Chapter 3301-69 | Miscellaneous Programs

Rule 3301-69-01 | Stipends for national board certified teachers.

• Effective: April 23, 2020
• Promulgated Under: 119.03

(A) Pursuant to section 3319.55 of the Revised Code, a grant program is hereby established to recognize and reward public and chartered non-public school teachers who hold a valid certificate issued by the national board for professional teaching standards. The superintendent for public instruction shall administer this program.

(B) In each fiscal year that the general assembly appropriates funds for purposes of this program, grants will be awarded to eligible full time teachers who complete and submit to the Ohio department of education a grant request form and evidence of meeting the grant's eligibility criteria (section 3319.55 of the Revised Code) by the first day of April each year.

Supplemental Information

Authorized By: 3301.07, 3319.55
Amplifies: 3319.55
Five Year Review Date: 4/23/2025

Rule 3301-69-02 | Excuses from school attendance.

• Effective: December 23, 2017
• Promulgated Under: 119.03

(A) Regulations governing excuses from future school attendance:

(1) Pursuant to division (B) of section 3321.04 of the Revised Code, the superintendent of the local school district, may excuse a child over fourteen years of age from attendance for a future limited period for the purpose of performing necessary work directly and exclusively for the child's parents or legal guardians.

(2) Acceptable reasons for an excuse from future attendance may include the following:

(a) The existence of an emergency condition at home such as absence, illness or death of the parent or guardian of the child;

(b) Farm work of the parent or guardian during a time of the year in which the amount of farm work to be performed may be regarded as properly exceptional; or

(c) Inability of the parent or guardian to employ help in the family business. The determination of inability shall be made by the superintendent.

(3) Except for cases in which an excuse has already been approved by the superintendent, a child may not be granted the excuse described in paragraph (A)(1) of this rule if the child has not been in regular attendance at school during the current school year.

(4) Except for emergency situations in which there is insufficient time for a child to apply for an excuse from future attendance from school and for such a permit to be granted, no permit shall be issued for the excuse of a child from future attendance at school until proof is established to the satisfaction of the superintendent of the need for such absence. In cases of emergency, the student shall seek a permit as soon as possible.

(5) The excuse shall be limited to a period not to exceed thirty school hours and can be renewed for thirty additional hours. At no time, however, shall such excuses permit a student to be absent from school for a period of more than sixty consecutive hours. Renewals shall be granted at the discretion of the superintendent.

(6) Notwithstanding paragraph (A)(1) of this rule, no child shall be excused for any period of time when such absence would materially endanger the child's educational welfare and scholastic advancement. Such determination shall be made by the superintendent.

(7) The written request for the absence of a child for a future limited period of time and the reasons for such absence, as stated by the parent or guardian over his/her signature, shall be filed by the parent or guardian with the superintendent in the district from which the child is seeking to obtain an excuse from school. Requests for absence may be filed with the superintendent by the principal or teacher of the school or schools under the administration of such superintendent when requested by the parent or guardian. A copy of the excuse shall be sent to the person in charge of the child.

(8) The absence from school shall apply to only those hours specified by the superintendent. Such absence can begin only after the permit is granted in writing by the superintendent except in emergency situations in which there is insufficient time for a child to apply for an excuse from future attendance from school and for such a permit to be granted. In cases of emergency, the student shall seek a permit as quickly as possible.

(9) Notwithstanding paragraphs (A)(5) and (A)(6) of this rule, at the discretion of the superintendent, a student may be excused for a longer period of time than sixty school hours if a child's parent or guardian has recently died or become totally or partially incapacitated and there is no older brother or sister living in the home who is out of school. In such cases, the superintendent may request a certificate of a physician attesting to the physical condition of the parent or guardian.

(B) In this paragraph are additional conditions governing the issuance of excuses for absence from school:

For purposes of this paragraph, "approving authority" includes the person or office designated by the principal, superintendent, or local policy that in a given school reviews student absenteeism on a day-to-day basis and either approves or denies a student's reason for being absent from school.

(1) The parent or guardian must provide an explanation for the absence, which shall be recorded by the approving authority of the school and shall include the date and time of the absence. Emancipated youth and married children under the age of eighteen may provide the explanation for their absence from school to the approving authority;.

(2) An excuse for absence from school may be approved on the basis of one or more of the following conditions:

(a) Illness of the child. The approving authority may require the written statement of a physician/mental health professional if it is deemed appropriate;

(b) Illness in the family necessitating the presence of the child. The approving authority may require the written statement of a physician and an explanation as to why the child's absence was necessary, if it is deemed appropriate;

(c) Quarantine of the home. The absence of a child from school under this condition is limited to the length of quarantine as determined by the proper health officials;

(d) Death of a relative. The absence arising from this condition is limited to a period of eighteen school hours unless a reasonable causes may be shown by the applicant child for a longer absence;

(e) Medical or dental appointment. The approving authority may require the written statement of a physician or dentist if it's deemed appropriate;

(f) Observance of religious holidays. Any child shall be excused if his/her absence was for the purpose of observing a religious holiday consistent with his/her truly held religious beliefs;

(g) College visitation. The approving authority may require verification of the date and time of the visitation by the college, university, or technical college;

(h) Absences due to a student's placement in foster care or change in foster care placement or any court proceedings related to their foster care status;

(i) Absences due to a student being homeless; or

(j) Emergency or other set of circumstances in which the judgment of the superintendent of schools constitutes a good and sufficient cause for absence from school.

Supplemental Information

Authorized By: 3301.07, 3321.04
Amplifies: 3321.04
Five Year Review Date: 12/13/2022
Prior Effective Dates: 7/7/1967

Rule 3301-69-03 | Medicaid school component administrative costs.

• Effective: March 27, 2014
• Promulgated Under: 119.03

(A) Pursuant to section 5162.363 of the Revised Code, the purpose of this rule is to establish a process by which qualified medicaid school providers participating in the medicaid school component of the medicaid program pay to the department of education the nonfederal share of the department's expenses incurred administering the component.

(B) As used in this rule, the following definitions apply:

(1) "Medicaid school component of the Medicaid program" means the program established pursuant to sections 5162.36 to 5162.364 of the Revised Code;

(2) "Provider" means a qualified medicaid school provider as defined in section 5162.36 of the Revised Code;

(3) "Department" means the Ohio department of education;

(4) "Administering office" means the office within the department assigned the duty of administering the department's responsibilities related to the medicaid program;

(5) "Administering costs" means the costs incurred by the department in carrying out its administrative responsibilities related to the medicaid school component of the medicaid program. Such costs include, but shall not be limited to, personnel, contracted services, costs expected to be paid to the Ohio department of jobs and family services pursuant to the interagency agreement entered into pursuant to section 5162.363 of the Revised Code, and other appropriate indirect costs; and

(6) "State education aid" has the same meaning as defined in section 5751.20 of the Revised Code.

(C) The administering office shall compute the following for each fiscal year during which the medicaid school component is in operation:

(1) An estimate of the total administrative costs for the fiscal year, developed pursuant to this paragraph, which may be revised from time to time as determined by the administering office. Amounts to ensure sufficient cash flow may be included in this estimate;

(2) An estimate of the federal share of funding to be reimbursed to the department from the department of medicaid for administrative costs for the fiscal year;

(3) In consultation with the department of medicaid, a numeric value for each provider, reflective of the proportion that each provider's estimated paid claims represents, of the estimated total of all paid claims to all providers for the fiscal year;

(4) An estimate of the amount to be collected from each provider for administrative costs by subtracting the amount computed pursuant to paragraph (C)(2) of this rule from the amount computed pursuant to paragraph (C)(1) of this rule and multiplying the resulting value by the numeric value developed for each provider pursuant to paragraph (C)(3) of this rule. The results of these computations shall be published on the department's website, and should specify for each provider the estimate of the annual amount computed to be collected and the schedule, frequency, and proportion by which such amounts shall be calculated; and

(5) After the close of each fiscal year, the following shall be computed by the administering office:

(a) The department's actual administrative costs;

(b) The actual federal share of funding reimbursed to the department;

(c) The actual federal share of funding reimbursed to each provider, and for the program as a whole, and a numerical value for each provider reflective of the actual proportion of each provider's actual paid claims to the actual total of all paid claims for the fiscal year;

(d) The amount each provider would have actually contributed toward the administrative costs by subtracting the amount computed in paragraph (C)(5)(b) of this rule from the amount computed in paragraph (C)(5)(q) of this rule and multiplying the resulting value by the numeric value developed for each provider in paragraph (C)(5)(c) of this rule.

(e) The difference between the actual amount each provider should have contributed as computed in paragraph (C)(5)(d) of this rule and the amount estimated and actually collected pursuant to paragraph (C)(4) and paragraph (D) of this rule. The results of this computation shall be published on the department's website and disseminated to providers.

(D) Pursuant to a schedule published on the department's website and proportions determined by the administering office, the estimated amount to be collected from each provider as determined pursuant to paragraph (C)(4) of this rule shall be collected in the following manner:

(1) In the case of a city, exempted village, or local school district, the amount shall be deducted from the state education aid calculated for the district, and, if necessary, from the payment made to the district under sections 321.24 and 323.156 of the Revised Code;

(2) In the case of a community school, the amount shall be deducted from the payment made to the school pursuant to division (D) of section 3314.08 of the Revised Code; and

(3) In the case of the state school for the blind or the state school for the deaf, the amount shall be collected by the submission of an intrastate transfer voucher for the amount owed to the respective entity.

(E) Upon the computation of amounts pursuant to paragraph (C)(5)(e) of this rule, if the computation is a positive value, additional collections shall be made in the manner specified in paragraphs (D)(1) to (D)(3) of this rule. If the amount is a negative value, amounts shall be repaid to the provider in a manner determined by the administering office and communicated to the effected providers.

Supplemental Information

Authorized By: 3301.07, 5162.363
Amplifies: 5162.36 to 5162.364
Five Year Review Date: 3/21/2020
Prior Effective Dates: 1/23/2009