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This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and universities.

Rule 173-14-29 | Response to allegations about ombudsman performance.


(A) Any individual or organization may make a complaint about the action or inaction of a representative.

(B) The SLTCO shall provide each representative with standard information about the process outlined in this rule.

(C) The office shall investigate and attempt to resolve complaints in the following order of responsibility:

(1) Either of the following:

(a) Regional ombudsman program director when the complaint is about a representative affiliated with the respective regional program; or,

(b) Sponsoring agency director when the complaint is about the regional program director.

(2) SLTCO's quality improvement coordinator.

(3) SLTCO.

(D) The protocol for investigation and resolution includes the following steps in the order determined to be appropriate by the ombudsman responding to the complaint:

(1) Interview complainant to gather facts of the allegation.

(2) Interview witnesses if any identified by the complainant.

(3) Review documentation of the performance in question.

(4) Interview the representative who is the subject of the complaint.

(5) Make a determination of any remedial action needed, including but not limited to, additional education or supervision.

(6) Consultation with the sponsoring agency and/or SLTCO staff.

(7) Documentation of the outcome in the representatives personnel file.

(8) Documentation of training or technical assistance provided in ODIS.

Last updated November 16, 2023 at 4:42 PM

Supplemental Information

Authorized By: 121.07, 173.01, 173.02, 173.16; 42 U.S.C. 3025, 3058g; 45 C.F.R. 1321.11, 1324.11, 1324.13, 1324.15
Amplifies: 173.16; 42 U.S.C. 3058g; 45 C.F.R. 1321.11, 1324.11
Five Year Review Date: 11/30/2026
Prior Effective Dates: 5/1/2018