(A) The kinship caregiver(s), the public
children services agency (PCSA) director or designee and Ohio department of job
and family services (ODJFS) are to negotiate and enter into a written, binding
KGAP agreement with the prospective kinship caregiver(s) of a child who meets
the requirements. All parties will review, sign and date the JFS 00133
"Title IV-E Kinship Guardianship Assistance Program (KGAP) Agreement"
prior to the court issuing an order granting legal custody/guardianship. The
PCSA responsible for determining eligibility for KGAP is also responsible for
signing the JFS 00133.
(B) The agreement is to specify, at a
minimum:
(1) The amount of, and
manner in which, each kinship guardianship assistance payment will be provided
under the agreement, and the manner in which the payment may be adjusted
periodically, in consultation with the relative guardian, based on the
circumstances of the kinship caregiver(s) and the needs of the
child.
(2) The additional
services and assistance that the child and kinship caregiver(s) will be
eligible for under the agreement.
(3) The procedure by
which the kinship caregiver(s) may apply for additional services as
needed.
(4) That the state/tribal
agency will pay the total cost of nonrecurring expenses associated with
obtaining legal guardianship of the child, to the extent the total cost does
not exceed two thousand dollars.
(5) That the agreement is
to remain in effect without regard to the state/tribal service area residency
of the kinship caregiver(s).
(C) The agreement is to list the payments to be provided
and the terms under which such benefits will continue to be available. The KGAP
agreement is binding, but the payments may be amended at any time in response
to a request made either by the kinship caregiver(s) or ODJFS if the kinship
caregiver(s) and ODJFS agree to the change.
(D) The KGAP agreement is to be effective on the date
specified on the JFS 00133.
(E) The PCSA is to ensure legal status change entry into
Ohio statewide automated child welfare information system (SACWIS) within ten
days from the receipt of the journalized court order granting the kinship
caregiver(s) legal custody or guardianship.
(F) The KGAP payments and services are not to begin prior
to the court issuing an order granting legal custody/guardianship to the
specified kinship caregiver(s). Once the kinship caregiver(s) has committed to
care for the child and has assumed legal custody/guardianship of the child,
ODJFS may then pay kinship guardianship assistance payments on behalf of a
child to the kinship caregiver(s) provided that the agreement meets, or is
amended to meet, all the requirements.
(G) The KGAP agreement is to remain in effect regardless of
the county, state, or country where the kinship caregiver(s) resides unless the
agreement is terminated pursuant to rule 5101:2-46-09 of the Administrative
Code.
(H) The terms of the KGAP agreement may be amended at any
time if both parties agree to the change in accordance with rule 5101:2-46-07
of the Administrative Code.
(I) In accordance with federal requirements, section 42
U.S.C. 673(d)(3)(C), effective September 29, 2014, language may not be added to
the KGAP agreement that makes the agreement subject to the availability of
funds.
(J) The kinship caregiver is to name a primary successor
legal guardian in the agreement or in any amendments to the agreement. The
primary successor legal guardian cannot be the parent(s) of the kinship
guardianship child in accordance with section 42 U.S.C. 673(d)(3)(C). A new JFS
00133, with a successor guardian, will be entered into if all of the following
are met:
(1) The kinship
caregiver(s) dies or becomes incapacitated.
(2) The primary successor
legal guardian(s) is named in the current agreement.
(3) The primary successor
legal guardian(s) and all adult household members complete and pass criminal
background checks in accordance with rules 5101:2-46-05 and 5101:2-5-20,
5101:2-5-24, 5101:2-5-30 and 5101:2-5-09.1 of the Administrative
Code.
(4) The primary successor
legal guardian(s) obtains legal guardianship by a court of competent
jurisdiction.
(K) If the KGAP payment is made to a primary successor
legal guardian, ODJFS is to ensure all of the following prior to
payment:
(1) Verification of the
primary successor legal guardian named in the kinship caregiver(s) JFS 00133 or
in any amendments to the agreement.
(2) Termination date of
the JFS 00133 with the previous kinship caregiver(s) pursuant to rule
5101:2-46-09 of the Administrative Code.
(3) Completion of primary
successor legal guardian background checks in accordance with rules
5101:2-5-20, 5101:2-5-24, 5101:2-5-30 and 5101:2-5-09.1 of the Administrative
Code.
(4) The PCSA in the
county in which the successor resides is to assist in completing the required
background checks.
(5) If residing in
another state, the PCSA that previously held custody of the child is to assist
in completing the required background checks.
(6) Completed and signed
JFS 00133 between the primary successor legal guardian, as the kinship
caregiver(s), the PCSA director or designee and ODJFS.
(7) Establish legal
custody/guardianship of the primary successor legal guardian pursuant to rule
5101:2-46-04 of the Administrative Code as the kinship caregiver.
(L) ODJFS will not have a general policy limiting KGAP
prior to the child's eighteenth birthday.
(M) ODJFS is to give a copy of the signed agreement and all
amendments to the kinship caregiver(s) and keep a copy in the KGAP case
record.
(N) ODJFS is to secure Title XIX medicaid and Title XX
social services block grant services if the services are not available in the
state or county where the child resides in accordance with rule 5101:2-46-13 of
the Administrative Code.
(O) Nothing is to prohibit the kinship caregiver(s) family
from seeking Title XX services available in the county of residence even if
they are not already specified in the KGAP agreement. The kinship caregiver(s)
may:
(1) Apply for the Title
XX services in the county where they reside.
(2) Seek to amend the
child's KGAP agreement.
(P) The kinship caregiver(s) is to inform ODJFS of
circumstances that would make them ineligible.
(Q) The kinship caregiver(s) has the right to a state
hearing under any of the following circumstances:
(1) The PCSA denies
eligibility for KGAP.
(2) ODJFS denies the
amount of payment requested by the kinship caregiver(s) in the child's
initial JFS 00131 "Title IV-E Kinship Guardianship Assistance Program
(KGAP) Application for Initial Eligibility."
(3) ODJFS proposes to reduce, suspend, or
terminate the amount of KGAP payment specified on the current KGAP
agreement.
(4) ODJFS denies a request by the kinship
caregiver(s) to amend the terms of the current KGAP agreement.
(R) ODJFS is to provide written notification to the kinship
caregiver(s) when any of the following occur:
(1) A denial for a
request to increase the amount of the monthly KGAP payment.
(2) A reduction, suspension, or
termination of the monthly KGAP payment.
(S) ODJFS is to inform the kinship caregiver(s) of all
decisions to deny or approve KGAP and provide a copy of the JFS 04059
"Explanation of State Hearing Procedures."