9-11 | Student activity programs.

(A) A student activity program and proper accounting procedures are essential to the effective operation of the college.

(B) The following policies shall be adopted for the administration of such funds.

(1) Administration

(a) These policies apply to all on-campus programs involving the receipt and disbursement of monies.

(b) The dean of student support services is responsible for the general administration and management of all activities and funds for student activities.

(2) Criteria for approval of activities

(a) The activity contributes directly to the educational, civic, social, or ethical development of the student involved.

(b) Student participation does not require special qualifications of race, creed, or national origin.

(c) The activity does not involve excessive cost to the individual or the college, nor does it exploit the individual or college for commercial purposes.

(d) The activity does not place excessive time demands on the staff or participants.

(e) The activity is under college oversight with evidence of proper planning.

(f) No activity shall be maintained without a responsible faculty advisor.

(3) Fiscal management of funds

(a) The dean of student support services is the authorized agent or co-agent in the letting of any contract for the supply of goods or services for the activity/program.

(b) The custodian of individual accounts shall be required to maintain records as prescribed by the board-appointed treasurer.

(c) Vendors shall be selected solely upon the basis of price, the quality of goods, and the amount of services rendered. Monetary contributions, gifts, or items of value are not to be required, offered, or received.

Supplemental Information

Authorized By: 3358
Amplifies: 3358
Prior Effective Dates: 7/6/2004
Rule 3358:5-9-12 | Field trips policy.

Field trips are an integral part of many classes. To be sure that the experience is positive, the following shall be closely observed.

(A) For the faculty member

(1) Make the proper arrangements at least two weeks in advance with the business organization being visited.

(2) Have students (in writing) inform other instructors whose classes will be affected.

(3) Carefully outline the purpose of the field trip with the students. Have questions prepared if appropriate.

(4) Make appropriate travel arrangements and inform students of departure/arrival times.

(5) If college vehicles are used, the faculty member shall contact the office of the vice president for business affairs to schedule a vehicle. Students are discouraged from driving college vehicles.

(6) Travel by privately-owned vehicle is authorized only if the employee or student is insured under a policy of liability insurance in compliance with the laws of the state of Ohio. If students drive their personal vehicles, the student will not have automobile coverage through the college. The college, however, is protected under its non-owned vehicle rider.

(7) Announce follow-up requirements such as class return time, reports, and assignments.

(8) Send a thank-you note to the business representative (if applicable).

(B) For the students

(1) Conduct should be appropriate to the event.

(2) Use the field trip as a learning experience following instructor guidelines.

(3) Use the experience as a potential career path.

(4) Be prepared to ask questions, make observations, and complete reports.

Supplemental Information

Authorized By: 3358
Amplifies: 3358
Rule 3358:5-9-13 | Scholarship program.

(A) Clark state community college scholarships:

(1) The college may fund scholarships to students to enhance access, to attract academically talented individuals, to encourage diversity, to meet matching fund requirements for grants, or for other appropriate purposes.

(2) All college-funded scholarships must be submitted for funding consideration in the annual budgeting process.

(3) Scholarship awards criteria and processes must be approved in advance by the appropriate executive cabinet member and must comply with all equal opportunity guidelines.

(B) Clark state foundation scholarships:

(1) The foundation offers scholarships funded by contributions and grants from individuals, corporations, foundations and organizations.

(2) The foundation establishes criteria and processes for their scholarships based upon donor intent and foundation policies and procedures.

(C) Other scholarships:

Scholarships that are available from time to time through state funding are promoted through the admissions and financial aid offices.

Supplemental Information

Authorized By: 3358
Amplifies: 3358
Prior Effective Dates: 11/17/2000
Rule 3358:5-9-14 | Student assemblies.

(A) In the process of obtaining a college education, students are often presented with differing points of view on issues. Students at Clark state community college shall feel free to explore and debate contemporary issues in an atmosphere of free expression as outlined in policy 3358:5-13-10 of the Administrative Code, "Student Rights and Responsibilities."

(B) To facilitate the process of maintaining an appropriate atmosphere, the following procedures shall be followed in scheduling student assemblies on campus:

(1) Students wishing to hold an assembly on campus shall complete a request form and submit it to the dean of student affairs at least one week prior to holding the event.

(2) The dean of student affairs shall review the request and if approved may assist the requesting students or student groups in arranging the time and location of the assembly.

(3) Once approval is received, the requesting students or student groups shall notify the colleges campus police department regarding the assembly.

(4) Once the assembly is scheduled, the requesting students or student groups shall be responsible for advertising the assembly on campus.

(5) The requesting students or student groups shall be responsible for assisting college authorities in maintaining an atmosphere at the event so that participants can have the opportunity to listen to the views being expressed.

(6) After the assembly is over, the requesting students or student groups shall assist in the cleanup of the area where the event was held.

(C) Students or student groups who hold assemblies without prior approval of the college are in violation of college policy.

Supplemental Information

Authorized By: 3358
Amplifies: 3358
Prior Effective Dates: 6/1/2000