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This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and universities.

Chapter 4725-9 | Continuing Education

 
 
 
Rule
Rule 4725-9-01 | Hours required; study compliance year.
 

Annually, on or before the twentieth day of October, every licensed optometrist, except as exempted in section 4725.16 of the Revised Code, as a prerequisite for license renewal, shall file with the executive director of the board proof of attendance for twenty-five clock hours which includes ten clock hours of instruction in pharmacology of board approved continuing education during the study compliance year.

The study compliance year shall extend from October first through September thirtieth for the subsequent license renewal year beginning January first and ending December thirty-first. Credit will be allowed only for the study compliance year in which the educational course was actually attended.

Supplemental Information

Authorized By: 4725.09
Amplifies: 4725.09, 4725.12
Five Year Review Date: 6/13/2024
Prior Effective Dates: 1/1/1965, 3/10/1975
Rule 4725-9-02 | Approved education programs.
 

(A) Approved educational programs include, but are not limited to, those hereinafter listed. Approval is based on past performances and continued maintenance of acceptable standards and must meet the applicable criteria set forth in rule 4725-9-03 of the Administrative Code.

(1) Educational courses and meetings of the college of optometry at the Ohio state university or any other school or college of optometry accredited by the board.

(2) Educational courses and meetings that are accredited by the accreditation council for continuing medical education.

(3) Educational courses and meetings approved by the council on optometric practitioner education (COPE).

(4) Educational courses and meetings certified/approved by a Canadian province or state board of optometry or its equivalent.

(5) Educational courses and meetings provided for licensed optometrists serving in the active guard, or reserve components of the uniformed services of the United States. Approval shall be based on receipt of a letter from their commanding officer certifying the training meets the applicable requirements of rule 4725-9-03 of the Administrative Code.

(6) Other educational courses and meetings approved by the board as meeting the applicable criteria as set forth in rule 4725-9-03 of the Administrative Code, after submission of one copy of the application for optometric continuing education credit. Requests for approval of continuing education must be submitted by the sponsor and will not be considered if submitted by an individual attendee.

(B) Continuing education program definitions for opticians and ocularists:

(1) "Academic hour" means forty-eight to sixty minutes of continuing education.

(2) "Conference" means the same as "seminar:" a meeting of members for discussing matters of common concern and an exchange of views and information for the purpose of exploring a subject.

(3) "Continuing education" means a planned learning activity that builds upon a licensee's pre-licensure education and apprenticeship which enables the license holder to acquire or improve skills, knowledge, or behavior that promotes professional and technical development and advances the licensee's career goals.

(4) "Program" means the presentation of the approved content of individual courses of a seminar/conference.

(5) "Proof of completion" means a legible copy of the continuing education certificate which verifies that the licensee has satisfactorily completed approved continuing education.

(6) "Sponsor" means the planner of the conference, seminar, or program.

(C) Prior to approval of a college level program of opticianry, the board will consider the following information provided by the program which includes, but is not limited to:

(1) The mission statement of the program which is appropriate for opticianry;

(2) The learning objectives of the program which are competency based, clearly stated and appropriate for opticianry;

(3) The goals of the program which define the end results that students must achieve for graduation.

(4) The written policies for, but not limited to, the following:

(a) Grading and completion requirements;

(b) Maintenance of student records;

(c) Grievance and appeal procedures; and,

(d) Competency-based student clinical practice.

(D) Applicants shall have completed an optical dispensing program at an institution accredited by a regional accreditation organization that is recognized or approved by the United States department of education.

(E) The minimal length of the program for opticianry program shall be two academic years or equivalent and must follow an educationally sound and sequenced plan which documents:

(1) A structured curriculum with a clearly written course syllabi which describe competencies and student learning objectives. The curriculum shall include, but is not limited to courses of study in:

(a) Mathematics;

(b) Science;

(c) English;

(d) Anatomy and physiology of the eye;

(e) Applied optics;

(f) Ophthalmic optics;

(g) Measurement and inspection of lenses,

(h) Lens grinding and edging;

(i) Ophthalmic lens design;

(j) Keratometry; and,

(k) Fitting and adjusting of spectacle lenses and frames and contact lenses, including methods of fitting contact lenses and post-fitting care.

(2) The curriculum may include, but is not limited to, general education content such as:

(a) Behavioral science;

(b) Computer technology;

(c) Business management;

(d) Fabrication techniques;

(e) Dispensing theory;

(f) Ophthalmic terminology;

(g) Prescription analysis;

(h) Production and quality control;

(i) Safety and environmental health; and,

(j) Ethical and legal parameters of practice.

(F) The board may require reports from an approved program of opticianry on a regular basis as determined by the board. The reports shall include, but are not limited to:

(1) The number of students enrolled in the program;

(2) Graduation rates;

(3) Changes in curriculum or faculty;

(4) Other information as required by the board.

(G) Approval of a college level program of opticianry may be withdrawn by the board for the following reasons:

(1) The opticianry program does not continue to meet the minimum curriculum as described in this rule;

(2) The institution/program of opticianry requests withdrawal of approval;

(3) There are no students in the program for two consecutive years; or,

(4) For any valid reason as determined by the board.

(H) For purposes of an approval of a college level program of opticianry, the following definitions apply:

(1) "Board" means the Ohio vision professionals board.

(2) "Competency-based clinical practice" means a supervised practicum of learning experiences in a setting modeled after a retail/professional optical dispensary including a contact lens dispensary.

(3) "Structured curriculum" means a set of courses in opticianry leading to a degree in opticianry.

Supplemental Information

Authorized By: 4725.09, 4725.44
Amplifies: 4725.09, 4725.16, 4725.44
Five Year Review Date: 8/30/2024
Prior Effective Dates: 10/1/2011
Rule 4725-9-03 | Board approval of continuing education.
 

Continuing education programs must meet the following requirements in order to receive board approval and credit.

(A) Programs shall relate to the practice of optometry that will contribute to the advancement, extension and enhancement of professional skill, clinical and scientific knowledge of the participants and enable them to render continuously better and more comprehensive optometric service to the recipients of their care.

(B) Speakers, lecturers and others participating in the presentation of the programs must be recognized as possessing requisite qualifications and being expert and of recognized repute in their area of instruction.

(C) Programs shall be available to all Ohio optometrists. Limitations may be necessary based on space, time or format of presentation and must be so noted on application. Any program that is too restrictive may be denied approval.

(D) Programs cannot be used to market the sponsor's/presenter's products or services.

(E) The board will not approve for continuing education credit lectures or articles written by the optometrist requesting the credit.

(F) Practice management and/or ethics jurisprudence courses are approved for a maximum of two hours continuing education credit in any one compliance year.

(G) Written home study or electronic media (cd-rom, internet, webinars) courses will receive credit when the board is provided a record showing results of tests given on the course which is graded by an accredited optometric college or institution as approved by the board. No more than ten hours credit will be granted in this category in any one year unless the optometrist can document inability to attend live, on-site courses. This does not preclude a presenter from using electronic media programs in conjunction with their presentation.

(H) One hour of credit requires at least fifty minutes of instruction.

(I) Cardiopulmonary resuscitation refresher training is acceptable for up to three hours credit for any one continuing education period once every two years. The three hours can be utilized for pharmacology continuing education compliance.

(J) Grand rounds, surgery observation, and other procedure oriented methods may be approved for continuing education credit. No more than eight hours credit will be granted in this category in any one year.

(K) Licensees may be granted up to no more than eight hours credit each CE study year by providing volunteer health care services to indigent and uninsured persons at a rate of one credit hour for each sixty minutes spent providing volunteer health care services in accordance with section 4745.04 of the Revised Code. These services shall be performed without receiving any compensation or other form of remuneration. Hours will not apply towards the ten pharmacology hour requirement.

(L) Applications for approval of optician and ocularistry continuing education not currently approved by a nationally recognized agency for credentialing of continuing education such as American board of opticianry, national contact lens examiners, National examining board of ocularists shall be submitted on a form as designated by the board not less than sixty days prior to the date of the proposed program. The application shall include, but is not limited to:

(1) Sponsor name and sponsor contact information;

(2) Registration information;

(3) Speaker credentials indicating that the speaker or presenter possesses requisite qualifications and expertise in the area of instruction;

(4) Course start and end times;

(5) Summary of the types of hours requested;

(6) Presentation format and course outline;

(7) A copy of the proof of completion certificate, which includes the following information:

(a) Space for the printed name and signature of the licensee and license number;

(b) Title and date of the program;

(c) Name of the provider; and,

(d) The number and type of hours earned.

(M) All continuing education shall relate to the practice of opticianry or ocularistry as applicable and in accordance with rules of this chapter.

(N) Continuing education related to practice management, office procedures, social legislation and any other courses not directly relating to optical dispensing or ocularistry may be considered for management credit.

(O) Programs shall be made available to any Ohio licensed dispensing optician or licensed ocularist.

(P) Credit shall be awarded on the basis of an academic hour. To receive an hour credit, one must attend one full academic hour. No fractional hour shall be awarded.

(Q) Any of the following may be used by a licensed optician or licensed ocularist to satisfy the continuing education requirements set forth in section 4725.51 of the Revised Code and this chapter of the Administrative Code:

(1) A continuing education activity which has been approved by the board;

(2) A continuing education activity which has been approved by a nationally recognized accreditation system of continuing education for opticians or ocularists, such as, but not limited to:

(a) American board of opticianry (ABO);

(b) National contact lens examiners (NCLE); and

(c) National examining board of ocularists.

(R) The following activities shall not be used by a licensed optician or licensed ocularist to satisfy the continuing education requirements of section 4725.51 of the Revised Code and this chapter:

(1) Repetition of any education activity with identical content and course objectives within a single reporting period;

(2) An agency specific orientation or in-service program;

(3) A self-directed independent study such as reading of texts or journal articles which have not been approved by the board as an independent study;

(4) Participation in clinical practice which is not part of an approved continuing education activity;

(5) A personal development activity;

(6) Professional meetings or conventions except for those portions designated as a board-approved continuing education activity;

(7) Community service or volunteer practice;

(8) Continuing education ordered by the board pursuant to disciplinary action;

(9) Membership in an opticianry or ocularistry organization; or

(10) Any other as determined by the board.

Supplemental Information

Authorized By: 4725.09, 4725.44
Amplifies: 4725.09, 4725.16, 4725.44
Five Year Review Date: 8/30/2024
Prior Effective Dates: 3/10/1975
Rule 4725-9-04 | Exemption from compliance.
 

(A) A licensed optometrist requesting exemption from compliance with the continuing education requirement for a study compliance year because of illness or undo hardship shall include documentation required by the board with valid reasons prior to the renewal of any certificate of licensure.

(B) The board may grant a waiver of continuing education and/or lapsed fees for opticians and ocularists, only for the following reasons:

(1) Hardship;

(2) Illness; or

(3) Military service.

(C) Each optician or ocularist who holds a current, valid license and is actively serving in the armed forces of the United States may apply to the board on or before December thirty-first for an extension of the grace period by sending a written request for the extension along with the following:

(1) The renewal fee specified by the board in the form designated by the board;

(2) A copy of the orders mobilizing the licensee to active duty; and

(3) Orders indicating the length of active duty.

(D) Upon receipt and review by the board or its designee of the documents as described in paragraph (B) of this rule, the board shall extend the current reporting period for proof of continuing education by an amount of time equal to the total number of months that the licensee spent on active duty during the current reporting period in accordance with division (B) of section 5903.12 of the Revised Code.

(E) The board maintains the right to grant or refuse requests for an extension or for a waiver on a case-by-case basis.

(F) Denial of an application for licensure or examination or any proposed action against a license shall be in accordance with Chapter 119. of the Revised Code.

(1) Pursuant to section 119.07 of the Revised Code, a request for an administrative hearing on the proposed action shall be received by the board within thirty days of the mailing of the notice of opportunity for a hearing.

(2) If a request for an administrative hearing is not received by the board within thirty days of the mailing of the notice of opportunity for a hearing, the board upon consideration of the charges cited, may take appropriate action in the absence of the applicant or licensee.

(G) The board may refuse to grant a license, suspend or revoke the license of any person or impose a fine or order restitution for violation of any provision of sections 4725.40 to 4725.59 of the Revised Code or any lawful order of the board.

(H) If requested by the board, the prosecuting attorney of a county, the village solicitor, or the city director of law of a municipal corporation, whenever a violation of sections 4725.40 to 4725.59 of the Revised Code allegedly occurs, shall take charge of and conduct the prosecution in accordance with division (B) of section 4725.54 of the Revised Code.

(I) In addition to any other remedy provided in sections 4725.40 to 4725.59 of the Revised Code, the board may request the attorney general or an appropriate prosecuting attorney to apply to an appropriate court for an order enjoining the violation of sections 4725.40 to 4725.59 of the Revised Code and in accordance with section 4725.54 of the Revised Code. On a showing that a person has violated or is about to violate sections 4725.40 to 4725.59 of the Revised Code, the court shall grant an injunction, restraining order, or other order as appropriate. The injunction proceedings are in addition to all penalties provided in sections 4725.40 to 4725.99 of the Revised Code.

Supplemental Information

Authorized By: 4725.09, 4725.44
Amplifies: 4725.09, 4725.16, 4725.44
Five Year Review Date: 8/30/2024
Prior Effective Dates: 10/1/2011
Rule 4725-9-05 | Certificate of attendance; application for approval of continuing education courses.
 

Certificate of attendance at continuing education courses shall be submitted by every licensed optometrist prior to renewal of any certificate of licensure or the licensee may utilize the OE tracker program and request the board staff conduct an online continuing education audit without submitting the course certificate. Certificate shall be provided by the sponsor to each licensed optometrist upon request at the completion of the course and must contain the following information at a minimum:

(A) Name of attendee;

(B) Name of sponsoring organization;

(C) Subject of educational program;

(D) Number of clock hours in attendance;

(E) Date of program;

(F) Board approval number or the council on optometric continuing education (COPE) approval number;

(G) Either the original certificate or a photostat copy is acceptable; and

(H) Or such other evidence of attendance as the board deems appropriate and necessary or to meet technological advances for documentation purposes.

The use of the board's application for optometric continuing education credit is required when submitting courses for approval. Such forms shall be available through the board office and shall be submitted not less than thirty days prior to the date of the program.

Supplemental Information

Authorized By: 4725.09
Amplifies: 4725.09, 4725.16
Five Year Review Date: 8/30/2024
Prior Effective Dates: 6/1/1999, 7/28/2008