Rule 173-13-03 | Valid reasons for accessing confidential personal information.
An authorized employee may access CPI for any one or more of the following reasons:
(A) Responding to a public records request.
(B) Responding to a request from a person for the list of CPI that ODA maintains on that person.
(C) Administering a constitutional provision or duty.
(D) Administering a statutory provision or duty.
(E) Administering an administrative rule provision or duty.
(F) Complying with any state or federal program requirements.
(G) Processing or payment of claims or otherwise administering a program with individual participants or beneficiaries.
(H) Auditing (or monitoring, reviewing, etc.) purposes.
(I) Licensure (or certification, permit, eligibility, enrollment, filing, etc.) processes.
(J) Investigation or law enforcement purposes.
(K) Administrative hearings.
(L) Litigation, complying with an order of the court, or subpoena.
(M) Human resource matters (e.g., hiring, promotion, demotion, discharge, salary/compensation issues, leave requests/issues, time card approvals/issues).
(N) Complying with an executive order or policy.
(O) Complying with an agency policy or a state administrative policy issued by the department of administrative services, the office of budget and management or other similar state agency.
(P) Complying with a collective-bargaining agreement provision.
Supplemental Information