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This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and universities.

Chapter 3359-20 | Mission, Goals and Faculty Policies

 
 
 
Rule
Rule 3359-20-01 | Institutional mission and goals, affirmative action statement.
 

The following statement represents the board mission and goals adopted by the board of trustees and under which the university is currently operating.

(A) Mission.

(1) The university of Akron maintains a commitment to:

(a) Provide learning opportunities for the full spectrum of students;

(b) Create and discover knowledge through basic and applied research and creative activity;

(c) Create a learning environment with emphasis on a full collegiate experience for each student, leading to opportunities for cognitive, social, and personal development;

(d) Provide a forum for the examination of ideas and concepts and the generation of scholarly dialogue within the established principles of academic freedom;

(e) Encourage opportunities for interdisciplinary study and research;

(f) Strive for continued improvement of the teaching and learning environment;

(g) Prepare career oriented people for professional leadership roles in regional, national, and international organizations and institutions; and

(h) Offer appropriate educational and professional services to its various constituencies within available resources and established continuing education and outreach philosophies.

(2) In addition, the location of the university of Akron in the northeastern Ohio region mandates a concern for the unique higher educational, economic, and cultural needs of this area.

(3) The university of Akron mission statement: the university of Akron, a publicly assisted metropolitan institution, strives to develop enlightened members of society. It offers comprehensive programs of instruction from associate through doctoral levels; pursues a vigorous agenda of research in the arts, sciences, and professions; and provides service to the community. The university pursues excellence in undergraduate education and distinction in selected areas of graduate instruction, inquiry, and creative activity.

(B) Goals. In recognition of the above mission statement, the following goals are established for the university to:

(1) Plan, develop, implement, and evaluate its efforts in light of its major goal of teaching and provide optimal learning opportunities for students of various ages, diverse backgrounds, and different needs;

(2) Meet its challenge and responsibility to discover and create new knowledge through continued support of faculty (unless otherwise modified or specified, the term "faculty" refers to "university faculty" as defined in paragraph (I)(2) of rule 3359-20-02 of the Administrative Code) in their research, publication, and creative activities by providing ample resources for basic and applied research and by encouraging professional and intellectual development;

(3) Design programs in the teaching/learning process to fulfill the students' varied educational needs and provide opportunities for intellectual, personal, cultural, and social development on the campus so as to enhance the ability of students to participate effectively in a complex society;

(4) Provide public service through its traditional and continuing education programs, its faculty, its students, and facilities, and encourage the development of outreach and cooperative education efforts in all colleges, departments, and service units;

(5) Coordinate the growth and emphasis of its programs with the long-range plans and needs of the local area, the region, nation, and where appropriate, the international community;

(6) Contribute, in cooperation with local and regional institutions, to the development of improved quality of life for the future of the region, the nation, and the world.

(C) Affirmative action statement.

(1) The university of Akron is an equal education and employment institution operating under nondiscrimination provisions of Title 41, Ohio Revised Code; Titles VI, VII of the Civil Rights Act of 1964, as amended; and Title IX of the Educational Amendments of 1972, as amended; Executive Order 11246, as amended; Vocational Rehabilitation Act section 504; Vietnam Era Veterans Readjustment Act, as amended; Age Discrimination in Employment Act of 1967, as amended; Title II of the Genetic Information Nondiscrimination Act of 2008; and Americans With Disabilities Act, as amended as related to admissions, treatment of students, programs and activities, and employment practices.

(2) It is the policy of this institution that there shall be no unlawful discrimination against any individual at the university of Akron because of race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, disability, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, military status, genetic information, or status as a veteran.

(3) The university of Akron will not tolerate sexual harassment of any form in its programs and activities, and prohibits discrimination on the basis of sexual orientation and gender identity in employment and admissions.

(4) This non-discrimination policy applies to all students, faculty, staff, employees, and applicants. The affirmative action and equal employment opportunity officer will provide assistance with questions or complaints related to this policy.

Supplemental Information

Authorized By: 3359
Amplifies: 3359
Prior Effective Dates: 8/24/2008
Rule 3359-20-03.2 | Faculty workload policy.
 

(A) This tenured and tenure-track faculty workload policy is designed to give directions to colleges and individual units (departments, etc.) in creating their own workload policies and is based on the philosophy and criteria presented in the report of the regent's advisory committee on faculty workload standards and guidelines.

(B) Faculty workload.

(1) Three activities, teaching, research/creative activity, and service, make up the tenured and tenure-track faculty workload. In setting appropriate percentages or amounts of each activity for a full workload, the need for flexibility is recognized. Many differences exist between colleges and departments of this university, and these differences preclude the possibility that a single set of percentages or figures can be rigidly applied for all. Therefore, the emphasis given to each activity will depend on the mission of the individual unit. However, the percentage of the unit's total teaching effort should conform to the following specified ranges according to mission.

(a) Baccalaureate department: (active four-year undergraduate programs with no, or limited, activity in graduate programs). In general, the norm for teaching activities should be seventy to eighty per cent of a total departmental workload, with the remaining twenty to thirty per cent devoted to other scholarly activities of research/creative activity and service. Tenured and tenure-track faculty should be expected to devote most, if not all, of their teaching effort to undergraduate instruction.

(b) Baccalaureate/masters departments: (active baccalaureate and masters degree programs). For academic departments, or equivalents, with active baccalaureate and masters degree programs, the recommended norm for teaching activities is sixty to seventy per cent of the total departmental workload with the remaining thirty to forty percent devoted to research/creative activity, service, and other professional activities consistent with the department's mission. It should be expected that tenured and tenure-track faculty in these departments will devote more of their effort to teaching undergraduates than to graduate level instruction.

(c) Baccalaureate/masters/doctoral departments: (active baccalaureate, masters, and doctoral programs). Departments, or equivalent units, with active baccalaureate, masters, and doctoral programs should have a norm of fifty to sixty per cent of the total departmental workload devoted to teaching. The remaining forty to fifty per cent of workload time should be devoted to research/creative activity, service, and other professional responsibilities that further the goals of the department and the university. It is expected that tenured and tenure-track faculty teaching in these departments will be personally involved in undergraduate instruction. The fact that a department offers a masters or doctoral degree is not sufficient indication of an active program. In deciding where a department is located along the continuum from active undergraduate programs to active research/creative activity and graduate programs, consideration should be given to the research/creative activity productivity of the faculty, including externally funded research, and the average number of graduate and/or professional degrees granted annually. It should be the responsibility of the dean, in consultation with the senior vice president and provost and chief operating officer, to determine the appropriate division of workload expectation for each department, or equivalent unit, in the college according to the department's level of activity in the degree program it offers.

(d) University two-year or associate degree programs: (active associate degree programs with no, or little baccalaureate activity) faculty whose principal appointment is in university associate degree department/program, with no, or limited, baccalaureate activity, should have undergraduate teaching as their major responsibility. Such faculty members may also have professional development and service as part of their workload expectations, as needed to further the mission of the program and the university. Departments with associate degree programs should be expected to devote between eighty to ninety percent of their total workload to teaching related activities, with the remaining ten to twenty per cent devoted to professional development and service.

(e) Special cases.

(i) The university recognizes that some programs may not fit into one of the categories of departments specified in paragraphs (B)(1)(a) to (B)(1)(d) of this rule. In these cases, the appropriate proportion of time to be devoted by the academic unit to teaching should be determined by the dean or appropriate academic officer, subject to approval of the senior vice president and provost and chief operating officer. In these cases, the primary concern should be for undergraduate teaching activities. For departments or programs that differ significantly from the above classification, e.g., those that have graduate programs but no, or few, undergraduate ones, the appropriate teaching responsibilities for such departments should be determined by consultation between the department chair and the college dean or other appropriate academic officer, subject to the approval of the senior vice president and provost and chief operating officer.

(ii) The university also recognizes that the norms for teaching activities specified in paragraphs (B)(1)(a) to (B)(1)(d) of this rule may require downward adjustment for departments with unusually heavy service requirements and for departments that have few tenured and tenure-track faculty members who, because there are few of them either in absolute numbers or relative to a large number of non-tenure track faculty members and/or part-time faculty members, must bear abnormally large service obligations. In these cases, the appropriate teaching responsibilities should be determined by consultation between the department chair and the college dean or other appropriate academic officer, subject to the approval of the senior vice president and provost and chief operating officer.

(2) Formulation of workload policy.

(a) With the suggested range from the appropriate mission category in mind, individual units are to formulate a workload policy, paying particular attention to the following:

(i) Providing quality undergraduate education;

(ii) Establishing a relative balance between teaching, research/creative activity, and service;

(iii) Establishing accountability in seeing student needs are met; and

(iv) Assuring flexibility in teaching assignments.

(b) The workload policies need to include statements of:

(i) Overall workload expectations to ensure a balance of faculty time and effort spent in teaching, research/creative activity, and service. Achievement of this balance for the department (through the assignment of individual faculty) should be the responsibility of the department chair (or other appropriate academic officer), subject to review and approval of the dean.

(ii) The types and amounts of instruction needed to accomplish the teaching mission of the unit. Normally this includes an analysis of the likely number and types of courses/sections necessary to satisfy the demand for undergraduate general education, undergraduate major and graduate programs.

(iii) Overall expectations for research and creative activity by the faculty.

(iv) Overall service contributions expected of the faculty.

(3) General university guidelines.

(a) The concept of load credit represents an attempt to provide a viable method of quantifying certain kinds of activity that the university expects from each faculty member on full time appointment. The standard load for all tenured and tenure-track faculty on nine-month contracts is twenty-four load credits per academic year and includes load credit for teaching, administrative responsibility, research/creative activity, instructional support, and service. For tenured and tenure-track faculty on twelve-month contracts, the standard load is twenty-four load credits per academic year and six in the summer. The following policies provide direction for assigning load credit to the activities of each faculty member:

(b) Teaching in general.

The basic unit for measuring teaching load is the load credit that represents one fifty-minute period of classroom activity per week for one semester. Load credit assigned for laboratory activities, discussion, etc., is determined by the dean and department chair after consultation with the faculty members involved on the basis of collegiate guidelines approved by the office of the senior vice president and provost and chief operating officer. The following procedures shall be followed in establishing class size and determining load credit:

(i) Deans and department chairs, after consultation with the appropriate faculty members, establish minimum and maximum limits on the size of each class. Except in unusual circumstances, as determined by the dean, minimum and maximum limits during the summer are comparable to those in the regular school year.

(ii) If a regularly scheduled class fails to meet minimum size, the department chair and dean, in consultation with the faculty member may agree to cancel the class and reschedule the faculty member for some other appropriate activity. The class should be cancelled in sufficient time to allow adequate preparation for alternative activities. If the class is not cancelled, the faculty member shall receive full load credit according to the regular guidelines for the type of course.

(iii) Deans and department chairs are responsible for maintaining equity among faculty in the assignment of large and small classes insofar as faculty qualifications will allow.

(iv) When a class substantially exceeds the maximum size for which it is programmed, the class may be split or the faculty member may be provided with some kind of extra assistance (e.g. graduate assistant to help grade papers, extra secretarial help, etc.), or additional load credit could be granted with approval of the department chair and the dean.

(v) Faculty who teach students who register for independent or individual study, thesis or dissertation research/creative activity, or reading courses may be granted load credit by the department chair in consultation with the dean.

(c) Administration.

(i) Administrative load will be determined by the dean in consultation with the department chair. The amount of credit assigned in each case should be roughly correlated with the following factors:

(a) Number of faculty, full and part-time;

(b) Number of majors, graduate and undergraduate;

(c) Number and variety of program levels;

(d) Graduate and undergraduate credit hours generated;

(e) Quality of departmental research/creative activity and scholarly and professional activities;

(f) Number of graduate assistants and the number and variety of nonprofessional staff to be supervised;

(g) Amount and sophistication of departmental equipment; the extent of laboratory involvement; and,

(h) Extent of interdepartmental cooperation and coordination required.

(ii) Other part-time administrative assignments may be made on the recommendation of the faculty, department head, and the academic dean. Such appointments must be based on an explicit description of job responsibilities.

(d) Research/creative activity.

Load credit may be granted for scholarly research/creative activity. A written research/creative activity proposal must be approved by the department chair and by the dean of the college before load credit is assigned. The department chair and deans will audit the project at the end of the academic year to determine whether the accomplishments warrant continuing the load credit.

(e) Instructional support.

With the approval of the dean of the college and the senior vice president and provost and chief operating officer, load credit may be assigned for special functions not covered in these guidelines (e.g., counseling and academic advising of students as a special collegiate and departmental assignment, developing and preparing new programs and/or relationship to the time necessary to carry out the assignment and to the importance of the activity to the department, college, or university).

(f) Service.

Load credit may be granted by the department chair on consultation with the dean for service in such areas as committees and professional organizations.

(4) Load credit in special situations.

(a) Dividing load among multiple faculty in the same course. When a course is taught by more than one faculty member, load credit is divided equitably. The faculty member who is the instructor of record and who is responsible for coordinating the other instructors' activities will first be assigned an amount of credit determined in consultation with the department chair and/or dean. The remainder of the credit will be divided among the other faculty participating as agreed upon by all involved. This policy does not apply to laboratory courses or those with many discussion sections; it is designed for so-called team teaching situations or when more than one faculty member participated in lectures.

(b) Other special situations. Some activities (field experience, student teaching, supervision, studio courses in art, play directing, coaching, supervising interns, laboratory supervision, etc.) do not lend themselves to standard university-wide policies. Load credit for such activities is determined in accordance with guidelines established by the department chair and the dean of the college after consultation with the faculty members involved.

(5) Load for summer sessions.

(a) Faculty load. Faculty loads during the summer and interim sessions are determined by the department chair and dean of the college after consultation with individual faculty members. In making assignments, such variables as the number of different courses, (e.g., workshops and institutes) and the experience of the faculty member are taken into consideration. In addition, some limitations must be placed on the number of courses and any other responsibilities a faculty member is expected to carry. The normal load is six credits for one term and nine load credits for two terms. More than six load credits for one term may be assigned with the express written approval of the collegiate dean. Credit assigned to faculty for directing workshops shall equal no more than the number of credit hours each workshop carries. However, on the written recommendation of the department chair and dean, a workshop director may be paid an additional stipend if the time included in designing, organizing, staffing, and teaching the workshop is considered out of the ordinary. Workshops or institutes offered between spring semester and summer session I or between the end of summer session II and fall semester need not be counted as part of the six load credits for one term, but will be counted toward the total of nine load credits for the entire summer.

(b) Summer load for administration. Load credit may be assigned for administering each department/division for the entire summer (summer I and summer II). The amount of each allocation is determined by the volume of activity in each department during each summer session. These credits need not be assigned to department chairs per se, but shall be allocated in a manner approved by the collegiate dean. Faculty members are expected to be available in the office a reasonable amount of time each day of the period for which they are awarded the load credit. Load credit for other administrative responsibilities may be assigned by the dean of the college.

(c) Other activities. Any load assigned of, remuneration given for activities which are carried out primarily for programs or activities which occur during the regular school year must be budgeted in the department's academic year budget.

(6) Procedural guidelines.

(a) All activities outlined above are counted as part of the load for any semester and are included on the faculty academic activity report.

(b) Overload calculations based on the prescribed conditions are made in the spring semester and involves only load credits for the academic year with no carry over into the summer.

(c) Academic activity report forms are prepared by or under the supervision of the department chair to assure consistency in application of the guidelines.

(d) Load for a course cannot be assigned both to a graduate assistant and to a faculty member. If the graduate assistant actually teaches the class or supervises the laboratory, then the faculty member may not receive load credit.

(e) When faculty members are on joint appointment or teach courses outside their home departments, the chair of the home department or department of primary appointment is responsible for completing the academic activity report and includes on the report all activity performed outside the department.

(f) Any questions relating to the assignment of load credit should be discussed first with the department chair, and if necessary or desirable, with the appropriate collegiate dean.

Supplemental Information

Authorized By: 3359
Amplifies: 3359
Prior Effective Dates: 6/25/2007
Rule 3359-20-03.10 | Guidelines for initial appointment, reappointment, tenure, and promotion of full-time faculty in the school of law.
 

(A) Categories of full-time faculty.

The full-time faculty of the university of Akron school of law comprises all school of law employees who have been appointed as full-time faculty by the board of trustees. The following constitute the categories of full-time faculty of the university of Akron school of law and the responsibilities of those within each category:

(1) Tenured and tenure-track law school faculty.

(a) The tenured and tenure-track faculty of the law school is composed of all full-time law school faculty who have been awarded indefinite tenure or are eligible to be awarded indefinite tenure. Such faculty hold the rank of professor, associate professor, or assistant professor or the title of distinguished professor.

(b) Members of the tenured or tenure-track law school faculty generally have a full range of responsibilities, including teaching, research, scholarship and other creative professional work, and service to the unit, the university and the public.

(2) Non-tenure-track law school faculty (NTTLS faculty).

(a) The non-tenure-track law school faculty comprises all clinical professors of law and professors of legal writing. Such faculty hold the title of clinical professor of law, associate clinical professor of law, assistant clinical professor of law, professor of legal writing, associate professor of legal writing, or assistant professor of legal writing. The expectation for NTTLS faculty positions is that the positions will continue as long as the university identifies the need for them, and that if the university's needs or goals change, such positions may be modified or eliminated.

(b) Members of the non-tenure-track law school faculty generally have a full range of responsibilities, including teaching, research, scholarship and other creative professional work, and service to the unit, the university and the public, to the extent determined appropriate by the law school.

(B) Nature of appointment of full-time school of law faculty.

Without limiting the authority of the board as conferred and defined by law to act in such matters upon its own motion, the following principles and rules shall govern the appointment and position status of school of law faculty:

(1) University school of law faculty shall be appointed by the board upon recommendation of the president of the university. The appointment shall normally be for an initial period of one year, but the board may make the initial period longer than one year in appropriate circumstances, as determined by the board.

(2) Unless the university has awarded tenure or a fixed-term contract, all appointments of full-time faculty are on an annual, temporary, or probationary basis, renewable each academic year at the discretion of the university.

(3) Non-tenure-track law school faculty shall be subject to annual reappointment and shall receive annual notices of reappointment if their continued service is desired, except that the board may grant longer appointments for such faculty as set out in paragraphs (B)(4) and (B)(5) of this rule.

(4) The board may grant fixed-term appointments longer than one year to NTTLS faculty. During the term of such appointments, these appointments may be terminated only for just cause related to the performance of the incumbent or for programmatic or economic reasons related to the characteristics of the position. Except as set out in paragraph (B)(5) of this rule, these appointments create no expectation of reappointment, and the board may decline to reappoint an incumbent in its sole discretion.

(5) The board may grant fixed-term appointments as set out in paragraph (B)(4) of this rule with a presumption that the incumbent will be reappointed unless the incumbents performance does not support reappointment or unless the position is terminated for programmatic or economic reasons. Such appointments do not constitute tenure and do not establish any of the rights or protections of tenure beyond the rights or protections described in paragraphs (B)(4) and (B)(5) of this rule.

(6) Upon appointment, every faculty member receives from the secretary or assistant secretary of the board of trustees a certificate or letter of appointment as tenured or tenure-track or non-tenure track law school faculty stating the rank or designation appropriate to the faculty member's status, annual salary or periodic salary if part-time, and length of appointment.

(7) Academic year and vacations. The academic year begins on the first day of classes in the fall semester and continues through spring semester commencement. Full-time law school faculty members on an academic year contract shall be expected to be on duty during fall and spring semesters, continuing through the date that grades are due, and shall be entitled to all academic vacations during that period, but shall not earn or accrue any other vacation credits. Full-time law school faculty and designated others with academic rank serving on a twelve-month contract shall have twenty-two days of vacation to be accrued and used in accordance with the vacation policy in rule 3359-11-03 of the Administrative Code.

(C) Procedures for initial appointment of school of law faculty.

(1) The dean shall submit a request for a faculty position to the provost. This request shall include: a strategic rationale for the position; its relationship to the goals and direction that the university is pursuing; a description of the duties and responsibilities of the position; and a suggested makeup of the search committee membership with a rationale that takes into account the areas of academic expertise of the suggested committee members with respect to the areas upon which the search is concentrated.

(2) The provost (or designee) may seek further information or clarification from the dean. Approval of a position request may include modifications to the request, including the addition of committee members. If the provost gives his/her approval, the search committee shall be formed.

(3) The search committee shall develop a search plan in conformity with legal requirements and university and school of law guidelines.

(a) The offices of the provost and human resources shall approve the plan or recommend changes as deemed appropriate. If changes to the search plan are recommended, representatives from these offices will communicate and discuss the changes with the search committee chair.

(b) The search committee shall execute the approved plan in conformity with legal requirements and university and school of law guidelines.

(4) Approval of candidates.

(a) The process of initial appointment is defined as a deliberative process. Therefore, those eligible who do not participate in or attend the deliberations are not permitted to vote. The law school's guidelines may allow for absentee ballots in extenuating circumstances for persons who have been participants in the deliberations.

(b) After the completion of the interview process, the school of law faculty shall select by secret ballot candidates to recommend for appointment. A simple majority vote is required. The faculty should recommend more than one candidate in priority order.

(c) The search committee will generate a recommendation to the dean relaying the votes and ranking by the faculty as well as supporting evidence such as lists of perceived strengths and weaknesses of each candidate. In cases of appointment at advanced rank with or without tenure, the supporting evidence shall indicate how the candidates meet the rank/tenure criteria and reflect an additional positive vote by those in the school eligible to vote on said rank/tenure.

(d) The dean shall make a separate recommendation with regard to which candidates to recommend for appointment/rank/tenure, and both recommendations shall be forwarded to the provost by the dean.

(e) If the provost approves making offers to any of the candidates recommended for appointment, that information shall be transmitted to the dean. Otherwise, the search will either be reopened, or declared failed, by the provost. If approval to make an offer to a candidate is granted, the candidate may be contacted by the dean and offered employment at the university pending approval of the board. The provosts approval of, and countersignature on, all letters of offer are required.

(f) The appointment of faculty members is subject to the approval of the board. No officer, dean, committee, or other such entity shall have the authority to employ, set the compensation or other terms of employment except the board. All offers of employment shall be subject to this condition.

(D) Reappointment and tenure.

(1) All full-time law school faculty are subject to annual reappointment following their initial appointment until any grant of tenure or long-term appointment, except that in their first year of service they shall not be reviewed for reappointment.

(2) Tenure-track faculty may receive indefinite tenure, according to the following provisions:

(a) Faculty on the tenure track may be granted indefinite tenure. That is, they may be appointed for an indefinite term without the necessity of reappointment each year. A faculty member on the tenure-track may be granted tenure not later than the end of the twelfth full semester of active service on the tenure track at the university subject to the conditions outlined in this rule.

(i) If tenure is granted, it shall be effective either at the beginning of the academic year of service after which the candidate was recommended for tenure, or as specified in the certificate of appointment issued by the board.

(ii) If at the end of six years (twelve semesters) in a tenure-track position, indefinite tenure has not been received, notice shall be given that employment terminates at the end of the seventh year of service.

(b) Full-time appointment for two semesters shall equal one year of active service. Summer sessions or leaves without compensation granted for one-half or more of any semester may not be counted toward the probationary period for tenure. Leaves for professional development count toward the probationary period for tenure.

(c) A candidates application for indefinite tenure shall normally be initiated during the tenth full semester of active service. For faculty starting at the beginning of the fall semester, the application will be made at the beginning of their eleventh semester.

(d) In cases where there are clearly extenuating circumstances, the probationary period may be extended by one year provided that the request is initiated by the candidate, recommended by the dean, and approved by the provost.

(e) Faculty must have U. S. citizenship or permanent residency to receive tenure. The university shall in good faith endeavor to petition for such status for those individuals who need it, and to extend the probationary period for those tenure candidates whose applications for permanent residency have not yet been approved.

(f) Early tenure may be granted before the sixth year, contingent upon the candidate's successful completion of the following criteria:

(i) The candidate shall have completed at least two years of active service at the university before application for early tenure can be made.

(ii) The candidate must at least meet the minimum school of law criteria for tenure.

(iii) The school of law tenure committee shall vote to determine if the candidate may apply for early tenure. The decision of the tenure committee is final and cannot be appealed.

(g) A candidate may apply for early tenure only once. Should early tenure be denied, the candidate shall be awarded reappointment for the next academic year, and shall complete the time remaining in the standard probationary period before making reapplication for tenure.

(h) In exceptional circumstances, the board may grant indefinite tenure upon initial appointment to scholars who are nationally or internationally recognized and only upon the affirmative recommendation of the tenure committee and dean, the provost and the president.

(i) Faculty who hold the rank of assistant professor may be awarded tenure only if they are granted promotion to associate professor at the same time.

(j) Faculty who hold the rank of associate professor without tenure may seek and be awarded tenure without promotion.

(3) Notification of appointment, reappointment, tenure, and promotion of faculty shall occur as follows:

(a) The board usually acts upon recommendations for appointment, reappointment, promotion, and the granting of indefinite tenure at its April meeting.

(b) Recommendations for appointment, reappointment, promotion, and the granting of indefinite tenure may be considered at other board meetings as appropriate.

(c) The appointment, reappointment, tenure, and promotion of faculty are subject to the approval of the board. No officer, dean, committee, or other such entity shall have the authority to employ, set the compensation or other terms of employment except the board. All offers of employment shall be subject to this condition.

(i) Following the boards approval, the secretary or assistant secretary of the board shall send a certificate of appointment detailing the agreement reached between the faculty member and the university. It shall include an endorsement of acceptance that the faculty member shall sign and return to the secretary or assistant secretary of the board within the time period stipulated.

(ii) In the event a faculty member adds or deletes terms to the certificate of appointment, or fails to sign or return the endorsement, the secretary or assistant secretary of the board shall submit the issue to the board at their next regular meeting for consideration of rescinding the certificate of appointment.

(E) General considerations.

(1) The criteria to be considered for reappointment, tenure and promotion include but are not limited to:

(a) Quality of teaching.

(i) Effective instruction as evidenced by student and peer evaluations and by documented participation in assessment of learning outcomes. Quantitative data from university approved student evaluations of teaching are required.

(ii) Effective advising, as appropriate.

(iii) Appropriate curricular development.

(iv) Participation in activities related to accreditation.

(2) Quality of research and scholarly activity.

(a) Scholarship and/or creative activity as appropriate to the school of law including activities in the discipline and in the scholarship of teaching and learning.

(i) Publications.

(ii) Presentations, scholarly and creative.

(iii) Grant funding and/or development activity.

(b) Professional development.

(c) Professional recognition.

(3) Quality of service.

(a) To professional organizations, including leadership positions.

(b) To the university.

(c) To the college and/or department.

(d) Discipline related service to the community.

(4) Professional conduct as defined in written standards including but not limited to the following:

(a) Sexual harassment policy of the university.

(b) Conflict of interest, conflict of commitment, scholarly misconduct, and ethical conduct policy of the university.

(c) Affirmative action policy of the university.

(d) Alcohol policy of the university.

(e) Drug-free workplace policy of the university.

(f) Adherence to the "Statement on Professional Ethics" as published by the American association of university professors.

(g) Other professional ethics policies as approved by the American association of university professors committee on professional ethics published by the American association of university professors.

(h) Disseminated codes of conduct and ethics as defined by relevant professional disciplines.

(i) Professional responsibilities as set out in university rules.

(F) The law school shall develop individual criteria for reappointment, tenure, and promotion.

(1) The school of law guidelines shall be available in the office of the dean and the office of the provost.

(2) The guidelines shall comply with the applicable provisions of this rule.

(3) The guidelines shall enumerate the specific materials that are to be included in the candidates reappointment, tenure, long-term appointment, and promotion file.

(4) The school of law guidelines shall enumerate clear and specific minimum criteria that a candidate must meet to be recommended for reappointment, tenure, long-term appointment, or promotion. Such criteria may include both quantitative and/or qualitative criteria relevant to the school of law.

(5) The school of law may permit promotion to associate professor before tenure. If so, the school of law guidelines shall enumerate clear and specific minimum criteria that a candidate must meet to be recommended for such a promotion. However, such a promotion to associate professor does not guarantee a subsequent recommendation for tenure.

(6) The school of law guidelines shall enumerate clear and specific minimum criteria that clearly distinguish the requirements of the professor rank from those for obtaining tenure.

(7) In case of conflict, the applicable provisions of this rule supersede school of law guidelines.

(G) Approval of guidelines. Guidelines shall be approved before they can be applied to faculty members.

(1) The guidelines prepared by the school of law must be formally approved by at least two-thirds of its tenure track faculty.

(2) The school of law dean and the provost shall also formally approve the guidelines before they become effective.

(3) The guidelines shall include a process to review and, if necessary, revise them.

(H) Candidate files shall include at least:

(1) A current vita;

(2) Narrative statement by the candidate addressing the meeting of university-wide and school of law criteria;

(3) A table of contents of materials included in the reappointment, tenure, and promotion (RTP) file, which shall be amended to reflect any additions or deletions to the RTP file;

(4) All previous reappointment, tenure, long-term appointment, and promotion recommendations;

(5) Quantitative evidence of work performance, including results of formal teaching evaluations, as well as additional materials required by school of law guidelines (such as peer evaluations of teaching or letters of support);

If required by school of law guidelines, qualitative evidence of work performance, which may include, for example, peer evaluation of teaching, written student evaluation comments (along with the rationale for the material included), letters of support for the candidate (along with provenance of such letters), etc., shall also be included;

(6) Evidence of professional activity;

(7) Evidence of service;

(8) External review letters for tenure and promotion files.

(I) RTP committees must have a quorum present in order to conduct business. For this purpose, a quorum is defined as two-thirds of the eligible members. In the case where there are fewer than six eligible members, a quorum is defined to be at least three members. The faculty of the school of law shall formulate procedures to add committee members from outside the school of law if there are fewer than three eligible faculty in the school of law to form the committee. These procedures shall be included in the RTP guidelines of the school of law.

(J) The processes of RTP are deliberative. Eligible committee members who do not participate in or attend the deliberations shall not be permitted to vote.

(1) To be eligible to vote, a member shall review candidate-submitted materials and shall attend all committee meetings in which the candidate is discussed. Exceptions are as follows:

(a) The committee may, by a majority vote of members present, permit a member who has not attended all meetings, but who has otherwise substantially met the participation standards of the school of law, to vote on the candidate. The reason for the exception shall be included in the committee recommendation.

(b) The school of law guidelines may allow for absentee ballots in extenuating circumstances for persons who are otherwise eligible to vote. The committee may determine eligibility for an absentee ballot by a majority vote of members present and voting. Extenuating circumstances include death in the immediate family, serious illness, and inability to attend due to events beyond one's control. The nature of the extenuating circumstances and the vote shall be included in the committee recommendation.

(2) For the purposes of RTP for the faculty member, a simple majority vote in the affirmative, at the minimum, is necessary for adoption. School of law guidelines may specify additional requirements for a minimum affirmative vote beyond a simple majority. When there is a tie vote, the motion is rejected. While it is the duty of every member who has an opinion on a question to participate in these important deliberations, to arrive at an informed opinion, and to express it by his or her vote, he or she cannot be compelled to do so. He or she may prefer to abstain from voting, fully realizing that the effect is the same as if he or she voted on the prevailing side. Abstentions are not counted in the number of votes cast and are considered blank ballots. However, they are included in the report. For example, a vote of three positive, one negative and seven abstentions represents a seventy-five percent positive vote and would be reported: three positive, one negative, seven abstentions.

(K) For purposes of any reappointment, tenure, long-term appointment, or promotion matter, all university employees shall comply with the university's conflict of interest policy and voluntarily remove themselves from any discussion, voting, or participation of any kind when the candidate is:

(1) A member of that faculty member's immediate family (e.g. spouse, son, daughter, or other family member residing in that family member's household).

(2) A member of that faculty member's extended family (e.g. siblings, parents, grandparents, cousins, uncles, aunts, or other next of kin).

(3) Any other person where there would exist the appearance of conflict of interest as defined by university rules.

(L) "Robert's Rules of Order," in the most recent edition, shall be accepted as the authority on all questions of parliamentary procedure.

(M) Calendar of events.

(1) Timeline.

Date(s)Action Required
By March 15School of law dean holds organizational meetings to elect chairs of the RTP committees
By April 1School of law dean sends letters of notification to candidates
By April 15Candidates send letters of intent to school of law dean - for tenure and promotion applications, the letters of intent shall be accompanied by materials for external reviewers and a list of at least three potential external reviewers submitted by the candidates
Friday of spring semester finals weekMaterials sent to external reviewers
Friday of week two of fall semesterCandidates send files to committees; external reviewer letters due
Friday of week twelve of fall semesterCommittees send recommendations to candidate and school of law dean
Friday of week sixteen of the fall semesterDean forwards negative recommendations to candidates and the provost, with copy to appropriate committee chairs
Friday of week two of spring semester Dean forwards positive recommendations to candidates and the provost, with copy to appropriate committee chairs
Friday of week nine of spring semesterProvost forwards negative recommendations to candidates, with copy to dean and relevant committee chairs
First Wednesday in April, usuallyProvost forwards positive recommendations to the President and the board, with copy to dean and relevant committee chairs
Fourth Wednesday in April, usuallyBoard votes on recommendations

(2) In the event that the deadline for completion of a step cannot be met, a request for extension and supporting rationale shall be forwarded to the committee chair, school of law dean, or provost, as appropriate, prior to said deadline. The request and rationale shall be included in the candidate's file.

(a) The committee chair, dean, or provost shall accept or reject the request for extension within one week of its receipt. Rationale for the decision shall be included in the candidate's file.

(b) Extension of the deadline at any level does not automatically extend future deadlines.

(N) RTP procedures.

(1) Candidates who are applying for reappointment, tenure, long-term appointment, or promotion to associate professor shall be evaluated under the school of law criteria in effect at the official date of appointment to the candidate's current position. If the criteria have been revised since the date of the initial appointment, the candidate shall have the option to choose the original or amended criteria under which he/she shall be reviewed. Once a choice is made, the candidate may not reverse his/her decision. However, the candidate may choose each time criteria are revised and are approved by the provost. It is the responsibility of the candidate to inform the committee in the letter of intent of the criteria set the candidate has elected to be used.

(2) Candidates who are applying for promotion to professor shall be evaluated under the school of law criteria in effect either at the time of the candidate's last official promotion or the school of law criteria in effect five years prior to the candidate's application, whichever is more recent.

(3) Composition of RTP committees: All tenured faculty of the school of law who have completed at least one year of service at the university, including those whose tenure has been approved by the board but whose tenure has not yet become effective, are eligible to serve on reappointment and tenure committees. Only those tenured and with rank above that of the candidate may serve on promotion committees. Distinguished professors are eligible to serve on all RTP committees.

(4) A chairperson, or co-chairs if the committee chooses, shall be elected at the organizational meeting and shall serve for one year. If co-chairs are elected, the duties of the chair shall be divided between the co-chairs. In the remainder of this section, the term "committee chair" refers to the chair or co-chairs.

(5) Committee members shall be responsible for the maintenance of minutes and the documentation of the committee proceedings.

(6) Persons within the college who are required to provide a separate recommendation for a specific candidate (e.g. school of law dean or his/her designees) cannot be a member of that candidate's committee, but may, at the committee's request, attend for informational purposes.

(7) All committee members must review the file and participate in deliberations on each candidate in order to be eligible to vote.

(O) Duties and responsibilities of the RTP committee.

(1) The RTP committees shall review the qualifications of any faculty member of the school of law who has requested reappointment, tenure and/or promotion and shall make recommendations to the school of law dean regarding the granting or denial of the request.

(2) The recommendations shall include documentation of the committee's procedures, a report of the vote, and an explanation of the application of the criteria as established in this rule and the school of law guidelines.

(3) The recommendation letter shall be reviewed and approved by the committee before dissemination. Minority reports are not permitted.

(P) Duties and responsibilities of the dean.

(1) The dean shall evaluate all previous recommendations and materials from the candidate's RTP file to formulate his/her own recommendation.

(2) If the dean's recommendation differs from that of the RTP committee, the dean shall discuss his/her recommendation with the RTP committee.

(3) If procedural error or inadequate consideration is identified at any level, the dean shall act to correct the problem.

(Q) Process for RTP of tenure track faculty members.

(1) The dean shall call an organizational meeting to elect appropriate committee chairs and send out notifications to candidates per the timelines above.

(2) Faculty in their first year of service shall not be reviewed for reappointment.

(3) Eligible candidates shall submit to the dean a letter of intent to apply for reappointment, tenure and/or promotion per the timelines above. Those applying for tenure and/or promotion shall also submit external review materials and a list of at least three potential reviewers with the letter of intent. These individuals shall have no perceived conflict of interest, as defined by university rules.

(4) The candidate may withdraw his/her application at any time by submitting a letter to the dean. The dean shall inform all committee members involved in the candidate's RTP review up to that point in time that the application has been withdrawn, and shall retrieve the candidate's file and return it to him/her. External review letters shall be sealed and kept by the school of law dean, and may be used within two years as part of a subsequent application if the candidate and the RTP committee agree.

(5) Each candidate eligible for reappointment, tenure and/or promotion shall submit his/her RTP file to the appropriate committee chair per the timelines above.

(a) The committee chair shall notify the candidate, all committee members, and the dean of the location and availability of the candidate's file.

(b) The committee chair shall notify the candidate, all committee members, and the dean of any additions to the RTP file. The table of contents shall be amended to reflect any additions.

(c) With the exception of the recommendation letters which are a result of the deliberative process, only the candidate can make additions and/or deletions to the file. Deletions shall be limited to materials submitted by the candidate. The candidate shall amend the table of contents to reflect any additions and/or deletions.

(d) To maintain a quality standard relative to comparable law programs, review of scholarly publications and/or creative activities, external to the university, is required for tenure and/or promotion.

(i) The school of law shall develop instructions for the external reviewer including the materials and bases by which the materials shall be assessed. These instructions will be included in the RTP guidelines of the school.

(ii) A pool of potential reviewers sufficient to guarantee three letters of external review shall be created. The candidate, the RTP committee, and/or the dean may provide names of potential reviewers. The candidate shall be apprised of the full list of names considered by the committee.

(a) It is expected that reviewers will ordinarily be from academic institutions and;

(i) Shall be at or above the requested rank of the candidate;

(ii) Shall be from institutions that are comparable in the discipline.

(b) Reviewers with expertise appropriate to address the candidate's meeting of the school of law criteria may be from other reputable external organizations relevant to the discipline, for example, from industry, business, or government.

(c) Reviewers shall not be current or former students of the candidate, shall not be a current or former employee of the university, and shall not have any perceived conflict of interest, as defined by university rules.

(iii) The committee, with the approval of the dean, shall select the initial set of reviewers to be solicited, at least one-third of which shall be from the candidate's list.

(iv) If the initial set of reviewers does not yield a sufficient number of responses, the committee shall select subsequent sets of reviewers as needed. These sets may or may not include reviewers from the candidate's list. The committee may consult with the candidate to select these additional reviewers, if it so desires. The dean must approve each subsequent set before the committee may contact the potential reviewers.

(v) Once a set of reviewers has been approved, the committee chair shall contact the reviewers to request review letters bearing the reviewer's affiliation and signature; this contact may include offers of honoraria. These reviews shall not be questionnaires or surveys, but in the form of letters.

(vi) At least three reviews shall be required. The file shall not be considered complete and shall not go forward until three letters of external review have been included. If three reviews have not been received by Wednesday of week eleven of the fall semester, the dean may permit the file to go forward if compelling circumstances, documented by the committee chair, justify the absence of any of the external reviews.

(vii) The committee shall include copies of the text of all requested and received external reviews in the candidate's file.

(a) The identity of the external reviewers and the review letters shall be deemed by the university and the candidate as confidential to the extent permitted by law. No letters of recommendation submitted by university personnel as part of the candidate's RTP process shall identify the names or affiliations of the external reviewers. In addition, any quotations from external review letters used in any university recommendation letter shall be carefully chosen or redacted so as to not identify the names or affiliations of the external reviewers.

(b) The reviewer shall be apprised that the review may be subject to disclosure under such circumstances including but not limited to subpoena, validly issued court order, or public records request.

(e) The candidate shall provide all materials relevant to external review as determined by the school of law guidelines to the chair of the tenure and/or promotion committee per the timelines above.

(6) The RTP committee chair shall convene all meetings, other than the organizational meeting referred to in the timelines above, and preside at these meetings.

(7) The RTP committee chair shall invite the candidate to meet with the committee before the recommendation is made.

(8) The RTP committee chair shall inform the candidate in writing of the committee's recommendation per the timelines above. Reappointment letters shall include a statement of how the candidate can enhance performance toward meeting the goal of tenure and promotion.

(9) The RTP committee chair shall transmit copies of the committee's recommendations and the candidate's RTP file to the school of law dean per the timelines above.

(10) The dean shall transmit his/her recommendation to the provost along with the candidate's RTP file per the timelines above with a copy to the candidate, and the relevant committee chair.

(11) The provost shall transmit his/her recommendation to the candidate per the timelines above with a copy to the dean and chair of the committee involved in the candidate's review process. The RTP file shall then be returned to the dean, where external review letters shall be removed and stored as part of the candidate's permanent personnel record before the RTP file is returned to the candidate.

(12) The provost shall transmit his/her positive recommendations to the president. If the president concurs, these recommendations are forwarded to the board for consideration, usually at the April board meeting.

(R) In all cases, the candidate may appeal an adverse decision from the RTP committee, the dean, or the senior vice president and provost to the university faculty rights and responsibilities committee.

(1) During any appeal process, the candidate may appeal only once to the university faculty rights and responsibilities committee. For example, should the candidate appeal the decision of the dean to the university faculty rights and responsibilities committee, he/she cannot then appeal the decision of the senior vice president and provost.

(2) The university faculty rights and responsibilities committee shall follow its own procedures found in rule 3359-20-03.6 of the Administrative Code.

(3) Within two weeks of its final action, the university faculty rights and responsibilities committee shall forward any findings and recommendations to the administrative officer issuing the adverse recommendation under appeal with copies to the candidate.

(4) The president of the university is the candidate's last point of institutional appeal and shall inform all parties of his/her decision within thirty days from receipt of any appeal.

(5) In the case of a violation of the procedures, it is not intended that appointment, reappointment, promotion or tenure be awarded by default.

(S) Distinguished professor.

(1) The title of distinguished professor shall be awarded only to one already at the rank of professor at the university for five or more years. The title of distinguished professor is an honor recognizing a career that demonstrates substantial professional accomplishments.

(a) The school of law shall develop criteria for distinguished professor including those expressed below in this section. Such criteria cannot be implemented without approval by both the dean and the provost.

(b) The nominee shall excel in teaching in the school of law at a level significantly beyond the current expectations for the rank of professor.

(c) The nominee shall excel in scholarly activity (pedagogical or discipline specific) in the school of law at a level significantly beyond the current expectations for the rank of professor.

(d) The nominee shall have made sufficient contributions to the discipline to be nationally recognized.

(2) Nominations for distinguished professor shall be made by tenured or tenure-track members in the school of law. The nomination shall be submitted to the tenured faculty of the school for review and recommendation.

(a) Upon receiving a nomination the dean call a meeting of the tenured members, excluding the nominee, to form the school of law distinguished professor review committee. The committee shall consist of all tenured professors. If there are not at least three tenured professors then tenure-track faculty shall be added to the committee in order of seniority (years of service at the school of law) until there are three committee members. If there are several tenure track faculty with equal seniority whose addition to the committee would raise the membership above three, then names shall be chosen by lot to add to the committee so that the total membership does not exceed three. The committee shall elect a chair from among its members.

(b) The committee shall review the nomination and submit its recommendation - positive or negative to the dean, with a copy to the nominee. A simple majority of those voting is required for a positive recommendation.

(c) The nominee shall have the right to submit clarifications to the letters, to be included in the application. If the nominee wishes, his/her nomination can be withdrawn at this stage.

(3) The nominee shall provide his/her file to this committee, which shall include:

(a) Current vita;

(b) Narrative statement of qualifications;

(c) Supporting documentation which may include letters of support solicited by the nominee;

(d) A proposed list of external reviewers, with at least six entries;

(e) School of law criteria for distinguished professor;

(f) Letters of recommendation by the dean shall include a summary of how the candidate meets the criteria for the title of distinguished professor;

(g) External letters of recommendation:

The committee shall request at least six external letters of recommendation from a list of external nationally recognized individuals in their discipline, including at least two from the nominee's list. The dean may add other references if they so wish.

(i) The list shall include the credentials of the potential reviewers and his/her relationship to the candidate. The list will include all names provided by the nominee as well as any that the school of law tenured faculty and dean provide.

(ii) Letters of request shall include:

(a) School of law criteria for the title of distinguished professor;

(b) Request that the reviewer address the context of the candidate's work as it relates to the discipline;

(c) Candidate's vita and narrative statement;

(d) Due date.

(4) Procedures of the school of law distinguished professor recommendation committee shall be determined by the committee and shall include the following:

(a) The committee shall consider each candidate individually;

(b) Following discussion and deliberation of the individual candidate, the committee shall vote;

(c) If a two-thirds majority of the review committee votes favorably, it shall forward the recommendation to the provost. Otherwise, the file is returned to the nominee with a statement indicating the rationale for the rejection;

(d) The committee shall forward its positive recommendations to the provost by April first.

(5) Procedures of the school of law distinguished professor recommendation committee may include, but are not limited to the following:

(a) The committee may interview the dean;

(b) The committee may interview the candidate;

(c) The provost shall forward each recommendation, with his/her recommendation, to the president. If the president approves, the recommendation is forwarded to the board for consideration at the next board meeting. Once approved by the board, the title becomes effective at the beginning of the following fall semester;

(d) The successful candidate(s) shall be recognized by the university community at an appropriate public event.

(6) A compensatory award shall be added to the successful nominee's base salary.

Supplemental Information

Authorized By: 3359
Amplifies: 3359.01
Prior Effective Dates: 10/22/2010
Rule 3359-20-04.3 | Faculty privileges and benefits.
 

(A) Under the various headings of this "Faculty Manual," some of the policies, procedures, instructions, and traditions may be regarded also as faculty benefits and privileges. They include:

(1) Extended circulation periods and other instructional support services in university libraries.

(2) Sick leave.

(3) Fee-based parking in designated university parking areas.

(4) Medical, dental, life, and long-term disability insurance; (regular and full-time auxiliary faculty only), contributions, if required, on a pre-tax basis at an amount periodically approved by the board of trustees.

(5) Sometimes partial or full payment of travel and subsistence expenses incurred at educational and professional meetings.

(6) Membership in an Ohio retirement system or alternative retirement plan ("ARP") as permitted by statute.

(7) New full-time university faculty moving expenses.

(a) The university may authorize payment of the cost for moving of household goods for the new appointee and spouse and any dependent children living in the same household, in accordance with the following guidelines.

(b) Travel and transportation allowance. If travel is by personal automobile the reimbursement will be at the current IRS rate for moving expenses. In lieu of travel by personal automobile, reasonable coach airfare will be reimbursed.

(c) Moving allowance. The expense for the moving of household goods from the place of residence to the Akron or Orrville area may be paid, subject to the two thousand dollar limit to be charged to the general fund. Expenses may include the following if invoices or signed receipts are presented:

(i) Bill of lading from moving company.

(ii) Payment for rental of truck or trailer and trailer hitch.

(iii) Gasoline and tolls for rented vehicles.

(iv) Casual labor for loading and unloading vehicles and packaging materials when the move is not being made by a professional mover.

(v) Express and freight charges.

(vi) Insurance of household effects during transit.

(d) Policy restrictions/exceptions.

(i) Any exception to this policy must be made in advance of the individual incurring the expense, and for faculty, must be approved by the department chair, the dean of the college, and the senior vice president and provost and chief operating officer. Approval for instructional professional staff and administrative professional staff must be received from the appropriate vice president.

(ii) In cases where full moving expenses are authorized, and where such payment is to be made from either general funds or restricted funds, competitive bids must be obtained from at least two carriers. Copies of the bids must be presented at the time reimbursement is requested. If the lowest bid is not utilized, a letter of explanation must be attached.

(iii) This policy covers only the cost of moving household goods and excludes reimbursement for meals, lodging, and other personal expenses enroute.

(iv) Payments under the provisions of this policy are considered taxable income by the internal revenue service and will be reported on form W2. The employee is entitled to claim certain moving expense costs on the appropriate federal income tax form.

(8) Identification card.

All full-time faculty members are issued photo-identification cards which are electronically validated at the beginning of each academic year. All part-time faculty members are issued photo-identification cards which are electronically validated for the pertinent semester.

(B) Other privileges and benefits are listed as follows:

(1) Athletic and cultural events. Faculty members are granted half-price admission to all university athletic events and special rates for certain cultural events.

(2) Recreation. The swimming pool has periods of open swimming for faculty members and their families. Faculty members are also welcome to participate in all intramural competitions--bowling, softball, volleyball, and others.

(3) Credit union. All faculty members are eligible for membership in the Towpath credit union. Payroll deductions may be made to the credit union's savings plan.

(4) The bookstore at the university of Akron. Faculty members may purchase books and other supplies through the bookstore, ordinarily at a discount.

(5) Notary public. Notary service is available by appointment in the office of the general counsel at no cost to faculty members.

(6) Annuity options.

(a) The university has adopted two annuity plans, a 403(b) plan and a 457(b) plan. The plans are generally available to all members of the faculty and staff, and the plans provide employees with an opportunity to defer employee contributions into a tax-deferred annuity. These plans are in conformity with current provisions of the Internal Revenue Code and Ohio Revised Code.

(b) The university will accept an employee's voluntary authorization to divert a portion of current compensation on a pre-tax basis to the purchase of an annuity contract in the 403(b) and/or the 457(b). The 403(b) plan offers an additional salary deferral type known as a Roth after-tax salary deferral. All contributions in the 403(b) plan and/or the 457(b) plan are used by the university to purchase an annuity contract held for the benefit of the employee. Compensation diverted on a pre-tax basis to the purchase of an annuity is excludable from the employee's taxable income, for federal and state income tax purposes, in the current year, but is taxed when received as income from the annuity at the tax rates in effect at that time. Special tax rules apply to the amounts contributed on an after-tax basis to the Roth 403(b) account. The internal revenue service has placed limits on the amount of compensation that can be contributed to the tax-deferred annuity plans. A voluntary diversion of pre-tax compensation to purchase an annuity does not reduce the current base for local income tax, retirement deduction, or premiums paid by the university for insurance and workers' compensation.

(c) A current list of companies qualified to provide annuities under the plans for university faculty and staff may be obtained from the web site of the university office of human resources.

(d) University employees may wish to consult their tax advisors and/or current tax laws for any and all benefits or limitations to a tax-deferred annuity.

(7) Education. Faculty members and members of their immediate families have been granted special educational privileges by the board, whereby eligibility accrues from employment as of the first day of the semester as indicated in the following statement:

(a) Fee reductions for university faculty and administrative officers:

(i) Full-time university faculty (as defined in rule 3359-20-02 of the Administrative Code.)

(a) Credit courses.

Any full-time university faculty member or administrative officer (or retired full-time university faculty member) shall be permitted to take two credit courses or six credit hours, whichever is greater, each semester, free of all charges, excluding late fees and including instructional and general fees, graduate level, laboratory, or other fees associated with these courses. Unused portions of these reductions are not cumulative.

Any full-time university faculty member or administrative officer (or retired full-time university faculty member) shall be permitted to take a total of four credit courses during the summer semester. The credit courses may be taken in any of the summer sessions comprising the summer semester. However, the aggregate of courses will not exceed four credit courses which will be free of all charges, excluding late fees and including instructional and general fees, graduate level, laboratory, or other fees associated with these courses. Unused portions of these reductions are not cumulative.

(b) Non-credit courses.

Any full-time university faculty member or administrative officer (or retired full-time university faculty member) shall be permitted to take two non-credit courses per semester (i.e., combined summer, fall, spring), which shall not affect his or her eligibility for credit fee reduction enrollment.

Some courses are not available for students using non-credit course fee reduction (AutoCAD, "Microsoft NT," polymer science courses, etc.). A list of such courses will be maintained by the division of university of Akron (UA) solutions.

All individuals using fee reduction for non-credit courses will be placed on a waiting list in the division of UA solutions (with a university of Akron designation assigned) on a first-come, first-served basis, until class meets minimum paying enrollment. These individuals will pay such costs as materials, supplies, lab fees, etc.

(ii) Part-time faculty (as defined in paragraph (A)(1)(c)(iii) of rule 3359-20-03 of the Administrative Code.)

Any part-time faculty member or contract professional appointed to teach three or more credit hours or at least twenty-five percent of a full-time equivalent faculty member during a semester shall be permitted to take one credit course or three credit hours, whichever is greater, during the semester of appointment, free of all charges, excluding late fees, including instructional and general fees, graduate level, laboratory, or other fees associated with these fees. Unused portions of these reductions are not cumulative.

Any part-time faculty member or contract professional appointed to teach three or more credit hours or at least twenty-five per cent of a full-time equivalent faculty member during a semester or an individual summer session in the summer semester shall be permitted to take one credit course or three credit hours, whichever is greater. The credit course may be taken during the summer session of appointment or one of the summer sessions subsequent to being appointed within the same summer semester.

One additional credit course may be taken in a different summer session of the same summer semester by any part-time faculty member or contract professional who is appointed to teach three or more credit hours or at least twenty-five per cent of a full-time equivalent faculty member. Again, the credit course may be taken during the summer session of appointment or one of the summer sessions subsequent to being appointed. Thus, the aggregate of courses for which fee reduction will be received, during the sessions in the summer semester will not exceed two credit courses, free of all charges, excluding late fees, including instructional and general fees, graduate level, laboratory, or other fees associated with these courses. Unused portions of these reductions are not cumulative.

Fee reductions must be used in the semester or summer session earned or the semester or summer sessions immediately following; except spring semester reductions may be used during the following fall semester. Only one reduction may be used during a semester or summer session and unused reductions or portions of these reductions are not cumulative. Qualifying part-time faculty who will not make use of the fee reduction for themselves shall be permitted to transfer only the instructional fee reduction or a one course or three credit hours whichever is greater for an academic term to a qualifying spouse, or dependent child, under the conditions specified in paragraph (B)(7)(c)(i)(e) of rule 3359-20-04.3 of the Administrative Code. Part-time faculty are eligible for paragraph (B)(7)(a)(i)(b) of rule 3359-20-04.3 of the Administrative Code.

(iii) "ROTC" officer personnel. "ROTC" officer personnel shall be eligible for reductions as full-time faculty as outlined in paragraph (B)(7)(a)(i) of this rule.

(b) General provisions.

(i) No reductions of residence hall room and board fees shall be granted to any person except members of the resident advisory staff.

(ii) The requirements of residence in Ohio for one year before the first day of any term or semester to be exempt from nonresident tuition charges shall be waived for employees who are entitled to the fee reduction.

(iii) Eligibility for fee reductions for employees or relatives is determined by employment status on the first day of the course.

(iv) An individual may receive fee reductions under only one eligibility category (e.g., full-time university faculty, part-time faculty, full-time staff, spouse, or dependent) during any one academic period.

(v) Eligibility for other authorized fee credits is determined independently from the individual's status as a university of Akron employee or dependent. Thus, other authorized fee credits from other entities may be received in the same semester as the university's fee reduction.

(vi) Full-time employees with nine-month appointments are eligible for fee reductions during the summer if reappointed for the following academic year.

(c) Fee reductions for relatives of university faculty and administrative officers.

(i) The instructional fees, or an amount equivalent to the graduate level credit fees for Ohio residents, or an amount equivalent to the school of law credit hour fees for Ohio residents shall be deducted from total fee charges for the following groups (general fees, course fees, and other special fees not being affected):

(a) Dependents as defined by current rules and dependency tests of the internal revenue service of all full-time university faculty while the parent is in the service of the university of Akron.

(b) Spouses of all full-time university faculty while one or both are in the service of the university of Akron. Spouses of full-time university faculty who are also employees may elect to receive fee reductions as an employee, spouse.

(c) Spouses and dependents of deceased full-time university faculty who were serving the university of Akron at the time of death.

(d) Spouses and dependents of all retired full-time university faculty.

(e) Spouses and dependents of part-time faculty members under the following conditions:

(i) The part-time faculty member is appointed to teach three or more credit hours or at least twenty-five per cent of a full-time equivalent faculty member during the fall or spring semester and thus qualifies for a fee reduction for one credit course or three credit hours, whichever is greater;

The part-time faculty member is appointed to teach three or more credit hours or at least twenty-five per cent of a full-time equivalent faculty member during an individual summer session in the summer semester and thus qualifies for a fee reduction during the summer semester of one credit course or three credit hours, whichever is greater, a total of two credit courses. The credit courses may be taken in any of the summer sessions of appointment comprising the summer semester. However, the aggregate of courses may not exceed two credit courses.

(ii) The part-time faculty member so qualifying elects not to make use of the fee reduction so earned.

(iii) The spouse or dependent to whom the benefit is transferred applies the benefit during the semester or the individual summer session of the spouse or parent's qualifying appointment or in the semester of summer session immediately following; except spring semester reduction may be used during the following fall. Unused qualifying service or portions thereof are not cumulative.

(iv) Spouses and dependents are not eligible for fee reduction of non-credit courses.

(f) For purposes of fee reductions:

(i) Spouses refer to individuals who have contracted the legal status of a marital relationship through religious or civil solemnized marriages and complied with all the statutory requirements pursuant to applicable law and shall not include common law marriages which may be otherwise recognized under Ohio law or other relationships between persons not legally capable of making a marriage contract under Ohio law.

(ii) Dependents as defined by current rules and dependency tests of the internal revenue service. The employee may be required to submit proof of dependency to the university auditor on request.

(iii) Fee reductions may be taxable income to the faculty member.

(8) Educational assistance program (Internal Revenue Code section 127).

The university of Akron has created, as an exclusive benefit for its employees, this educational assistance program. It is the intent of the university to seek to provide this educational assistance program, the benefit of which shall be to seek to exclude all assistance provided hereunder from an employee's income to the extent allowable under section 127 of the Internal Revenue Code. This fee reduction educational assistance program shall only extend to university employees taking courses at the university of Akron. Eligibility accrues from employment as of the first day of the semester. It is the intent of the university that the provisions of this program shall not apply to graduate assistants who may otherwise qualify for tax exemption of fee reduction pursuant to a separate university program.

(a) Full-time university faculty and administrative employees.

(i) Credit courses.

Any full-time university faculty member or administrative employee shall be permitted to take two credit courses or six credit hours, whichever is greater, each semester, free of all charges, excluding late fees and including instructional and general fees, graduate level, laboratory, or other fees associated with these courses. Unused portions of these reductions are not cumulative.

Any full-time university faculty member or administrative employee shall be permitted to take a total of four credit courses during the summer semester. The credit courses may be taken in any of the summer sessions comprising the summer semester. However, the aggregate of courses will not exceed four credit courses which will be free of all charges, excluding late fees and including instructional and general fees, graduate level, laboratory, or other fees associated with these courses. Unused portions of these reductions are not cumulative.

(ii) Non-credit courses.

Any full-time university faculty member or administrative employee shall be permitted to take two non-credit courses per semester (i.e., combined summer, fall, spring), which shall not affect his or her eligibility for credit fee reduction enrollment.

Some courses are not available for students using non-credit course fee reduction (AutoCAD, "Microsoft NT," polymer science courses, etc.). A list of such courses will be maintained by the division of UA solutions.

All individuals using fee reduction for non-credit courses will be placed on a waiting list in the division of UA solutions (with a university of Akron designation assigned) on a first-come, first-served basis, until class meets minimum paying enrollment. These individuals will pay such costs as materials, supplies, lab fees, etc.

(b) Part-time faculty.

Any part-time faculty member or contract professional appointed to teach three or more credit hours or at least twenty-five per cent of a full-time equivalent faculty member during a semester shall be permitted to take one credit course or three credit hours, whichever is greater, during the semester of appointment, free of all charges, excluding late fees, including instructional and general fees, graduate level, laboratory, or other fees associated with these courses. Unused portions of these reductions are not cumulative.

Any part-time faculty member or contract professional appointed to teach three or more credit hours or at least twenty-five per cent of a full-time equivalent faculty member during a semester or an individual summer session in the summer semester shall be permitted to take one credit course or three credit hours, whichever is greater. The credit course may be taken during the summer session of appointment or one of the summer sessions subsequent to being appointed within the same summer semester.

One additional credit course may be taken in a different summer session of the same summer semester by any part-time faculty member or contract professional who is appointed to teach three or more credit hours or at least twenty-five per cent of a full-time equivalent faculty member. Again, the credit course may be taken during the summer session of appointment or one of the summer sessions subsequent to being appointed. Thus, the aggregate of courses for which fee reduction will be received, during the sessions in the summer semester will not exceed two credit courses, free of all charges, excluding late fees, including instructional and general fees, graduate level, laboratory, or other fees associated with these courses. Unused portions of these reductions are not cumulative.

Fee reductions must be used in the semester or summer session earned or the semester or summer sessions immediately following; except spring semester reductions may be used during the following fall semester. Only one reduction may be used during a semester or summer session and unused reductions or portions of these reductions are not cumulative. Qualifying part-time faculty who will not make use of the fee reduction for themselves shall be permitted to transfer only the instructional fee reduction or a one course or three credit hours whichever is greater for an academic term to a qualifying spouse or dependent child, under the conditions specified in paragraph (B)(7)(c)(i)(e) of rule 3359-20-04.3 of the Administrative Code. Part-time faculty are eligible for paragraph (B)(7)(a)(i)(b) of rule 3359-20-04.3 of the Administrative Code.

(c) "ROTC" officer personnel.

"ROTC" officer personnel shall be eligible for reductions as full-time faculty as outlined in paragraph (B)(7)(a)(i) of this rule.

(d) General provisions.

(i) No reductions of residence hall room and board fees shall be granted to any person except members of the resident advisory staff.

(ii) The requirements of residence in Ohio for one year before the first day of any term or semester to be exempt from nonresident tuition charges shall be waived for employees who are entitled to the fee reduction.

(iii) Eligibility for fee reductions for employees or relatives is determined by employment status on the first day of the course.

(iv) An individual may receive fee reductions under only one eligibility category (e.g., full-time university faculty, part-time faculty, full-time staff, spouse or dependent) during any one academic period.

(v) Eligibility for other authorized fee credits is determined independently from the individual's status as a university of Akron employee or dependent. Thus, other authorized fee credits from other entities may be received in the same semester as the university's fee reduction.

(vi) Full-time employees with nine-month appointments are eligible for fee reductions during the summer if reappointed for the following academic year.

(C) Benefits and privileges of retired and emeritus faculty and staff.

Retired faculty, emeritus faculty, and staff are provided certain privileges and benefits including:

(1) No fee parking in any university lot except in metered and handicapped spaces. However, all retired faculty, emeritus faculty, and staff that continue as, or are rehired into any position as a full-time or part-time employee at the university are subject to the same parking permit fee assessments as described in rule 3359-46-02 of the Administrative Code.

(2) Term life insurance for those hired prior to April 20, 1977 (staff) or September 13, 1977 (faculty) and continuously employed full-time since April 20, 1977 (staff) or September 13, 1977.

(3) Identification card.

(4) Fee reductions for the retiree and dependent children and spouses (see paragraph (B)(7) of rule 3359-20-04.3 of the Administrative Code).

(5) Athletic and cultural events. Retired faculty members are granted half-price admission to all university athletic events and special rates for certain cultural events.

(6) Recreational facilities including the natatorium, gymnasium and playing fields are open to retired faculty at the same time as to other faculty.

(7) Credit union. All retired faculty members are eligible for membership in the Towpath credit union.

(8) The bookstore at the university of Akron. Retired faculty members may purchase books and other supplies through the bookstore, ordinarily at a discount.

(9) Notary public. Notary service is available in the offices of human resources and general counsel at no cost to retired faculty members.

(10) Retired faculty retain full faculty privileges for the use of the libraries and may use the emeritus study room in Bierce library.

(11) Part-time teaching assignments as needed.

(12) Office or laboratory space, supplies and secretarial assistance, and computer services may be provided by special arrangement with the appropriate department.

(13) Retired faculty may submit externally funded grant/contract proposals through the university. Retired faculty are not eligible for university- funded research grants or summer fellowships.

(14) If funding is available, there may be partial or full payment of travel and subsistence expenses incurred at educational and professional meetings.

(15) Access to computer center and information services privileges.

Supplemental Information

Authorized By: 3359
Amplifies: 3359
Prior Effective Dates: 7/20/1990, 9/4/1991, 9/27/2001, 6/25/2007
Rule 3359-20-05.1 | Grading system, discipline, academic probation and dismissal.
 

(A) Faculty grade records.

(1) The faculty member is expected to maintain a careful and orderly record of each student's academic performance in each class. A record of all grades earned for each course must be retained for a period of five years and shall be uploaded to a central location where they may be accessed by relevant and authorized parties.

(2) The faculty member's grade records must be legible, understandable, and complete, as they are the ultimate information in case of questions concerning a student's or a former student's academic performance.

(B) Reporting grades.

(1) By the end of the fifth week of classes in normal academic semesters (pro-rated for summer sessions), faculty members teaching one hundred-level and two hundred-level classes will assign satisfactory or unsatisfactory performance indicators to all students. Such indicators will be assigned in the system used by the university registrar, and will be based on the faculty members' overall assessment of the students' classroom performance to-date. The system will in turn notify students of any unsatisfactory indicators and direct them to seek the advice of their faculty and/or academic adviser in order to improve their classroom performance.

(2) At the time for reporting final grades, the university registrar provides each faculty member with appropriate instructions for the reporting of grades.

(C) Grading system.

(1) Grades, as listed in the following chart, are used to indicate academic performance. Overall scholastic averages are computed on a quality point ratio basis, wherein the sum of the quality points earned is divided by the sum of the credits attempted. The quality point value per credit for each letter grade is shown in the following table:

GradeQualityPointsKey
A4.0
A-3.7
B+3.3
B3.0
B-2.7
C+2.3
C2.0
C-1.7
D+1.3undergraduate/law courses
0.0graduatecourses
D1.0undergraduate/law courses
0.0graduate courses
D-0.7undergraduate/lawcourses
0.0graduate courses
F0.0
SymbolQualityPointsKey
I0.0incomplete
IP0.0in progress
AUC0.0audit
CR0.0credit
NC0.0no credit
WD0.0withdrawn
NGR0.0no grade reported
INV0.0invalid grade reported
PI0.0Permanentincomplete

(2) Incomplete "I" means that the student has done passing work in the course, but some part of the work is, for good and acceptable reason, not complete at the end of the term. Failure to complete the work by the end of the following semester (not summer session, except in engineering) converts the incomplete "I" to an "F." When the work is satisfactorily completed within the allotted time, the incomplete "I" is converted to whatever grade the student has earned.

It is the responsibility of the student to make up the incomplete work. The faculty member should submit the new grade to the university registrar's office on a change of grade form, which is available from each dean's office. If the instructor wishes to extend the "I" grade beyond the following term for which the student is registered, the instructor should submit an incomplete extension form, which is available from each collegiate dean's office, before the end of the semester.

(3) In progress "IP" means that the student has not completed the scheduled course work during the semester because the nature of the course does not permit completion within a single semester, such as work toward a thesis. An "IP" grade should be assigned only in graduate courses.

(4) Credit "CR" means that a student has shown college level competence by satisfactorily pursuing a regular university course under the credit/noncredit registration option. An undergraduate student who has completed at least fifty percent of the work toward a degree, or a postbaccalaureate student, may register for selected courses on a credit/noncredit basis. The student should consult his/her academic adviser for details.

Noncredit "NC" is assigned if the work pursued under this option is unsatisfactory. The student may secure information about this option from an adviser or from the university's "Undergraduate Bulletin."

(5) Permanent incomplete "PI" means that the student's instructor and the instructor's dean may for special reasons authorize the change of an "I" to a "PI."

(6) No grade reported "NGR" indicates that at the time grades were processed for the current issue of the record, no grade had been reported by the instructor.

(7) Invalid "INV" indicates the grade reported by the instructor of the course was improperly noted and thus unacceptable for proper processing.

(D) Dropping courses - applicable to undergraduate and graduate students.

(1) It is the responsibility of the student to determine the impact of dropping from courses on matters such as financial aid (including scholarships and grants), eligibility for on-campus employment and housing, athletic participation, and insurance eligibility.

(2) Students may drop a course through the second week (fourteenth calendar day) of a semester or proportionally equivalent dates during summer session, intersession, and other course terms. No record of the course will appear on the student's transcript. For purposes of this policy, the course term for a course that meets during a semester but begins after the beginning of a semester and/or ends before the end of a semester begins when its class meetings begin and ends when its class meetings end.

(3) Dropping a course shall not reduce or prevent a penalty accruing to a student for misconduct as defined in the code of student conduct.

(4) Degree-granting colleges may supplement this policy with more stringent requirements.

(5) This policy shall take effect at the beginning of the fall 2011 semester for all newly enrolled undergraduate students. In addition, this policy shall take effect at the beginning of the fall 2013 semester for all currently and previously enrolled undergraduate students who have not graduated prior to the start of the fall 2013 semester.

(E) Withdrawing from courses - applicable to undergraduate and graduate students.

(1) It is the responsibility of the student to determine the impact of withdrawing from courses on matters such as financial aid (including scholarships and grants), eligibility for on-campus employment and housing, athletic participation, and insurance eligibility.

(2) After the fourteen-day drop period, and subject to the limitations below, students may withdraw from a course through the seventh week (forty-ninth calendar day) of a semester or proportionally equivalent dates during summer session, intersession, or other course terms. A course withdrawal will be indicated on the students official academic record by a grade of "WD."

(3) This policy shall take effect for all students at the beginning of the fall semester of 2011.

(F) Withdrawing from courses - applicable to undergraduate students only.

(1) Undergraduate students may not withdraw from the same course more than twice. If a student attempts to withdraw from a course after having withdrawn from it twice before, he or she will continue to be enrolled in the course and will receive a grade at the end of the semester.

(2) Full-time undergraduate students who need to withdraw from all courses for documented extraordinary, non-academic reasons (e.g., medical treatment or convalescence, military service) must obtain the permission of the dean of their college. For purposes of this paragraph:

(a) Students are considered full-time if they were enrolled as full-time students at the beginning of the term; and

(b) Courses for which the student has completed all requirements are excluded.

(3) Undergraduate students who withdraw from two courses either before they have earned thirty credits, or after they have earned thirty credits but before they have earned sixty credits, are not permitted to register for additional courses until they have consulted with their academic adviser. The purpose of this consultation is to discuss the reasons for the course withdrawals and to promote satisfactory academic progress by helping students develop strategies to complete their courses successfully.

(4) Except as otherwise provided in this paragraph, undergraduate students may not withdraw from more than four courses before they have earned sixty credits. Students who attempt to withdraw from more than four courses will continue to be enrolled in those courses and will receive grades at the end of the semester.

(5) Undergraduate students who need to withdraw from all courses for documented extraordinary, non-academic reasons (e.g. medical treatment or convalescence, military service) may, after consulting with their adviser, submit a written petition to the dean of their college requesting that these courses not be counted toward the four-course withdrawal limit. The dean may grant this permission if, in the dean's judgment, it is consistent with the best academic interests of the student and the best interests of the university.

(6) After the withdrawal deadline, undergraduate students may submit a written petition to the dean of their degree-granting college requesting partial withdrawal, after the deadline, for documented extraordinary, non-academic reasons (e.g. medical treatment or convalescence, military service). If the student is not yet admitted to a degree-granting college, the withdrawal request must be submitted to the dean of the student's intended degree-granting college or, if the student has not declared a major, from the deans of the degree-granting colleges offering the courses. The dean may grant this permission if the dean finds that the withdrawal is necessitated by circumstances beyond the student's control and is consistent with the best academic interests of the student and the best interests of the university.

(7) Undergraduate students who have reached the four-course withdrawal limit as noted above may, after consultation with their adviser, submit a written petition to the dean of their college seeking permission to withdraw from one or more additional courses. The dean may grant this permission if the dean finds that the withdrawal is necessitated by circumstances beyond the student's control and is consistent with the best academic interests of the student and the best interests of the university.

(8) Withdrawing from a course shall not reduce or prevent a penalty accruing to a student for misconduct as defined in the student code of conduct.

(9) Degree-granting colleges may supplement this policy with more stringent requirements.

(10) This policy shall take effect at the beginning of the fall 2011 semester for all newly enrolled undergraduate students. In addition, this policy shall take effect at the beginning of the fall 2013 semester for all currently and previously enrolled undergraduate students who have not graduated prior to the start of the fall 2013 semester.

(G) Changing grades.

(1) A faculty member who, because of an error, wishes to change a final grade already awarded to a student must submit a written request on the change of grade form for that change to his/her dean. Grade changes must be initiated by the end of the fifth week of the spring semester for fall semester courses, and by the end of the fifth week of the fall semester for spring or summer semester courses. The change of grade must be completed by the end of the semester in which it was initiated. Grade changes for grades earned during the semester in which a student graduates must be completed before the degree is posted to the student's permanent record. The dean notifies the faculty member and the university registrar of the decision.

(2) A student who wishes to appeal a final grade must initiate the procedure by the end of the fifth week of the spring semester for grades received during the preceding fall semester, and by the fifth week of the fall semester for grades received during the preceding spring or summer semesters. For grades earned during the semester in which a student graduates, grade appeals must be initiated and completed before the degree is posted to the student's permanent record. Students must first review the matter with the instructor. If the matter is not resolved, or if the instructor is not available, the student must submit a written appeal to the department chair or school director.

(3) Re-examination for the purpose of raising a grade is not permitted.

(H) Retroactive withdrawal.

(1) A retroactive withdrawal may be granted only when a student has experienced unforeseen, documented extenuating medical or legal circumstances that he/she could not have reasonably expected.

(2) The student must submit all retroactive withdrawal requests within one calendar year of resuming coursework at the university of Akron.

(3) The student must initiate the withdrawal request by providing written documentation of the circumstances, a current university of Akron transcript, current contact information, and a cover letter of explanation addressed to the dean of the college in which he/she is enrolled.

(4) Upon receipt of required materials from the student, the dean of the student's college will discuss the request with the instructor(s) of record, relevant chair(s), and other deans (if the student is requesting retroactive withdrawal from courses in other colleges). Based on these discussions, a coordinated joint response regarding the request will be formulated by the dean. If approval of the request is recommended by the dean, the university registrar will initiate the retroactive withdrawal. The dean will notify the student of the action taken. If the student is not yet admitted to a degree-granting college, the withdrawal request must be submitted to the dean of the student's intended degree-granting college or, if the student has not declared a major, from the deans of the degree-granting colleges offering the courses.

(5) Requests that have been denied can be appealed to the office of the provost.

(6) This process addresses academic changes to a student's record only. Once the academic record changes have been made, the student has the right to submit an appeal for tuition and/or fee changes.

(I) Course credit by examination.

(1) Qualified students may obtain credit for subjects not taken in a course by passing special examinations. The grade obtained is recorded on the student's permanent record and counts as work attempted whenever quality ratio calculations are made.

(2) Any student desiring to take special examinations for credit, before beginning to study for the examination and before asking the course instructor for direction, must first receive permission from both the student's dean and the dean under whose jurisdiction the course is listed. After permission is granted, the student prepares for the special examination without faculty assistance. Faculty members may describe only the objectives of the course and the work to be covered. The examination must be comprehensive and demand more from the student than is expected on a regular final examination in the course. The faculty member will file copies of the examination and the student's answers with the faculty member's dean.

(3) Credit by examination is not allowed during a student's last semester before graduation.

(J) Exemption from required courses.

Qualified students may be exempted from courses by examination, testing, or other means approved by the college faculty in which the course is offered.

(K) Faculty tutoring.

If a faculty member tutors a student in a credit course, the student's examination and other performance in the course must be planned and evaluated by another faculty member or by an approved faculty member from another university.

(L) Approbation, probation, and dismissal.

(1) An undergraduate student who earns twelve or more letter-graded credit hours during a semester and earns a quality point average of 3.50 or better is listed on the dean's list of the student's college.

(2) An undergraduate student who earns twelve or more letter-graded credit hours during a semester and earns a quality point average of 4.00 is listed on the president's list of the university.

(3) An undergraduate student who earns at least six but fewer than twelve letter-graded credit hours during a semester and earns a quality point average of 3.50 or better is listed on the part-time dean's list of the student's college.

(4) An undergraduate student who earns at least six but fewer than twelve letter-graded credit hours during a semester and earns a quality point average of 4.00 is listed on the part-time president's list of the university.

(5) An undergraduate student whose cumulative grade point average falls below 2.0 is placed on academic probation and is subject to such academic action, including but not limited to mandatory repeat for change of grade, credit hour restriction, and student success programming, as may be imposed by the dean of the student's degree-granting college, or by the dean's designee.

An undergraduate student whose cumulative grade point average falls below 2.0 for consecutive semesters (excluding summer semesters) will be evaluated at the end of each of the second and third consecutive semesters for dismissal from the university by the dean of the student's degree-granting college, or by the deans designee. The dean may retain an undergraduate student for the third or fourth consective semester if the term grade point average has improved significantly but the cumulative grade point average remains below 2.0. An undergraduate student whose cumulative grade point average falls below 2.0 for each of four consecutive semesters will be dismissed from the university. An undergraduate student not yet enrolled in a degree-granting college will be evaluated for dismissal, according to the criteria above, by the head of the division of student success, or by the heads designee.

(6) Probation is a warning to the student whose academic record is unsatisfactory and who is in danger of being dismissed from the university. A student may, however, be dismissed without having previously been placed on probation.

(7) Students dismissed from the university are not eligible to register for any credit courses. They may, however, register for noncredit work. To be eligible for readmission, the student must have either:

(a) Completed at a regionally accredited college or university, with a grade point average of 2.5 or higher, at least eighteen credit hours that will transfer to the university of Akron and apply toward a degree, or;

(b) Satisfied both of the following:

(i) Wait a minimum of two calendar years from the date of dismissal, and;

(ii) Submit a written statement describing the causes of poor academic performance and steps taken toward improvement since dismissal.

(8) Students readmitted under paragraph (M)(5) of this rule will be evaluated for dismissal immediately following the first semester after readmission, with the option to retain for one additional semester if the term grade point average has improved significantly, but the cumulative grade point average remains below 2.0.

(9) Students dismissed from the university for reasons other than failure to meet academic standards are readmitted by action of the president only.

(M) Auditing courses.

A student choosing to audit a course must elect to do so at the time of registration. The student pays the enrollment fee and may be expected to do the work prescribed for students taking the course for credit, except that of taking the examination. Any faculty member may initiate withdrawal for a student not meeting these expectations.

(N) Scheduling field trips.

The university encourages faculty members to arrange worthwhile field trips which they believe will add substantially to the course they teach. Before scheduling a field trip which is not listed in the university "Undergraduate Bulletin" as an integral part of the course, faculty members should receive approval from their dean. The request for approval should state the name and number of the course, the number of students and faculty members making the trip, the nature of the trip, the destination and the time required for the trip. If students will miss other classes, they must consult their instructors so that work missed because of an approved trip can be made up. Faculty members should contact the purchasing department about insurance coverage.

(O) Dealing with academic misconduct.

(1) The university reserves the right to discipline any student found responsible of academic misconduct in accordance with the code of student conduct. The student's faculty member shall refer the matter to the office of student conduct and community standards or a designated representative of that office to investigate the alleged misconduct and determine the outcome.

(2) A faculty member who has evidence that a student has cheated in any term papers, theses, examinations or daily work shall report the student to the department chair who in turn shall report the matter to the students dean. Faculty members should be familiar with the student disciplinary procedures in order to protect the rights of students who have been alleged of academic dishonesty or other misconduct.

(3) All tests and examinations shall be proctored except in colleges of the university with honors systems which have been approved by the faculty senate.

(4) Members of the faculty of the school of law should consult with their dean as to procedures under the honor system of that school. Faculty members should become familiar with the student disciplinary procedures and the school of law honor system.

Last updated April 8, 2021 at 2:03 PM

Supplemental Information

Authorized By: 3359
Amplifies: 3359
Prior Effective Dates: 7/5/2013, 12/22/2019
Rule 3359-20-05.2 | Curricular changes.
 

(A) University-wide approval required: The following curriculum changes require university-wide approval:

(1) Addition of courses.

(2) Deletion of courses.

(3) Changes in bulletin descriptions.

(4) Addition of degrees, majors, minors, tracks, certificates and programs.

(5) Changes in degrees, majors, minors, tracks, certificates and programs.

(6) Deletions of degrees, majors, minors, tracks, certificates and programs.

(7) Proposals to change any university-wide curriculum requirements.

(8) Changes of general education requirements.

(B) Proposing a curriculum change.

(1) Each college shall have its own procedures for proposing curricular changes consistent with the requirements of this rule. These procedures shall be described on the college website or in a document that is available from the dean's office.

(2) Curriculum change proposals shall originate within the academic unit that is to offer the course(s). Curriculum change proposals may be initiated only by full-time faculty as defined by the academic unit.

(a) For purposes of this rule, "academic unit" means any group having a separate identity that participates in the offering of curricula. It includes academic departments, schools that do not have departments, colleges that do not have departments or schools, and institutes and centers that offer courses of academic study.

(b) When an interdisciplinary curriculum change is proposed that involves more than one academic unit, one unit shall be designated as the originating unit, but each unit involved must approve the proposal before it is reviewed by the college(s).

(3) Proposals may be submitted to the automated curriculum review system at any time.

(C) College review: After a curriculum change proposal has been approved by the academic unit(s), the appropriate college review committee(s) shall review and approve or disapprove the proposal. The college review committee may request clarification of or changes to the proposal before it approves or disapproves it. All such requests and subsequent changes shall be recorded in the automated curriculum review system. A majority of the members of the college review committee shall be full-time faculty members of the college who do not also hold administrative appointments.

(D) Institutional review: A curriculum change proposal that has been approved by the college(s) shall be released by the authorized personnel of the college(s) for institutional review. Institutional review bodies with a role in recommending proposals for approval include graduate school, general education advisory committee (GEAC), and curriculum review committee (CRC). Institutional review bodies without a role in recommending proposals for approval but which need to be notified and may wish to make comments, include university libraries, registrar, and institutional research.

(1) If an institutional review body recommends changes to a proposal, the originator of the proposal may make such changes, subject to approval by the academic unit and college if required by college procedures. Any such changes shall be recorded in the automated curriculum review system.

(2) Any institutional review body may make comments on proposals, and these comments shall be recorded in the automated curriculum review system.

(3) Institutional review bodies with a role in recommending proposals for approval shall do so in the automated curriculum review system.

(4) GEAC shall be a subcommittee of CRC, and shall be responsible for reviewing curriculum change proposals that affect general education requirements.

(E) University-wide review.

(1) Two weeks after the curriculum change proposal was released for institutional review, it shall be reviewed by CRC.

(2) CRC shall be responsible for reviewing curriculum change proposals from a comprehensive, university-wide perspective. This review shall consider, among other things, the appropriateness of the academic unit offering the course(s) or program(s) and the effect the proposal may have on academic units in the colleges.

(3) The CRC shall consider any recommendations for changes or comments that may have been made by institutional review bodies.

(4) If there are any unresolved recommendations or comments from institutional review bodies, CRC shall attempt to resolve these issues.

(5) The CRC shall recommend to the faculty senate either that it approve or that it disapprove the proposed curriculum change. Each such recommendation shall be reported to the faculty senate at its next regular meeting.

(F) Faculty senate review: The faculty senate shall either approve or disapprove each curriculum change proposal reported by the CRC. Proposals that are approved by the faculty senate shall be forwarded to the office of academic affairs.

(G) Provost review: The senior vice president and provost or his or her designee shall, within two weeks, approve or disapprove any curriculum change proposals forwarded to it by the faculty senate and shall inform the originator of the proposal and the faculty senate of his or her decision. If a proposal is disapproved, a statement of the reason(s) for the disapproval shall be included.

(H) Deadlines: The deadline periods specified above shall include only days that fall within the fall or spring semester, excluding university holidays and recesses.

Supplemental Information

Authorized By: 3359.01
Amplifies: 3359.01
Prior Effective Dates: 6/30/2011, 2/1/2015
Rule 3359-20-05.5 | Health services and restrictions on alcoholic beverages and drugs.
 

(A) Restrictions on alcoholic beverages.

All sales or consumption of alcoholic beverages on property owned, leased or operated by the university of Akron shall be in accord with the laws of the state of Ohio. Unless authorized upon written application to the president, or pursuant to applicable permits, alcoholic beverages shall not be available at events held on university property. The consumption of alcoholic beverages in private residence hall rooms by the occupants or guests shall conform to Ohio law in all respects.

(B) Health services.

(1) The student health service in the student wellness and recreation center provides emergency treatment for minor illnesses and injuries to university faculty and staff.

(2) The following procedures are to be followed in reporting about any student, faculty member, staff member, or visitor who becomes unconscious, has an accident, or becomes seriously ill while on campus.

(a) Call university police, and describe the nature of the illness or injury. Give your name and the name of the patient, if known, and the location of the patient.

(b) The dispatcher will call an ambulance if it is advisable, or the police officer after arriving will call an ambulance if it is needed.

(c) In case of any other illness, call university police, and request that the person be taken to the health services.

(C) It shall continue to be the policy of the university of Akron to maintain a drug-free workplace. Recognizing that illegal drug use poses health and safety hazards to employees and to the community at large, the possession or use of illegal drugs on any university property and at any other location where employees are conducting university business is prohibited. (See rule 3359-47-02 of the Administrative Code for the university's drug-free workplace policy and see rule 3359-47-01 of the Administrative Code for the university's alcohol policy.)

Supplemental Information

Authorized By: 3359.01
Amplifies: 3359.01
Prior Effective Dates: 11/27/1989, 9/8/1999
Rule 3359-20-05.10 | Tobacco free campus.
 

(A) Policy statement.

(1) The university of Akron recognizes the serious health consequences of tobacco use both to users and non-users as well as creating issues with liter and cleanliness. The university is committed to maintaining a safe, healthy, clean and respectful learning and working environment for members of the university community.

(2) Tobacco use, including the sale, advertising, sampling and distribution of tobacco products is prohibited in all university facilities, on all university grounds, whether leased or owned and in vehicles parked on university grounds, and at all university sponsored events, regardless of the venue.

(3) All tobacco industry and related company sponsorship or promotion of any event or activity affiliated with the university or located on university grounds is prohibited.

(B) Definitions.

(1) "Tobacco" is defined to include any product that contains tobacco or contains nicotine [or lobelia], that is intended for human consumption, or is likely to be consumed, whether smoked, heated, chewed, absorbed, dissolved, or ingested by any means including electronic devices, but does no include any cessation product approved by the United States food and drug administration for use as a medical treatment, including, but are not limited to nicotine replacement therapy and other products.

(2) "University facilities" are defined as any building, facility or vehicle owned, leased, used or occupied by the university.

(3) "Members of the university community" are defined as anyone on campus including, but not limited to faculty, staff, students, visitors, vendors, consultants, contractors, or volunteers.

(C) Exceptions and limitations.

(1) Tobacco use may be permitted for controlled research with prior approval of the provost, and in the case of smoking, the review and recommendation of the department of environmental and occupational health and safety.

(2) Tobacco use may be permitted as part of educational, clinical, smoking-cessation programs, or other special events with the prior approval of the provost and in the case of smoking, the review and recommendations of the department of environmental and occupational health and safety.

(3) In an effort to remain good neighbors with our community, students and employees of the university are requested to refrain from tobacco use on sidewalks and other areas adjacent to university property.

(D) Signage.

Appropriate signs indicating that tobacco use is not permitted on campus will be posted throughout the campus, at the discretion of the university, at various locations such as entrances of academic buildings, administrative spaces and athletic venues.

(E) Tobacco education and cessation.

Tobacco education and cessation shall be closely coordinated with other components of the university's employee assistance program and with student health services and may include programming, activities and cessation programs and support.

Supplemental Information

Authorized By: 3359.01
Amplifies: 3359.01
Rule 3359-20-06.1 | Part-time faculty appointments.
 

(A) Definition of part-time faculty.

(1) The designation of lecturer is used for part-time faculty members. Part-time faculty are appointed for a particular term, upon recommendation of the department chair and approval of the dean of the college and the president or the president's designee(s). Part-time faculty service requirement is limited to teaching responsibilities; all other activities are voluntary and shall not be considered to constitute full time responsibilities. The responsibilities of part-time faculty are:

(a) Develop the course syllabus for each section taught (unless the syllabus is standardized by the department)

(b) Hold classes on a regular basis according to the university schedule

(c) Keep required student grades

(d) Maintain the confidentiality of student records

(e) Maintain office hours or another method of allowing students in their classes to meet with them

(f) Prepare and grade tests, quizzes, and other student assignments

(g) Attend scheduled departmental meetings when possible

(h) Provide current vitae and teaching portfolio to the department

(B) Definition of teaching portfolio.

(1) The teaching portfolio is a file that is held by the department for each individual part-time faculty member, Items to be contained in the teaching portfolio for part-time faculty members are:

(a) Current vitae

(b) Chair, mentor, or peer evaluations using documented expectations and evaluation methods standardized in the department or college

(c) Student evaluations using a standardized departmental form

(d) Course syllabus

(e) Other course information such as classroom assignments and tests

(f) Integration of innovative approaches to teaching such as:

(i) Computerized models

(ii) Lectures using integrated technology

(iii) Amount and quality of course material using the world wide web

(iv) Student projects using technology

(g) Participation in departmental workshops

(2) The responsibility for keeping the teaching portfolio up to date lies with the part-time faculty member.

(C) Definition of relevant experience.

(1) Relevant experience is work experience that is directly related to the teaching responsibility the part-time faculty member will have at the university of Akron.

(a) Relevant work experience includes, but is not limited to:

(i) Teaching experience

(ii) Professional experience

(a) Clinical experience

(b) Similar teaching experience at a university

(c) Relevant special licensures or certificates through a recognized organizational body (local, state, or federal government or professional organization)

(b) Record of activity in a relevant professional organization

(D) Excellence in teaching.

(1) Excellence in teaching is documented by the part-time faculty member's teaching portfolio. Any item in the teaching portfolio may indicate excellence in teaching; however, when documenting classroom performance, excellence is demonstrated by scores that are consistently above the department mean in the following areas:

(a) Student evaluations

(b) Peer evaluations

(c) Supervisor evaluations

(2) Additional items include, but are not limited to:

(a) Relevant awards

(b) Relevant commendations

(c) Faculty development

(i) Attendance at relevant workshops

(ii) Relevant presentations

(E) Assignments and load ceilings for part-time faculty.

(1) Part-time faculty members may be assigned to more than one department.

(a) Salary grade structure shall be consistent throughout colleges. Appointments shall be made using the salary grade chart.

(b) The level of salary grade of the appointment may be determined independently by each department and college based upon approved guidelines as outlined in paragraph (I) of this rule.

(2) Part-time faculty members perform teaching responsibilities necessitated by enrollment demand; all assignments are dependent on expertise, enrollment and need. The needs of the individual college/department are determined by the dean in conjunction with the senior vice president and provost.

(3) In order to provide maximum flexibility for academic units, part-time faculty may teach up to twelve credit hours in any given semester (fall or spring).

(a) Compensation for the teaching of twelve credit hours in any given semester shall not constitute de facto full time employment.

(b) Part-time faculty are appointed for one academic term. A part-time faculty member does not have a reasonable expectation of reappointment for the next academic term unless he or she receives from the department chair, school director, or dean written notice of a teaching assignment for the next academic term.

(c) No more than twenty-one total credit hours shall be assigned to any part-time faculty member for any academic year. The academic year is defined as fall and spring semester.

(4) Part time faculty shall be compensated for teaching no more than nine credit hours during the summer session.

(F) Recommended privileges that shall be made available to part-time faculty within the constraints of departmental space and budgets.

(1) Faculty/peer mentor

(2) E-mail account

(3) Access to computer and internet connection with e-mail capabilities

(4) Access to telephone, voice mail and campus mailboxes

(5) Access to work space/office

(6) Access to secretarial support

(7) Access to duplication services for coursework and examinations

(8) Full access to university libraries

(9) Opportunities for interaction with full-time faculty and information about departmental activities.

(10) Opportunities for and ability to contribute to discussions of curriculum issues.

(G) Recognition of part-time faculty commitment to programs across the institution is important. Demonstration of this recognition, within the constraints of departmental space and budgets, may include but is not limited to:

(1) Support for professional development

(2) Opportunity to request sections and teaching times

(3) Awards

(4) Including part-time faculty in professional opportunities

(5) The department may seek input from part-time faculty regarding curricular issues

(6) Re-classification to higher salary grade if the specified criteria are met

(H) Appointment contract periods, salary and grade levels.

(1) Contract periods

(a) Up to twenty-one credit hours per academic year

(b) Nine credit hours during the fifteen week summer session

(c) Semester-to-semester contracts dependent on enrollment and need

(2) Appointment and salary grades (salaries of current part-time faculty will not be reduced as a result of this policy.)

(a) Assistant lecturer

(i) Salary range: no less than six hundred dollars per credit hour

(ii) Masters degree with relevant experience; or

(iii) Bachelors degree with twenty discipline related graduate credit hours

(b) Associate lecturer

(i) Salary range: no less than seven hundred dollars per credit hour

(ii) Masters degree with sixty semester hours of university level teaching experience, documented excellence in teaching, and relevant experience; or

(iii) Master's degree with fifteen credit hours of discipline related post master's level coursework, and relevant experience

(c) Senior lecturer

(i) Salary range: no less than eight hundred dollars per credit hour

(ii) Relevant doctoral degree; or

(iii) Master's degree with one hundred semester hours of university level teaching experience, documented excellence in teaching, and relevant experience

(d) Special lecturer

(i) Minimum of a bachelor's degree and/or related experience

(ii) Written justification and proof of a search for a qualified instructor with relevant credentials are required for the office of the senior vice-president and provost to approve the position

(3) Salary ranges in all part time categories shall be reviewed annually by the planning and budget committee of university council.

(4) Initial appointment shall be based upon credentials of the individual as they apply to the specific responsibilities and assignment at the university of Akron.

(a) The highest degree attained is that degree directly related to the teaching responsibility the part-time faculty member will have at the university of Akron

(b) Relevant experience as defined in paragraph (C)(1) of this rule

(c) The exact salary within the specified category is dependent on the credentials as determined by the department that the individual is assigned subject to the approval of the appropriate department chair, dean, and the office of the senior vice president and provost

(d) For both consistency across the institution and given the definition of part-time faculty in paragraph (A)(1) of this rule, the following shall not be considered for initial appointment:

(i) Publishing record of the individual

(ii) Service to the institution

(5) Existing part-time faculty shall first be classified subject to the specific criteria for part-time faculty. Further considerations may be given for their efforts and service at the university of Akron. These considerations shall be based upon relevant work experience and teaching experience as follows:

(a) Professional work experience as it relates to teaching assignment

(b) Expertise in one's field

(c) Professional development

(d) Additional degree or certificate completion

(e) Documented excellence in teaching

(I) A change in grade for a part-time faculty member may be recommended by the department chair and considered by the appropriate dean and the provost once the part-time faculty member has obtained the minimum credentials necessary for the next grade level. Changes in grade and salary can be effective in either the fall or spring semester. These changes shall be based upon:

(1) Excellence in teaching as documented in the individual's teaching portfolio. The following shall be used to evaluate classroom performance (See paragraph (B) of this rule for further information on teaching portfolios and paragraph (D) of this rule for further information on excellence in teaching):

(a) Student evaluations

(b) Peer evaluations

(c) Supervisor evaluations

(d) Innovation in teaching techniques and through the use of technology

(2) Completion of the next relevant degree

(3) A minimum of one hundred semester hours of university level teaching experience is needed for persons without the relevant doctoral degree to obtain a senior lecturer status. However, one hundred semester teaching hours does not guarantee the part-time faculty member the rank of senior lecturer in a de facto manner.

(4) Part-time faculty have the right to appeal the classification level to the appropriate department chair. In the event the issue is not resolved, then the part-time faculty member may appeal the decision to the appropriate dean, and then to the office of the provost.

(J) Items to be considered when determining merit recognition for part-time faculty. Each item in this section is to be taken as it applies to the teaching responsibilities of the individual at the university of Akron.

(1) Items to be considered for merit increases:

(a) The individual's teaching portfolio as defined in paragraph (B) of this rule

(b) Professional development specific to the course being taught

(i) Continuing course work toward a relevant degree

(a) Transcript required showing yearly progress

(b) Evidence of a plan of study provided

(c) Course work within the last eighteen months

(ii) Work toward an additional relevant certificate or licensure

(a) Evidence of course work is needed within the last eighteen months

(b) Evidence of clinical work

(c) Evidence of a professional plan of study

(d) Evidence of relevant continuing work experience with increased responsibilities in area of expertise

(iii) Continuing education units in relevant areas of instruction as required by professional field (verification of attendance required)

(iv) Evidence of membership and active participation in professional organizations

(v) Conference attendance related to the field of instruction such as the opportunity to meet a specific departmental need through conference attendance and/or attendance at professional meetings that are agreed upon in advance by the part-time faculty member and the department. The department may provide funds for travel and attendance when possible.

(2) Items that are not to be considered for merit increases:

(a) Publishing record

(b) Service or committee work

(3) Merit may include one or more of the following:

(a) Reappointment

(b) Increase in compensation

(c) Support for professional development

(K) Part-time faculty do not hold academic rank, and their grade designation is in no way related to the rank designations of full-time faculty.

(L) The initial grade of a part-time faculty member is recommended by the department chair and approved by the dean of the college and the provost.

(M) If a part-time faculty member subsequently becomes a member of the full-time faculty, years of service as a part-time faculty member cannot be counted toward tenure or promotion.

(N) Assignments for part-time teaching, day and evening, are made on the recommendation of the department chair with the approval of the dean of the college responsible for the course.

(O) A completed application and acceptance agreement for part-time teaching at the university of Akron must be on file in the dean's office for each part-time faculty member. An application and acceptance agreement must also be completed with each change in grade designation.

(P) Each semester the appropriate dean will notify each part-time faculty member in writing of specific class assignments.

(Q) Additional considerations.

Responsibilities which shall not be required of part-time faculty:

(1) Conference attendance or presentations

(2) Attendance at social functions whether on or off campus

(R) Part-time faculty grievance procedures are set forth in rule 3359-23-02 of the Administrative Code and faculty manual.

Supplemental Information

Authorized By: 3359
Amplifies: 3359
Prior Effective Dates: 9/28/1997, 11/12/1997