Chapter 3301-69 | Miscellaneous Programs

Rule 3301-69-02 | Excuses from school attendance.

• Effective: March 23, 2025
• Promulgated Under: 119.03

(A) Regulations governing excuses from future school attendance:

(1) Pursuant to division (B) of section 3321.04 of the Revised Code, the superintendent of the local school district may excuse a child over fourteen years of age from attendance for a future limited period for the purpose of performing necessary work directly and exclusively for the child's parents or legal guardians or custodians.

(2) Acceptable reasons for an excuse from future attendance may include the following:

(a) The existence of an emergency condition at home such as absence, illness or death of the parent, legal guardian, or custodian of the child;

(b) Farm work of the parent, legal guardian, or custodian during a time of the year in which the amount of farm work to be performed may be regarded as properly exceptional; or

(c) Inability of the parent, legal guardian, or custodian to employ help in the family business. The determination of inability shall be made by the superintendent.

(3) Except for cases in which an excuse has already been approved by the superintendent, a child may not be granted the excuse described in paragraph (A)(1) of this rule if the child has not been in regular attendance at school during the current school year.

(4) Except for emergency situations in which there is insufficient time for a child to apply for an excuse from future attendance from school and for such a permit to be granted, no permit shall be issued for the excuse of a child from future attendance at school until proof is established to the satisfaction of the superintendent of the need for such absence. In cases of emergency, the parent, legal guardian, or custodian, as defined in section 2151.011 of the Revised Code, shall seek a permit as soon as possible.

(5) The excuse shall be limited to a period not to exceed thirty school hours and can be renewed for thirty additional hours. At no time, however, shall such excuses permit a child to be absent from school for a period of more than sixty consecutive hours. Renewals shall be granted at the discretion of the superintendent.

(6) Notwithstanding paragraph (A)(1) of this rule, no child shall be excused for any period of time when such absence would materially endanger the child's educational welfare or scholastic advancement. Such determination shall be made by the superintendent.

(7) The written request for the absence of a child for a future limited period of time and the reasons for such absence, as stated by the parent, legal guardian or custodian over their signature, shall be filed by the parent, legal guardian or custodian with the superintendent in the district from which the child is seeking to obtain an excuse from school. Requests for absence may be filed with the superintendent by the principal or teacher of the school or schools under the administration of such superintendent when requested by the parent, legal guardian or custodian. A copy of the excuse shall be sent to the person in charge of the child.

(8) The absence from school shall apply to only those hours specified by the superintendent. Such absence can begin only after the permit is granted in writing by the superintendent except in emergency situations in which there is insufficient time for a child to apply for an excuse from future attendance from school and for such a permit to be granted. In cases of emergency, the parent, legal guardian, or custodian shall seek a permit as quickly as possible.

(9) Notwithstanding paragraphs (A)(5) and (A)(6) of this rule, at the discretion of the superintendent, a child may be excused for a longer period of time than sixty school hours if a child's parent, legal guardian, or custodian has recently died or become totally or partially incapacitated and there is no older sibling living in the home who is out of school. In such cases, the superintendent may request a certificate of a physician attesting to the physical condition of the parent, legal guardian, or custodian.

(B) In this paragraph are additional conditions governing the issuance of excuses for absence from school:

For purposes of this paragraph, "approving authority" includes the person or office designated by the principal, superintendent, or local policy that in a given school reviews student absenteeism on a day-to-day basis and either approves or denies a child's reason for being absent from school.

(1) The parent, legal guardian, or custodian must provide an explanation for the absence, which shall be recorded by the approving authority of the school and shall include the date and time of the absence according to local policy. Emancipated youth and married children under the age of eighteen may provide the explanation for their absence from school to the approving authority;

(2) An excuse for absence from school may be approved on the basis of one or more of the following conditions:

(a) Illness of the child. The approving authority may require the written statement of a physician/mental health professional if it is deemed appropriate;

(b) Illness in the family necessitating the presence of the child. The approving authority may require the written statement of a physician and an explanation as to why the child's absence was necessary, if it is deemed appropriate;

(c) Quarantine in the home. The absence of a child from school under this condition is limited to the length of quarantine as determined by the proper health officials;

(d) Death of a relative. The absence arising from this condition is limited to a period of eighteen school hours unless a reasonable cause may be shown by the applicant child for a longer absence;

(e) Medical, behavioral or dental appointment. The approving authority may require the written statement of a physician, mental health professional, or dentist if it is deemed appropriate;

(f) Observance of religious holidays. A child shall be excused if the child's absence is pursuant to section 3320.04 of the Revised Code;

(g) Post-secondary visitation. The approving authority may require verification of the date and time of the visitation by the post-secondary institution. The approving authority may mark a student as "present" if the local school board of education has adopted a policy that reasonably accommodates such visitations and does not exceed three days each school year;

(h) Pre-enlistment reporting to military enlistment processing station. The approving authority may require verification of the date and time of the reporting. The approving authority may also mark a student as "present" if the absence is used to help fulfill graduation requirements;

(i) Absences due to a child's placement in foster care or change in foster care placement or any court proceedings related to the child's foster care status;

(j) Absences due to a child being homeless;

(k) Children of military families. Absences due to deployment activities of a parent, legal guardian, or custodian consistent with section 3301.60 of the Revised Code;

(l) Emergency or other set of circumstances in which the judgment of the superintendent of schools constitutes a good and sufficient cause for absence from school; or

(m) Any additional reason stated in a policy adopted by the local school board of education.

Last updated March 24, 2025 at 7:59 AM

Supplemental Information

Authorized By: 3301.07, 3321.14
Amplifies: 3321.04
Five Year Review Date: 3/23/2028
Prior Effective Dates: 7/7/1967, 12/23/2017, 3/23/2023

Rule 3301-69-03 | Medicaid school component administrative costs.

• Effective: December 30, 2021
• Promulgated Under: 119.03

(A) Pursuant to section 5162.363 of the Revised Code, the purpose of this rule is to establish a process by which qualified medicaid school providers participating in the medicaid school component of the medicaid program pay to the department of education the nonfederal share of the department's expenses incurred administering the component.

(B) As used in this rule, the following definitions apply:

(1) "Medicaid school component of the Medicaid program" means the program established pursuant to sections 5162.36 to 5162.364 of the Revised Code;

(2) "Provider" means a qualified medicaid school provider as defined in section 5162.36 of the Revised Code;

(3) "Department" means the Ohio department of education;

(4) "Administering office" means the office within the department assigned the duty of administering the department's responsibilities related to the medicaid program;

(5) "Administering costs" means the costs incurred by the department in carrying out its administrative responsibilities related to the medicaid school component of the medicaid program. Such costs include, but shall not be limited to, personnel, contracted services, costs expected to be paid to the Ohio department of medicaid pursuant to the interagency agreement entered into pursuant to section 5162.363 of the Revised Code, and other appropriate indirect costs; and

(6) "State education aid" has the same meaning as defined in section 5751.20 of the Revised Code.

(C) The administering office shall compute the following for each fiscal year during which the medicaid school component is in operation:

(1) An estimate of the total administrative costs for the fiscal year, developed pursuant to this paragraph, which may be revised from time to time as determined by the administering office. Amounts to ensure sufficient cash flow may be included in this estimate;

(2) An estimate of the federal share of funding to be reimbursed to the department from the department of medicaid for administrative costs for the fiscal year;

(3) In consultation with the department of medicaid, a numeric value for each provider, reflective of the proportion that each provider's estimated paid claims represents, of the estimated total of all paid claims to all providers for the fiscal year;

(4) An estimate of the amount to be collected from each provider for administrative costs by subtracting the amount computed pursuant to paragraph (C)(2) of this rule from the amount computed pursuant to paragraph (C)(1) of this rule and multiplying the resulting value by the numeric value developed for each provider pursuant to paragraph (C)(3) of this rule. The results of these computations shall be published on the department's website, and should specify for each provider the estimate of the annual amount computed to be collected and the schedule, frequency, and proportion by which such amounts shall be calculated; and

(5) After the close of each fiscal year, the following shall be computed by the administering office:

(a) The department's actual administrative costs;

(b) The actual federal share of funding reimbursed to the department;

(c) The actual federal share of funding reimbursed to each provider, and for the program as a whole, and a numerical value for each provider reflective of the actual proportion of each provider's actual paid claims to the actual total of all paid claims for the fiscal year;

(d) The amount each provider would have actually contributed toward the administrative costs by subtracting the amount computed in paragraph (C)(5)(b) of this rule from the amount computed in paragraph (C)(5)(a) of this rule and multiplying the resulting value by the numeric value developed for each provider in paragraph (C)(5)(c) of this rule.

(e) The difference between the actual amount each provider should have contributed as computed in paragraph (C)(5)(d) of this rule and the amount estimated and actually collected pursuant to paragraph (C)(4) and paragraph (D) of this rule. The results of this computation shall be published on the department's website and disseminated to providers.

(D) Pursuant to a schedule published on the department's website and proportions determined by the administering office, the estimated amount to be collected from each provider as determined pursuant to paragraph (C)(4) of this rule shall be collected in the following manner:

(1) In the case of a city, exempted village, or local school district, the amount shall be deducted from the state education aid calculated for the district, and, if necessary, from the payment made to the district under sections 321.24 and 323.156 of the Revised Code;

(2) In the case of a community school, the amount shall be deducted from the payment made to the school pursuant to division (D) of section 3314.08 of the Revised Code; and

(3) In the case of the state school for the blind or the state school for the deaf, the amount shall be collected by the submission of an intrastate transfer voucher for the amount owed to the respective entity.

(E) Upon the computation of amounts pursuant to paragraph (C)(5)(e) of this rule, if the computation is a positive value, additional collections shall be made in the manner specified in paragraphs (D)(1) to (D)(3) of this rule. If the amount is a negative value, amounts shall be repaid to the provider in a manner determined by the administering office and communicated to the effected providers.

Last updated December 30, 2021 at 10:51 AM

Supplemental Information

Authorized By: 3301.07, 5162.363
Amplifies: 5162.36 to 5162.364
Five Year Review Date: 12/30/2026
Prior Effective Dates: 3/27/2014