Rule 4713-19-09 | Maintaining records for sunlamp product services.
(A) The operator of a tanning facility shall maintain a file for each individual seeking to use the sunlamp tanning service. Each file shall include:
(1) Copies of the consent forms developed by the Ohio state cosmetology and barber board that have been signed by the individual, parent, or legal guardian, in accordance with division (B) of section 4713.50 of the Revised Code based upon the age of the individual seeking to use the sunlamp tanning service;
(2) A record of the individual's skin type, the date the determination was made, and the certified operator who made the skin type determination unless the determination was made by a device that is designed to automatically skin type each individual. The skin typing assessment must be used to determine the appropriate tanning exposure schedule for an individual. If the skin typing accessment is not performed by a device designed to skin type an individual, the types of questions presented on the assessment must address sun sensitivity, natural coloring, recent tanning history, medications, and medical history. Each response is to be given a numerical value, after the certified operator reviews the questions with the client. The answers are then tallied and an individual's sun sensitivity is determined by a numerical score. This level of sun sensitivity can then be used when utilizing the manufacturer's printed label for a suggested tanning time;
(3) Acknowledgment of receipt of protective eyewear or that the individual will use their own approved eyewear;
(4) Acknowledgment that the individual has been advised of maximum exposure time for the session in the unit to which the individual has been assigned;
(B) Tanning facilities that maintain records may use a paper sign-in sheet to track individuals receiving tanning services. The tanning facility shall transfer the information from the paper sign-in sheet to the individual's permanent file daily.
(C) Tanning facilities that utilize electronic signatures and/or biometric identification may utilize the electronic scan or electronic signature in place of a paper sign-in sheet as noted in paragraph (B) of this rule.
Last updated January 5, 2026 at 10:20 AM
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