Rule 4734-8-07 | Notice of leaving, selling or retiring from practice.
(A) Except as provided for in paragraph (F) of this rule, a licensee who is an independent contractor or who has an ownership interest in a chiropractic practice shall provide notice when leaving, selling, closing the practice, or retiring from practice . Notification shall be sent to all patients who received services from the licensee within the six months immediately preceding the licensee's last date for seeing patients and shall be sent no later than thirty days prior to the last date the licensee will see patients.
(B) Notification may be provided in one of the following ways:
(1) A letter sent via regular mail to the last known address on record for the patient with the date of mailing of the letter documented;
(2) An electronic message sent via a HIPPA compliant electronic medical record system or HIPPA compliant electronic health record system that provides a means of electronic communication to the patient and is capable of sending the patient a notification that a message is in the patient's portal.
(C) Notification must include the following:
(1) The effective date the licensee will cease to provide services;
(2) Offer to transfer records to a new provider with a signed authorization;
(3) Contact information that enables the patient to obtain a copy of their records.
(D) Licensees unable to comply with this rule within the required thirty days due to acute illness or unforeseen emergency must comply with this rule no later than thirty days after it is determined that the licensee is leaving, selling, closing the practice, or retiring from practice.
(E) Licensees employed by non-Ohio licensed chiropractic physicians must comply with the notice required by paragraph (A) of this rule.
(F) If a licensee is the employee of another Ohio licensee, the patient records belong to the employer and the employee licensee is not required to comply with this rule. It is the Ohio licensee employer's responsibility to maintain continuity of care, or to comply with this rule if patient care will be terminated upon a licensee employee's leaving employment or retiring.
(G) In the event a licensee dies and there is no other licensee in the practice, the deceased licensee's executor, guardian, administrator, conservator, next of kin, or other legal representative shall endeavor to comply with the notice required by paragraph (A) of this rule.
(H) Retention of patient records must be held in accordance with rule 4734-8-04 of the Administrative Code.
Last updated December 29, 2025 at 7:48 AM
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