Rule 3349-10-90 | Timely warning.
(A) Purpose
The purpose of this rule is to codify the university's rule concerning timely warnings/crime alerts issued by the university.
(B) Definitions
(1) "Clery Act" refers to Section 1092(f) of The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, 20 U.S.C., and its implementation regulations, 34 C.F.R. 688.46.
(2) Northeast Ohio medical university police department or "NPD" refers to the commissioned law enforcement officers employed by the university and having jurisdiction on university owned property.
(3) "Security" is the physical space reserved for contracted security officers and their respective functions. It is located in room A-90.
(4) "Supervisor" means the supervisor for public safety & security who is a full-time university employee and who heads the office of public safety and security.
(5) "Timely Warning" is for the purposes of this rule, "Timely Manner" generally means the warning should be issued as soon as the pertinent information is available, unless notification will compromise the efforts of law enforcement to contain the emergency.
(6) "Nine One One" is the telephone number used to call for local community police, fire or ambulance emergency services.
(C) Body of the rule
(1) The university will issue timely warnings/crime alerts in effort to notify community members about certain crimes in and around our community in compliance with the "Clery Act."
(2) The director of public safety and security, or his/her designee is responsible for consulting with university administration, local police department(s), and with other authorities in making the determination on a case-by-case basis of when "Timely Warning" information in the form of a crime alert is to be disseminated.
Pursuant to the "Clery Act," a two-prong test shall be applied to determine if a crime alert will be issued. The two-prong test requires the associate to determine if the incident is:
(a) Identified as a "Clery Act" crime; and/or
(b) Represents a serious or continuing threat to students, faculty, staff, or visitors
(3) Whether to issue a crime alert for non "Clery Act" crimes shall be evaluated on a case-by-case basis, taking into account both the frequency of offense and likelihood for additional occurrence.
(4) Timely warnings/crime alerts will contain in the subject line the phrase "Timely Warning" or "Crime Alert" depending on the severity of the threat. The body of the warning will include the following information, if known: a short description of the crime or incident giving the time and date, location, reported offense; a suspect description; weapon used; suspect vehicle; and method of operation used to facilitate the crime. The warning will also include personal safety information to aid members of the university community in protecting themselves from becoming victims of a similar crime and promote overall safety for our educational community.
(5) Methods of dissemination may include, but are not limited to, electronic distribution through e-mail, posting of hard copies in public areas, posting on the university web site, and dissemination via local media outlets.
(6) Following issuance, timely warnings/crime alerts will be posted for at least sixty days in a conspicuous location at the security office for public review.
(7) Status updates as to the resolution or outcome will be disseminated and updated as soon as possible.
(8) Members of the community who know of a crime or other serious incident should report that incident as soon as possible to NPD so the decision can be made as to whether or not an alert is needed.
Supplemental Information