(A) Each testing laboratory shall
establish, maintain, and comply with written policies and procedures that
ensure adequate security, surveillance, and control of the licensed premises
that prevent diversion, theft, or loss and meet the minimum requirements
outlined under this rule.
(1) Pursuant to rule
1301:18-7-02 of the Administrative Code, each testing laboratory shall petition
the division prior to implementing any major modification to the
facility's security procedures, systems, or equipment.
(B) Prior to the commencement of
business, each testing laboratory shall meet the following security and
surveillance requirements that ensure compliance with all standards established
by the division:
(1) Designate a secure,
limited access area for all equipment maintained pursuant to this rule that is
accessible only by authorized registered laboratory employees with foundational
training in security and surveillance;
(2) Maintain or construct
fencing to prevent unauthorized entry or access to waste disposal containers,
disposal areas, or compost areas located outside the facility;
(3) Install a security
alarm system with commercial grade equipment that includes the
following:
(a) An access alarm on all entry points and
windows;
(b) Motion detectors that identify unauthorized access into
the facility; and
(c) A silent alarm, which may be utilized during instances
of duress that sends a pre-recorded voice message to the facility's
designated security personnel and law enforcement, public safety, or emergency
services requesting dispatch, which includes the capability to enter a
designated code into an arming station to signal that the alarm user is being
forced to turn off the system.
(4) Install a video
surveillance system that complies with the following:
(a) Capable of electronic monitoring of the facility and
real-time access by the division;
(b) Collects twenty-four-hour live video feed with
motion-activated recording capabilities for all video cameras that record in at
least fifteen frames per second;
(c) Archives and retains recordings for at least forty-five
calendar days;
(d) Contains a display monitor with a minimum screen size
of twelve inches;
(e) Exports still images in an industry standard format
that guarantees authentication and prevents alteration of the recorded
images;
(f) Produces clear color still photographs that are a
minimum of "600 x 600" dpi from any camera image, live or
recorded;
(g) Embeds a date and time stamp on all recordings;
and
(h) Includes a failure notification system that provides an
audible and visual notification of any failure in the electronic monitoring
system.
(5) Install unobstructed,
tamper-evident cameras that capture the entirety of the licensed premises and
clearly identify all individuals and activities within the surveilled
area;
(6) Camera placement at
all the following locations:
(a) All points of ingress and egress;
(b) All secure, limited access areas;
(c) Any area where cannabis is tested, stored, or
handled;
(d) Any area that stores cannabis or facility
inventory;
(e) The facility's cannabis destruction and disposal
area; and
(f) All areas where sales proceeds are stored or
transferred.
(7) Daily records of all
registered employees' access to any secure, limited access
area;
(8) Develop emergency
policies and procedures for securing all inventory and currency in the event of
diversion, theft, or loss; and
(9) Any other
requirements the division deems necessary to maintain proper security and
surveillance and ensure public safety.
(C) Each testing laboratory shall inspect and test all
security and surveillance equipment at least once per thirty calendar days to
ensure functionality.
(1) Pursuant to rule 1301:18-3-14 of the Administrative
Code, each laboratory shall record and maintain all security and surveillance
equipment tests.
(2) Each laboratory shall immediately notify the division
of any failure in the facility's security or surveillance system or
equipment.
Any necessary repair or replacement shall occur within
twenty-four hours of identification.
(3) Each laboratory shall keep all security equipment in
good-working order and the systems shall be inspected and all devices tested on
an annual basis by a third party.
(D) In the event a testing laboratory is made aware of any
pending criminal, civil, or administrative investigations or legal proceedings
for which a video recording may contain relevant information, the testing
laboratory shall retain an unaltered copy of the recording until the
investigation or proceeding is closed or the entity conducting the
investigation or proceeding notifies the laboratory that it is not necessary to
retain the recording.
