Rule 3364-25-126 | Reporting absences.
Policy statement
Regularity of attendance is essential to successful performance of all positions across all university campuses. Employees who are ill or for some other unavoidable reason must miss work, must notify their area or department head or supervisor as far in advance as possible, but no later than departmental policy and/or procedure. This must be done before the start of the scheduled shift. In order for payroll adjustments to be made, and to keep personnel records current, absences from work must be reported promptly.
(A) Anytime an employee is absent during a regularly scheduled work period for any reason, vacation, sick, unpaid leave, or any other time off, it is the employee's responsibility to ensure timely submittal of the time off in the appropriate format.
(B) If the employee is unable to report to work, he/she must notify his/her supervisor or designated department authority per departmental policy or procedure or if no policy/procedure exists, no later than the first half hour of the work shift, and each day thereafter. Employee's working within a department which operates twenty-four hours a day, seven days a week must notify his/her immediate supervisor or other designated department authority at least two hours prior to the start time he/she is scheduled to work and each day thereafter.
(C) If sick leave is used, the employee must indicate whether the absence is for personal illness or family illness.
(D) Employees who are absent from work due to major surgery, disability, serious illness, maternity leave, a dangerous communicable disease, or an absence of more than three consecutive days must provide a written statement from a licensed physician in order to return to work.
(E) If it is necessary for an employee to be relieved from work duties or be away from the work area, the employee must obtain approval from the appropriate supervisor.
(F) Employees who are habitually absent, or who are absent for three or more scheduled days without leave or notice, may be subject to corrective action up to and including dismissal; or may be considered as having resigned their position.
(G) It is the responsibility of the employee to keep supervisors fully informed. Excessive absenteeism or habitual tardiness jeopardizes jobs and creates problems for the supervisor and fellow employees. If an employee does not call in, or have someone call in on a day he or she is absent from work, the day will be charged to unpaid leave. The only exception is:
An employee under doctor's care, who is told by the doctor to discontinue working for a specific number of days, is not obligated to call in each day, provided the situation is explained on the first day of absence.
Last updated June 25, 2021 at 6:18 PM
Supplemental Information
Amplifies: 3364