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This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and universities.

Rule 3796:4-2-07 | Testing laboratory security.


(A) The department shall determine the appropriate security requirements for all testing laboratory facilities, and may require additional safeguards to ensure the security of medical marijuana. A testing laboratory shall comply with the security plan submitted as part of its testing laboratory provisional license application. At a minimum, the testing laboratory shall:

(1) Install an adequate security alarm system around the perimeter, utilizing commercial grade equipment, to prevent and detect diversion, theft, or loss of medical marijuana;

(2) Utilize a video surveillance recording system installed by a vendor that is approved by the department and that meets the standards required by the department to prevent and detect diversion, theft, or loss of medical marijuana;

(3) Maintain all security system equipment and video surveillance systems in a secure location so as to prevent theft, loss, destruction, or alteration;

(a) A testing laboratory shall limit access to surveillance areas to type 1 key employees that are essential to surveillance operations, law enforcement agencies, security system service employees, the department, and others when approved by the department; and

(b) A testing laboratory shall make available to the department, upon request, a current list of type 1 employees and contractors who have access to the surveillance room. A testing laboratory shall keep all on-site surveillance rooms locked and shall not use such rooms for any other functions.

(4) Keep all approved safes, approved vaults, or any other approved equipment or areas used for storing medical marijuana samples securely locked and protected from unauthorized access;

(5) Ensure the outside perimeter of the facility is well-lit and in accordance with the testing laboratory's plan in its license application;

(6) Restrict access to any area within the facility containing medical marijuana samples to all persons except licensed employees and agents or an individual permitted to access the facility under the supervision of a licensed employee or agent in accordance with the visitor authorization procedures set forth in rule 3796:5-2-01 of the Administrative Code.

(7) Limit the use of combination numbers, passwords, or electronic or biometric security systems to licensed, authorized employees, and prevent the sharing of any employee-specific access credentials; and

(8) Not allow keys to be left in the locks and not store or place keys or badges in a location accessible to persons other than licensed, authorized employees.

(B) The testing laboratory shall install a security alarm system and a video surveillance recording system under paragraph (A) of this rule. A security alarm system and video surveillance recording system shall, at a minimum, contain the following:

(1) A system designed to detect motion and identify unauthorized access to the facility;

(2) Video cameras in all areas that may contain medical marijuana samples, and at all points of entry and exit to capture a clear and certain identification of any person entering or exiting the facility, which shall be appropriate for the normal lighting conditions of the area under surveillance;

(3) Video cameras shall be directed at all approved safes, approved vaults, any other area where medical marijuana samples are being stored or handled;

(4) The security alarm system and video surveillance recording system shall comply with the following minimum capabilities:

(a) Provide a direct feed and login capabilities to the department to allow for real-time access and monitoring of the facility via the live video surveillance recording system.

(b) A display monitor with a minimum screen size of twelve inches shall be connected to the electronic recording security system at all times.

(c) Installed in a manner that will prevent cameras from being readily obstructed, tampered with, or disabled.

(d) The ability to immediately produce a clear color still photo that is a minimum of 9600 dpi from any camera image (live or recorded).

(e) A date and time stamp embedded on all recordings. The date and time shall be synchronized and set correctly and shall not significantly obscure the picture.

(f) Cameras installed outdoors and in low-light interior areas shall be day/night cameras with a minimum resolution of six hundred lines per inch (analog) or D1 (IP) and a minimum light factor requirement of 0.7 LUX. The installation of additional lighting may be required to increase picture clarity and brightness. Cameras shall be calibrated and focused to maximize the quality of the recorded image.

(g) Allow for the exporting of still images in an industry standard image format, including .jpg, .bmp and .gif. Exported video shall have the ability to be archived in a proprietary format that ensures authentication of the video and guarantees that no alteration of the recorded image has taken place. Exported video shall also have the ability to be saved in an industry standard file format that can be played on a standard computer operating system. All recordings shall be erased or destroyed prior to disposal.

(h) Security recordings shall provide an image resolution of at least D1, and the image frame rate shall be at least three frames per second during alarm or motion based recording.

(i) Repair and/or replace any failed component of the video surveillance recording system within twenty-four hours, unless notice is provided to the department and an extension is approved.

(5) Twenty-four hour live feed with motion-activated recording capabilities from all video cameras, which the testing laboratory shall make available for immediate viewing by the department upon request and shall retain for at least forty-five days. If a testing laboratory is aware of a pending criminal, civil or administrative investigation, or legal proceeding for which a recording may contain relevant information, the testing laboratory shall retain an unaltered copy of the recording until the investigation or proceeding is closed or the entity conducting the investigation or proceeding notifies the testing laboratory manager that it is not necessary to retain the recording;

(6) A silent alarm, which can be utilized in the event of a holdup or other instances of duress, which notifies law enforcement;

(7) Panic alarm, which for purposes of this subsection means an audible security alarm system signal generated by the manual activation of a device intended to signal a life threatening or emergency situation requiring a law enforcement response;

(8) Automatic voice dialer, which for purposes of this paragraph means any electrical, electronic, mechanical, or other device capable of being programmed to send a prerecorded voice message, when activated, over a telephone line, radio or other communication system, to a law enforcement, public safety, or emergency services agency requesting dispatch;

(9) A failure notification system that provides an audible, text, or visual notification of any failure in the surveillance system. The failure notification system shall provide an alert to the testing laboratory within five minutes of the failure, either by telephone, email, or text message; and

(10) The ability to comply with the security requirements of this rule for a period of at least forty-eight hours during a power outage.

(C) In addition to the requirements listed in paragraph (B) of this rule, each testing laboratory shall have a back-up alarm system approved by the department that shall detect unauthorized entry during times when no employees are present at the facility and that shall be provided by a company supplying commercial grade equipment, which shall not be the same company supplying the primary security system.

(D) A testing laboratory shall keep all security equipment in good-working order and the systems shall be inspected and all devices tested on annual basis.

Supplemental Information

Authorized By: R.C. 3796.03
Amplifies: R.C. 3796.03
Five Year Review Date: 9/3/2023