Rule 5180:3-27-11.1 | Reimbursement for Title IV-E foster care maintenance (FCM) costs for a qualified residential treatment program (QRTP) certified after October 1, 2020.
(A) All residential QRTP facilities certified after October 1, 2020, are to submit the DCY 02911 "Title IV-E Single Cost Report" as described in rule 5180:2-47-26.1 of the Administrative Code in order for Title IV-E Agencies to be reimbursed their foster care costs when a child is placed with the QRTP facility. A QRTP is defined in rule 5180:2-9-42 of the Administrative Code.
(B) If a DCY 02911 cost report has been approved for children placed in a QRTP, two Title IV-E reimbursement ceiling amounts are calculated and rounded to the nearest dollar.
(1) The FCM reimbursement ceiling amount is based on reported and allowable FCM costs.
(2) The Title IV-E administration reimbursement ceiling amount is based on reported allowable Title IV-E administration costs.
(C) Reimbursement to the Title IV-E agency for children placed in a QRTP is based on the lesser of:
(1) The FCM reimbursement ceiling amount established by the DCY 02911 multiplied by the number of care days or the amount paid by the Title IV-E agency for foster care maintenance.
(2) The administration reimbursement ceiling amount established by the DCY 02911 multiplied by the number of care days or the amount paid by the Title IV-E agency for administration.
(D) Title IV-E costs are reimbursable to the Title IV-E agency at the appropriate federal financial participation (FFP) amount.
(1) The FCM costs are reimbursable at the federal medical assistance percentage (FMAP) which is calculated annually by the federal government; and
(2) Title IV-E administration costs are reimbursable at the fixed rate of fifty per cent.
(E) A Title IV-E agency may only claim Title IV-E foster care maintenance payments on behalf of a child placed in a child care institution if, during the period the Title IV-E agency claims Title IV-E foster care maintenance payments, the results of the criminal record checks have been received by the licensed placement provider for all of the adults working in the child care institution.
(F) To receive reimbursement a Title IV-E agency processing their payments and seeking reimbursement from the comprehensive child welfare information system (CCWIS) is to:
(1) Record placement, service authorization and placement cost information for each child.
(2) Generate a payment by creating a payment request and sending the payment information to the county auditor for payment.
(3) Disburse payments through the county auditor at any point during a month. These payments will be reimbursed during the monthly reimbursement process conducted by the department of children and youth (DCY) on the first business day of the following month.
(4) Access reports to review all itemized reimbursements and assure the reimbursements are accurate.
(G) Reimbursement will be payable to the Title IV-E agency which registers the Title IV-E cases. The payment amount will be calculated from the completed reimbursement processing at the applicable FFP.
Last updated December 15, 2025 at 7:42 AM
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