Chapter 3339-1 | Administrative Officers of the Board of Trustees

Rule 3339-1-02 | Meetings and organizations of the board of trustees.

• Effective: December 6, 2018
• Promulgated Under: 111.15

(A) Regular meetings

The board shall hold at least four regular meetings each year on dates, at times, and at places established by the chair of the board, including an annual meeting in Oxford, Ohio.

(B) Special meetings

A special meeting of the board shall be held upon call of the chair of the board who shall fix the date, time, and place of the meeting. Further, upon written petition of not less than five voting members of the board, the chair of the board shall call a special meeting of the board at the date, time, and place set forth in the petition.

(C) Emergency meeting

In the event of an emergency requiring immediate official action, the chair may call an emergency meeting. Notice of an emergency meeting must be given to all news media outlets that have requested such notification.

(D) Notice of meetings

Written notice of regular meetings of the board shall be communicated to each member of the board by the secretary to the board at least seven days prior to the date of the meeting.

The secretary to the board of trustees shall post on the Miami university board of trustees website the schedule of regular meetings as announced by the chair of the board.

Any person desiring notification of regularly scheduled meetings of the board of trustees for the year beginning January and ending in December may receive same by depositing with the secretary to the board, Miami university, Oxford, Ohio 45056, a sufficient number of self-addressed stamped envelopes in which to mail such notification.

In the event of any change in the calendar of regularly scheduled meetings of the board of trustees during the year commencing in January and ending in December, the secretary to the board shall post the change not later than thirty days preceding the first meeting conducted under such revised schedule.

Notice of special meetings shall be communicated to each member of the board by the secretary to the board, with written confirmation to follow, at least ninety-six hours prior to the meeting.

The secretary to the board of trustees, upon receipt of notice from the chair of the board of trustees or the president of the university of the scheduling of a special meeting of the board of trustees, but in no event later than ninety-six hours prior to the commencement of the meeting, shall notify representatives of the public media and all other persons who have so requested of the date, time, place, and stated purpose of the meeting, using self-addressed, stamped envelopes provided by the aforementioned other persons. In the event of an emergency situation where ninety-six hour notification is not possible, the secretary to the board shall notify such media representatives by the most appropriate electronic medium to the location specified by such media representatives and shall record the fact of such notice in the minutes of the meeting.

Persons desiring notice of any regular or special meetings of the board of trustees at which specific subject matters designated by the person desiring notice are included in the agenda of the meeting may request such notice in writing to the secretary to the board, Miami university, Oxford, Ohio 45056 including with the request a sufficient supply of self-addressed, stamped envelopes for mailing the notice.

Each notice of a special meeting shall be accompanied by an agenda stating the business to be considered at the meeting. At special meetings no business shall be transacted except that stated in the agenda.

(E) Quorum

A majority of the voting members of the board, when duly convened, shall constitute a quorum. (section 3339.01 of the Revised Code). A majority of the voting members of the board must be present at a duly convened meeting to vote on resolutions or ordinances.

(F) Parliamentary authority

"Robert's Rules of Order, Newly Revised" (most recent edition), shall be accepted as authority on all questions of parliamentary procedure not determined by these regulations or provisions of the Revised Code of the state of Ohio.

(G) Election of officers

At the annual meeting in December of each year, the board shall elect from voting members of the board the following officers: a chair, a vice chair, a secretary of the board, and a treasurer of the board. These officers shall hold their respective office from January first through December thirty-first of the year succeeding their election and until their respective successors shall be elected, so long as they shall continue to be trustees.

(H) Duties of officers

The chair shall preside at all meetings and appoint committees. The chair may serve on all committees except the nominating committee.

The vice chair shall serve in the absence of the chair and shall assist the chair at the latter's request.

The secretary of the board shall maintain such records as the board requires.

The treasurer of the board shall maintain such financial records as the board requires.

(I) Vacancy in office

In the event of a vacancy in the office of chair, the vice chair shall become chair.

In the event of a vacancy in the office of vice chair, secretary of the board, or treasurer of the board, the vacancy shall be filled by election at the next regular or special meeting of the board.

(J) Duties of the secretary to the board

The secretary to the board of trustees shall be nominated by the president and appointed by the board to serve until a successor is chosen and enters upon the duties of the secretary's office. He or she shall be selected from outside the membership of the board.

The secretary to the board shall attend meetings of the board as appropriate, record all votes and the minutes of all proceedings; shall per-form like duties for the committees of the board, as requested or assigned; shall give notice of all meetings of the board and of its committees; and shall perform such other duties as may be prescribed by the board or the chair.

(K) Committees

Standing and special committees shall be appointed by the chair of the board of trustees. Each committee shall report its recommendations for action to the board of trustees.

(L) Standing and special committees shall be appointed by the chair of the board of trustees. Each committee shall report its recommendations for action to the board of trustees.

The committee for naming of campus facilities is established as an advisory committee to the board and vice president for university advancement, who shall serve as chair of the committee. The chair of the board shall appoint the members of the committee as provided in board resolution R2001-31, as the same may from time to time hereafter be amended by the board. Recommendations for the naming of campus facilities shall be in accordance with R2001-31 (and as it may be hereafter amended, including resolutions R2004-12 and R2011-60). The board of trustees has sole authority to approve the name of campus facilities.

(M) Finance and audit committee

(1) Objectives

The finance and audit committee (the "committee") is appointed by the chair of the board of trustees, with the primary function of assisting the board of trustees with its oversight responsibilities in the following areas:

(a) The university's long-term financial plans.

(b) The university's financial reporting, internal controls and the independent audit.

(c) The university's budget.

(d) The university's capital expenditures for facilities and property.

(e) The university's investments.

(f) The university's internal audit activities.

(g) The university's processes for monitoring compliance with university policies, including ethical conduct requirements and applicable state and federal laws and regulations.

(h) The university's risk assessment process.

(2) Committee membership

The committee shall be appointed by the chair of the board of trustees and shall consist of no fewer than four members. The members of the committee shall meet the independence requirements of the New York stock exchange rules and regulations. At least one member of the committee shall be a "financial expert," as that term is defined by the securities and exchange commission. One-third of the committee, but not less than two members, shall constitute a quorum for the transaction of business.

At the annual meeting in December of each year, the chair of the board shall appoint the members and chair of the finance and audit committee, to serve from January first to December thirty-first of the succeeding calendar year.

(3) Meetings

The committee shall meet as often as it determines necessary, but no less than four times per year. The committee shall meet from time to time with the university's senior administrators, the internal auditors, and the independent auditors. The committee shall maintain written minutes of its meetings.

(4) Oversight of the university's strategic financial planning over a multi-year time frame

The committee shall review at least annually, the long-term financial plans of the university. These plans will include future projections of annual operating and capital requirements of the university and the related funding sources. As part of the review of the long-term financial plans, the committee shall review the current and projected debt levels of the university, including consideration of impacts on debt ratings, annual cash flows and liquidity.

(5) Oversight of financial reporting, internal controls and the independent audit

The committee shall be responsible for recommending to the auditor of the state of Ohio (the "auditor") the selection and appointment of the independent auditor. The committee, together with the auditor, shall be responsible for the compensation and oversight of the work of the independent auditor. The independent auditor shall report directly to the committee and to the auditor as required.

The committee shall review all auditing services and pre-approve permitted non-audit services (including the fees and terms thereof) to be performed for the university by the independent auditor. Unless specifically directed to do so by the auditor, the independent auditor is prohibited from performing any non-audit services that are specifically prohibited by independence rules set by the securities and exchange commission and by the general accounting office (gao). The committee may delegate pre-approval authority to the chair subject to later review and approval by the committee.

The committee shall have the authority, to the extent it deems necessary or appropriate, to retain independent, legal, accounting or other advisors to the extent that such services are permissible under the laws and regulations governing the university. The university shall provide for appropriate funding, as determined by the committee, for payment of compensation to the independent advisors.

The committee shall meet with representatives of the independent auditor to review the annual audit plan and results of the audit.

The committee shall review and discuss reports from the independent auditor and university administrators on:

(a) All significant accounting principles and judgments used in the preparation of the audited financial statements.

(b) Any significant changes in the selection or application of accounting principles.

(c) All significant alternative treatments of financial information within generally accepted accounting principles that have been discussed with university administrators, the ramifications of the use of such alternative treatments, and the treatment preferred by the independent auditors.

(d) Significant issues relating to the adequacy of the university's internal controls.

(e) Other material written communications between the independent auditor and university administrators.

The committee shall discuss with the independent auditor the matters required to be discussed by professional auditing standards relating to the conduct of the audit, including any difficulties encountered in the course of the audit work, any restrictions on the scope of activities or access to requested information, and any significant disagreements with university administrators.

The committee shall review and recommend the annual audited financial statements to the board of trustees.

(6) Annually the committee shall obtain and review a report from the independent auditor regarding:

(a) The independence of the independent auditor, including compliance with gao's independence standards,

(b) the independent auditor's internal quality-control procedures,

(c) any material issues raised by the most recent internal quality-control review, or publicly disclosed findings resulting from reviews of public oversight and regulatory bodies or investigations by governmental and regulatory authorities within the preceding five years respecting one or more independent audits carried out by the firm,

(d) any steps taken to deal with any such issues or findings, and

(e) all relationships between the independent auditor and the university.

The committee shall evaluate the qualifications, performance and independence of the independent auditor, including the lead partner, and consider whether the accountants' quality controls are adequate and the provision of permitted non-audit services is compatible with maintaining the auditor's independence, taking into account the opinions of university administrators and internal auditors on these matters. The committee shall present its conclusions with respect to the recommendation of the appointment or retention of the independent auditor to the board of trustees annually.

The committee shall use its best efforts to ensure the auditor's appointment of the independent auditor includes the rotation of the lead audit partner having primary responsibility for the audit consistent with rules and regulations of the securities and exchange commission.

The committee shall recommend to the board policies for the university's hiring of employees or former employees of the independent auditor who participated in any capacity in the audit of the university or affiliated entities.

(7) Oversight of the university's budget

The committee shall review and recommend the annual operating budget of the university, including the following matters:

(a) Annual operating budgets, including guidelines and salary pools for faculty and staff.

(b) Changes in tuition and fees

(c) Room and board rates.

(d) Ordinances, resolutions and other items related to the fiscal management of the university that are proposed by the university's senior administrators.

The committee shall receive periodic reporting of actual results as compared with the budgets for operating activities throughout the year, as appropriate.

(8) Oversight of the university's capital expenditures

The committee shall periodically review the university's long-range facilities plan. The committee shall review and recommend:

(a) The university's biennial capital budget

(b) Proposed capital improvements in excess of specified dollar amounts

(c) Issuance of capital bonds to finance capital projects

(d) The annual report of gift-funded projects

(e) Capital improvement contracts, including design and construction

(f) Real property transactions, including purchase, sale, lease, and easements

The committee shall receive periodic reporting of actual results as compared with the budget for capital appropriations throughout the year, as appropriate.

(9) Oversight of the university's investment policies and results

The committee has oversight responsibility for the university's non-endowment investments. The committee serves as the investment committee required by section 3345.05 of the Revised Code.

The responsibilities of the committee in its role as investment committee are:

(a) To review the university's non-endowment funds investment policy adopted pursuant to section 3345.05 of the Revised Code and recommend any proposed changes to the board of trustees for approval.

(b) To meet at least quarterly and review periodic investment reports and advise the board on investments made in accordance with the university's non-endowment funds investment policy.

(c) To review the university's non-endowment funds annual expenditure policy and recommend any proposed changes to the board of trustees for approval.

(d) To retain the services of an investment advisor who meets the qualifications of section 3345.05 of the Revised Code.

(e) To report to the board of trustees at least semi-annually.

The committee also reviews the university's endowment. The committee reviews and recommends any proposed changes to the endowment spending policy and endowment administrative fee to the board of trustees for approval. The committee reviews periodic endowment investment reports.

(10) Oversight of internal audit activities

The committee shall review the appointment and replacement of the director of internal audit and consulting services (IACS). The director of iacs shall present to the committee the annual plan and scope of internal audit activities, budget and staffing for the current year and shall review any significant changes during the year. The director of IACS shall review all significant issues raised in reports to university administrators, including the administrators' responses to internal audit recommendations. The committee shall approve the IACS charter; meet separately on a periodic basis with the director; ensure there are no restrictions or limitations on the scope of work of IACS; and review the director's annual performance as part of approving the annual compensation of the director.

(11) Oversight of compliance processes

The committee shall review annually reports from the general counsel regarding compliance with university policies, including ethical conduct requirements and other applicable state and federal laws and regulations, including any material reports or inquiries from regulatory or governmental agencies. The general counsel shall discuss with the committee any legal, compliance or regulatory matters that may have a material impact on the university's financial statements.

The committee shall review and approve procedures recommended by the general counsel regarding the receipt, retention, and treatment of communications received by the university regarding compliance with the university's policies, including ethical conduct requirements and other applicable laws and regulations, accounting, internal controls or auditing matters. The general counsel shall provide periodic reports to the committee regarding any such communications received by the university and resolution thereof.

(12) Risk assessment

At least annually, the committee shall review reports from the university administrators regarding risk assessment, which is the university's identification and analysis of relevant risks to the achievement of its objectives, including plans for managing the risk.

(13) Other matters

The principal liaison to the finance and audit committee is the senior vice president for finance and business services. Additional staff members will be called upon as needed for specific reports to the committee.

The committee shall make regular reports to the board of trustees. The committee shall review and assess the adequacy of this regulation annually and shall submit any proposed changes to the board of trustees for approval. The committee shall annually review its own performance.

(N) Academic and student life committee

(1) Objectives

The academic and student life committee (the "committee") is appointed by the chair of the board of trustees, with the primary function of assisting the board of trustees with its oversight responsibilities in the following areas:

(a) The university's long-term academic plans

(b) The university strategic enrollment plans

(c) The university's retention and graduation rate plans and goals

(d) The yniversity's research activities

(e) The university's role in the university system of Ohio

(f) Student life

(g) Campus safety and student life risk management.

(2) Committee membership

The committee shall be appointed by the chair of the board of trustees and shall consist of no fewer than four members including at least one student trustee. One-third of the committee, but no fewer than two members, shall constitute a quorum for the transaction of business. The chair of the board of trustees shall designate the committee chair.

At the annual meeting in December of each year, the chair of the board shall appoint the members and chair of the academic and student affairs committee, to serve from January first to December thirty-first of the succeeding calendar year. The principal liaisons to the academic and student affairs committee are the provost and executive vice president for academic affairs, the vice president for student affairs, and the vice president for enrollment management and student success. Additional staff members will be called upon as needed for specific reports to the committee.

(3) Meetings

The committee shall meet as often as it determines necessary, but no fewer than four times per year. The committee shall meet from time to time with the university's senior administrators and shall maintain written minutes of its meetings.

(4) General oversight

The academic and student affairs committee serves in an oversight capacity and shall consider and make recommendations to the board on academic, student affairs, and enrollment management and student success initiatives and plans of the university. Specifically, the academic and student affairs committee provides oversight responsibilities for the university's long-term academic plans; the university's strategic enrollment plans; the university's retention and graduation rate plans and goals; the university's research activities; the university's role in the university system of Ohio; student life; and campus safety and student life risk management.

(5) Oversight of the university's academic and enrollment focused planning and initiatives

The committee shall consider and make recommendations to the board on the academic and enrollment focused initiatives and plans of the university. This will include student recruitment initiatives and goals, strategic retention and student graduation initiatives; the annual instructional and associated academic needs of the university; and the university's research and grants initiatives. The committee will ensure that the academic budget reflects the university's academic priorities.

The committee's oversight responsibilities shall include, but not be limited to:

(a) Strategic and long range academic goals

(b) New degree programs and majors

(c) Academic structure and organization

(d) Quality and effectiveness of academic programs (including accreditation and peer evaluation)

(e) Enrollment management including student recruitment, admission, financial aid, retention and graduation rate goals

(f) Diversity and multiculturalism goals and initiatives

(g) Study abroad

(h) Educational technology

(i) Distance learning

(j) Appointment of deans

(k) Appointment of Ohio eminent scholars

(l) Promotion and tenure policies

(m) Faculty grievance and discipline policies

(n) Honorary degrees

(6) Oversight of the university's student focused planning and initiatives

The committee shall consider and make recommendations to the board on student focused initiatives and plans of the university. This will include student life initiatives and needs including strategic retention and student graduation initiatives; university plans to meet the needs of diverse and at-risk student populations; university plans to meet student health needs, including counseling; campus safety, student life risk management strategies; student engagement outside the classroom; and readmission of students dismissed under section 3345.23 of the Revised Code.

The committee's oversight responsibilities shall include, but not be limited to:

(a) Student transition and retention initiatives (including first and second year residency requirements, career, and academic support)

(b) Diversity and multi-cultural student initiatives

(c) Student health initiatives including counseling, alcohol and drug education and on- campus medical services (including student health insurance)

(d) Structure and organization for addressing student conduct concerns

(e) Student life initiatives

(f) Structure and organization for addressing the university's relationship with greek fraternities and sororities and their national organizations

(g) Structure and organization for addressing campus safety and student life risk management issues

(O) Foundation board.

The chair of the board of trustees or a member of the board of trustees appointed by the chair, and a second trustee appointed by the board of trustees shall serve as appointed directors to the Miami university foundation board of directors.

Amendments to the articles of the foundation code of regulations which provide for the selection of directors and defining members require approval and consent of the board of trustees given by the affirmative vote of two-thirds of all voting trustees.

(P) Minutes

Minutes of each meeting of the board shall be distributed to the members of the board within thirty days after the meeting. All minutes shall be signed by the secretary to the board.

(Q) Reimbursement for expenses

All trustees shall be entitled to reimbursement for travel expenses incurred in attending meetings of a committee or of the board, and reimbursement of expenses incurred in attending meetings as a representative of the board, in accordance with law.

Supplemental Information

Authorized By: 111.15
Amplifies: 3339.1
Prior Effective Dates: 7/1/1978

Rule 3339-1-18 | Tuition promise program description.

• Effective: December 6, 2018
• Promulgated Under: 111.15

(A) Tuition promise

(1) The Miami university tuition promise is an Oxford campus, cohort-based, guaranteed undergraduate tuition program adopted in accordance with section 3345.48 of the Revised Code. Miami university's tuition promise provides all first-time students and their families the certainty that tuition, special purpose and course fees and room and board charges will not increase over the ensuing four academic year period from their first enrollment as a degree seeking student. The tuition promise will apply to all first-time, degree-seeking undergraduate students enrolling on the Oxford campus. Tuition and fees will be set annually for returning students on the Oxford campus, Miami's regional campuses, Luxembourg campus and for the voice of America center. Participation in the program is required for all first-time, degree-seeking undergraduate students enrolling on the Miami university Oxford campus for the first time in fall semester of 2016 or later.

(2) The four academic years of the tuition promise includes eight consecutive semesters, four winter and four summer terms. The four academic year term is guaranteed regardless of the student's enrollment status (full- or part-time or not enrolled) during that time.

(3) Tuition is set by the board of trustees each academic year and guaranteed for eight consecutive semesters for each entering cohort. Winter and summer terms are charged separately based on the guaranteed cohort per-credit-hour rate.

(B) Terms

(1) First-time student

A first-time student is any undergraduate, degree-seeking student enrolled on Miami university's Oxford campus for the first time on or after fall 2016. First-time students include students who enroll at Miami after graduating from high school, transfer students who enroll from another college or postsecondary institution, and non-traditional students who enroll on the Oxford campus for the first time. First-time students do not include non-degree-seeking students or conditionally admitted students such as students enrolled in the American culture and english (ace) program, college credit plus or advanced high school; exchange students; and other students participating in other pre-enrollment or postsecondary option programs.

(2) Returning students

Students enrolled at the Miami university Oxford campus prior to summer term 2016 and who are enrolled in fall term 2016 or later are considered returning students for purposes of assessing tuition and other fees and are not covered by the Miami tuition promise. Tuition and other fees are set annually by the board of trustees for these students.

(3) Cohort

(a) First-time students are assigned to a cohort (group) based on the semester in which the student first enrolls as a degree-seeking student. Each academic year contains one fall semester cohort and one spring semester cohort.

(i) Any Oxford campus degree-seeking, undergraduate student who is registered for classes for the first time as of the fifteenth day of the fall or spring term will be assigned to that cohort year for purposes of determining tuition, special purpose and course fees and room and board for the four academic years covered by the guaranteed cohort price. Each cohort commences with the first semester of enrollment and the pricing remains constant for four academic years ending with the term four years later (e.g., fall 2016 through summer 2020 or spring 2017 through winter 2021).

(ii) Students may complete as many undergraduate degrees, majors, minors, and/or certificates as they choose within their cohort period.

(iii) Students may enroll in graduate-level coursework for designated programs offered on the Oxford campus at their guaranteed tuition rate until their cohort period expires.

(4) Bachelor's degree

An undergraduate degree requires the completion of a minimum of one hundred twenty-eight semester credit hours. Bachelor's degree programs do not normally require more than one hundred forty-six semester credit hours to be awarded unless the additional coursework is required to meet professional accreditation or licensing requirements. Students completing degree programs requiring more than one hundred twenty-eight hours can request one extension of the guaranteed cohort period following the procedures outlined in paragraph (L) of this rule. A list of all bachelor degree programs can be viewed at http://miamioh.edu/academics/majors-minors/ and a list of those degrees requiring more than one hundred twenty-eight hours is provided in exhibit A to this rule.

(5) Tuition (instructional and general fee)

Tuition is the sum of the instructional fee and general fee. For non-Ohio-resident students, tuition also includes a tuition surcharge. Under the tuition promise, tuition is set each academic year for eight consecutive semesters for each entering fall and spring cohort. Winter and summer terms are charged separately based on the guaranteed cohort per-credit-hour rate.

(a) Instructional fee: These are the guaranteed instructional costs that first-time, degree-seeking students will pay. Non-Ohio-resident students also pay a tuition surcharge. Each incoming cohort is charged its unique, guaranteed resident or non-resident rate for eight consecutive semesters. Full-time students pay no additional tuition regardless of the number of hours enrolled. Part-time students pay instructional fees on a pro-rated, per-credit-hour basis.

(b) General fee: These are campus fees charged to all students for non-instructional services and programs on campus, such as orientation, health education and services, recreation, athletics, transportation, access to technology, graduation, the armstrong student center, other student-life facilities and student activities.

(6) Room and board charges

Room and board charges are the guaranteed rates for Miami's housing and meal plan options. Students pay a fee based on the housing and meal plan selected. The schedule of fees and options are guaranteed for each cohort for eight consecutive semesters. Miami university requires first- and second-year students to reside in university-provided housing and to purchase meal plans.

(7) Additional tuition promise guaranteed fees

(a) Special purpose fees: special purpose fees are additional per-semester charges that vary by college within the university and support specialized academic programs and instruction in that specific college (i.e., the college of engineering and computing major fees and the architecture, interior design and music major fees in the college of creative arts). These fees are charged as applicable and are guaranteed for each cohort.

(b) Course fees: course fees are per-credit-hour charges for certain courses or course-related costs and vary based on the course (e.g., the per-credit-hour Farmer school of business course fee, laboratory fees). These fees are charged as applicable and are guaranteed for each cohort.

(8) Charges and fines not included in the tuition promise

(a) Service charges and fines: These are charges and fines incurred by students such as vehicle registration and library and parking fines. These charges and fines will vary from year to year and are not included in Miami's tuition promise.

(b) Workshops, student health insurance, textbooks and supplies are not included in the tuition promise.

(C) Dissemination

The terms of the tuition promise, along with Miami university board of trustees' approved guaranteed cohort prices, will be widely disseminated including publication on the Miami university admission, one stop for student success services and other student service websites and in the Miami university policy library.

(D) Additional provisions

(1) Summer/winter term start

Students whose first enrollment is a summer or winter term will pay the continuing student/non-degree-seeking student tuition rate for the initial term, but will be assigned to the entering semester cohort that immediately follows. Summer start students are typically students who have confirmed their enrollment and will be matriculating for the first time for the fall semester immediately following the summer term. By being assigned to the following semester cohort, these students will receive the benefit of guaranteed tuition for four full years after completing the initial term.

(2) Students enrolled on both Oxford and regional campuses

In addition to students who take all of their credit hours during an academic year (fall, winter, spring or summer) on either the regional campuses or the Oxford campus, some students take classes at the regional campuses and the Oxford campus during the same semester or academic year. Historically, these students have been assessed the tuition applicable to the "campus of the student" for all credit hours taken. Miami university will continue to use the "campus of the student" to determine the tuition applicable for all hours enrolled by the student during an academic year.

(3) Exception for relocating students and students transferring from Ohio's public community and technical colleges. When a student transfers from one of Ohio's public community or technical colleges or relocates from one of Miami university's regional campuses to the Oxford campus, the student will be assigned to the lowest unexpired cohort for the duration of that cohort. The cohort will be assigned based on the earliest date of enrollment as a full-time undergraduate student at the qualifying institution. When the assigned cohort expires the student will automatically be placed into the cohort that went into effect the year after their assigned cohort (cohort plus one). The student will remain in that cohort for up to one year and if still enrolled after that cohort expires, will be placed into the next cohort (cohort plus two) for the next year and so on until the student is no longer enrolled. (Students admitted for college credit plus or other conditional admissions are not considered to be fully admitted).

If four or more academic years have elapsed since the student's first date of enrollment as a full-time undergraduate student at the qualifying institution, the student transferring from one of Ohio's public community or technical colleges or relocating from one of Miami university's regional campuses will be assigned to the oldest unexpired cohort on the Oxford campus.

For Oxford campus students relocating to the regional campuses, these students will pay the current tuition and other fees in effect on the regional campuses. These students may relocate back to the Oxford campus at any time and pay tuition and other fees associated with their original cohort.

(4) Non-degree students

Students admitted or enrolled as nondegree-seeking students (students who are not pursuing an undergraduate degree or have not been admitted as a degree-seeking student at Miami university) are not covered by the tuition promise and will not be assigned to a cohort unless the student is subsequently admitted and enrolls as a degree-seeking student. Tuition for these students will continue to have their tuition and fees set annually by the board of trustees. This includes non-degree-seeking students or conditionally admitted students such as students enrolled in the American culture and English (ace) program, college credit plus or advanced high school; exchange students; and other students participating in other pre-enrollment or postsecondary option programs. Once a student is admitted as a first-time, degree seeking student, the student will be assigned to the cohort based on the semester in which the student first enrolled as a degree-seeking student.

(5) Re-enrolling students

Re-enrolling students who were admitted in a degree seeking program prior to fall 2016 are not covered by the tuition promise and will pay tuition and fees associated with the traditional tuition model.

When a student originally assigned to a cohort seeks to re-enroll after any period of non-attendance and not more than four academic years have elapsed since the student's initial degree-seeking enrollment, then the student will be assigned to the student's original cohort for the balance of the cohort period. If four or more academic years have elapsed, then the reenrolling student is assigned to the oldest unexpired cohort on the Oxford campus.

(E) Exceptions to standard length of cohort

The Miami university tuition promise is for four academic years commencing with either the fall or spring semester. Some students may require additional academic periods beyond the four academic years to complete their baccalaureate degree and will continue to attend the Oxford campus beyond their cohort period. When certain exceptions are met (as described in paragraph (L) of this rule) students may extend their guaranteed cohort price beyond their guaranteed cohort period. A student must apply for an exception no later than one semester prior to the expiration of their cohort. Students with approved exceptions will be granted additional courses at their guaranteed cohort price. The specific courses or length of the exception will be determined as part of any approval.

(F) Academic costs included in the Miami university tuition promise

(1) Tuition (instructional and general fee) fees

Tuition is the sum of the instructional fee and general fee. For non-Ohio resident students, tuition also includes a tuition surcharge. Under Miami's tuition promise, tuition is set each academic year and guaranteed for eight consecutive semesters for each entering cohort. Winter and summer terms are charged separately based on the guaranteed cohort per-credit-hour rate.

(a) Instructional fee: These are the guaranteed, instructional costs that all first-time, degree-seeking students will pay. Non-Ohio resident students will also pay a tuition surcharge. Each incoming cohort is charged its unique, guaranteed resident or non-resident rate for eight consecutive semesters. Full-time students pay no additional tuition regardless of the number of hours enrolled. Part-time students pay instructional fees on the cohort pro-rated, per-credit-hour basis. The tuition promise does not include workshops.

(b) General fee: These are campus fees charged to all students for non-instructional services and programs on campus, such as recreation, athletics, transportation, technology, the armstrong student center, other student-life facilities and student activities.

(c) Special purpose fees: special purpose fees are additional per-semester fees that vary by college within the university and support specialized academic programs and instruction in that specific college (i.e., the college of engineering and computing major fees and the architecture, interior design and music major fees in the college of creative arts). These fees are charged as applicable and are guaranteed for each cohort.

(d) Course fees: course fees are per-credit-hour fees for certain courses or course-related costs and vary based on the course (e.g., the per-credit-hour Farmer school of business course fee, laboratory fees). These fees are charged as applicable and are guaranteed for each cohort.

(G) Other student costs included in the Miami university tuition promise

The goal of the tuition promise is to provide a comprehensive set of costs for completing an undergraduate degree at Miami university. The following costs are also included in the Miami university tuition promise:

(1) Housing rates (room)

The tuition promise includes a guaranteed price schedule for housing that represents the various housing options available to undergraduate students. The rate charged to the student is based upon the student's selected or assigned residence type, (e.g., single room, double room, triple occupancy, new construction and renovated hall). If a student changes from one room or hall type to another during the cohort period, the housing rate charged to the student will be adjusted based on the guaranteed price schedule that is in effect throughout the student's cohort period. Student requests to reside in on-campus housing beyond the second year are subject to room availability. If space is available for a student who has already met the residency requirement, the established cohort rate schedule for student rooms continues throughout the period covered by the guaranteed cohort price.

(2) Meal plan rates (board)

The tuition promise includes a number of meal plan options from which the student may choose depending on whether the student is residing on- or off- campus. A meal plan is required for students residing in university housing. A cohort menu of meal plans and rates is included as part of the cohort pricing and the actual meal plan cost will be based on the meal plan selected by the student. While the meal plan price will remain guaranteed during the cohort period, individual meal items and merchandise in retail locations are subject to price changes.

(H) Other student costs not included in the Miami university tuition promise

All other fees, fines, and costs related to attending Miami university not specifically identified as part of the tuition promise are excluded from the guaranteed cohort price and are subject to price changes. These exclusions include credit workshops, student health insurance and textbooks. While such costs are excluded, Miami university will seek to limit increases to the extent feasible.

(I) Cohort pricing beyond the initial year

(1) Once the initial cohort tuition is established, subsequent cohort increases in tuition will be based on the following:

(a) The average rate of inflation, as measured by the consumer price index prepared by the bureau of labor statistics of the United States department of labor (all urban consumers, all items), for the previous sixty-month period; and

(b) The percentage amount the Ohio general assembly restrains increases on in-state undergraduate instructional and general fees for the applicable fiscal year. If the general assembly does not enact a limit on the increase of in-state undergraduate instructional and general fees, then no limit shall apply under this section for the cohort that first enrolls in any academic year for which the general assembly does not prescribe a limit.

(c) This rate of increase will be benchmarked against other state of Ohio four year residential research institutions' four-year rolling cost averages to account for the impact of the cohort pricing model on tuition changes. If Miami university's cohort tuition for Ohio residents falls significantly below these institutions, Miami university may elect to submit for approval by the chancellor of the department of higher education an increase in the forthcoming cohort tuition pricing in excess of the stated limitation for Ohio residents.

(2) Other increases in cohort pricing, including the non-resident tuition surcharge, special purpose fees, course fees and room and board charges are not subject to the pricing formula set forth in this rule and will be determined by the Miami university board of trustees.

(J) Students who stop out/withdraw and return

If a student takes a leave, withdraws, or is judicially suspended from the university for one or more academic semesters, the four academic year period covered by the guaranteed cohort price will not be extended. As a result, the student will lose the term(s) of eligibility while absent within the four academic year cohort period. When the student reenrolls, if four academic years have not lapsed since the student's initial degree-seeking enrollment, then the student will be charged the guaranteed rate based on his or her original cohort for the balance of the cohort period. If four or more academic years have passed, then the reenrolling student is assigned to the oldest unexpired cohort on the Oxford campus (as defined in paragraph (K) or this rule).

(K) Students who require longer than their cohort period to graduate

Students who do not complete their undergraduate degree requirements and are not eligible for an exception (as defined in this rule) by the end of their assigned cohort term, will automatically be placed into the cohort that went into effect the year after their assigned cohort (cohort plus one). The student will remain in that cohort for up to one year and if still enrolled after that cohort expires, will be placed into the next cohort (cohort plus two) for the next year and so on until the student is no longer enrolled.

(L) Exceptions for students who require more than four years

There will be some students who will take more than four academic years to graduate due to circumstances beyond their control. No later than one semester prior to the expiration of their guaranteed cohort term, a student may request, an extension of their guaranteed cohort price. Each case will be evaluated on its own merits to determine whether an extension should be granted and if so, the nature and duration of any extension.

(1) A tuition promise appeals committee will evaluate requests for exceptions. The appeal must fall within extenuating circumstances established by the appeals committee as described in this paragraph.

(a) If the appeals committee finds that the student cannot complete the degree program within the four academic years of the student's cohort due solely to a lack of available classes or space in classes provided by the university, the university will provide the student with an opportunity to take the necessary course or courses without requiring the payment of tuition.

(b) Other circumstances will be considered for an extension of the guaranteed cohort price beyond the four academic years depending on the validity and impact of the circumstances including:

(i) Enrollment in a degree program requiring more than one hundred twenty-eight hours to graduate

(ii) Illness or injury

(iii) Disability that necessitates a reduced course load as a reasonable accommodation

(iv) Medical leave of absence

(v) Victim of interpersonal violence or crime while enrolled

(c) If the appeals committee determines that the student has provided sufficient documentation of extenuating circumstances that was outside the control of the student and prevented the student from completing the student's program of study during the assigned cohort period, the committee will determine the appropriate period of time or number of courses to extend the guaranteed cohort price.

(2) Any student called to military service in the United States armed services will be given an automatic extension of their guaranteed cohort price based upon the number of academic terms impacted by the student's active duty absence.

(M) Graduate courses

Students may enroll in graduate-level coursework for designated programs offered on the Oxford campus at their guaranteed tuition rate until their cohort period expires. Students pursuing this option must meet all university requirements for admission to the program or to enroll in such courses. Following the expiration of their original cohort, tuition for graduate level coursework will be assessed at the current Oxford campus graduate student rate applicable to the program of study.

Supplemental Information

Authorized By: 111.15
Amplifies: 3339.1

Rule 3339-1-19 | Tuition promise appeals committee.

• Effective: November 3, 2016
• Promulgated Under: 111.15

Some students will take longer than their guaranteed cohort period to graduate due to circumstances beyond their control. The tuition promise appeals committee evaluates and rules on requests for an extension of the student's guaranteed cohort period.

The tuition promise appeals committee is comprised of three persons with a committee member appointed by the vice-president of each of the following divisions: enrollment management and student success, student affairs and academic affairs.

(A) Making a request for an extension of the guaranteed cohort period*

Any student who will take longer than their guaranteed cohort period to graduate due to circumstances beyond their control may request an extension of their guaranteed cohort period. Such request must be made no later than the last week of classes in the semester prior to the expiration of the student's guaranteed cohort term. (i.e., if the guaranteed cohort period expires at the end of spring semester or summer term, the request must be made before the end of the preceding fall semester of that academic year).

The request must be made in writing and clearly set forth the basis for the request. The request must specify the circumstances beyond the student's control, the impact of those circumstances on the student and describe how the student was prevented from completing the student's undergraduate degree program within the guaranteed cohort period. All supporting documentation must be submitted with the request. Requests may be made based on any set of circumstances beyond the student's control including for example enrollment in a program requiring more than one hundred twenty- eight credit hours to graduate, unavailability of required courses to complete the degree, illness or injury, medical leave of absence, a disability requiring a reduced course load as a reasonable accommodation, being the victim of interpersonal violence or other serious crime while enrolled. Study abroad, changing majors, adding minors or a second major, delayed admission to a program, periods of non-enrollment and disciplinary suspensions will not be considered circumstances beyond the student's control.

Requests should be submitted to: one stop c/o tuition appeals committee, Campus avenue building, 301 s. Campus ave. Oxford, OH 45056 [e-mail]

(B) Review of the request

Each case will be evaluated on its own merits to determine whether an extension should be granted and if so, the nature and duration of any extension. All determinations by the tuition promise appeals committee will be in writing, shared with the student making the request and filed with the division of enrollment management and student success.

(C) Decision

These circumstances will be considered for an extension of the guaranteed cohort price beyond the four academic years depending on the validity and impact of the circumstances including:

(1) Lack of availability or space in required courses

(2) Enrollment in a degree program requiring more than one hundred twenty- eight hours to graduate

(3) Illness or injury

(4) Disability that necessitates a reduced course load as a reasonable accommodation

(5) Medical leave of absence

(6) Victim of interpersonal violence or crime while enrolled

If the tuition promise appeals committee determines that the student has provided sufficient documentation of extenuating circumstances that were outside the control of the student and prevented the student from completing the student's primary program of study during the assigned cohort period, the committee will determine the appropriate period of time or number of courses to extend the guaranteed cohort price. The payment of tuition will be required.

If the appeals committee finds that the student cannot complete the degree program within the four academic years of the student's cohort due solely to a lack of available classes or space in classes provided by the university, the university will provide the student with an opportunity to take the necessary course or courses without requiring the payment of tuition.

* Any student called to active duty in the United States armed services will be given an automatic extension of their guaranteed cohort price based upon the number of academic terms impacted by the student's active duty absence. Students using this exception must notify the registrar's office.

(D) Review

Any student dissatisfied with the decision of the tuition appeals committee may petition the vice-president for enrollment services and student success for a review of the decision.

Supplemental Information

Authorized By: 3339.01
Amplifies: 3339.01

Rule 3339-1-20 | Miami regionals' tuition promise.

• Effective: December 6, 2018
• Promulgated Under: 111.15

(A) Tuition promise

(1) The Miami university regionals' tuition promise is a regional campuses, cohort-based, guaranteed undergraduate tuition program adopted in accordance with section 3345.48 of the Revised Code. Miami university regionals' tuition promise provides all first-time students and their families the certainty that tuition, special purpose and course fees will not increase over the four academic years following their first enrollment as a degree seeking student. The Miami university regionals' tuition promise will apply to all first-time, degree-seeking undergraduate students enrolling on the Hamilton or Middletown campuses except for non-degree and associate degree programs for which no pathway to a bachelor's degree has been established (non-pathway associate degree). Tuition and fees will be set annually for returning students on the Oxford campus, Miami's regional campuses, Luxembourg campus and for the voice of America center. Participation in the program is required for all first-time, degree-seeking undergraduate students enrolling on the Hamilton or Middletown Miami university campuses for the first time in fall semester of 2018 or later.

(2) The four academic years of the Miami university regionals' tuition promise includes eight consecutive semesters, four winter and four summer terms. The four academic year term is guaranteed regardless of the student's enrollment status (full- or part-time or not enrolled) during that time.

(3) Tuition is set by the board of trustees each academic year and guaranteed for eight consecutive semesters for each entering cohort. Winter and summer terms are charged separately based on the guaranteed cohort per-credit-hour rate.

(B) Terms

(1) First-time student

A first-time student is any undergraduate, degree-seeking student enrolled on Miami university's Hamilton or Middletown campus for the first time on or after fall 2018. First-time students include students who enroll at Miami after graduating from high school, transfer students who enroll from another college or postsecondary institution, and non-traditional students who enroll on the Hamilton or Middletown campus for the first time. First-time students do not include non-degree-seeking students or conditionally admitted students such as students enrolled in the English language center (ELC) program, college credit plus or advanced high school; exchange students; and other students participating in other pre-enrollment or postsecondary option programs.

(2) Returning students

Students enrolled at the Miami university regional campuses prior to summer term 2018 and who are enrolled in fall term 2018 or later are considered returning students for purposes of assessing tuition and other fees and are not covered by the Miami university regionals' tuition promise. Tuition and other fees are set annually by the board of trustees for these students.

(3) Cohort

(a) First-time students are assigned to a cohort (group) based on the semester in which the student first enrolls as a degree-seeking student. Each academic year contains one fall semester cohort and one spring semester cohort.

(b) Any regional campus degree-seeking, undergraduate student who is registered for classes for the first time as of the fifteenth day of the fall or spring term will be assigned to that cohort year for purposes of determining tuition, special purpose and course fees and room and board for the four academic years covered by the guaranteed cohort price. Each cohort commences with the first semester of enrollment and the pricing remains constant for four academic years ending with the term four years later (e.g., fall 2018 through summer 2022 or spring 2019 through winter 2023).

(c) Students may complete as many undergraduate degrees, majors, minors, and/or certificates as they choose within their cohort period.

(d) Students may enroll in graduate-level coursework for designated programs offered on the regional campuses at their guaranteed tuition rate until their cohort period expires.

(4) Bachelor degree

An undergraduate degree requires the completion of a minimum of one hundred tweny-four semester credit hours. Bachelors degree programs do not normally require more than one hundred forty-six semester credit hours to be awarded unless the additional coursework is required to meet professional accreditation or licensing requirements. Students completing degree programs requiring more than one hundred twenty-four hours can request one extension of the guaranteed cohort period following the procedures outlined in paragraph (L) of this rule. A list of all bachelor degree programs can be viewed at http://miamioh.edu/academics/bulletin/ and a list of those degrees requiring more than one hundred tweny-four hours is provided in exhibit A.

(5) Tuition (instructional and general fee)

Tuition is the sum of the instructional fee and general fee. For non-Ohio-resident students, tuition also includes a tuition surcharge. Under the Miami university regionals' tuition promise, tuition is set each academic year for eight consecutive semesters for each entering fall and spring cohort. Winter and summer terms are charged separately based on the guaranteed cohort per-credit-hour rate.

(a) Instructional fee

These are the guaranteed instructional costs that first-time, degree-seeking students will pay. Non-Ohio-resident students, unless covered by a reciprocal agreement with the state of Ohio, also pay a tuition surcharge. Each incoming cohort is charged its unique, guaranteed resident or non-resident rate for eight consecutive semesters. Full-time students pay no additional tuition regardless of the number of hours enrolled. Part-time students pay instructional fees on a pro-rated, per-credit-hour basis.

(b) General fee

These are campus fees charged to all students for non-instructional services and programs on campus, such as student organizations, lectures and artist series, recreation, athletics, transportation, access to technology, student center, other student-life facilities and student activities.

(6) Additional tuition promise guaranteed fees

(a) Special purpose fees

Special purpose fees are additional per-semester charges that vary by college within the university and support specialized academic programs and instruction in that specific college. These fees are charged as applicable and are guaranteed for each cohort.

(b) Course fees

Course fees are per-credit-hour charges for certain courses or course-related costs and vary based on the course (e.g., the per-credit-hour nursing program, course supplies, laboratory fees). These fees are charged as applicable and are guaranteed for each cohort.

(7) Charges and fines not included in the Miami university regionals' tuition promise

(a) Service charges and fines

These are charges and fines incurred by students such as vehicle registration and library and parking fines. These charges and fines will vary from year to year and are not included in Miami's regionals' tuition promise.

(b) Workshops, student health insurance, textbooks and supplies are not included in the tuition promise.

(c) Childcare fees are not included in the tuition promise.

(C) Dissemination

The terms of the Miami university regionals' tuition promise, along with Miami university board of trustees' approved guaranteed cohort prices, will be widely disseminated including publication on the Miami university admission, one stop for student success services and other student service websites and in the Miami university policy library.

(D) Additional provisions

(1) Summer/winter term start

Students whose first enrollment is a summer or winter term will pay the continuing student/non-degree-seeking student tuition rate for the initial term, but will be assigned to the entering semester cohort that immediately follows. Summer start students are typically students who have confirmed their enrollment and will be matriculating for the first time for the fall semester immediately following the summer term. By being assigned to the following semester cohort, these students will receive the benefit of guaranteed tuition for four full years after completing the initial term.

(2) Students enrolled on both Oxford and regional campuses

In addition to students who take all of their credit hours during an academic year (fall, winter, spring or summer) on either the regional campuses or the Oxford campus, some students take classes at the regional campuses and the Oxford campus during the same semester or academic year. Historically, these students have been assessed the tuition applicable to the "campus of the student" for all credit hours taken. Miami university will continue to use the "campus of the student" to determine the tuition applicable for all hours enrolled by the student during an academic year.

(3) Exception for relocating students and students transferring from Ohio's public community and technical colleges

When a student transfers from one of Ohio's public community or technical colleges or relocates from one of Miami university's regional campuses to the Oxford campus, or from the Oxford campus to one of Miami university's regional campuses, the student will be assigned to the lowest unexpired cohort for the duration of that cohort. The cohort will be assigned based on the earliest date of enrollment as a full-time undergraduate student at the qualifying institution. When the assigned cohort expires the student will automatically be placed into the cohort that went into effect the year after their assigned cohort (cohort plus one). The student will remain in that cohort for up to one year and if still enrolled after that cohort expires, will be placed into the next cohort (cohort plus two) for the next year and so on until the student is no longer enrolled. Students admitted for college credit plus or other conditional admissions are not considered to be fully admitted.

If four or more academic years have elapsed since the student's first date of enrollment as a full-time undergraduate student at the qualifying institution, the student transferring from one of Ohio's public community or technical colleges or relocating from one of Miami university's campuses will be assigned to the oldest unexpired cohort on the appropriate campus.

For Oxford campus students relocating to the regional campuses, these students will pay the current tuition and other fees in effect on the regional campuses. These students may relocate back to the Oxford campus at any time and pay tuition and other fees associated with their original cohort.

For regional campus students relocating to the Oxford campus, these students will pay the current tuition and other fees in effect on the Oxford campus. These students may relocate back to the regional campus at any time and pay tuition and other fees associated with their original cohort.

(4) Non-degree/non-pathway associate degree students

Students admitted or enrolled as nondegree-seeking students (students who are not pursuing an undergraduate degree or have not been admitted as a degree-seeking student at Miami university) and students enrolled in the pre-kindergarten associate degree program or any other associate degree program hereafter adopted for which no pathway to a bachelor's degree has been established (hereafter non-pathway associate degree) are not covered by the tuition promise and will not be assigned to a cohort unless the student is subsequently admitted and enrolls as a degree-seeking student. Tuition for these students will continue to have their tuition and fees set annually by the board of trustees. This includes non-degree-seeking students or conditionally admitted students such as students enrolled in the English language center (ELC) program, college credit plus or advanced high school; exchange students; and other students participating in other pre-enrollment or postsecondary option programs. Once a student is admitted as a first-time, degree seeking student, the student will be assigned to the cohort based on the semester in which the student first enrolled as a degree-seeking student.

(5) Re-enrolling students

Reenrolling students who were admitted in a degreeseeking program prior to fall 2018 are not covered by the tuition promise and will pay tuition and fees associated with the traditional tuition model.

When a student originally assigned to a cohort seeks to re-enroll after any period of non-attendance and not more than four academic years have elapsed since the student's initial degree-seeking enrollment, then the student will be assigned to the student's original cohort for the balance of the cohort period. If four or more academic years have elapsed, then the reenrolling student is assigned to the oldest unexpired cohort on the appropriate campus.

(6) Reciprocity students

Should the state discontinue the reciprocity agreement, any regional student in the program can continue at the regional campuses as a resident student for tuition purposes through the end of their tuition promise cohort.

(E) Exceptions to standard length cohort

The Miami university regionals' tuition promise is for four academic years commencing with either the fall or spring semester. Some students may require additional academic periods beyond the four academic years to complete their baccalaureate degree and will continue to attend the Oxford campus beyond their cohort period. When certain exceptions are met (as described in paragraph (L) of this rule) students may extend their guaranteed cohort price beyond their guaranteed cohort period. A student must apply for an exception no later than one semester prior to the expiration of their cohort. Students with approved exceptions will be granted additional courses at their guaranteed cohort price. The specific courses or length of the exception will be determined as part of any approval.

(F) Academic costs included in the Miami university regionals' tuition promise

(1) Tuition (instructional and general fee) fees

Tuition is the sum of the instructional fee and general fee. For non-Ohio resident students, tuition also includes a tuition surcharge. Under Miami university regionals' tuition promise, tuition is set each academic year and guaranteed for eight consecutive semesters for each entering cohort. Winter and summer terms are charged separately based on the guaranteed cohort per-credit-hour rate.

(a) Instructional fee

These are the guaranteed, instructional costs that all first-time, degree-seeking students will pay. Non-Ohio resident students will also pay a tuition surcharge. Each incoming cohort is charged its unique, guaranteed resident or non-resident rate for eight consecutive semesters. Full-time students pay no additional tuition regardless of the number of hours enrolled. Part-time students pay instructional fees on the cohort pro-rated, per-credit-hour basis. The tuition promise does not include workshops.

(b) General fee

These are campus fees charged to all students for non-instructional services and programs on campus, such as recreation, athletics, transportation, technology, other student-life facilities and student activities.

(c) Special purpose fees

Special purpose fees are additional per-semester fees that vary by college within the university and support specialized academic programs and instruction in that specific college (i.e. nursing). These fees are charged as applicable and are guaranteed for each cohort.

(d) Course fees

Course fees are per-credit-hour fees for certain courses or course-related costs and vary based on the course (e.g., art, biology, chemistry, geology, microbiology, physics, statistics). These fees are charged as applicable and are guaranteed for each cohort.

(G) Other student costs not included in the Miami university regionals' tuition promise

All other fees, fines, and costs related to attending Miami university not specifically identified as part of the tuition promise are excluded from the guaranteed cohort price and are subject to price changes. These exclusions include credit workshops, student health insurance and textbooks. While such costs are excluded, Miami university will seek to limit increases to the extent feasible.

(H) Cohort pricing beyond the initial year

(1) Once the initial cohort tuition is established, subsequent cohort increases in tuition may be made as permitted by law. The board of trustees in considering any increase, will identify the benchmarks used to determine the amount of the subsequent cohort increase. Benchmarks that may be used include the following:

(a) The average rate of inflation, as measured by the consumer price and employment cost indexes prepared by the bureau of labor statistics of the United States department of labor (all urban consumers, all items) and the higher education price index (hepi);

(b) SHEEO: state higher education finance data trends

(c) College board: trends in college pricing

(d) National center for education statistics: tuition costs of colleges and universities

(e) U.S. department of education: college scorecard

(f) Fluctuations in state support of instruction

(g) Impact of the state of Ohio's biennial budget and federal regulatory requirements

(h) Changes in programmatic and services levels

(i) Miami's student financial assistance budget

(j) Data from U.S. news and world report college rankings

(2) Other increases in cohort pricing, including the non-resident tuition surcharge, special purpose fees, course fees and room and board charges are not subject to the pricing formula set forth above and will be determined by the Miami university board of trustees.

(3) When considering subsequent cohort increases, the university will include in the board of trustees resolution, the benchmarks it considered in increasing the cohort rate. The university will share this information and the amount of any subsequent cohort increase on the university's tuition promise website (http://miamioh.edu/about-miami/tuition-promise/) and consumer information website (tuition and fees- https://miamioh.edu/onestop/yourmoney/tuition-fees/). The board of trustees will typically adopt any increase in the cohort rate at its June meeting for the following academic year.

(I) Students who stop out/withdraw and return

If a student takes a leave, withdraws, or is judicially suspended from the University for one or more academic semesters, the four academic year period covered by the guaranteed cohort price will not be extended. As a result, the student will lose the term(s) of eligibility while absent within the four academic year cohort period. When the student reenrolls, if four academic years have not lapsed since the student's initial degree-seeking enrollment, then the student will be charged the guaranteed rate based on his or her original cohort for the balance of the cohort period. If four or more academic years have passed, then the reenrolling student is assigned to the oldest unexpired cohort on the appropriate campus (as defined in paragraph (K) of this rule.

(J) Students who require longer than their cohort period to graduate

Students who do not complete their undergraduate degree requirements and are not eligible for an exception (as defined in this paragraph) by the end of their assigned cohort term, will automatically be placed into the cohort that went into effect the year after their assigned cohort (cohort plus one). The student will remain in that cohort for up to one year and if still enrolled after that cohort expires, will be placed into the next cohort (cohort plus two) for the next year and so on until the student is no longer enrolled.

(K) Exceptions for students who require more than four years

There will be some students who will take more than four academic years to graduate due to circumstances beyond their control. No later than one semester prior to the expiration of their guaranteed cohort term, a student may request, an extension of their guaranteed cohort price. Each case will be evaluated on its own merits to determine whether an extension should be granted and if so, the nature and duration of any extension.

(1) A tuition promise appeals committee will evaluate requests for exceptions. The appeal must fall within extenuating circumstances established by the appeals committee as described in this paragraph.

(a) If the appeals committee finds that the student cannot complete the degree program within the four academic years of the student's cohort due solely to a lack of available classes or space in classes provided by the university, the university will provide the student with an opportunity to take the necessary course or courses without requiring the payment of tuition.

(b) Other circumstances will be considered for an extension of the guaranteed cohort price beyond the four academic years depending on the validity and impact of the circumstances including:

(i) Enrollment in a degree program requiring more than one hundred twenty-four hours to graduate

(ii) Illness or injury

(iii) Disability that necessitates a reduced course load as a reasonable accommodation

(iv) Medical leave of absence

(v) Victim of interpersonal violence or crime while enrolled

(c) If the appeals committee determines that the student has provided sufficient documentation of extenuating circumstances that was outside the control of the student and prevented the student from completing the student's program of study during the assigned cohort period, the committee will determine the appropriate period of time or number of courses to extend the guaranteed cohort price.

(2) Any student called to military service in the United States armed services will be given an automatic extension of their guaranteed cohort price based upon the number of academic terms impacted by the student's absence for military service.

(L) Graduate courses

Students may enroll in graduate-level coursework for designated programs offered on a regional campus at their guaranteed tuition rate until their cohort period expires. Students pursuing this option must meet all university requirements for admission to the program or to enroll in such courses. Following the expiration of their original cohort, tuition for graduate level coursework will be assessed at the current regional campus graduate student rate applicable to the program of study.

Supplemental Information

Authorized By: 111.15
Amplifies: 333.91

Rule 3339-1-21 | Resolution r2024-05.

• Effective: November 3, 2023
• Promulgated Under: 111.15

Whereas, in accordance with section 3345.82 of the Revised Code, a trustee may attend a meeting called in accordance with rule 3339-1-02 of the Administrative Code, by means of virtual or electronic communications, provided:

That at least one-third of the trustees attending the meeting shall be present in person at the place where the meeting is conducted;

That all votes taken at the meeting are taken by roll call vote; and

That a trustee who intends to attend a meeting via means of electronic communication notified the chairperson of that intent not less than forty-eight hours before the meeting, except in the case of a declared emergency.

Therefore, be it resolved, that the board of trustees hereby adopts following attendance by trustees at emergency and special meetings by means of electronic communications policy:

(A) Purpose

This rule shall permit members of the Miami university board of trustees to attend any special or emergency meeting only, called in accordance with rule 3339-1-02 of the Administrative Code, by means of virtual or electronic communications. This rule shall not apply to regular meetings of the board of trustees.

(B) Rule

(1) In accordance with section 3345.82 of the Revised Code, a trustee may attend a special or emergency meeting of the board of trustees, via electronic communication, provided:

(a) That at least one-third of the trustees attending the meeting shall be present in person at the place where the meeting is conducted;

(b) That all votes taken at the meeting are taken by roll call vote; and

(c) That a trustee who intends to attend a meeting via means of electronic communication notified the chairperson of that intent not less than forty-eight hours before the meeting, except in the case of a declared emergency.

(2) A trustee who attends a special or emergency meeting via means of electronic communication is considered to be present at the meeting, is counted for purposes of establishing a quorum, and may vote at the meeting.

(3) For regular meetings of the board of trustees, those trustees not present in person shall be considered absent, and may not participate in the meeting.

Last updated November 4, 2023 at 7:12 AM

Supplemental Information

Authorized By: 3339.15
Amplifies: 3339.15