Chapter 3337-24 | Campus Recreation Facilities

Rule 3337-24-01 | Alcoholic beverages on university property and in fraternity and sorority houses.

• Effective: May 3, 2019
• Promulgated Under: 111.15

The version of this rule that includes live links to associated resources is online at

https://www.ohio.edu/policy/24-001

(A) Purchasing, serving, and selling alcoholic beverages

(1) University departments, registered campus organizations and approved users of university facilities may serve or sell alcoholic beverages on university property subject to compliance with this policy.

(2) University departments may serve or sell alcoholic beverages on university property only in connection with approved business-related events or activities that promote the teaching, research, or service mission of the university. Approved business-related events or activities must have as their primary purpose one of the following:

(a) Establishing and maintaining effective communications and relationships with persons or organizations outside the university

(b) Facilitating effective communications and relationships with alumni, boards, advisory groups, and other members of the university community

(c) University fundraising

(d) Employee recognition or development

(3) University funds may not be used to purchase alcoholic beverages. University foundation funds may be used to purchase alcoholic beverages for approved events only in accordance with the university expenditure policies, including policy 55.003 and the policies referenced by it.

(4) University funds allocated to registered campus organizations may not be used to purchase alcoholic beverages. Funds collected through an organization's voluntary dues, donations, or fund-raising may be used to purchase alcoholic beverages if the purchase and use of those beverages is in accordance with this policy and state and local laws.

(5) A department, registered campus organization, or approved user sponsoring an event at which alcoholic beverages will be used or sold must submit an application to sell or use alcoholic beverages to the Ohio university chief of police and to the executive director of Baker university center, ("the director"). If alcoholic beverages will be used or sold, the application should be submitted no later than thirty days prior to the event in question.

(a) Prior to submission to the director, all applications must be approved and signed by the university official responsible for supervising the facility or outside area in which the event will be held.

(b) An application submitted by a university department must be approved and signed by the department's planning unit head prior to submission to the director.

(c) An application submitted by a registered campus organization must be approved and signed by the organization's university advisor prior to submission to the director.

(d) The application must identify an individual affiliated with the applicant who will be responsible for supervising the event and ensuring compliance with this policy and any relevant state and local laws. This individual must be present at the event and may not consume alcoholic beverages during that time.

(e) Applicants for events that involve the sale of alcoholic beverages must comply with paragraph (B) of this rule.

(f) An event at which alcoholic beverages will be used or sold may not be held unless written approval of the application to sell or use alcoholic beverages is granted by the director.

(B) Permits for the sale of alcoholic beverages

(1) If attendees at an event will directly or indirectly pay for the alcoholic beverages that are served, a permit must be obtained from the Ohio department of commerce, division of liquor control.

(2) Information about division of liquor control requirements for permits as well as the necessary applications forms can be obtained from the director.

(3) Departments, registered campus organizations, and approved users sponsoring events at which alcoholic beverages will be sold are responsible for submitting the necessary application forms to the division of liquor control and for paying the required fees. Division of liquor control applications must include the signatures of the director and the chief of the Ohio university police department.

(4) The sale of alcoholic beverages at events held in Baker university center, Templeton-Blackburn memorial auditorium, Shively dining hall, Walter hall, and Nelson commons must be conducted under the division of liquor control permits held by the university.

(5) The sale of alcoholic beverages at events held in Peden stadium and the convocation center must be conducted under the division of liquor control permits held by the university or by a contracted third-party concessions vendor.

(C) University housing

(1) Any individual who is legally permitted to consume alcoholic beverages may do so responsibly in the privacy of his or her own room or the room of another person of legal age.

(2) Use of alcoholic beverages is not permitted in the lounges, mods, and public areas of the residence halls.

(D) Fraternity or sorority housing

(1) Any individual who is legally permitted to consume alcoholic beverages may do so responsibly in the privacy of his or her own room within a fraternity or sorority chapter facility or in the room of another person who is at least twenty-one years of age.

(2) Use of alcoholic beverages is not permitted in the common areas of the fraternity or sorority chapter facilities or on the property of fraternity or sorority chapter facilities.

(E) Alcoholic beverages related to Ohio athletics and sporting events

(1) Any sale or use of alcoholic beverages related to "tailgating" activities will be allowed only in designated areas. This area must be limited and maintained while alcoholic beverages are being served; this includes controlled access and proper signage in and outside of the controlled area.

(2) This activity will be conducted under the auspices of a F or F2 permit issued to the university for this purpose.

(F) Violations

(1) University employees who violate this policy or state or local laws governing alcoholic beverage sale or consumption are subject to discipline.

(2) Students or student organizations that violate this policy or state or local laws governing alcoholic beverages sale or consumption may be referred to the office of community standards and student responsibility.

The version of this rule that includes live links to associated resources is online at

https://www.ohio.edu/policy/24-001

Supplemental Information

Authorized By: 3337.01
Amplifies: 3337.01

Rule 3337-24-20 | Use of Templeton-Blackburn alumni memorial auditorium.

• Effective: April 1, 2025
• Promulgated Under: 111.15

(A) Overview

This policy provides for the consistent allocation of space and time among the various competing uses of Templeton-Blackburn alumni memorial auditorium.

Templeton-Blackburn alumni memorial auditorium, includes the main auditorium and stage, as well as the other interior spaces of the facility, including the Chaddock-Morrow lounge, the east and north main lobbies, and the north mezzanine.

The purpose of Templeton-Blackburn alumni memorial auditorium is to host programming that enhances the educational and cultural objectives of Ohio university and the southeastern Ohio communities.

(B) Policy cross-reference

Policy 01.025 provides an umbrella policy for all facilities usage. Issues not addressed in this policy may be addressed there. For the purposes of policy 01.025, Templeton-Blackburn alumni memorial auditorium is an auxiliary facility.

Policy 01.044 applies to the use of the west portico. This policy applies to the interior spaces of the Templeton-Blackburn alumni memorial auditorium.

(C) Management

Event services shall be responsible for the scheduling, supervision, facilitation, and administration of all programs, classes, and events scheduled in Templeton-Blackburn alumni memorial auditorium.

(D) Use priorities

Please contact event services to schedule the auditorium. The auditorium will fall under the priority event scheduling process coordinated by event services and approved by president's cabinet. The following list is in order of decreasing priority:

(1) University special weekends (e.g., mom's, dad's, sib's, etc.)

(2) All contracted performing arts series programs

(3) College of fine arts concerts

(4) Major university programs (e.g., nursing pinning, HCOM white coat, etc.)

(5) Admissions major event programs

(6) Major student programming events

(7) All other departments and colleges

(E) Scheduling set-up and tear-down time

The performing arts series programs scheduled shall include the day prior and the day after the event to ensure proper setup, rehearsal, teardown and restore time. Other events may request additional setup/teardown time, subject to space availability. Certain programs may require additional days prior and subsequent to the public performance dates as deemed necessary by the production services area within event services. Other requests for additional days surrounding event days will be directed to the executive director of event services.

(F) Alternatives

The staff of event services reserves the right to recommend alternative spaces for user requests, and/or deny requests that are not appropriate depending on expected size of audiences, technical needs, scheduling concerns, and appropriateness of program in facility.

(G) Reservations

Reservations fall under the priority event scheduling process coordinated by event services and approved by the president's cabinet.

(H) Staffing

(1) All staffing, to include house manager, technical director, stage manager, ushers, and stage hands shall be in the quantity, and quality, deemed necessary by the event services staff for the protection and orderly maintenance of the facility and program. Security is determined by Ohio university police department.

(2) All events taking place within the facility are subject to custodial fees that will be assessed after the event and billed directly to the customer via a facilities work request.

(I) Ticket office

The ticket office will be operated solely by event services:

(1) All organizations or departments, charging admissions for a scheduled event, shall use the auditorium ticket office. There will be a four per cent surcharge on gross receipts. Night of event staffing costs will also be charged to sponsoring organization.

(2) A three and a half per cent charge card fee will be assessed on all applicable charge card purchases, in-person and online, and reimbursed by the sponsoring organization.

(3) All organizations or departments utilizing the auditorium ticket office shall have a university account for the deposit of all receipts unless prior authorization is approved by the executive director of event services.

(J) Cancellations

In the event of the cancellation of an event, the organization or department shall be responsible for all expenses incurred by the staff of event services prior to cancellation, including the associated costs of refunding of tickets if applicable.

(K) Concessions

(1) Events which include merchandise concessions shall either provide for the staffing of such concessions or be charged for staffing costs. There is a house fee of twenty per cent of gross sales for all merchandise concessions, unless otherwise determined by signed artist contract.

(2) No food or drink of any kind shall be sold or given away in the Templeton-Blackburn alumni memorial auditorium without the express approval of event services.

(L) Recording and photography

The use of cameras and recording devices shall not be permitted, unless approved by the event promoter, university communications and marketing, and event services.

(M) Advertising

Organizations or departments sponsoring an event must first receive clearance from event services, and the presenter (or his or her representative or agent), before posting any advertisements (print or electronic media), to assure all information is correct.

Last updated April 1, 2025 at 8:03 AM

Supplemental Information

Authorized By: 3337.01
Amplifies: 3337.01

Rule 3337-24-30 | Membership and use eligibility for campus recreation facilities.

• Effective: May 17, 2019
• Promulgated Under: 111.15

The version of this rule that includes live links to associated resources is online at

https://www.ohio.edu/policy/24-030.html

(A) Overview

This policy establishes membership and use eligibility for the campus recreation facilities located on Athens campus. These facilities consist of the Charles J. Ping student recreation center, aquatic center, Walter fieldhouse, Bird arena, golf course, tennis courts, disc golf course, driving range, competitive sport fields, and the challenge course.

The primary purpose for these facilities is to serve the educational and recreational needs of the students, faculty, and staff of Ohio university.

All campus recreation facilities are open to alumni and the community on a fee for service basis.

Ohio university reserves the right to refuse use of these facilities to any group sponsoring a function which does not meet the standards of Ohio university or which is determined to be detrimental to the academic, community, or state interests of this university.

Policy 01.025 provides an umbrella policy for all facilities usage. Issues not addressed in this policy may be addressed there.

(B) Membership eligibility

(1) Student eligibility:

(a) Undergraduate and graduate students: Current semester full-time and part-time Athens campus undergraduate and graduate students of Ohio university, are granted membership and access to the Charles J. Ping student recreation center, aquatic center, bird arena, Walter fieldhouse, competitive sports fields and the outdoor tennis courts. Ohio university identification card is required for access. Fees for service will be assessed for use of the golf course, indoor tennis courts, driving range and the challenge course.

(b) Regional, centers and extension campuses, and online students: Undergraduate and graduate students of Ohio university regional, centers and extension campuses and online students are eligible to purchase a membership or daily use pass to any recreation facility. Ohio university identification card is required for access.

(c) Non-enrolled students: Students who are not enrolled for the current semester but were enrolled the previous or are enrolled for the following semester are eligible to purchase a membership or daily use pass to any recreation facility. Ohio university identification card is required for access.

(2) Faculty and staff:

Current Ohio university Athens, regional, centers and extension campuses full-time, part-time or retired employees are eligible to purchase a membership or daily use pass to any recreation facility. Ohio university identification card is required for access.

(3) Other eligible individuals:

Alumni, community, spouse of Ohio university student, faculty or staff, and domestic partners as defined by Ohio university human resources http://www.ohio.edu/hr are eligible to purchase a membership or daily use pass to any recreation facility. Dependents (under the age of eighteen) of current members are also eligible for membership and daily use passes at an additional per person fee. When accessing and using the facilities, supervision and age restrictions may apply.

(C) Membership and use information

Memberships may be used during open recreation hours as established by each facility. Holiday and annual maintenance shutdowns are considered in the membership cost. Age restrictions to specific areas of the facility may apply. Visit the campus recreation website http://www.ohio.edu/recreation for more information on these topics or cal the campus recreation information line at 740-597-2732.

Ohio university students and departments have priority in the use of recreation facilities. The overall impact on facility utilization and operations by non-university members or guests will be reviewed on a regular basis to ensure that no undue conflicts arises in facility availability or conflicts with the core mission of Ohio university.

(D) Facility rentals

Facility or programmatic spaces are available for full or partial rentals, and may include services provided within the department of campus recreation. Ohio university students and departments have priority in the reservation and use of recreation facilities and programmatic spaces. Visit http://www.ohio.edu/recreation for reservation information and fees. All reservations must be approved by the department of campus recreation.

The version of this rule that includes live links to associated resources is online at

https://www.ohio.edu/policy/24-030.html

Supplemental Information

Authorized By: 3337.01
Amplifies: 3337.01
Prior Effective Dates: 6/30/2016