Rule 173-13-03 | Confidential personal information: valid reasons for accessing CPI.
An authorized employee may access CPI for any of the following reasons:
(A) A public records request.
(B) A request from a person for the list of CPI that ODA maintains on that person.
(C) A constitutional provision or duty.
(D) A statutory provision or duty.
(E) An administrative rule provision or duty.
(F) A state or federal program requirement.
(G) Review, process, or pay claims or otherwise administrate a program with individual participants or beneficiaries.
(H) Auditing (or monitoring, reviewing, etc.) purposes.
(I) Processes to administrate or verify a license, certificate, permit, eligibility, enrollment, filing, etc.
(J) Law enforcement investigation.
(K) An administrative hearing.
(L) Litigation, court order, or subpoena.
(M) Human resource matters (e.g., hiring, promotion, demotion, discharge, salary/compensation issues, leave requests/issues, time card approvals/issues).
(N) An executive order.
(O) An agency policy or a state administrative policy issued by the department of administrative services, the office of budget and management, or other similar state agency.
(P) A collective-bargaining agreement provision.
Last updated August 4, 2025 at 7:34 AM
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