(A) FFPS are to be at least one of the
following reimbursable types of services, provided by a culturally competent
qualified provider(s) who provides diverse and equitable services, that have
been rated and approved by the Title IV-E prevention services clearinghouse
https://preventionservices.abtsites.com/, are identified in the state's
five-year Title IV-E FFPS program plan and are provided by an approved provider
through the center of excellence (COE):
(1) Mental health
services.
(2) Substance abuse
prevention and treatment services.
(3) In-home parent
skilled-based programs, which include parenting skills training, parent
education and individual and family counseling, which do not have to be
delivered in the home.
(B) The services outlined in paragraph
(A) of this rule are to be:
(1) Rated as promising,
supported, or well-supported as outlined in the law and in accordance with
health and human services (HHS) practice criteria as part of the Title IV-E
prevention services clearinghouse.
(2) Utilizing a
trauma-informed approach and trauma-specific interventions.
(3) Specified in advance
in the child's family case plan or prevention services plan.
(C) FFPS costs are reimbursable to the
Title IV-E agency at the appropriate federal financial participation (FFP)
amount when the FFPS are paid for through state and local funds:
(1) Beginning federal
fiscal year (FFY) 2022 through FFY 2026, costs of FFPS are reimbursable at
fifty per cent FFP under Title IV-E.
(2) Beginning in FFY
2027, FFPS are reimbursable at the applicable federal medicaid assistance
percentages (FMAP) rate for the state.
(3) In FFY 2022 and FFY
2023, at least fifty per cent of the amounts expended by the state for a FFY
for the Title IV-E FFPS are to be for services that meet the
"supported" and/or "well-supported" practice
criteria.
(4) Beginning with FFY
2024 and for all FFYs going forward, states are to meet the fifty per cent
"well-supported" expenditures requirement.
(D) Costs for the proper and efficient
administration of the Title IV-E FFPS program are reimbursable at fifty per
cent FFP. The Title IV-E agency may claim for allowable activities including
but not limited to:
(1) The development and
maintenance of the child's family case plan or prevention services
plan.
(2) Case management
activities such as verification and documentation of program
eligibility.
(3) Referral to
services.
(E) FFPS and administrative costs may be
claimed for an initial twelve-month period for an allowable evidence-based
practice service beginning the first day of the month in which the child is
identified in a prevention plan approved by the Title IV-E agency supervisor
with at least one approved evidence-based practice service.
(F) An agency may claim beyond the twelve
months, including for contiguous twelve-month periods when it is determined
that the child remains eligible and documented in the child's family case
plan or prevention services plan.
(G) Claiming for FFPS ends when the Title
IV-E agency receives legal responsibility for the care and placement/custody of
the child.
(H) The agreed upon amount paid by the
Title IV-E agency for the FFPS are to be fully incurred by the Title IV-E
agency to receive FFP.
(I) The Title IV-E agency is considered
the payor of last resort and will not be considered a legally liable third
party for the purposes of satisfying a financial commitment for the cost of
providing FFPS that would have been paid for by a public or private
source.
(J) Each Title IV-E agency is to enter
all FFPS and costs into the Ohio statewide automated child welfare information
system (SACWIS).
(K) To receive reimbursement a Title IV-E
agency processing their payments and seeking reimbursement from SACWIS
will:
(1) Record FFPS, service
authorization and cost information for each person eligible for FFPS
activities.
(2) Generate a payment by
creating a payment request and sending the payment information to the county
auditor for payment.
(3) Disburse payments
through the county auditor at any point during a month. These payments will be
reimbursed during the monthly reimbursement process conducted by the Ohio
department of job and family services (ODJFS) on the first business day of the
following month.
(4) Access reports to
review all itemized reimbursements and ensure the reimbursements are
accurate.
(L) Reimbursement will be payable to the
Title IV-E agency responsible for paying for the FFPS. The payment amount will
be calculated from the completed reimbursement processing at the applicable
FFP.
(M) FFPS reimbursability is only
available for a child who meets the eligibility requirements in rule
5101:2-45-02 of the Administrative Code and the child's parent(s) or
kinship caregiver(s). Kinship caregiver has the same meaning as in section
5101.85 of the Revised Code.
(N) Documentation of payments for FFPS,
including receipts or invoices for the payment, are to be made available upon
request.
(O) Reimbursability ends when one of the
following occurs:
(1) There is no longer an
identified approved, trauma-informed, evidence-based practice service on the
family case plan or prevention services plan.
(2) There is no longer
family involvement in the identified approved, trauma-informed, evidence-based
practice service.
(3) The identified
candidate to the plan, who prompted the prevention services case and is over
the age of fourteen, does not want to be involved.
(4) The Title IV-E agency
receives legal responsibility for the care and placement/custody of the
child.
