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This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and universities.

Rule 5101:2-33-02 | PCSA requirement to participate in child protection oversight and evaluation.


(A) The public children services agency (PCSA) shall participate with the Ohio department of job and family services (ODJFS) staff in the child protection oversight and evaluation (CPOE) quality improvement review which may be conducted in two twenty-four month phases.

(B) The PCSA is to develop and sumbit for approval by ODJFS a plan for practice advancement (PPA) outlining the PCSAs strategies to improve casework practices and/or systemic issues. The PPA is required to be submitted to ODFJS within forty-five days of the first twenty-four month CPOE entrance conference.

(C) If the PCSA requests an extenstion to submit the PPA, all of the following is to occur:

(1) The written extension request is to be submitted to ODJFS prior to the expiration of the established timeframe outlined in paragraph (B) of this rule.

(2) The decision to grant the extension will be provided to the PCSA in writing within fifteen days of the receipt of the request.

(3) The length of the extension will be based on the rationale provided for the basis of the extension.

(D) Upon approval of the PPA, the PCSA is to implement the PPA in order to achieve the identified outcomes.

(E) The PCSA is to participate in monitoring the implementation of the PPA and achievement of the identified outcomes.

(F) With prior notice, the PCSA shall make available relevant documents not maintained in the statewide automated child welfare information system and personnel during the CPOE quality improvement review process.

(G) The CPOE review of the PCSA shall include the examination and analysis of the following in relation to the PCSA's delivery of child welfare services to children and families:

(1) Federal outcome indicators involving child safety, child permanency, and child and family well-being.

(2) Compliance with statutorily mandated PCSA responsibilities outlined in Revised Code and division 5101:2 rules of the Administrative Code.

(H) The CPOE review shall include discussion and inquiry as to the systemic factors that contribute to the PCSA's delivery of child welfare services including, but not limited to, the following:

(1) Local demographic data.

(2) Information regarding the PCSA's infrastructure including the table of organization.

(3) Staffing levels.

(4) Caseload sizes.

(5) PCSA budgetary data.

(6) The availability of supportive services in the community.

(7) Exemplary casework practices.

(I) Information sources that can be utilized during the evaluation, reconciliation of case data report measures, and the quality improvement review process include, but are not limited to, the following:

(1) Data reports generated from the ODJFS management information systems containing PCSA data including, but not limited to, the statewide automated child welfare information system, results oriented management and business intelligence channel.

(2) Findings obtained from client, stakeholder, provider, and PCSA staff interviews, as applicable.

(3) Information obtained from the review of the PCSA's case records whether hard copy file, electronic file, or a combination of both.

(4) Data obtained from the PCSA's data management systems, as applicable.

(5) Other information concerning the PCSA's service delivery system including, but not limited to, council on accreditation findings, strategic planning data, and county budgetary data.

(J) If the PCSA submits an addendum or appeal to the CPOE report at the end of either twenty-four month phase, the PCSA is to do so in accordance with paragraphs (K) and (L) of this rule.

(K) If the PCSA submits a written addendum to either clarify its position or address the conclusions regarding the evaluation and assessment of the PCSA's performance in the delivery of child welfare services within a CPOE report, without seeking to change the CPOE report or its findings, the PCSA is to do so within thirty days of the PCSA's receipt of the CPOE report. The CPOE report will be re-issued to include the addendum.

(L) If the PCSA submits a written appeal to dispute one or more of the CPOE report findings and requests a decision by ODJFS to change the CPOE report or its findings, the PCSA is to do so within thirty days of the PCSAs receipt of a CPOE report '. The review of the appeal will be completed by an ODJFS staff member not involved in conducting the CPOE review. The appeal decision by ODJFS shall be final. The CPOE report will be re-issued to include the appeal and ODJFS written appeal decision.

(M) The PPA is to remain in effect until the outcomes are achieved, discontinued, and/or a subsequent PPA is developed.

(N) An examination of the CPOE process will occur prior to each CPOE cycle with consideration of recommendations from CPOE stakeholders.

Supplemental Information

Authorized By: 5101.141, 5103.03, 5153.166
Amplifies: 5101.22, 5101.221, 5103.03, 5153.16
Five Year Review Date: 10/1/2025
Prior Effective Dates: 7/1/1997, 2/1/2003, 1/1/2005, 3/1/2010, 3/1/2015