Rule 117-11-01 | Uniform accounting network: participation costs.
(A) Each local public office participating in the uniform accounting network shall pay a monthly user fee, to be billed quarterly, based on the total resources as reported in the most recently required annual financial report prepared by the local public office pursuant to section 117.38 of the Revised Code. Based upon the total resources in the following initial ranges, the monthly user fee will be:
| Total resources | Monthly user fee |
| $ 0 to $ 50,000 | $ 8 |
| 50,001 to 100,000 | 18 |
| 100,001 to 150,000 | 30 |
| 150,001 to 200,000 | 37 |
| 200,001 to 250,000 | 44 |
| 250,001 to 300,000 | 51 |
| 300,001 to 350,000 | 62 |
| 350,001 to 400,000 | 72 |
| 400,001 to 450,000 | 83 |
| 450,001 to 500,000 | 95 |
| 500,001 to 600,000 | 105 |
| 600,001 to 750,000 | 135 |
| 750,001 to 1,000,000 | 165 |
| 1,000,001 to 2,500,000 | 215 |
| 2,500,001 to 5,000,000 | 255 |
| 5,000,001 to 7,500,000 | 280 |
| 7,500,001 to 10,000,000 | 300 |
| 10,000,001 or more | 325 |
(B) The auditor of state may adjust the initial ranges of the total resources and/or the monthly user fee based on an increase or decrease in the number of local public offices that participate in the uniform accounting network.
(C) For any local public office that participates in the uniform accounting network but has not been in existence for at least one full calendar year, the monthly user fee shall be based on a reasonable projection of the total resources as determined by the local public office and the office of the auditor of state.
(D) In addition to the monthly user fees described in paragraph (A) or (B) of this rule, each local public office participating in the uniform accounting network shall also pay a monthly hardware surcharge of fifty dollars to cover the expense related to providing computer equipment to each participant. This monthly hardware surcharge may be waived by the auditor of state.
(E) As used in this rule, "total resources" means the sum from the prior year, for all funds other than custodial funds, of the unencumbered beginning of the year cash balances plus the total amount of all receipts and other financing sources except interfund advances, transfers, and the proceeds from the sale of bonds, notes, and other debt. The auditor of state may exclude other funds or funding sources from the calculation of total resources. The total resources will be calculated by the office of the auditor of state for billing purposes.
(F) The uniform accounting network monthly user fee may increase or decrease effective April first of each year based upon each local public office's total resources for the prior calendar year and the corresponding monthly user fee in paragraph (A) of this rule.
(G) The auditor of state may waive the monthly user fee and monthly hardware surcharge for a local public office that participates in the uniform accounting network with a population less than ten thousand that has been placed in fiscal emergency, fiscal caution, or fiscal watch by the auditor of state. The monthly user fee and monthly hardware surcharge may be waived for the duration of time that the entity is in fiscal emergency, fiscal caution, or fiscal watch and for twelve additional months.
Last updated July 16, 2021 at 9:19 AM