Rule 3341-6-14 | BGSU cellular services policy.
(A) Policy statement and purpose
The purpose of the BGSU cellular services policy is to provide guidelines when providing a cell phone stipend to a university employee.
Employees of Bowling Green state university whose duties may include the need for cellular services can obtain a cellular services stipend.
The policies under the "general" heading apply to all faculty and staff of BGSU regardless of the method of cellular services.
(a) Management for each department will determine the cellular services options for their staff subject to the approval of the divisional vice president.
(b) Employees must not store sensitive university data unencrypted on their phone.
(c) Any cellular phone that has been used to access the BGSU email system must wipe the data from the phone in the event the phone is deemed lost, stolen, or the phone is no longer going to be used for university purposes. For assistance on remotely wiping a phone, please contact the ITS technology support (419-372-0999- www.bgsu.edu/tsc).
(a) Employees eligible for a cellular services stipend must complete the "cellular services stipend authorization" form.
(b) Stipend allowance, including amount, is subject to the approval of the vice president of each division.
(c) Employees must provide their supervisor with the cellular phone number obtained as a result of the stipend.
(d) Employees must retain a cellular services contract for as long as the stipend is provided.
(e) Employees must notify the university if their cellular services contract is cancelled or expires.
(f) Stipends will not be provided for hardware (i.e. employees must purchase their own phones).
(g) Employees are responsible for researching and obtaining a cellular services contract that meets the requirements of the stipend allowance. Employees can purchase services/features beyond the stipend package if they choose to, however, the employee will be responsible for the additional charges.
(h) Employees are individually responsible for all contractual obligations agreed to in their cellular services contract. This includes any termination fees.
(i) Employees are responsible for the maintenance of their phone, both hardware and software.
(j) Stipend allowances must be reviewed annually for accuracy and relevancy by the employees supervisor.
(C) Policy definitions
Sensitive university data Sensitive university data includes personal information and proprietary information of the university included but not limited to: social security numbers, driver license numbers, credit card or other financial account numbers, BGSU id numbers, protected health information, financial data, educational records, intellectual property or research records, donor profiles, or any information that could result in material risk of identity theft, a violation of the family educational rights and privacy act, or otherwise harm the legitimate financial and reputational interests of the university if unauthorized access is permitted, whether intentionally or unintentionally.
(D) Enforcement and sanctions
Individuals or entities in violation of the cellular services policy will be referred to the appropriate disciplinary authority for review.
Prior Effective Dates: 3/17/2015, 3/31/2016