This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and
universities.
| Rule |
Rule 3362-5-01 | Policy on policy and procedures.
(A) Purpose Board of trustees approved policies reflect the
board's principles for university governance and set direction for
institutional decision-making and practices. The purpose of this rule is to
ensure a uniform process for the adoption and review of board of trustees
approved policies and the establishment of supporting procedures. (B) Policies subject to board approval
(1) In general, policies
that address subjects of significance to the university or that could
substantially impact the university are appropriate for board review and
approval. (2) Policy subjects that
are appropriate for board of trustee approval include, but are not limited to,
the following: (a) Core functions of the university (b) Matters required by law to be the direct responsibility
of the board; (c) Matters that address state or federal
requirements; (d) Matters that utilize or have the potential to utilize
significant university resources; (e) Auxiliary operations of the university;
and (f) Matters directed by the board. (3) Board policies may
only be enacted, amended or rescinded with approval by the board of trustees.
Amendments of a non-substantive nature must comply with procedures promulgated
under this rule but do not require board approval. (C) Procedures (1) Procedures may only
be enacted, amended or rescinded with approval by the president. (2) Procedures serve to
effectively administer or implement a policy, so long as they are within the
scope or framework of the policy. A board policy may also direct that specific
areas or topics be addressed through an underlying procedure. (D) Policy and procedure formulation and
review process (1) The president is
responsible for establishing a procedure to implement this policy that will
identify a system and process for developing new policies for board of trustees
approval and to ensure the regular review of existing board policies. The
president is also responsible for establishing a system for the development and
approval process for procedures. (2) The president will
report, at least annually, to the board of the administration's review of
existing policies and procedures.
Last updated October 15, 2024 at 1:37 PM
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Rule 3362-5-02 | Non-discrimination/sexual harassment.
Effective:
October 30, 2022
(A) Rule purpose (1) Shawnee state
university is committed to having an educational and working environment for
students and employees that is without unlawful or prohibited discrimination
and harassment. (2) This policy serves to
ensure that there are university structures and processes in place that
prohibit discrimination against any individual because of race, color, genetic
information, religion, age, disability, national origin, ancestry, sex, status
as a parent during pregnancy and immediately after the birth of a child, status
as a parent of a young child, status as a foster parent, sexual orientation,
gender identity or gender expression, veteran status or military
status. (B) University resources and
processes (1) The university will
have processes and resources in place to protect students, employees, and
visitors from prohibited discrimination and harassment and to ensure the
following: (a) Compliance with applicable state and federal laws that
address discrimination and harassment; (b) Complaints of discrimination and harassment are adequately
reviewed and resolved; and (c) Training and education, designed to prevent discrimination
and harassment, is conducted throughout the university. (2) There will be
university employees who have the requisite authority and responsibility to
ensure compliance with laws and university policies and procedures that address
discrimination. (a) There will be a Title IX coordinator and deputy coordinators
who have overall responsibility for matters addressing sexual harassment and
sexual misconduct. The Title IX officers will have responsibility to ensure
that the university has clear processes in place for sexual harassment
complaints from students, employees and visitors; and that sexual harassment
and sexual misconduct complaints are appropriately investigated and
resolved. (b) There will be at least one coordinator for disability issues
whose responsibility will be to address allegations of discrimination based
upon disability, to ensure compliance with applicable state and federal laws
and related university policies and procedures, and to review and appropriately
respond to accommodation and access requests for students, employees and
visitors. (3) There will be a
system(s) in place to track all reports and complaints of discrimination. An
annual report shall be prepared that documents the number and type of
discrimination complaints and reports filed with the university within the
previous year, along with the resulting resolution or outcome. (C) Procedures (1) There will be
procedures in place, approved by the president, to amplify this policy. Such
procedures will include, but not be limited to, the following topics or
areas: (a) Sexual harassment that applies to students, employees and
visitors that includes definitions and identifies forms of sexual harassment
and misconduct, and addresses consent and consensual relationships and
consideration of the classroom and instructional settings; (b) Disability procedure(s) that applies to students, employees
and visitors and addresses equal access to university programs, activities and
services and process(es) for reasonable accommodations; (c) An investigation and complaint procedure(s) that addresses a
clear process for initiating a complaint of prohibited
discrimination/harassment or retaliation that applies to students, employees
and visitors, processes for notification and reporting, and descriptions of the
investigative process, confidentiality, and discipline and other corrective
measures.
Last updated October 31, 2022 at 9:09 AM
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Rule 3362-5-07 | Drug-free campus and workplace.
Effective:
January 23, 2023
(A) Purpose and application (1) Shawnee state
university is committed to maintaining a workplace and educational environment
free of illegal drugs. Recognizing that illegal drug use poses health and
safety hazards to employees, students, and the community at large, the
university prohibits the possession or use of illegal drugs on all university
property and at other locations where the public, students, or employees of the
university are conducting university business or participating in any sponsored
activities. (2) This rule applies to
university visitors, faculty, staff, and students. (B) Employee and student
responsibilities It is the responsibility of each campus visitor,
faculty member, staff member, and student to adhere to this rule. If a
violation of this rule occurs, support programs will be made available where
appropriate. Disciplinary action may be taken, up to and including termination
or dismissal from the university-- in accordance with the applicable university
policy, collective bargaining agreement, or student conduct code -- and
possible criminal prosecution. (C) Substance abuse
awareness In accordance with the drug free workplace act of
1988 and the drug free schools and communities act, the university will promote
substance-abuse awareness that may include the following: (1) The department of
counseling and health services may make available resource information
(booklets, brochures, pamphlets, etc.) regarding health and safety concerns
pertaining to substance abuse and information regarding the availability of
and/or referral to community-based, approved substance abuse counseling and
rehabilitation services. (2) Employees seeking
additional resources are encouraged to contact the university's employee
assistance program (EAP), which provides confidential assistance seven days a
week, twenty-four hours per day. (3) Education concerning
substance abuse, especially of alcohol and drugs, will be provided periodically
on campus. The university community is encouraged to take advantage of these
opportunities to become more aware of the effects of substance
abuse. (D) Federal grants and
contracts The university will establish a process to ensure
compliance with the notification requirements of the drug free workplace act of
1988 as applied to employees who work under a federal grant or contract.
Last updated January 23, 2023 at 9:09 AM
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Rule 3362-5-09 | Smoke and tobacco free campus.
(A) Purpose (1) Shawnee state
university recognizes the need to create and maintain an environmental quality
that sustains and enhances the general health and well-being of its students,
faculty, staff, volunteers, contractors, and visitors. (2) As such, effective
May 1, 2021, the university intends to create a one hundred per cent smoke and
tobacco free environment. (B) Definitions (1) Smoking: The burning
of tobacco or any other material in any type of smoking device, including, but
not restricted to, cigarettes, cigars, electronic cigarettes (e-cigarettes and
any other devices used for vaping) or pipes. (2) Tobacco: All
tobacco-derived or containing products, including, and not limited to,
cigarettes, electronic cigarettes (including but not limited to juul, blu, and
vuse), cigars and cigarillos, hookah smoked products, pipes, and oral tobacco
(e.g., spit and spitless, smokeless, chew, snuff) and nasal tobacco. It also
includes any product intended to mimic tobacco products, contain tobacco
flavoring, or deliver nicotine other than for the purpose of
cessation. (C) Prohibition Smoking of any material and the use of any
tobacco-related product are prohibited in all university owned, leased, and
managed buildings and on all university owned, leased and managed grounds, and
in all vehicles located on university property. This includes all classrooms,
offices, restrooms, auditoriums, lounges, dining areas, recreational and
athletic facilities, rooftops, walkways, sidewalks, bridges, residence halls,
parking lots and street parking owned by the university. Smoking is prohibited
inside personal vehicles parked on university property and in any vehicles
owned, operated, or leased by the university. (D) Ban on advertising, promotion and
sales (1) The university will
not advertise tobacco on university owned, operated or leased property or at
any university sponsored event or university owned or sponsored
media. (2) Sale of tobacco is
prohibited on university owned, operated, and leased property. (3) Distribution and
sampling of tobacco products and tobacco related items is
prohibited. (E) Exceptions (1) FDA-approved nicotine
replacement therapy, including patches, gum, inhalers, and lozenges) will be
allowed. (2) Smoking or tobacco
use may be permitted for controlled research, educational, clinical, or
religious ceremonial purposes with prior approval of the appropriate
administrator. (3) Smoking and tobacco
use may be permitted at certain university-sponsored and university-hosted
events with advance approval of the provost or a designee. (4) Prohibitions and
restrictions on smoking and tobacco use, if any, at university activities and
events that take place at locations other than university owned, leased and
managed buildings and grounds, shall be determined by the owners or managers of
such other locations. (F) Signage and
announcements (1) "No
smoking" signs or the international "No smoking" symbol will be
conspicuously posted at all university building entrances and inside all
university vehicles. All such signs will include contact information for
reporting violations. (2) University literature
and advertising, particularly that which is related to the posting of
employment opportunities and campus events, shall identify the university as
being one hundred percent tobacco free. (3) Announcements
regarding this rule will be made during university-sponsored events and at
campus functions when deemed appropriate. Event programs may include a written
reminder of the rule. (G) Compliance and
enforcement (1) The success of this
rule depends upon the thoughtfulness, consideration and cooperation of tobacco
users and non-tobacco users. Leaders and those to whom this rule applies share
the responsibility for adhering to and enforcing the rule. Civility and respect
are expected at all times in regards to this rule. (2) The president will
designate the university department(s) responsible for ensuring
compliance. (3) The university will
provide smoking cessation information for employees and students who wish to
quit smoking. (4) The university will
identify contact information to enable employees, students and visitors to
report any violations of this rule. (5) Any student who
repeatedly refuses to abide by this rule may be referred to student conduct.
Repeat violations by any faculty or staff member shall be handled through
normal procedures for violations of university rules and procedures. Visitors
who violate this rule may be denied future access to the university
campus. (6) No person shall discharge, refuse to hire, or in any
manner retaliate against an individual for the report of a violation or
otherwise performing any obligation under this rule.
Last updated October 15, 2024 at 2:13 PM
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Rule 3362-5-10 | Emergency university closing and class cancellation.
Effective:
October 22, 2022
(A) When exceptional conditions occur due
to severe weather, major utility failure, or other reasons that affect the
majority of the members of the university community, the university may need to
close, cancel classes, or relocate selected classroom or work sites. To ensure
continuity of services, the university will make every reasonable effort to
officially remain open. (B) The president shall establish
procedures that address the protocols for determining university closing and/or
cancellation of classes. Such procedures will include, but not be limited to,
weather conditions or building emergencies that may give rise to a closing or
cancellation of classes. The procedure may also identify the method of
notifying staff, faculty, and students of cancellation of classes and/or
university closing.
Last updated October 24, 2022 at 8:34 AM
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Rule 3362-5-11 | Freedom of expression.
Effective:
December 2, 2022
(A) Purpose and scope (1) Shawnee state
university believes that the right of expression is as necessary as the right
of inquiry and that both must be preserved as essential to the pursuit and
dissemination of knowledge and truth. The Shawnee state university community,
including students, recognized student groups (and those seeking recognition),
faculty, staff, and their invited guests enjoy expansive rights to free
expression on campus as permitted by the United States and Ohio constitutions.
The university is committed to the following principles: (a) Students have a fundamental constitutional right to free
speech; (b) Students have broad latitude to speak, write, listen,
challenge, learn, and discuss any issue, subject to the restrictions set forth
in paragraphs (B), (D)(1)(a), (D)(1)(b), (D)(1)(c), (D)(1)(d), (D)(1)(e),
(D)(3), and (H) of this rule; (c) The campus is a marketplace of ideas for all students,
faculty, and staff, in which the free exchange of ideas is not to be suppressed
because the ideas put forth are thought by some or most members of the
community to be offensive, unwise, immoral, indecent, disagreeable,
conservative, liberal, traditional, radical, or wrong-headed (hereinafter
collectively referred to as "offensive"; (d) Individual students, faculty, and staff may make judgments
about ideas for themselves and may act on those judgments not by seeking to
suppress free speech, but by openly and vigorously contesting ideas they
oppose; (e) The university should not attempt to shield individuals from
free speech, because some ideas and opinions may be deemed
offensive; (f) Civility and mutual respect are greatly valued, but should
never be used to justify closing off discussion of ideas, however offensive the
ideas may be to some students, faculty, or staff; (g) Students, faculty, and staff are free to state their own
views about and contest views expressed on campus, including those of invited
speakers, but they may not substantially obstruct or substantially interfere
with the freedom of others to express views they reject or loathe. The
university is responsible for promoting a lively and fearless freedom of debate
and deliberation and protecting that freedom; (h) The campus atmosphere should be conducive to speculation,
experimentation, and creation by all students and faculty, who shall remain
free to inquire, study, evaluate, and gain new understanding. (i) The primary responsibility of faculty is to engage in an
honest, courageous, and persistent effort to search out and communicate the
truth that lies in the areas of their competence. (2) This policy applies
to university students, student groups, faculty, staff, and visitors.
(B) Lawful, non-commercial
expression The university and its administration will not
prohibit any member of the campus community from engaging in lawful,
noncommercial free expression to the extent that it does not materially and
substantially disrupt the functioning of the university. These rights apply to
verbal, written, and electronic means, including protests, speeches, literature
distribution, and the circulation of petitions (collectively, "expressive
activity"). (C) Outdoor areas of campus Except as noted in this rule, expressive activity
is permitted in outdoor areas of campus where the campus community is generally
allowed, such as grassy areas, walkways, and common areas. (D) Limitations on free
expression (1) The
university's commitment to freedom of expression does not extend to
speech that takes place on property owned, leased, or controlled by the
university, and that: (a) Is not protected under the United States or Ohio
constitutions (unprotected speech); and/or (b) Constitutes harassment. Harassment is defined as unprotected
speech that is both: (i) Unwelcome;
and (ii) So severe,
pervasive, and objectively offensive that it effectively denies an individual
equal access to the individual's education program or
activity. (c) Takes place in a nonpublic forum and is restricted in a way
that is reasonable and viewpoint-neutral. (d) Is subject to content restrictions that are reasonably
related to a legitimate pedagogical purpose, including classroom rules enacted
by teachers. (e) Is disruptive to previously scheduled or reserved activities
occurring in a public forum. (2) Nothing within this
policy shall be interpreted as preventing the university from restricting
speech described in paragraph (D)(1)(a), (D)(1)(b), (D)(1)(c), (D)(1)(d) or
(D)(1)(e) of this rule. (3) The university may
maintain and enforce reasonable time, place, and manner limitations on
expressive activity as permitted by law. (E) Reporting (1) Complaints under this
policy shall be made to human resources or through the university's online
complaint reporting system (maxient or any similar successor
program). (2) Visitors shall report
alleged violations of this policy to the department of public safety, which
shall notify human resources of the complaint. (3) Any complaint under
this policy against an employee whose terms and conditions of employment are
governed by a collective bargaining agreement shall follow the procedures for
investigation, hearing, and potential discipline set for th in the
CBA. (F) Complaints, investigation, and
resolution (1) Any student, student
group, faculty or staff member, or visitor may submit a complaint about an
alleged violation of this policy by a university employee, including any
alleged penalty imposed on a student's grade for an assignment or
coursework that is unrelated to ordinary academic standards of substance and
relevance, including legitimate pedagogical concerns, and is instead based on
the contents of the student's free speech. The university will investigate
the alleged violation and conduct a fair and impartial hearing, pursuant to a
procedure approved by the president. In instances where a hearing determines
this policy was violated, the board of trustees delegates to the president (or
a sub-delegate named by the president) the authority to determine a resolution
to address the violation and prevent further violation of the
policy. Complaints that allege a student violated an
individual's rights under this policy shall be addressed through the
student conduct code. (G) Retaliation Members of the university community are
prohibited from taking or attempting to take materially adverse action by
intimidating, threatening, coercing, harassing, or discriminating against any
individual for the purpose of interfering with any right to free speech as set
forth in this policy, or because the individual has made a report or complaint,
testified, assisted, or participated or refused to participate in any manner in
an investigation, proceeding, or hearing under this policy. The procedures set
forth in this policy and accompanying procedure shall apply to complaints of
retaliation under this paragraph. (H) Other anti-discrimination laws, policies, and
procedures Nothing within this policy shall be interpreted
as impairing the university's obligations under federal law including,
but not limited to, Title IV of the Higher Education Act of 1965; Title VI of
the Civil Rights Act of 1964; Title VII of the Civil Rights Act of 1964; Title
IX of the Education Amendments of 1972; Section 504 of the Rehabilitation Act
of 1973; Title II of the Americans With Disabilities Act; the Age
Discrimination in Employment Act; the Age Discrimination Act of 1975; or any
similar state laws, as addressed through the university's
non-discrimination and Title IX policies and procedures.
Last updated December 2, 2022 at 12:51 PM
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Rule 3362-5-12 | Media, social media, and web sites.
Effective:
February 27, 2023
(A) Overview (1) Shawnee state
university is committed to sharing timely, accurate, and consistent information
with its various audiences, including current and prospective students, parents
and families, alumni and friends, neighbors and the community through whatever
practical means are relevant and available, including media sources, social
media sites, and websites. (2) The office of
marketing and communications is the official source of information to the media
and manages Shawnee state university's official web and social media
presence. (3) The executive
director of marketing and communications serves as the official university
spokesperson and will coordinate designation of an appropriate source regarding
specific areas of expertise. (B) Dissemination of information to media
sources (1) All official
university information (events, program news, general news items, information
concerning crisis situations) for dissemination to the media will be
coordinated through the office of marketing and communications. (2) The office of
marketing and communications is responsible for developing a process that
ensures university information is routinely shared with the public, including
faculty and staff personal achievements. (C) Creation and management of social
media sites (1) The office of
marketing and communications is responsible for monitoring and managing all
social media platforms that officially represent Shawnee state university as an
institution. Sites officially representing SSU departments, programs, and/or
services may be managed at the department level, with approval by and
coordination with the office of marketing and communications. (2) Users are encouraged
to respectfully share their opinions and comment freely about topics posted on
all official Shawnee state university social media platforms. Shawnee state
does not discriminate against any views, but comments determined by the office
of marketing and communications to contain nudity, obscenities, or hate speech;
threaten to harm individuals, groups, or organizations; represent
advertisements, solicitation of funds, or spam; constitute or encourage illegal
activity; infringe upon someone's rights; contain private information; or
are multiple off-topic or repetitive posts will be removed. (D) Creation and management of web
sites (1) The office of
marketing and communications is responsible for managing Shawnee state
university's web presence, which includes the official shawnee.edu site,
as well as all official university affiliated or representative websites (e.g.
athletics), whether developed and maintained by third-party vendors, university
departments, or campus affiliates. All official university websites must be
approved by the office of marketing and communications. (2) All official
university websites shall be managed within the campus web content management
system, unless exemption is granted by the office of marketing and
communications. The web content management system will provide templates for
required information, enable incorporation of university branding, and
facilitate site maintenance, while providing for centralized management and
support. Except as described in this policy, all university offices are
required to utilize the campus web content management system for developing and
maintaining their respective web sites. (3) Permission may be
granted by the office of marketing and communications to develop and maintain
pages outside of the web content management system based on the nature and
requirements of the site, technical limitations, ability for ongoing and
consistent management of the site, and relationship of the unit to the
university. (4) University offices
are responsible to ensure that their web pages within the campus web content
management system, as well as those outside the system but officially connected
to shawnee.edu, meet standards of accessibility conforming to section 504 of
the Rehabilitation Act of 1973, compliance with copyright and trademark laws,
university web guidelines, and university branding guidelines. (5) University offices
are responsible to ensure that sites containing, soliciting, or collecting
protected or personal data comply with the Family Educational Rights and
Privacy Act of 1974 (FERPA) and university policy 3.04, "Student Education
Records Privacy and Release." (6) Commercial
advertising on www.shawnee.edu is prohibited. Websites hosted under official
university domains may not advertise or promote private individuals, firms, or
corporations, or imply in any manner that Shawnee state university endorses or
favors any specific commercial product, commodity or service. (7) Sponsorship
acknowledgments and/or links to outside commercial sites for sponsorship
purposes for any university related event must have prior approval from the
office of development director. Images, logos, graphics or text used to denote
sponsorship affiliations or links to commercial sites may not in any way imply
that the university is endorsing a product, service or company. Collection of
money online must be coordinated through the office of
development. (E) Emergency information (1) The office of
marketing and communications is responsible for coordinating crisis
communications with other appropriate university officials, including the
department of public safety, depending on the nature and type of crisis or
situation. (2) The office of
marketing and communications and the department of public safety are
responsible for developing a procedure for disseminating emergency
notifications in the event of school closings or crisis. (F) Guidelines Guidelines related to the dissemination of
information to the media, management of university social media sites, and the
construction of official university web sites shall be established and posted
on the office of marketing and communications web site at:
http://www.shawnee.edu
Last updated February 27, 2023 at 10:42 AM
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Rule 3362-5-14 | Grants application, approval, and management.
Effective:
October 3, 2024
(A) The office of grants
management The office of grants and sponsored programs has
the mission of facilitating the orderly transmission of information about grant
opportunities associated with the local, state, and federal governments and
other agencies. Staff, faculty, students, and partner community organizations
may work with grants and sponsored programs to generate grants. These groups
must utilize the funding to support teaching, research, public service, and
other scholarly pursuits to benefit the university, its programs, and
students. (1) Pre-award: the office
of grants and sponsored programs is responsible for stimulating the development
of grant applications and contract proposals that are consistent with the
university's mission. Any grant or sponsored research project that is part
of any official Shawnee state university activity must go through the intent to
apply process. This process includes coordinating the proposal submission
through university channels to the appropriate external funding agencies. The
office of grants and sponsored programs serves as the clearinghouse for the
internal administrative review process and the subsequent submission of the
proposal to the funding agency. (2) Post-award: after a
grantee makes an award, grants and sponsored programs shall assist with the
establishment and maintenance of project records, internal and external
communications, and monitoring of project budgetary procedures. (B) Goals for grants and sponsored
research programs The goals for the grant and sponsored research
components of the programs include the following: (1) Stimulate research
and public service efforts by faculty, staff, and students. (2) Coordinate the
development of university policies which will nurture and encourage research
programs and other grant funded programs consistent with the university's
mission. (3) Act as the university
liaison with pertinent funding agencies. (4) Coordinate the
process by which proposals are approved for transmittal to funding
agencies. (5) Work on final project
reports that accurately reflect the completed work. (C) Grants (1) This policy covers
the application, approval and acceptance requirements for all grant proposals
submitted on behalf of the university wherever the origination (i.e. athletics,
academic affairs, student affairs, administration, public safety, recycling,
energy, etc.). (2) The office of grants
and sponsored programs will jointly coordinate SSU foundation grants
administration with the development office in order to maximize funding
opportunities and to avoid duplication of effort. (D) Indirect cost recovery (1) In order to maximize
the recovery of indirect costs, also referred to as overhead costs or
facilities and administrative (F&A) costs, all grant proposals should
account for the maximum allowable recovery of indirect costs within the project
budget. (2) Grant proposals may
include the use of all or a portion of allowable indirect costs as matching
funds when necessary or appropriate; however, preference should be given to the
recovery of indirect costs directly from grant funding whenever
possible. (3) Submission of grant
proposals that do not maximize the recovery of allowable indirect costs is
prohibited unless required in exceptional circumstances. In such circumstances,
the chief financial officer must approve, in writing, the decision to
voluntarily forgo the maximum allowable recovery of indirect
costs.
Last updated October 3, 2024 at 8:53 AM
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Rule 3362-5-15 | Commencement planning.
This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.
View Rule Text
Last updated July 25, 2023 at 1:23 PM
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Rule 3362-5-17 | President's authority to appoint personnel and manage positions.
(A) Purpose The board of trustees delegates to the president
of the university authority to manage positions within the approved budget, and
as set forth by this policy, appoint and terminate university personnel and
establish compensation in conformance with other board of trustee policies and
directives and the laws of the state of Ohio. (B) Position authorization (1) The board of trustees
authorizes the president to determine the appropriate numbers of executives
(vice president, general counsel, associate provost, and dean positions),
senior level administrators (director positions), other administrators,
faculty, and support staff that are necessary to effectively manage the
university. (2) The president will
provide the board of trustees with proposed numbers of needed positions for
each above employment category for budgetary approval on an annual
basis. (3) The president or
designee has the authority to determine faculty positions as tenure-track or
non-tenure track. (4) The president is
authorized to create all other categories of positions in accordance with
established procedures. (C) Personnel actions (1) Board of trustees
approval is required for executive appointments to the positions of vice
president, general counsel, associate provost, and dean. All other executive
appointments shall be made by the president. Board of trustees approval is
required for the award of tenure for faculty. (2) The president, with
advance notice to and written approval from the chair of the board of trustees,
has the authority to demote or terminate an executive and appoint an interim
replacement pending a search for a successor to the position. (3) The president is
given authority to employ, appoint, promote, and discipline (up to and
including termination) all other categories of employees, including
faculty. (4) The president or
designee is the appointing authority for classified employees. (5) The president may
delegate the authority to extend offers of employment for approved positions.
The president also may delegate authority to perform any of the functions
discussed in paragraph (C)(3) of this rule, in accordance with board of
trustees policies or applicable collective bargaining agreements. (D) Procedures The president may establish procedures to
effectively administer this policy, including the delegation of
personnel-related functions.
Last updated July 7, 2023 at 8:28 AM
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Rule 3362-5-19 | Emeritus faculty.
Effective:
December 2, 2024
(A) Purpose To recognize selected retiring Shawnee state
university faculty for outstanding contributions to the teaching, scholarship,
entrepreneurship, and service missions of the university. (B) Procedure (1) Upon retirement,
every full-service faculty member with the rank of professor shall be
considered by the president for designation as emeritus professor. If the
president has not conferred the title of emeritus professor upon an eligible
retired professor within one-hundred twenty days of the individual's
retirement, then eligible individuals may be considered for designation of
emeritus professor through the process described in paragraph (F) of this
rule. (2) Upon retirement, a
full service associate professor may be designated as emeritus associate
professor for outstanding contributions as determined through a nomination
process described in paragraph (F) of this rule. (3) The designation of
emeritus faculty status shall be conferred by the president and reported to the
board of trustees. (C) Criteria for emeritus
status Retired individuals meeting the following
criteria may be recommended and considered for emeritus status. (1) At least ten years of
full-time employment as a faculty member with Shawnee state university and
holding the rank upon retirement of professor or associate
professor; (2) Evidence of
outstanding contributions to the teaching, scholarship, entrepreneurship, and
service missions of the university beyond normal performance
expectations. (D) Privileges and responsibilities of
emeritus status (1) Individuals with
emeritus status do not receive compensation; however, they are eligible for
special assignments by the university for appropriate compensation and/or
reimbursement for expenses at the discretion of the president and in accordance
with the policies of Shawnee state university. Specifically, the president may
grant individuals with emeritus status the following privileges: (a) Use of university facilities, equipment, and services on an
"as available" basis; (b) Access to university activities on a basis comparable to
faculty and administrators; (c) Recognition of emeritus status in appropriate university
publications; (d) Use of university identification with emeritus status in
communications with official groups/organizations; and (e) Opportunities to be designated as a university representative
to specified functions and/or groups/organizations. (2) Individuals with
emeritus status are responsible to Shawnee state university to: (a) Support the mission and purposes of Shawnee state
university; (b) Maintain professional standards which reflect positively on
Shawnee state university; and (c) Be willing to assist in the development of Shawnee state
university within the scope of individual capabilities. (E) Nomination and selection
process Retired faculty holding the rank of associate
professor and retired faculty holding the rank of professor who have not had
emeritus status conferred within one-hundred twenty days of retirement per
paragraph (B)(1) of this rule may be considered for emeritus status utilizing
the following process. (1) Any member of the
retiree's department at the time of retirement may submit a written
recommendation for designation of the retiree as emeritus to the department
chairperson. The request should clearly describe the outstanding contributions
of the retiree to the university's teaching, scholarship,
entrepreneurship, and service mission beyond normal performance
expectations. (2) The department
chairperson shall bring the recommendation before the department for a vote. If
a majority of full-service faculty support the recommendation, the chair shall
forward the recommendation to the dean of the college where the department is
located for consideration. If the dean supports the recommendation, he/she
shall forward the recommendation to the provost for consideration. If the
provost supports the recommendation, he/she shall forward the recommendation to
the president for consideration. At each stage of review, additional
information may be sought to clarify the recommendation. Each reviewer who
supports the recommendation may add additional comments. Any reviewer who does
not support the recommendation, shall return the recommendation to the
originating recommender with reasons for non-support and the review process
will end. After a period of one year from the date of denial, new
recommendations may be submitted on behalf of faculty whose recommendations
have been previously rejected. (3) The designation of
emeritus status shall be given by the president who may seek additional
information in the process of determining whether to award emeritus faculty
status. If the president does not award emeritus status he/she shall return the
recommendation to the originating recommender with reasons for non-support. In
all cases, the president's decision shall be final and the review process
will end. The president shall report the designation of emeritus status to the
board of trustees. (F) Right to revoke emeritus
status The board of trustees reserves the right to
revoke emeritus status if at any time the university determines that the
continued emeritus status compromises the university's integrity or
reputation, in its sole discretion.
Last updated December 2, 2024 at 8:36 AM
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Rule 3362-5-20 | Public records.
Effective:
September 2, 2022
(A) Purpose The purpose of this policy is to ensure
university-wide compliance with the Ohio Public Records Act, Chapter 149.43 et
seq., of the Revised Code, as well as to facilitate prompt access to the
university's public records. (B) Public records officer The president will designate a public records
officer who will be primarily responsible for establishing and administering a
university-wide system to promptly respond to public records requests. The
public records officer will work with university offices to establish such
system and promote understanding of Ohio's public records laws for all
university employees. (C) Procedures A procedure will be established to, among other
things, identify public records request pathways, assist requesters, set
charges for costs associated with copying records, establish a process for an
internal review of records prior to production to ensure that records produced
are not exempt in accordance with Ohio law.
Last updated September 2, 2022 at 8:41 AM
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Rule 3362-5-22 | Bloodborne pathogens.
Effective:
January 28, 2023
(A) Purpose The university is dedicated to providing a safe
workplace for employees and students. This policy ensures compliance with the
Ohio public employees risk reduction program (PERRP) and the occupational
safety and health administration (OSHA) regulation, "occupational exposure
to bloodborne pathogens; final rule" (29 CFR Part 1910.1030) and its
amendments. (B) Responsibilities (1) The office of
environmental health and safety (EHS) is responsible for the development and
management of the university's exposure control plan (ECP) that
establishes the procedures for occupational exposure to human blood or other
potentially infectious materials (OPIM). (2) The university health
clinic has responsibility for providing medical evaluations, vaccinations and
counseling to affected employees as provided in accordance with the current
contractual obligations. (3) Department heads,
(deans, chairs, lab managers, supervisors, faculty, staff) are responsible to
have a working knowledge of the exposure control plan, to make those under
their jurisdiction aware of the ECP and of their obligations to be in
compliance with its provisions, and to take or cause appropriate actions in
case of accidental exposure. (4) Lab users (students,
lab coordinators, employees, etc.), have responsibility to be aware of and to
adhere to lab safety rules and for minimizing their occupational exposure to
human blood and OPIM. (C) Procedures The president will ensure the establishment of
procedures to effectively implement this policy.
Last updated January 30, 2023 at 8:43 AM
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Rule 3362-5-23 | Chemical hazards.
Effective:
January 28, 2023
(A) Purpose The purpose of this policy is to provide for safe
and appropriate occupational practices involving chemicals that are found or
used on campus and to ensure compliance with the OSHA hazard communication
standard (29 CFR 1910.1200) as adopted by the Ohio public employees risk
reduction program (PERRP). (B) Chemical hazard communication
program The Shawnee state university chemical hazard
communication program fulfills the occupational safety and health
administration (OSHA) requirements for 29 CFR 1910.1200 as adopted by the Ohio
public employees risk reduction program (PERRP), and ensures that university
faculty and staff are fully informed concerning potential and existing chemical
hazards. (1) This chemical hazard
communication program applies to: (a) Administrators, faculty, staff, student employees, and
contractors. (b) Any known occupational chemical hazard. (c) Chemicals to which employees may be exposed under normal
conditions of use or in a foreseeable emergency. (C) Training (1) The office of
environmental health and safety will work with the department of human
resources to ensure that employees whose positions may require exposure to
certain hazardous chemicals are informed and trained upon initial hire and/or
upon assignment to such position. (2) The positions that
require specific training are identified in the university's chemical
hazard communication program procedure linked below. (D) Contractors Contractors are required to maintain safety data
sheets (SDSs) on-site for any hazardous chemicals brought onto university
property and to comply with OSHA regulations while working on university
property. Employees who need to access chemical information related to
contractor activity should contact the university's construction manager
or the office of environmental health and safety. (E) Procedures The president will ensure the implementation of a
chemical hazard communication program that establishes the procedures necessary
to effectively administer the standards and actions related to chemical hazards
in the workplace.
Last updated January 30, 2023 at 8:43 AM
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Rule 3362-5-24 | Vernal G. Riffe Founder's Medal.
(A) Introduction Every organization begins with a vision by an
individual or group of individuals. Shawnee state university was established
through the vision of Ohio House of Representatives Speaker Vernal G. Riffe,
Jr. Speaker Riffe, at great political risk, was the prime sponsor of Amended
House Bill 739 which created Shawnee state university - a new,
baccalaureate-granting university in southern Ohio. There is little doubt that
without his guidance, energy, enthusiasm, and political prowess, Shawnee state
university would not exist to serve the people of southern Ohio. For this fact,
we honor speaker Riffe by recognizing individuals who provide extraordinary
service to Shawnee state university with the Vernal G. Riffe, Jr.
founder's medal. (B) Name of the founder's
medal In recognition of the important role speaker
Riffe played in the creation of Shawnee state university, the medal shall be
known as the Vernal G. Riffe, Jr. founder's medal. (C) Award criteria The Vernal G. Riffe, Jr. founder's medal
shall be awarded by action of the board of trustees to individuals who provide
extraordinary service or contributions significant to the advancement of
Shawnee state university. (D) Award process Nominations should be made in writing to the
president of the university by members or friends of the Shawnee state
university community. The president will review nominations and consider them
for recommendation to the board of trustees. Recommendations by the president
will be submitted to the executive committee of the board of trustees for
consideration. The board of trustees reserves the right to nominate candidates
directly through its executive committee. All awards shall be approved by
affirmative vote of the board of trustees. (E) Presentation of award The Vernal G. Riffe, Jr. founder's medal
shall be presented at an appropriate public event as determined by the
president and/or board of trustees.
Last updated October 15, 2024 at 2:14 PM
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Rule 3362-5-26 | Research involving human subjects.
Effective:
September 2, 2022
(A) Purpose statement (1) The purpose of this
rule is to assure the protection of human subjects for all research projects
involving human subjects and to ensure compliance with applicable federal,
state, and local laws, including the Code of Federal Regulations, (CFR) Title
45, public welfare, department of health and human services, part 46,
protection of human subjects (45 C.F.R. 46) as well as any subsequent changes
to the federal policy for the protection of human subjects. The university will
have an institutional review board for human subjects (IRB), which will serve
to review all research projects involving human subjects. For the purposes of
this rule, the definitions and procedures of 45 C.F.R. 46 are incorporated by
reference. In cases of conflict between this rule and federal regulations, the
federal regulations take precedence. (2) The applicable
federal regulations will be made available on the university's
website. (B) Applicability and ethical
principles (1) This rule applies to
all activities which, in whole or in part, involve research with human subjects
if: (a) The research is sponsored by Shawnee state university;
or (b) The research is directed or conducted by university faculty
or staff in connection with their institutional responsibilities;
or (c) The research is conducted by university students under the
direction of university faculty or staff; or (d) The research is conducted at the university or involves use
of university property. (2) Research projects
that meet the definition of "research," as defined by in 45-CFR-46,
and are designed for dissemination beyond the classroom are covered by this
rule. The university may create a preliminary review process for research
projects to determine whether such projects require IRB review. (3) The university IRB
and researchers subject to this rule are to be guided by the ethical principles
set forth in the Belmont report ethical principles and guidelines for the
protection of human subjects of research" (Belmont report), which is
created by the national commission for the protection of human subjects of
biomedical and behavioral research. The Belmont report will be made available
on the university's website. (C) Institutional review
board (1) IRB
membership (a) The IRB will consist of seven voting members from varying and
diverse backgrounds with the professional competence and training necessary to
review specific research activities. Six members will be university faculty or
staff from varying disciplines including scientific and nonscientific
backgrounds as well as undergraduate and graduate programs. Consideration will
be given to diversity of gender, race and cultural backgrounds among the IRB
members. One external member will be appointed and will not have any
contractual relationship or other affiliation with Shawnee state university,
and will not be an immediate family member of a person affiliated with the
university. (b) The term for each member will be three years and will
commence at the beginning of a fall semester and end at the conclusion of the
summer term of the final year of service. Appointments will be proportionately
staggered. Members may serve more than one term. (c) A majority of the voting members of the IRB constitutes a
quorum. (d) Outside assistance. The IRB may invite other individuals with
competence in special areas to assist the IRB in the review of applications to
conduct research. Such individuals are not permitted to vote with the
IRB. (2) Appointment
process (a) Members. The provost and vice president for academic and
student affairs will appoint the members of the IRB, in consultation with the
university faculty senate and the IRB chairperson. In considering each
appointment, the provost will review the existing composition of the IRB in
light of the composition requirements of this rule and 45-CFR-46. (b) Chairperson and chairperson-elect. The provost is responsible
for appointing a chairperson and chairperson-elect from the IRB membership. The
chairperson should have at least one year of service on an IRB, which may be at
another institution. The terms for the chairperson and chairperson-elect will
be for one year, and both may serve multiple terms. The roles and
responsibilities of the chairperson and chairperson-elect shall be set forth in
an accompanying procedure. (D) Procedures The provost is responsible for establishing
procedures, subject to the president's approval, to ensure that the IRB
and the university's research involving human subjects are in conformance
with federal, state, and local laws. As part of the process in developing
procedures, the provost may confer with members of the IRB and other university
groups or individuals. Procedures will include, but not be limited to, the
application process for students and faculty, standards and criteria for the
IRB review and approval process, meetings of the IRB, an exempt or expedited
review process, standards for record-keeping, requirements for informed
consent, and other processes to ensure protection of human subjects and legal
compliance.
Last updated September 2, 2022 at 8:41 AM
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Rule 3362-5-28 | Signature authority for contracts.
Effective:
March 21, 2011
(A) The Shawnee state university board of
trustees has delegated its authority to enter into contracts and agreements
necessary or incidental for the operation of the university to the president,
subject to certain restrictions imposed by board resolutions or other board
policy. The president may sub-delegate his/her signature authority to enter
into contracts to the university's vice presidents and other offices as
the president deems appropriate. The vice president for finance and
administration (the chief financial officer) will have an appropriate level of
oversight and authority for contracts that financially bind the
university. (B) The president may establish
procedures that prescribe protocols for further delegation of contract
signature authority through the vice presidents or other university
offices. (C) No university employee may sign or
enter into any university contract or agreement without express written
authority from either the board of trustees or the president, or pursuant to a
procedure approved by the president.
Last updated October 15, 2024 at 2:15 PM
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Rule 3362-5-29 | University parking.
(A) Purpose The purpose of this policy is to establish rules
and regulations for the control and use of automobiles, motorized cycles and
bicycles on university grounds (owned or leased). (B) Enforcement The enforcement of vehicle parking statutes,
rules and regulations as directed by the president shall rest with the
department of public safety. (C) Review of rules and
regulations The specific rules and regulations relating to
vehicles on university grounds will be periodically reviewed and updated by the
director of public safety in consultation with the appropriate university
governance structure. (D) Compliance All persons who operate, park, or leave a vehicle
on the grounds of Shawnee state university shall comply with the terms of this
policy, implementing procedures and relevant state and/or municipal
regulations. (E) Procedures The board of trustees authorizes the president to
enact written procedures for parking and control of vehicles on campus and to
effectively administer this policy. These procedures may provide for the
issuance of parking permits, establishment of parking fees, enactment of rules
for parking on university grounds, and establishment of a fine and penalty
schedule for violations and an appeal process for citations issued.
Last updated July 1, 2024 at 4:56 PM
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Rule 3362-5-30 | Campus computer and network use.
(A) Purpose and application (1) This policy outlines
the guidelines for responsible management and security of Shawnee state
university's (SSU) digital resources, ensuring alignment with relevant
procedures (SSU information security program and conditions for use), and
compliance with applicable regulatory frameworks. It is designed to protect the
integrity, confidentiality, security, and availability of SSU's technology
services and applies to all individuals interacting with SSU's digital and
network resources. (2) Universal in scope,
this policy encompasses both on-campus and remote interactions with SSU's
technology resources, covering all affiliated and non-affiliated
individuals. (B) Responsibilities and
authority (1) All users are
required to comply with this policy, its applicable procedures (SSU information
security program and conditions for use), and relevant legal and regulatory
standards. (2) The chief information
security officer (CISO) is tasked with the oversight of this policy, ensuring
its ongoing relevance, compliance with legal and operational standards, and the
implementation of requisite security measures. (C) Access privileges and restrictions of
use Access to digital resources is predicated on
authenticated identity and relevant authorizations, managed in accordance with
the SSU information security program and conditions of use procedures. (D) Privacy expectations (1) Users should
anticipate monitoring of university technology resources, in adherence to the
information security program and conditions of use procedures for operational
and security purposes. (2) SSU commits to
protecting sensitive information in accordance with Family Educational Rights
and Privacy Act (FERPA), Health Insurance Portability and Accountability Act
(HIPAA), Gramm-Leach-Bliley Act (GLBA), General Data Protection Regulation
(GDPR), Payment Card Industry Data Security Standard (PCI DSS), and other
regulations, as outlined in the information security program
procedure. (E) Use of university computing
resources (1) Adherence to the
information security program and the conditions for use procedures is mandatory
in order for users to be granted the privilege of access to the
university's information technology systems. (2) All users are
responsible for complying with the information security program and the
conditions for use procedures when accessing university resources, and
networks. The information security program and the conditions for use
procedures shall be posted on the university policies and the information
technology services web pages and made available upon request. (F) Sanctions Violations of this policy and applicable procedures will be subject
to discipline according to university policies and collective bargaining
agreements.
Last updated July 1, 2024 at 4:56 PM
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Rule 3362-5-31 | Solicitation of gifts and private funds.
Effective:
December 19, 2022
(A) Purpose The purpose of this policy is to provide
direction for the solicitation of gifts and private funds in the name of
Shawnee state university. (B) Approval and
coordination All fundraising and solicitation for gifts and
private funds to the university, or any fundraising and solicitation of any
kind utilizing university resources, shall be approved and coordinated by the
university development office. (C) Use of university
resources In no case shall any university resources be used
for fundraising or solicitation of any kind, nor shall fundraising or
solicitation in the name of or for the benefit of Shawnee state university, the
Shawnee state university development foundation, or Shawnee state university
faculty, staff, students, student organizations, groups, or student athletic
teams be undertaken without approval from the development office in accordance
with established procedures. (D) Procedures The development office shall develop and from
time-to-time review and update procedures to provide for reasonable and
efficient fundraising guidelines and processes for faculty, staff, students and
student groups.
Last updated December 19, 2022 at 8:51 AM
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Rule 3362-5-32 | Ethics: conflicts of interest and nepotism.
Effective:
February 27, 2023
(A) Purpose This rule serves to promote compliance with
Ohio's ethics laws that address conflicts of interest for public officials
and employees. It is the policy that Shawnee state university officials and
employees will conduct themselves in a manner that fosters public confidence in
the integrity of the university, its processes, decisions and its
accomplishments. (B) Policy application This policy, except where specifically noted in
this rule, applies to all Shawnee state university employees and to the members
of the board of trustees. (C) Definitions (1) University employees
and officials. Unless the context indicates otherwise, means trustees, faculty,
administrators, and all full-time and part-time employees, including adjunct
faculty. (2) Senior management or
senior manager. Includes university president, all vice presidents, deans,
general counsel, and employees at a director level or equivalent. (3) Honorarium. Any
payment made in consideration for any speech given, article published, or
attendance at any public or private conference, convention, meeting, social
event, meal, or similar gathering. Honorarium does not include ceremonial gifts
or awards that have insignificant or nominal monetary value. (4) Anything of value.
Includes anything of substantial value, including, but not limited to, money,
gifts, promises of future employment, travel and lodging expenses, meals, and
entertainment activities, such as golf outings or tickets to a professional or
major sporting event. (5) Family member. Means
spouse; parent or step-parent; child or step-child; grandparent; grandchild;
sibling or step-sibling; father or mother-in-law; or brother or
sister-in-law. (6) Public contract. For
purposes of this policy a public contract is broadly defined to include formal
and informal agreements, including: (a) The purchase or acquisition of property or services by or for
the use of the university, including the employment of an individual by the
university; and (b) The design, construction, alteration, repair, or maintenance
of any university property. (7) For-profit board. As
used in this policy and accompanying procedures, for-profit board shall mean
the governing body of a business association operated for profit, whether based
in Ohio or another state, and whether such board is called a board of trustees,
board of directors, advisory board, or any similar name. (8) Business associate:
means a person with whom a trustee, official, or employee of the university is
undertaking or has undertaken a financial transaction. (D) General duty to avoid conflicts of
interest (1) A conflict of
interest exists when a university employee or official's financial or
personal considerations compromise or have the appearance of compromising his
or her objectivity in meeting university responsibilities. (2) University employees
and officials may not use their respective university position for their
personal benefit or for the benefit of a family member or business
associate. (3) University employees
and officials are expected to avoid circumstances that reasonably give the
appearance that the individual acted for personal gain rather than the best
interest of the university. (4) University employees
and officials are prohibited from taking any action, participating in any
decision, or approving any action or decision on behalf of the university that
will directly result in a benefit to themselves, family members or
non-university business associates. (E) Soliciting, accepting or using
authority for anything of value (1) General
prohibitions (a) University employees and officials may not solicit or accept
anything of value (as defined by this rule) from anyone who does business with
the university or is seeking to do business with the university. (b) University employees and officials may not use the authority
of their university position to secure anything of value (as defined by this
rule) from anyone who does business with the university or is seeking to do
business with the university. (2) Honorarium University employees, except for
non-administrative faculty and as expressly authorized in division (H) of
section 102.03 of the Revised Code, are prohibited from accepting an honorarium
as defined by this rule. (3) Exceptions (a) The prohibitions described in this section do not apply to
items of nominal value, which are typically items that are less than
twenty-five dollars in value. Examples include conference trinkets, a meal at a
fast food or family restaurant, a promotional item, or inexpensive
entertainment activity, so long as they are not viewed as having a substantial
or improper influence over the university official or employee. (b) However, nominal items that are provided frequently or with
regularity, such as a weekly or monthly lunch, or multiple smaller items may
rise to something of substantial value and are prohibited. (c) University officials and employees may accept travel, meals
and lodging or expenses in connection with conferences or meetings that are
organized by an SSU associated organization, so long as the employee receives
prior approval from the division vice president. (4) For examples and
further discussion of the topic, see the following Ohio ethics commission
bulletins: (a) http://www.ethics.ohio.gov/education/factsheets/infosheet7-gifts.pdf (b) http://www.ethics.ohio.gov/education/factsheets/bulletin_gifts_and_entertainment.pdf (F) Public contracts (1) University employees
and officials are prohibited from authorizing, approving or in any manner
influencing others to secure a university contract in which the employee or
official or family member or non-university business associate would have a
financial or personal interest. In order to avoid even the appearance of
impropriety, such individuals may not participate in any university
decision-making process, formally or informally, regarding a university
contract that could benefit the individual. (2) University officials
and employees are prohibited from having an interest in the profits or benefits
of a university contract that is not awarded by competitive bid. (3) Exception: (a) University officials and employees do not violate this
section if his/her interest (or family's or business associate's
interest) is limited to owning shares of a corporate contractor that do not
exceed five per cent of the outstanding shares, and the employee files an
affidavit with the general counsel of the university giving his/her exact
status with the corporation at the time the contract is entered
into. (b) An exception may also be recognized when a four-part
statutory test is met when determined by the vice president for finance or
designee in consultation with the general counsel. The four-part test is as
follows: (i) The supplies or
services that are the subject of the university contract are necessary for the
university; and (ii) The supplies or
services are not obtainable elsewhere for the same or lower cost, or the
supplies or services are being furnished as a part of a continuing contract;
and (iii) The treatment of
the university is either preferential to or the same as the treatment of other
customers or clients in similar transactions; and (iv) The entire
transaction is conducted at arm's length, with full knowledge of
university administrators who are evaluating the transaction of the individual
official or employee's conflict and such official or employee takes no
part in the deliberations or decision with respect to the
contract. (G) Nepotism No university official or employee may use their
university position or influence to hire, promote or give preferential
treatment to any family member, as defined by this policy. (H) Senior management participation on
for-profit boards (1) Active participation
on for-profit boards by senior management can benefit the university by
strengthening economic development, fostering a more complete understanding of
the needs and challenges of the university and private business, and
familiarizing university officials in areas of business efficiencies. Such
participation can also enhance the outreach of the university with business
leaders and other benefactors. Senior management shall be permitted to serve as
a member of a for-profit board when such service: (a) Would not pose a conflict of commitment to the
university, (b) Would not pose a conflict of interest or appearance of
conflict of interest, and (c) Is not otherwise incompatible with senior management
member's duties to the university. (2) Any compensation paid
in connection with membership on a for-profit board shall be reasonable and
commensurate with the time and responsibilities required. Senior
management's primary commitment must be to the university, and service on
an outside board and any fiduciary duty to the outside entity must never
conflict with the individual's duties and responsibilities to the
university. (3) Members of senior
management are individually responsible for ensuring that service on for-profit
boards does not violate Ohio ethics law, Chapters 102. and 2921. of the Revised
Code, or diminish the reputation of the university. (4) The use of personal
time is required to engage in for-profit board work either by performing such
activities outside usual work hours or using accrued vacation time. The use of
the university's name, logo, seal or letterhead in the conduct of the
for-profit board activity is prohibited. Senior management engaging in
for-profit board work must not use other university employees during designated
work time. Incidental and occasional personal use of university computers,
equipment and supplies is permitted so long as the use is consistent with other
university policies and does not distract from university business (e.g., due
to volume or frequency). (I) Sanctions Failure of any employee to abide by this rule
and/or Ohio's ethics laws may result in discipline up to and including
termination, as well as potential civil and criminal sanctions. Any
disciplinary action will be in accordance with applicable university policies
or collective bargaining agreements. (J) Ethics officer and compliance
efforts (1) The general counsel
will serve as the university's ethics officer and will coordinate efforts
with other university officers to promote compliance with this policy and
Ohio's ethics laws. Such compliance efforts include education and training
as well pro-active measures to identify potential employee conflicts of
interest. (2) All employees shall
receive a copy of this policy and a copy of Ohio's ethics laws upon
hire. Ref: ethics guidelines
Last updated February 27, 2023 at 10:42 AM
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Rule 3362-5-33 | Emeritus administrator.
Effective:
November 28, 2011
(A) Purpose: To recognize selected retiring Shawnee state
university administrators for outstanding contributions to the
university. (B) Policy The designation of emeritus administrator status
shall be conferred by the president and reported to the board of trustees.
Retired university administrators who receive an emeritus administrator status
will be given the title "emeritus" with the most recent title held by
the administrator. (1) Criteria for emeritus administrator status Retired individuals meeting the following
criteria may be recommended and considered for emeritus status. (a) At least ten years of
full-time employment as an administrator with Shawnee state
university. (b) Evidence of
outstanding contributions to the university beyond normal performance
expectations. (2) Privileges and responsibilities of emeritus
administrator status (a) Individuals with
emeritus status will not receive compensation but may be eligible for special
assignments by the university for appropriate compensation and/or reimbursement
for expenses at the discretion of the president. Any compensation or
reimbursement will be in accordance with university policies. Specifically, the
president may grant individuals with emeritus status the following
privileges: (i) Use of university facilities, equipment, and services
on an "as available" basis; (ii) Access to university activities on a basis comparable
to faculty and administrators; (iii) Recognition of emeritus status in appropriate
university publications; (iv) Use of university identification with emeritus status
in communications with official groups/organizations; and (v) Opportunities to be designated as a university
representative to specified functions and/or groups/organizations. (b) Individuals with
emeritus administrator status will be responsible to Shawnee state university
to: (i) Support the mission and purposes of Shawnee state
university; (ii) Maintain professional standards that reflect credit on
Shawnee state university; and (iii) Assist in the development of Shawnee state university
within the scope of individual capabilities. (C) Nomination and selection process Retired administrators shall be considered for
emeritus status utilizing the following process. (1) At any time an administrator has officially retired
from the university, any member of the retiree's department at the time of
retirement may submit a written recommendation for designation of the retiree
as emeritus to the department's supervisor. The request should clearly
describe the outstanding contributions of the retiree to the university beyond
normal performance expectations. (2) If the retiree's immediate supervisor supports the
recommendation, he/she will forward it to his/her supervisor, who will then,
after individual review, forward the recommendation up through the
administrative path to the appropriate vice president. At each stage of the
review, additional information may be sought to clarify the recommendation and
each reviewer may add comment. Any reviewer, who does not support the
recommendation, shall return the recommendation to the originating recommender
with reasons for non-support and the review process will end. If the vice
president supports the recommendation, he/she shall forward it to the
president. New recommendations may be submitted on behalf of retirees whose
recommendations have been previously rejected. (3) The president may seek additional information in the
process of determining whether to award emeritus administrator status. If the
president does not award emeritus status, he/she shall return the
recommendation to the originating recommender with reasons for non-support. The
president shall report the designation of emeritus status to the board of
trustees.
Last updated October 15, 2024 at 2:15 PM
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Rule 3362-5-34 | Records management, retention and disposal.
Effective:
October 30, 2022
(A) Purpose The purpose of this policy is to ensure
compliance with the state of Ohio's records management and retention
statutes. In accordance with section 149.33 of the Revised Code, university and
college boards of trustees "shall have full responsibility for
establishing and administering a records program for their respective
institutions. The boards shall apply efficient and economical management
methods to the creation, utilization, maintenance, retention, preservation, and
disposition of the records of their respective institutions." (B) Definition "University records" has the same
meaning as the term "records" in section 149.011 of the Revised
Code. (C) Maintenance and retention of
university records (1) Shawnee state
university shall have a records system that covers all university departments
and offices to ensure that all official records of the university, both public
and exempt, are maintained and disposed of in accordance with the
university's records retention schedule. The records system will
adequately reflect the organization, functions, policies, decisions,
procedures, operations and other activities of the university. (2) University records
shall not be removed or destroyed, except in accordance with the
university's records retention schedule and applicable state and federal
laws. If there is a discrepancy between the records retention schedule and
federal or state law, the prescribed retention period directed by law shall be
followed. (D) University records manager and
records custodians (1) The university's
records manager is responsible for the administration and primary oversight of
the university records system and management program. The provost is
responsible for designating the records manager. (2) Each university
division will have at least one employee designated as records custodian for
the division's units and offices and who will work under the direction of
the records manager. The vice presidents are responsible for designating a
sufficient number of records custodians for their respective
division. (E) Model records retention
schedule (1) The university's
guideline for records management is the inter-university council of Ohio's
records retention model (IUC model), and any subsequent updates. (2) The IUC model will be
used as the basis for establishing legal retention periods and developing a
standardized schedule, unless a federal or state law directs a longer retention
period. Under the direction of the university records manager, the records
custodians will determine appropriate record series and retention periods and
will develop schedules for each university department. (3) University offices will utilize a records retention schedule
template approved by the board of trustees. (F) Procedures Procedures will be established to implement this
policy that will include processes that address a records inventory, storage
areas and disposal of university records.
Last updated October 31, 2022 at 9:09 AM
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Rule 3362-5-35 | Emergency management.
Effective:
January 23, 2023
(A) Rule purpose Shawnee state university is committed to
providing a safe and secure environment to those who work, study, live, and
visit the campus. In accordance with the Jeanne Clery Disclosure of Campus
Security Policy and Crime Statistics Act, 20 USC section 1092(f), this rule
serves to ensure that an emergency response plan (ERP) and relevant additional
safety and security protocols are adopted for the campus community. (B) Scope and application of emergency
response plan (ERP) (1) There shall be an
ERP, safety procedures, and security protocols that: (a) Identify an emergency response coordinator (ERC) responsible
for implementing the ERP and an emergency response team responsible for
executing assigned roles during an emergency. The emergency response
coordinator and emergency response team shall be appointed by the
president. (b) Describe specific responses to emergencies that address
campus and community communication and notification, ensure availability of
essential equipment, include written procedures, and provide for ongoing
training for safety and security personnel and campus constituents, where
appropriate. (c) Provide for active emergency response planning, training, and
exercises necessary to maintain peak efficiency and that describe the roles and
responsibilities of departments as well as individuals in order to provide a
uniform and comprehensive approach to prepare for, respond to, and reduce the
impact of emergencies. (2) The university's
emergency response plan (ERP) details actions to be taken during an
emergency/incident by an individualized department and/or department head. The
preparation for these actions will remain the responsibility of the individual
responsible for that department and/or classroom, working in conjunction with
the university's director of public safety and the emergency response
coordinator. (C) Compliance (1) All university
employees, students, and visitors to property owned, leased or controlled by
the university are subject to this rule. (2) Persons who violate
provisions of this rule, refuse to evacuate any building or area, or refuse to
follow the directions of emergency personnel during an emergency will be
subject to the applicable corrective disciplinary process. In the case of
student residents, non-adherence could result in termination of the student
housing contract and other sanctions as dictated by the student conduct
code. (D) Procedures (1) The president shall
ensure the adoption of the emergency response plan (ERP) and the designation of
appropriate university officials to effectively implement this
rule. (2) Designated university
officials are charged with responsibilities such as: (a) Oversight of the day-to-day management of the
university's emergency response plan, procedures, and guidelines necessary
for compliance with this rule. (b) Ensuring the accuracy and currency of procedures, practices,
and programs specific to the safety and security of the campus
community. (c) Execution of measures that ensure compliance including
meeting reporting requirements with applicable federal, state and local
laws. (d) Effective and professional enforcement of applicable laws and
university policies. (e) Regular and specialized training and awareness activities as
deemed essential.
Last updated January 23, 2023 at 9:09 AM
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Rule 3362-5-36 | Banning individuals from university property.
Effective:
September 29, 2014
(A) Purpose and application (1) The purpose of this
campus ban policy is to ensure the health and safety of the university
community by identifying the circumstances and processes for removing and/or
banning individuals from entering university owned, leased or managed
property. (2) This policy applies
to university students, employees, vendors and other visitors. (B) Circumstances and authorization for
removal and prohibition of individuals from university property (1) The circumstances in
which an individual may be removed and/or banned from university property shall
be based upon reasons tied to health and safety in order to stop or prevent
harm to individuals or property. Such circumstances will be established in an
accompanying procedure. (2) Only individuals who
have the president's authorization through an accompanying procedure may
order individuals to be removed and/or banned from university
property. (C) Procedure A procedure will be established to implement this
policy. The procedure will include the circumstances and processes for banning
individuals, as well as identifying the university officials who have requisite
authority from the president to ban individuals, and may include other topics
to effectively implement this policy.
Last updated October 15, 2024 at 2:16 PM
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Rule 3362-5-37 | Suicide Prevention Program.
Effective:
December 28, 2015
(A) Purpose Shawnee state university is committed to the
health and wellbeing of its students, faculty and staff. The purpose of this
policy is to provide programs for advising and for providing information to
students, faculty and staff of the resources available on and off the campus of
Shawnee state university for the prevention of suicide. This policy serves to
further the university's commitment in accordance with section 3345.27 of
the Revised Code. (B) Suicide prevention
programming (1) The vice
president for enrollment management and student affairs, whose division
includes counseling services, and the vice president for finance and
administration, whose division includes human resources, shall be responsible
for establishing and identifying avenues for students, faculty, and staff of
available on-campus and off-campus programming and other resources for suicide
prevention. Such programming and other resources shall include, but not be
limited to: (a) Crisis intervention access that includes
information for national, state and local suicide prevention
hotlines; (b) Mental health program access that includes
information on the availability of local mental health clinics, and student
health and counseling services; (c) Multimedia application access that includes
crisis hotline contact information, suicide warning signs, resources offered,
and free-of-cost applications; (d) Student communication plans that include
educational and outreach activities on suicide prevention; (e) Postvention plans that include a strategic
plan to effectively communicate with students, staff, and parents following the
loss of a person to suicide. (C) Mental health
information The vice president for enrollment management and
student affairs shall ensure that all incoming students are provided with
information about mental health topics, including depression and suicide
prevention resources available to students. The information provided to
students shall include available mental health services and other support
services, including student-run organizations for individuals at risk of or
affected by suicide. (D) University web
page University web pages shall be established for
students, faculty and staff that provide information on suicide prevention as
described in this policy.
Last updated October 15, 2024 at 2:17 PM
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Rule 3362-5-38 | Equal opportunity policy.
Policy statement Shawnee state university is committed to providing a campus environment free from discrimination and harassment. The University prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, age, national origin, ethnicity, national ancestry, sex, pregnancy, gender, gender identity or expression, sexual orientation, military service or veteran status, mental or physical disability, or genetic information. (A) This policy serves to ensure that employment actions and access to university-sponsored programs will be administered in accordance with applicable federal, state, and/or local laws, ordinances, regulations, or orders. (B) The president will ensure the establishment of procedures necessary to implement this policy effectively.
Last updated May 9, 2022 at 1:50 PM
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Rule 3362-5-39 | Marketing, branding, and use of university logo.
Effective:
February 27, 2023
(A) Overview (1) Shawnee state
university is the owner of all right, title and interest in its trademarks,
trade names, graphic images, logos, seals, symbols, mascot, taglines, and any
other marks associated with the university and its brand. (2) Shawnee state's
brand is a valuable asset and should be promoted and protected. Consistent use
of Shawnee state university's brand (colors, images, style, fonts, logos,
marks) reinforce the university's image, reputation, and relationship with
key stakeholders, including students and families, prospective students,
donors, alumni and community partners. (3) The office of
marketing and communications is the official manager of the SSU brand and is
charged with establishing and enforcing branding guidelines that are available
on the office of marketing and communications website and overseeing
appropriate use of Shawnee state university's logos, the university seal,
identity marks including names like "Shawnee State" and brand
elements. (4) The office of
marketing and communications will function to support institution-level
priorities, including the university website; recruiting for enrollment
management and admissions; development, alumni and community relations; and
executive communications. Students, colleges, departments and programs will
receive direct brand design support from the office of marketing and
communications only where sponsored by the corresponding vice president. Design
services for publications and materials not supported by the office of
marketing and communications are accessible through university printing
services. (B) Brand compliance (1) Admissions
recruitment, development, alumni relations and athletics promotion: All
materials used in official marketing campaigns, to recruit new students, build
relationships with alumni and donors, fundraise, or promote athletics must be
coordinated through the office of marketing and communications to adhere to
established marketing strategies. (2) Internal divisions,
departments and units: Units, staff, students, departments, and divisions
carrying out activities that would enhance the university's reputation and
that carry the university's logo must follow established branding
guidelines available on the office of marketing and communications website.
Design services may be accessed through university printing
services. (C) Use of Shawnee state
logos (1) The university has
registered its marks to ensure protection of the integrity and identity of the
university. (2) Permission is needed
by the office of marketing and communications for use of the university name or
marks for anything other than official university business. This applies to
student groups and organizations taht would like to use the university name in
conjunction with their group or activities, or those groups desiring use of the
university's identifying marks. (a) A registered student organization or sport club may
make use of the university name in its title, publications or letterhead, but
may not use the name in a manner that would constitute an endorsement, approval
or underwriting of any organization, product, activity, service or contract by
Shawnee state university. Ex: "The chemistry club at Shawnee state"
is permissible. "The Shawnee state chemistry club" is not
permissible. (b) A registered student organization or sport club may
make use of the university logo only if granted permission by the office of
marketing and communications. (D) Licensing (1) Use of Shawnee state
university trademarked name, logos and brand are prohibited by external vendors
without a license agreement or other contractual agreement. (2) License agreements
may be obtained through the office of marketing and communications who will
coordinate with procurement services. (E) Exceptions Promotional materials, including posters, flyers,
and t-shirts, that are event-specific, are not a part of a marketing campaign,
and do not carry the university logo are not subject to the branding
guidelines. (F) Guidelines Official branding guidelines will be established
and posted on the office of marketing and communications web site at
www.shawnee.edu/.
Last updated February 27, 2023 at 10:42 AM
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Rule 3362-5-40 | Protection of minors on campus.
Effective:
January 23, 2023
(A) Purpose (1) Shawnee state
university (university) is dedicated to the welfare and safety of minors who
visit campus, participate in university programs, or are entrusted to the
university's care. The university is committed to compliance with all
applicable state and federal regulations pertaining to the protection of minors
and has zero tolerance for child abuse. (2) The purpose of this
policy, and associated procedure, is to ensure and promote the protection of
minors participating in university-sponsored activities and programs. This
policy establishes requirements applicable to administrators, faculty, staff,
students, and volunteers who directly interact with minors. (B) Definitions (1) Minor is a person
under the age of eighteen. (2) Activities and
programs with minors are: any university sponsored event or operation that
includes minors and does not expect parents or guardians to be responsible for
the care, custody, or control of minors. (3) Camps include:
overnight camps, sports camps, academic camps (e.g. upward bound
program). (4) Activity/program
director is the individual who manages or coordinates the activity or program
with minors. (5) Child abuse exists
when there is endangerment of a minor's physical or mental health due to
injury by act or omission, including acts of sexual abuse. (C) Scope (1) This policy applies
to university activities and programs with minors that are operated on or off
campus, including camps and instructional programs that are not included in the
university's undergraduate or graduate academic programs. (2) This policy does not
apply to: (a) Single performances or events open to the general public not
targeted toward children. (b) Social functions that may be attended by minors who are
accompanied by their parents/guardians. (c) Minors enrolled in academic courses including postsecondary
courses (e.g., college credit plus). (D) General restrictions (1) It is the
responsibility of those who bring minors to campus, including employees,
students, and visitors, to ensure appropriate and continuous supervision. These
individuals must further ensure that minor children do not visit restricted
facilities or environments. (2) Employees who bring
minors to campus, including the worksite, are responsible for the minor's
conduct and welfare. (E) Registration and background
checks Registration of activities and programs and
background checks will be required as stipulated in procedure 5.40:1: camp
registration, background checks, training and reporting. (F) Reporting and training (1) Individuals who work
with minors in university activities and programs are required to report
suspected abuse. Guidelines that specify how to report observed or suspected
child abuse or neglect are established through procedure 5.40:1. (2) Mandatory training
will be required for individuals working with minors per procedure
5.40:1. (G) Procedures Procedures will be established to effectively
administer this policy.
Last updated January 23, 2023 at 9:09 AM
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Rule 3362-5-41 | Complaint review and resolution.
Effective:
April 22, 2019
(A) Purpose The purpose of this rule is to establish a
systematic, streamlined approach for the collection, logging, and analysis of
the types of complaints that are being received by the institution in order to
identify and address potential undesirable patterns or trends. Such process
will not alter or interfere with provisions established by rule 3362-5-01 of
the Administrative Code (non-discrimination/harassment) and any other
applicable university policies, procedures, and collective bargaining
agreements.| (B) Oversight and committee
responsibility Establishing a structure that ensures complaint
patterns are timely and effectively addressed promotes confidence by students,
learning by university officials, and improvement in services, teaching and
learning. Additionally, the university benefits from a clearly delineated and
coordinated process that provides for prompt review, efficient and effective
resolution of complaints, documented communication about such resolutions to
the affected complainants, and opportunities for the university to learn about
and act upon common areas of concern. A centralized database of complaints will be
maintained by the general counsel's office and a committee appointed by
the president will review aggregated and non-identifiable data in order to
report to the president observed trends and an analysis of the effectiveness of
the resolutions. (C) Scope Complaints subject to this rule shall include but
not be limited to those related to academics, student conduct, campus services,
Title IX, financial aid, housing, employee complaints, and safety. (D) Procedures Procedures will be enacted by the president to
further the goals of this rule.
Last updated October 15, 2024 at 2:18 PM
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Rule 3362-5-43 | Animals on campus.
Effective:
October 26, 2020
(A) Purpose The university is committed to enabling qualified
individuals with disabilities who benefit from being accompanied by a service
animal and/or emotional support animal to enjoy equal benefits to employment,
education, and enjoyment of its services, programs and activities. Accordingly,
the university seeks to ensure accessibility to students, faculty, staff, and
visitors with disabilities, consistent with federal and state law. The
university also wishes to make its outdoor areas available for domesticated
pets that are under a handler's control and whose handlers are respectful of
the rights of others. This rule and the accompanying procedure set forth the
rights and responsibilities of individuals with disabilities who have service
animals and/or emotional support animals, and individuals who wish to bring
domesticated pets on campus. (B) Definitions As used in this rule and any accompanying
procedure(s), the following definitions will apply: (1) Direct threat: a
significant risk to the health or safety of oneself or others that cannot be
eliminated by a modification of policies, practices or procedures, or by the
provision of auxiliary aids or services. (2) Domesticated
pet: an animal that is a member of a species that normally and customarily
shares human habitat and is normally dependent on humans for food and shelter,
typically dogs and cats. (3) Emotional support
animal (ESA): an animal that provides support, assistance or other service,
including emotional support, comfort or therapy that mitigates the impact of a
disability. An ESA need not have specialized training. (4) Individual with
a disability: a person with a physical or mental impairment that substantially
limits one or more of the major life activities of such
individual. (5) Service animal:
dogs (and in some situations, miniature horses) that are individually trained
to do work or perform tasks for the benefit of an individual with a disability,
including a physical, sensory, psychiatric, intellectual, or other mental
disability. For the purposes of this definition, work and tasks do not include
the provision of emotional support, well-being, comfort or companionship. The
work or tasks performed by a service animal must be directly related to the
individual's disability. Tasks performed by a service animal may include but
are not limited to assisting the blind and visually impaired; alerting
individuals who are deaf or hard of hearing; pulling a wheelchair; assisting
during a seizure; retrieving medicine; and assisting with balance. (6) Service animal in
training: an animal that is being trained to do work or perform tasks for the
benefit of an individual with a disability, including a physical, sensory,
psychiatric, intellectual, or other mental disability. (7) Therapy animal:
an animal that: (a) Has received training appropriate for
animal assisted therapy (AAT) as evidenced by receipt of the canine good
citizen (CGC) certificate from the American kennel club (AKC), or registration
by a national therapy animal organization, such as the delta society or therapy
dogs international and (b) Is used by a health care or mental health
professional in a therapeutic setting. A therapy animal is not a service
animal. (C) Service animals (1) Individuals with
disabilities are permitted to be accompanied by an approved service animal at
all indoor and outdoor locations on property owned, leased or maintained by the
university where members of the public, participants in services, programs or
activities, and other campus visitors are permitted to be present, provided
that the animal is under the handler's control. A handler's control of the
animal typically requires a harness, leash that is less than six feet in
length, or other tether, unless the use of such restraint would interfere with
the animal's safe, effective performance of work or tasks. In such instances,
the service animal must be otherwise under the handler's control (e.g., by
voice controls, signals or other effective means). (2) Exceptions: The
university may ask an individual with a disability to remove a service animal
from campus if: (a) The animal is out of control and the
animal's handler does not take effective action to control it; (b) The animal is not housebroken;
or (c) The animal poses a direct threat to the
individual or others. (3) If a service
animal is removed under the provisions of paragraph (C)(2) of this rule, the
individual with a disability shall be given the opportunity to participate in
the service, program, or activity without having the service animal on the
premises. (4) The university
is not responsible for the care or supervision of a service animal. If a
service animal is removed under paragraph (C)(2) of this rule, the individual
with a disability is responsible for arranging for the animal's care and
supervision. (5) The same rights
and responsibilities set forth in this rule also apply to any service animals
in training, provided that the animal wears a collar and leash, harness, or
cape that identifies the animal as a service animal in training. (D) Emotional support
animals (1) In addition to
the rights to have service animals, as discussed in paragraph (C) of this rule,
a resident of university housing with a disability may be permitted to have an
emotional support animal (ESA) as a reasonable accommodation that is necessary
to afford the individual equal opportunity to use and enjoy a dwelling, or to
participate in the housing service or program. The right to have an ESA is
conditioned on advance approval from the office of accessibility services and
compliance with university procedures pertaining to ESAs. (2) An individual
with an approved ESA may only have the animal in his/her housing unit, in
designated areas where the animal can relieve itself, and (when applicable) in
other areas where the ESA has been approved as a reasonable accommodation. The
university may remove an ESA from any other area, including outside areas of
campus where animals are not otherwise permitted. When the ESA is outside the
housing unit or another permissible location, it must be in an animal carrier
or controlled by a leash or harness. (E) Surcharges/damage fees The university will not require any individual with an approved
service animal or emotional support animal to pay any additional fee, deposit,
insurance or other surcharge, even if people accompanied by pets are required
to pay such fees, or to comply with other requirements generally not applicable
to people without pets. However, the university may require such individuals to
pay for damages caused by their animals beyond reasonable wear and tear to the
same extent that it charges other individuals for damages beyond reasonable
wear and tear. (F) Therapy animals The university counseling and health clinic or its equivalent may
use therapy animals when doing so is consistent with best treatment practices
and conforms with professional standards. Therapy animals may also be used for
classes or demonstrations on campus with advance notice to and approval from
the appropriate vice president or dean, as applicable. (G) Domesticated pets Domesticated pets typically include dogs and cats. Other species of
pets may be permitted on the outdoor premises of university property with the
written approval of the director of public safety or his/her designee. Domestic
pets that are leashed shall be permitted in open outdoor areas of campus,
except as noted in this paragraph. Domestic pets that are not service animals,
emotional support animals, or otherwise approved as an accommodation for an
individual's disability, shall not be permitted inside university owned,
leased, or controlled buildings. Domestic pets shall not be permitted on
outdoor athletic playing fields owned, leased or maintained by the university,
irrespective of whether the playing field is then in use. Domestic pets may be
removed from an organized outdoor performance, presentation, or event, when the
organizer of such event determines that the animals' presence is or is likely
to be disruptive. (H) Special events and circumstances
With the approval of the director of public safety or a vice
president, animals shall be allowed on campus for special events and
circumstances, including but not limited to K-9 law enforcement demonstrations,
other law enforcement investigations, bedbug detection, and animal shelter
visits. (I) Service animals in training The university may enter into one or more agreements with
recognized organizations that provide training of service animals. Such
agreements may set forth requirements for individuals on campus who work with
service animals in training as volunteers or otherwise. (J) Compliance with laws and policies
The owner of any animal on campus must comply with current city,
county, and state ordinances, laws, and regulations pertaining to licensing,
vaccination, and other requirements for animals. The animal owner is
responsible for knowing and understanding these ordinances, laws, and
regulations. The university has the right to require documentation of
compliance with such ordinances, laws, and regulations, which may include proof
of licensure and/or vaccination.
Last updated October 15, 2024 at 2:18 PM
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Rule 3362-5-44 | Microcredentialing and non-credit certificates.
(A) Introduction (1) Microcredentialing is the process of issuing verification of learning, activity and accomplishments that are not transcriptable through the traditional academic process of course completion and degree attainment. Microcredentials are often verified using digital badges. Microcredentials can provide university graduates and others with a competitive advantage when seeking employment and advancement in their careers. (a) Definitions (i) "Microcredential" is an authenticated indication of learning or accomplishment issued by the university after a student demonstrates completion of appropriate requirements. (ii) "E-credential" is any digital indication of student learning, activity or accomplishment. Examples of e-credentials include digital badges. (iii) "Digital badge" is an e-credential consisting of a visual symbol of accomplishment that contains verifiable data and evidence of a student's learning or accomplishment, which recipients can share with future employers, educational institutions or individuals via the internet. (2) Non-credit certificates are intended to allow students to pursue specific topics to supplement a degree program; gain knowledge in a chosen field of employment; earn continuing education units (CEUs) for workforce development; prepare for exams for professional certification; or for professional licensure. The center for lifelong learning will offer certificates for non-credit programs. (a) Definitions (i) "Non-credit" is used to describe programs that do not earn transcriptable credit hours at the university. Non-credit bearing certificates are typically certificates of completion or short-term technical certificates. (ii) "Certificate of completion" A certificate of completion is a flexible award meant to convey completion of a workshop, bootcamp, or other program. (iii) "Less than one year technical certificate/ short-term technical certificate" are certificates awarded by a post-secondary institution for the completion of an organized program of study in less than 900 clock hours that are designed for an occupation or specific employment opportunities. These certificates should prepare students for a valid occupational license or third-party industry-recognized credential or certification, if available, related to the field of study. (iv) "Industry-recognized credential or certification" This definition follows appropriate odhe guidelines. Valid industry-recognized credentials or certifications include all occupational licenses and registries provided by state or national professional boards, apprenticeship completion certificates, and industry certifications from a valid third-party. (B) Purpose The purpose of this policy is: (1) To provide Shawnee state university with a tool to verify student learning and co-curricular activities and accomplishments that may not be verified via transcripts. (2) To provide Shawnee state university with a tool to meet the needs of business and industry for credentialed learning. (3) To provide Shawnee state university with a tool to award completion of workshops, bootcamps, courses, and other non-credit bearing programs. (4) To provide individuals with learning opportunities to become certified in a technical or professional area or skills. (5) To provide Shawnee state university graduates with a competitive advantage when seeking employment and advancement in their careers. (C) Developing microcredentials (1) Any faculty or administrator may propose a microcredential. New microcredentials require approval by a review panel, as set forth in the accompanying procedure. Such procedures are subject to approval by the president. (a) It is the responsibility of the director of the center for lifelong learning to maintain and update relevant procedures for the development of microcredentials. (2) Microcredentials must, at a minimum, include the following elements: (a) Description: the learning activity or accomplishment to be authenticated. (b) Criteria: the requirements that must be completed in order to earn the microcredential. (c) Mode of Issuance: the technological platform to be utilized to issue and verify the microcredential. (d) Evidence: demonstration of how the criteria have been met. (e) Expiration: the length of time that the microcredential remains valid. (3) All intellectual property including academic works created through the development of a microcredential will be subject to board of trustees policy 2.10rev., copyright, patents and research for university personnel. (D) Developing non-credit certificates (1) Any faculty or administrator may propose a non-credit certificate. New non-credit certificates require approval by the review panel as set forth in the accompanying procedure. Such procedures are subject to approval by the president. (a) It is the responsibility of the director of the center for lifelong learning to maintain and update relevant procedures for the development of non-credit certificates. (2) Non-credit certificates must, at a minimum meet the following elements: (a) Description: the learning activity or accomplishment to be authenticated. (b) Program outline: minimum number of contact hours defined, program objectives and outcomes clearly defined, pathway to current degree programs defined when applicable, aligned to requirements set forth by certification agency when applicable. (c) Mode of completion: the requirements that must be completed to earn the non-credit certificate. (d) Expiration: the length of time that the non-credit certificate remains valid. (3) All intellectual property including academic works created through the development of a certificate will be subject to board of trustees policy 2.10rev., copyright, patents and research for university personnel. (E) Issuing microcredentials (1) Any student enrolled at Shawnee state university is able to participate in non-credit bearing, non-transcriptable learning activities that can be verified with a microcredential. In addition, non-credit bearing, non-transcriptable microcredentials may be offered to the general public to provide for business and industry needs. Certain microcredentials may include specific eligibility requirements. (2) Candidates for a microcredential must meet all criteria for that microcredential as certified by the sponsoring department, office, or division. The initiating department, office, or division is responsible for verifying all aspects of the microcredential including eligibility, criteria, evidence and awarding. (F) Issuing non-credit certificates (1) Non-credit bearing certificates may be offered to students and the general public to provide for credentialed learning and a competitive advantage when seeking employment and career advancement. Certain certificates may include specific eligibility requirements. (2) The initiating department, office or division is responsible for all aspects of delivery of the certificate, and must work with the center for lifelong learning to ensure reporting, verification, and issuance of the certificate. (3) The center for lifelong learning is responsible for verifying and issuing non-credit certificates and certificates of completion. (G) Modifying or decomissioning microcredentials (1) Significant changes to existing microcredentials in purpose or scope require approval from the microcredential review panel. (2) The microcredential review panel will have the authority to decommission microcredentials if the microcredential no longer aligns in purpose or scope with the original approved microcredential, or if the sponsoring department, division, or office is incapable of administering the microcredential. (H) Modifying or decomissioning non-credit certificate programs Significant changes to existing non-credit certificates in purpose or scope require approval from the director of the center for lifelong learning.
Last updated May 9, 2022 at 1:51 PM
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Rule 3362-5-45 | Naloxone access for emergency use.
(A) Purpose The purpose of this policy is to establish guidelines governing the use of Naloxone for emergency situations on campus. Naloxone may be carried and administered by officers of the Shawnee state university department of public safety, or accessed and administered by other members of the community via cabinets maintained by the university. This policy is intended to recognize the potential life-saving role first responders and bystanders can play when encountering persons suffering from apparent opioid overdose. (B) Definitions (1) EMS - "emergency medical services" that provide pre-hospital emergency medical care; such practitioners provide out-of-hospital care for those with an illness or injury. (2) Naloxone - an opioid receptor antagonist and antidote for opioid overdose produced in intramuscular, intranasal, or intravenous forms. (3) Opioid - a drug containing opium or similar synthetic compound derived from opium or synthetically produced from opium, including but not limited to heroin, oxycodone, and fentanyl. (4) Opioid overdose - an acute condition including, but not limited to, extreme physical illness, decreased level of consciousness, respiratory depression, coma, or death resulting from the consumption or use of an opioid, or another substance with which an opioid was combined, or a condition that a layperson would reasonably believe to be an opioid-related drug overdose that requires medical assistance. (5) Universal precautions - an approach to infection control to treat all human blood and certain human body fluids as if they were known to be infectious for HIV, HBV and other blood-borne pathogens. (C) Department of public safety (1) Police and security officers in the department of public safety will be trained in the use and administration of Naloxone. (2) The university will make reasonable best efforts to have officers carry Naloxone doses in their vehicles and to have ready access to Naloxone in the department of public safety offices. (D) Public Access (1) Shawnee state university will provide public access to Naloxone for the purpose of aiding, or assisting in the aid of, any person(s) who may be suffering from an apparent opioid overdose. This access will be accomplished through the installation of Naloxone emergency cabinets in various buildings around campus. (2) All participation in this program and/or the administration of Naloxone by employees, students, or the general public is strictly voluntary. All are encouraged to understand the universal precautions required to administer this treatment. (E) Naloxone cabinet contents Each cabinet will include: (1) Bilingual instructions (tear-away cards) for administering intranasal Naloxone that include specific instructions to call EMS. (2) Two doses of intranasal Naloxone. (3) One rescue breathing barrier device with gloves and alcohol. (F) Storage and replacement Inspection of cabinets installed by Shawnee state university shall be the responsibility of the university. In accordance with section 3715.50 of the Revised Code, such inspections shall be conducted within a reasonable time period and shall ensure the following: (1) Each unit is securely fastened to a permanent structure. (2) The Naloxone is intact and not expired. (3) Rescue breathing barrier device, gloves, and alcohol are present. (4) SSU department of public safety contact information, along with signs of an opioid overdose, are listed on the box. (5) Instructions for use are present. (6) The unit safety seal is functional. (7) Naloxone is stored in accordance with manufacturer instructions to avoid extreme cold, heat, and direct sunlight to the extent possible. Information on the Ohio department of health's project DAWN: https://odh.ohio.gov/know-our-programs/violence-injury-prevention-program/projectdawn/
Last updated May 6, 2023 at 3:43 AM
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