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This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and universities.

Chapter 4725-25 | Telehealth Communication

Rule 4725-25-01 | Telehealth communication.

(A) Definitions.

In this chapter, the following terms have the meaning indicated:

(1) "Asynchronous" means recorded data and information from health evaluations submitted for later review.

(2) "Board" means the state vision professionals board.

(3) "Patient" means a consumer of telehealth services.

(4) "Provider" means a licensed optometrist who holds a valid therapeutic pharmaceutical certificate who provides telehealth services.

(5) "Service delivery model" means the method of providing telehealth services.

(6) "Site" means the patient location for receiving telehealth services.

(7) "Stored clinical data" means video clips, sound / audio files, photo images, electronic records, and written records that may be available for transmission via telehealth communications.

(8) "Synchronous" means services occurring via telehealth applications using real time use of interactive audio, video or other telecommunications or electronic technology.

(9) "Telehealth" means a health care service delivered to a patient through the use of interactive audio, video, or other telecommunications or electronic technology from a site other than the site where the patient is located.

(B) Service delivery models.

(1) Telehealth may be delivered in a variety of ways, including, but not limited to, those models listed in this rule.

(2) Store and forward model / electronic transmission is an asynchronous electronic transmission of stored clinical data from one location to another.

(3) Synchronous is a real time interaction between the provider and patient that may occur via encrypted audio and video transmission over telecommunication links including, but not limited to, videoconferencing.

(4) Live versus stored data refers to the actual data transmitted during the course of telehealth services. Both live, real time and stored clinical data may be included as part of telehealth services.

(C) Guidelines for the use of telehealth.

(1) A provider shall be accountable for any ethical and scope of practice requirements when providing telehealth services.

(2) The scope, nature, and standard of care of telehealth services are the same as provided in person by the provider.

(3) The quality of electronic transmissions shall be appropriate for the provision of telehealth services as if those services were provided in person.

(4) A provider shall only utilize technology with which they are competent to use as part of their telehealth services.

(5) Equipment used for telehealth services shall be maintained in appropriate operational status to provide appropriate quality of services.

(6) The provider shall be responsible for assessing the patient's candidacy for telehealth, including behavioral, physical, and cognitive abilities to participate in services provided via telecommunications.

(7) A provider shall be aware of the patients level of comfort with the technology being used as part of the telehealth services and only accept for treatment via telecommunications patients who can reasonably be expected to benefit from a service delivery model in paragraph (B) of this rule and continue with such treatment when there is reasonable expectation of further benefit.

(8) Providers shall be held to the same standards of practice as if the telehealth services were provided in person.

(9) A provider should be sensitive to cultural and linguistic variables that affect the identification, assessment, treatment, and management of the clients.

(10) Telehealth providers shall comply with all laws, rules, and regulations governing the maintenance of patient records, including patient confidentiality requirements.

(11) Notification of telehealth services should be provided to the patient, the guardian, the caregiver, and the multi-disciplinary team, if appropriate.

(12) A provider shall promptly refer patients for in office care, when necessary.

(D) Limitations of telehealth services include, but not limited to the following:

(1) The inability to have direct, physical contact with the patient is a primary difference between telehealth and direct in person service delivery;

(2) The inability to establish new provider-patient relationships via telehealth services, except in emergency situations;

(3) The inability of conducting online refractions, creation or renewal of an eye glass or contact lens prescription for a patient who has not received the appropriate in person refractive care; and

(4) The quality of transmitted data may affect the quality of services provided by the provider.

(E) Requirements of personnel providing telehealth services.

(1) A provider of telehealth services who practices in the state shall be licensed by the board.

(2) A provider of telehealth services shall be competent in both the type of services provided and the methodology and equipment used to provide the service.

(3) A provider of telehealth services who resides out of state and who provides services for Ohio residents shall be licensed by the board.

Supplemental Information

Authorized By: 119.03, 4725.09, 4725.44
Amplifies: 4725.12, 4725.25
Five Year Review Date: 1/14/2026
Prior Effective Dates: 4/20/2020 (Emer.)