Chapter 5101:14-1 | Comprehensive Case Management and Employment Program

Rule 5101:14-1-01 | Comprehensive case management and employment program: definitions.

• Effective: November 28, 2021
• Promulgated Under: 119.03

The following definitions apply to this rule and other rules in division 5101:14 of the Administrative Code.

(A) "Adult mentoring" means providing a one-to-one relationship between an adult and a youth, whose purpose is to build positive, supportive relationships between youth and adults and to provide positive adult role models for youth.

(B) "Basic skills deficient" means a youth who has English reading, writing, or computing skills at or below the eighth grade level on a generally accepted standardized test or who is unable to compute or solve problems, or read, write, or speak English, at a level necessary to function on the job, in the individual's family, or in society.

(C) "Career pathway" means a combination of rigorous and high-quality education, training, and other services that:

(1) Help an individual enter a career and develop a plan for career advancement within a specific occupation, occupational cluster or industry through increased work experience, education and/or credential attainment.

(2) Align with the skill needs of industries in the economy of the state or regional economy involved;

(3) Prepare an individual to be successful in any of a full range of secondary and postsecondary education options, including apprenticeships registered under the National Apprenticeship Act (1932);

(4) Include counseling to support an individual in achieving the individual's education and career goals;

(5) Include, as appropriate, education offered concurrently with and in the same context as workforce preparation activities and training for a specific occupation or occupational cluster;

(6) Organize education, training, and other services to meet the particular needs of an individual in a manner that accelerates the educational and career advancement of the individual to the extent practicable; and

(7) Enable an individual to attain a secondary school diploma or its equivalent, and at least one recognized post-secondary credential.

(D) "Certificate of high school equivalence" has the same meaning as in section 5107.40 of the Revised Code.

(E) "Chief elected official" means the chief elected executive officer of a unit of general local government in the local area or, in the case of a local area that includes more than one unit of general local government, the individual or individuals designated as the chief elected official or officials in an agreement that specifies the roles of chief elected executive officers in the local area.

(F) "Comprehensive guidance and counseling" includes drug and alcohol counseling, mental health counseling, and referral to partner programs for such services.

(G) "Coordination" means collaboration between comprehensive case management and employment program (CCMEP) lead agencies, the local board, subcontractors, county departments of job and family services, and the OhioMeansJobs (OMJ) centers in order to increase youth access and connections to CCMEP services. Access and connections includes any of the following:

(1) Coordination and provision of youth activities.

(2) Linkages to the job market and employers to facilitate job placement.

(3) Access to CCMEP for eligible youth.

(4) Services for non-eligible youth such as basic labor exchange services, other self-service activities such as job searches, career exploration, use of career center resources, and referral as appropriate.

(5) Other activities described in section 129(b) and (c) of the Workforce Innovation and Opportunity Act of 2014 (WIOA).

(6) Co-locating CCMEP staff at the OMJ center.

(H) "Eligible training providers" means entities, such as institutions of higher education, registered apprenticeship programs, recognized pre-apprenticeship programs, or other public or private providers of a program of training service, which are eligible to receive WIOA funding based upon meeting certain criteria established by the state.

(I) "Enrollment" begins with the date a program participant acknowledges the individual opportunity plan (IOP) which includes the assignment and provision of at least one CCMEP service and ends with exit in accordance with rule 5101:14-1-06 of the Administrative Code.

(1) This IOP data shall be inputted into Ohio's workforce case management system as described in paragraph (H)(1) of rule 5101:14-1-04 of the Administrative Code.

(2) For Ohio works first work-eligible individuals, enrollment shall begin no sooner than the date cash has been authorized.

(J) "Entrepreneurial skills training" provides training on the basics of starting and operating a small business.

(K) "Exit" means the process of ending a program participant's services in the CCMEP.

(L) "Exit date" means the date when the last service ended and there are no plans to provide the participant with future services. This date cannot be determined until at least ninety days have elapsed since the program participant last received services. This does not include a self-service, information-only service, or follow-up service.

(M) "Fiscal biennial period" means a two-year period beginning on the first day of July of an odd-numbered year and ending on the last day of June of the next odd-numbered year.

(N) "Follow-up services" are the services provided after exiting to ensure youths' success during their transition to employment and further education and to provide assistance as needed for a successful transition.

(O) "Incentive" means a payment to a program participant for successful participation and achievement of milestones in the program tied to work experience, education, or training as defined in the IOP and shall not be temporary asssitance for needy families (TANF) assistance as defined in 45 C.F.R. 260.31 (1999). Education-related incentives may be provided to participants during the follow-up period if the participant is eligible for a CCMEP funded service.

(P) "In-demand occupations" means an occupation that currently has or is projected to have a number of positions (including positions that lead to economic self-sufficiency and opportunities for advancement) in an industry sector so as to have a significant impact on the state, regional economy as listed on the state in-demand occupations list and listed on the local in-demand occupations list as defined by the local board.

(Q) "In-school youth" has the same meaning as that term is defined in rule 5101:10-3-01 of the Administrative Code.

(R) "Individual Opportunity Plan (IOP)" documents the individual service strategy (ISS) outlined in rule 5101:14-1-04 of the Administrative Code and is mutually developed, implemented, and revised by the client and case manager to include a set of employment, education, and personal development goals, service objectives, and a plan of action to achieve the identified goals, services provided, and results.

(S) "Individual training accounts" means a method to finance training which are established on behalf of the program participant to purchase a program of training services from eligible training providers. Costs must be reasonable and necessary and must represent a sound investment of public funds.

(1) Individual training account (ITA) expenditures are costs required by the training institution to complete the training. ITA costs required to complete the training may include, but are not limited to: tuition and fees; books, tools; uniforms; tests; and for WIOA funding only, medical immunization/tests.

(2) ITA costs do not include any supportive service costs related to the ITA (e.g. transportation or child care).

(T) "Individual with a disability" means an individual who has, appears to have, or is regarded as having a physical, or mental impairment that substantially limits one or more major life activity. The terms "physical impairment", "mental impairment" and "major life activity" shall have the same meaning as those terms are defined in rule 5101:9-2-02 of the Administrative Code.

(U) "Lead agency" means the local participating agency designated under section 5116.22 of the Revised Code to serve for a fiscal biennial period, or part thereof, as a county's lead agency for the purpose of CCMEP.

(V) "Leadership development opportunities" means opportunities that encourage responsibility, confidence, employability, self-determination and other positive social behaviors including, but not limited to:

(1) Exposure to post-secondary educational possibilities;

(2) Community and service learning projects;

(3) Peer-centered activities, including peer mentoring and tutoring;

(4) Organizational and team work training, including team leadership training;

(5) Training in decision-making, including determining priorities and problem solving;

(6) Citizenship training, including life skills training such as parenting and work behavior training;

(7) Civic engagement activities which promote the quality of life in a community; and

(8) Other leadership activities that place youth in a leadership role such as serving on youth leadership committees.

(W) "Local area" has the same meaning as in section 6301.01 of the Revised Code.

(X) "Local participating agencies" means the county department of job and family services and workforce development agency that serve the same county.

(Y) "Local board" means a local workforce development board established under section 107 of WIOA.

(Z) "Low income individual" has the same meaning as that term is defined in rule 5101:10-3-01 of the Administrative Code.

(AA) "Occupational skills training" means a CCMEP service that is a training program providing specific vocational skills that lead to proficiency in performing actual tasks and technical functions required by certain occupational fields at entry, intermediate, or advance levels and results in attainment of a certificate or recognized post-secondary credential.

(BB) "Ohio works first" has the same meaning as in section 5107.02 of the Revised Code.

(CC) "On-the-job training" means a type of work experience where training is provided by an employer to a paid program participant while engaged in productive work in a job that:

(1) Provides knowledge or skills essential to the full and adequate performance of the job;

(2) Is made available through a program that provides reimbursement to the employer of a percentage of wage rate of the participant; and

(3) Is limited in duration as appropriate to the occupation for which the participant is being trained, taking into account the content of the training, prior work experience of the participant, and the IOP for the participant.

(DD) "Out-of-school youth" has the same meaning as that term is defined in rule 5101:10-3-01 of the Administrative Code.

(EE) "Prevention, retention, and contingency program" has the same meaning as in section 5108.01 of the Revised Code.

(FF) "Program participant" means an individual who:

(1) Is an eligible mandatory or voluntary CCMEP participant;

(2) Has acknowledged an IOP that includes one or more services that have been entered into Ohio's workforce case management system; and

(3) Has not been exited from participation in CCMEP in accordance with rule 5101:14-1-06 of the Administrative Code.

(GG) "Program year" means the time period beginning on July first and ending on June thirtieth.

(HH) "Recognized post-secondary credential" means a credential consisting of an industry-recognized certificate or certification, certificate of completion of an apprenticeship, a license recognized by the state or federal government, or an associate or baccalaureate degree.

(II) "Service" means one of the fourteen services made available to program participants in accordance with rule 5101:14-1-02 of the Administrative Code.

(JJ) "Subcontractor" means an entity with which a local participating agency contracts to perform, on behalf of the local participating agency, one or more of the local participating agency's duties regarding CCMEP. For purposes of this chapter, the term subcontractor may also include a subrecipient based on the relationship the local participating agency has with the entity.

(KK) "Supportive services" are intended to enable an individual to participate in CCMEP services and/or to secure and retain employment. Supportive services must be reasonable and necessary and may include but are not limited to linkages to, referrals to or assistance with:

(1) Community services;

(2) Access to health care;

(3) Transportation, child and dependent care, housing, uniforms, work attire and work-related tools;

(4) Books, fees, school supplies, and other necessary items for students enrolled in post-secondary education classes;

(5) Payments and fees for employment and training-related applications, tests, and certifications;

(6) Educational testing; and

(7) Reasonable accommodations for youth with disabilities.

(LL) "TANF" means the program established in accordance with Title IV-A of the Social Security Act, 42 U.S.C. 601 (1997).

TANF funds shall be used in a manner reasonably calculated to accomplish one or more of the following purposes:

(1) Provide assistance to needy families so that children may be cared for in their own homes or in the homes of relatives;

(2) End the dependence of needy parents on government benefits by promoting job preparation, work and marriage;

(3) Prevent and reduce the incidence of out-of-wedlock pregnancies and establish annual numerical goals for preventing and reducing the incidence of these pregnancies; or

(4) Encourage the formation and maintenance of two-parent families.

(MM) "TANF assistance" means:

(1) Cash, payments, vouchers, and other forms of benefits designed to meet a family's ongoing basic needs (i.e., for food, clothing, shelter, utilities, household goods, personal care items, and general incidental expenses). It includes such benefits even when they are:

(a) Provided in the form of payments by a TANF agency, or other agency on its behalf, to individual recipients; and

(b) Conditioned on participation in work experience or community service (or any other work activity described in 45 C.F.R. 261.30 (2008)).

(c) Except where excluded under paragraph (MM)(2) of this rule, it also includes supportive services such as transportation and child care provided to families who are not employed.

(2) TANF assistance excludes:

(a) Non-recurrent, short-term benefits that:

(i) Are designed to deal with a specific crisis situation or episode of need;

(ii) Are not intended to meet recurrent or ongoing needs; and

(iii) Will not extend beyond four months.

(b) Work subsidies (i.e. payments to employers or third parties to help cover the costs of employee wages, benefits, supervision, and training);

(c) Supportive services such as child care and transportation provided to families who are employed;

(d) Refundable earned income tax credits;

(e) Contributions to, and distributions from, individual development accounts (IDAs);

(f) Services such as counseling, case management, peer support, child care information and referral, transitional services, job retention, job advancement, and other employment-related services that do not provide basic income support, and

(g) Transportation benefits provided under a job access or reverse commute.

(NN) "TANF block grant" means the TANF block grant established by Title IV-A of the "Social Security Act" (05/2006).

(OO) "WIOA Fiscal agent" means the entity designated by the chief elected official in accordance with section 107(d)(12)(B)(i)(II) of WIOA to assist in the administration of WIOA grant funds under the direction of the local board. The WIOA fiscal agent shall receive and manage all formula WIOA funds for the area and other federal, state, or local funds allocated to the local area.

(PP) "Work-eligible individual" has the same meaning as defined in rule 5101:1-3-12 of the Administrative Code.

(QQ) "Work experience" means a CCMEP service that is a planned, structured learning experience that takes place in a workplace for a limited period of time.

(RR) "Workforce development activity" has the same meaning as in section 6301.01 of the Revised Code.

(SS) "Workforce development agency" means a public or private entity designated or certified by a local board to coordinate the delivery of workforce services for a county.

(TT) "Workforce Innovation and Opportunity Act" (WIOA) means Pub. L. No. 113-128, 29 U.S.C. 3101 (2014). WIOA supersedes the Workforce Investment Act of 1998 and amends the Adult Education and Family Literacy Act (1998), the Wagner-Peyser Act (1998), and the Rehabilitation Act of 1973. The purpose of WIOA is to:

(1) Increase opportunities for individuals, particularly those with barriers to employment;

(2) Support alignment of workforce investment, education, and economic development systems;

(3) Provide workers with the skills and credentials to secure and advance in employment;

(4) Promote improvement in the structure and delivery of services;

(5) Increase prosperity of workers and employers; and

(6) Increase the employment, retention, and earnings of participants and increase the attainment of recognized post-secondary credentials.

(UU) "Youth workforce investment activity funds" means funds allocated or granted under Title I, Subtitle B, Chapter 2 of WIOA, for youth workforce investment activities.

Last updated November 29, 2021 at 9:49 AM

Supplemental Information

Authorized By: 5116.06
Amplifies: 5116.01, 5116.02, 5116.03, 5116.06, 5116.10, 5116.11, 5116.12, 5116.20, 5116.21, 5116.22, 5116.23, 5116.24, 5116.25
Five Year Review Date: 11/28/2026
Prior Effective Dates: 3/24/2016, 10/1/2017

Rule 5101:14-1-02 | Comprehensive case management employment program: general.

• Effective: November 28, 2021
• Promulgated Under: 119.03

(A) What is the comprehensive case management and employment program?

(1) The comprehensive case management and employment program (CCMEP) is a Title IV-A program, a family services duty, and workforce development activity that provides employment, training services and other supportive services to mandatory and voluntary program participants based upon a comprehensive assessment of an individual participant's employment and training needs.

(2) The purpose of CCMEP is to help participants enter a career pathway and attain long-term self-sufficiency prior to program exit in accordance with rule 5101:14-01-06 of the Administrative Code.

(B) Who participates in CCMEP?

(1) The following individuals who are at least fourteen but not more than twenty-four years of age are required to participate in CCMEP:

(a) Participants in the Ohio works first (OWF) program who have been determined to be work-eligible in accordance with rules 5101:1-2-01 and 5101:1-3-12 of the Administrative Code.

(b) Each individual who is an in-school youth or out-of-school youth as a condition of enrollment in workforce development activities funded by the Workforce Innovation and Opportunity Act (2014) (WIOA).

(2) The following individuals who are at least fourteen but not more than twenty-four years of age may volunteer to participate in CCMEP:

(a) Any OWF participant who has not been determined to be a work-eligible individual in accordance with rule 5101:1-3-12 of the Administrative Code.

(b) Any individual eligible for TANF benefits and services in accordance with rule 5101:14-1-04 of the Administrative Code who volunteers for CCMEP.

(C) How is CCMEP funded and administered at the local level?

Each local board shall decide whether to authorize the use of its youth workforce investment activity funds for CCMEP as described in paragraph (C) of this rule. The decision shall be made not later than thirty calendar days before the beginning of each fiscal biennial period. A local board's decision applies to all of the counties the local board serves.

(1) If a local board decides under section 5116.20 of the Revised Code not to authorize the use of its youth workforce investment activity funds for CCMEP for a fiscal biennial period, all of the following shall apply to that fiscal biennial period:

(a) The local board shall use its youth workforce investment activity funds in accordance with section 129 of WIOA.

(b) No temporary assistance for needy families (TANF) block grant funds shall be made available for CCMEP to the local board or any county the local board serves.

(c) The Ohio department of job and family services (ODJFS) shall use available TANF block grant funds to administer, or to contract with a government or private entity to administer CCMEP in the counties the local board serves.

(2) If a local board decides under section 5116.20 of the Revised Code to authorize the use of its youth workforce investment activity funds for CCMEP for a fiscal biennial period, all of the following shall apply to that fiscal biennial period:

(a) Before the beginning of the fiscal biennial period, the local board shall authorize the use of its youth workforce investment activity funds by submitting either an agreement or an official board-approved resolution to ODJFS that, to the extent permitted by federal law, requires the local board and the counties the local board serves to operate CCMEP in accordance with the program's requirements, including the requirements established by Chapter 5116. of the Revised Code, rules adopted under section 5116.06 of the Revised Code, and any other rules applicable to the program.

(b) Before the beginning of the fiscal biennial period, the board of county commissioners of each of the counties the local board serves shall designate either of the local participating agencies to serve as the county's lead agency for purposes of CCMEP.

(3) After the board of county commissioners designates a local participating agency to serve as the county's lead agency for a fiscal biennial period, the board may designate the other local participating agency to take over as the county's lead agency for the remainder of the fiscal biennial period.

(4) The board of county commissioners shall inform ODJFS of its designation of the lead agency under paragraph (C)(2)(b) of this rule before the beginning of the fiscal biennial period for which the designation is made. The board shall notify ODJFS of any redesignation of a lead agency under paragraph (C)(3) of this rule not later than sixty calendar days after the redesignation takes effect.

(D) What are the requirements of the lead agency?

(1) Each lead agency, in consultation with the local board that serves the same county shall, in accordance with rules adopted under sections 5116.06 and 5107.05 of the Revised Code, do all of the following for the fiscal biennial period, or part thereof, for which the lead agency has been designated:

(a) Prepare and submit the JFS 03001 "Comprehensive Case Management and Employment Program (CCMEP) Plan" to ODJFS containing standard procedures for administration of CCMEP that are consistent with agency 5101 of the Administrative Code not later than thirty calendar days before the beginning of each fiscal biennial period;

(b) Administer the CCMEP program in the county for which it is designated to serve as lead agency in accordance with applicable federal and state laws and regulations to the extent funds are available within the county's TANF and WIOA allocations for the purpose of administering CCMEP;

(c) Partner with the other local participating agency and subcontractors, to do all of the following:

(i) Actively coordinate activities regarding the program;

(ii) Establish guidelines for the uniform administration of CCMEP including but not limited to:

(a) The procurement of services;

(b) The selection of a basic skills assessment;

(c) Ensuring the determination of eligibility for the WIOA youth program in accordance with rule 5101:10-3-01 of the Administrative Code;

(d) Reporting and collecting data;

(e) Contract monitoring and compliance;

(f) Compliance with relevant policies of the local board; and

(iii) Use their expertise in administering the program.

(d) Utilize Ohio's workforce case management system for the administration and case management of CCMEP;

(e) Cooperate with the WIOA fiscal agent in the execution of its responsibilities as described in rule 5101:9-7-05 of the Administrative Code including but not limited to taking all appropriate actions, including executing agreements, grants, and contracts necessary to expend WIOA funds.

(f) Ensure that TANF funds expended or claimed for CCMEP are allowable uses of federal Title IV-A funds under sections 401 and 404(a) of the "Social Security Act," 42 U.S.C. 601 (1997), 604(a) (2012), 608 (2012), and 45 C.F.R. 260.31 (1999).

(g) A lead agency shall use the funds in a manner consistent with federal and state law. The lead agency shall coordinate this responsibility with any entity that has been designated to serve as a local grant subrecipient or a local fiscal agent under section 107(d)(12)(B)(i)(II) of WIOA. Liability for misuse of CCMEP funds shall be as set forth in applicable TANF and WIOA law.

(h) Meet performance measures described in rule 5101:14-1-07 of the Administrative Code.

(i) Make the fourteen services described in paragraph (E) of this rule available to each program participant.

(j) Determining eligibility for WIOA and TANF in accordance with paragraph (B) of rule 5101:14-1-04 of the Administrative Code.

(k) When a program participant is determined to have committed an intentional program violation (IPV) of OWF or PRC program, the lead agency shall not provide TANF funded services as part of CCMEP during the penalty period.

(l) When a county department of job and family services is investigating an alleged IPV or is establishing an erroneous payment to a program participant, the lead agency shall cooperate with the investigation and provide supporting documentation of TANF funded services provided to a program participant.

(m) When a program participant transfers from one county into a new county that the lead agency serves, a revised IOP shall be developed within ten calendar days of the transfer notification as described in paragraph (I) of rule 5101:14-1-04 of the Administrative Code.

(n) Lead agencies and contracted CCMEP providers are to partner with their local board, local economic development entities, chambers of commerce, education/training providers, and businesses to support local economic growth, meet business needs, build trusting relationships, develop job opportunities for CCMEP participants, and provide support to businesses for job retention and support for participants for retention and career advancement.

(2) If a board of county commissioners redesignates the lead agency under division (B) of section 5116.22 of the Revised Code during a fiscal biennial period, the new lead agency shall prepare and submit to ODJFS a new plan under paragraph (D)(1)(a) of this rule not later than sixty calendar days after the redesignation takes effect.

(3) Each local board shall ensure that the plans prepared under paragraph (D)(1)(a) of this rule by the lead agencies serving the same counties the board serves are included in the local board's WIOA youth plan prepared under section 6301.07 of the Revised Code and 20 C.F.R 679.560 (as in effect on July 19, 2021).

(4) If a lead agency fails to enroll in CCMEP an individual who is required by section 5116.10 of the Revised Code to participate in the program and to take corrective action that ODJFS requires the lead agency to take as a consequence of that failure, ODJFS may take the following actions:

(a) Require the responsible lead agency to comply with a corrective action plan pursuant to a time schedule specified by ODJFS. The corrective action plan shall be established or approved by ODJFS and require a lead agency to commit to the plan existing resources identified by ODJFS.

(b) When the lead agency does not comply with a corrective action plan, ODJFS may perform or contract with a government or private entity for the entity to perform, the family services duty until ODJFS is confident that the responsible lead agency can perform the duty satisfactorily. If ODJFS performs or contracts with an entity to perform a family services duty under division (C)(5) of section 5101.24 of the Revised Code, ODJFS may do either or both of the following:

(i) Spend TANF funds in the county treasury appropriated by the board of county commissioners for the duty;

(ii) Withhold TANF funds allocated or reimbursements due to the responsible lead agency for the duty and spend the funds for the duty.

(E) What are the services that shall be made available to each program participant?

(1) Tutoring, study skills training, instruction and evidence-based dropout prevention and recovery strategies that lead to completion of the requirements for a secondary school diploma or its recognized equivalent (including a recognized certificate of attendance or similar document for individuals with disabilities) or for a recognized postsecondary credential.

(2) Alternative secondary school services or dropout recovery services. This includes alternative secondary school services such as basic education skills training, individualized academic instruction, and English as a second language training. These services assist the program participant who has struggled in traditional secondary education. Dropout recovery services include credit recovery, counseling, and educational plan development. Dropout recovery services assist program participants who have dropped out of school.

(3) Planned, structured learning through paid or unpaid work experiences that have academic and occupational education as a component. This service is subsidized employment when a private or public sector employer receives a subsidy from TANF funds to offset some or all of the wages and costs of employing a program participant. When a paid work experience is funded by TANF, program participants are to be paid by a payroll vendor or employer. Work experiences are to follow 20 C.F.R. 683.250 and 20 C.F.R 683.255 (as both in effect on July 19, 2021), and may include the following types of work experiences:

(a) Summer employment opportunities and other employment opportunities available throughout the school year;

(b) Pre-apprenticeship programs designed to prepare individuals to enter and succeed in an apprenticeship program registered under the National Apprenticeship Act (1932);

(c) Internships and job shadowing; and

(d) On-the-job training opportunities;

(4) Occupational skill training, which includes priority consideration for training programs that lead to recognized post-secondary credentials that align with in-demand industry sectors or occupations in the state or in the local area involved, if the local board determines that the programs meet the quality criteria described in WIOA sections 122 and 123.

(a) Individual training accounts (ITAs) may be established for program participants that are out-of school youth. ITAs are established on behalf of the participant to purchase a program of training services from eligible training providers listed on the workforce inventory of education and training (WIET).

(b) By using an individual training account (ITA), a procured provider of CCMEP services would not have to be used to provide the occupational skills training.

(c) If an ITA is used to fund occupational skills training, eighty-five per cent of all individual training accounts for the program year must be for training in an occupation that is on the state in-demand occupation list. Upon request from a lead agency, ODJFS may waive the limitation on funding.

(5) Education offered concurrently with workforce preparation activities and training for a specific occupation. This includes programs that provide workforce preparation activities, basic academic skills, and hands-on occupational skills training being taught within the same time frame and connected to training in a specific occupation, occupational cluster, or career pathway.

(6) Leadership development opportunities, including community service and peer-centered activities encouraging responsibility and other positive social and civic behaviors.

(7) Supportive services to enable a youth to participate in CCMEP. In accordance with rule 5101:1-3-13 of the Administrative Code, the failure to provide supportive services necessarily related to participation in an assigned CCMEP service is good cause for failing to participate in the service for OWF work-eligible individuals.

(8) Adult mentoring for a duration of at least twelve months that may occur both during and after participation in CCMEP.

(9) Follow-up services for not less than twelve months after the completion of participation in CCMEP as described in paragraph (D) of rule 5101:14-1-06 of the Administrative Code. Follow-up services may vary dependent on each program participant's needs and the IOP in effect upon exit, and are intended to provide the necessary support to ensure the program participant's post-program success, including but not limited to:

(a) Supportive services;

(b) Regular contact with program participants and their employers, including assistance addressing work-related problems;

(c) Services that provide labor market and employment information about in-demand industry sectors or occupations available in the local area, such as career awareness, career counseling, and career exploration services.

(d) Financial literacy education;

(e) Adult mentoring; and

(f) Activities that help the program participant prepare for and transition to post-secondary education.

(10) Comprehensive guidance and counseling, which may include drug and alcohol abuse counseling, as well as referrals to counseling, as appropriate to the needs of the individual youth;

(11) Financial literacy education. This includes a program service provided to gain an understanding of basic financial information which is necessary to become self-sufficient, and includes but is not limited to the following:

(a) Supporting the ability of CCMEP participants to create household budgets, initiate saving plans, and make informed financial decisions about education, retirement, home ownership, wealth building, or other savings goals;

(b) Supporting the ability to manage spending, credit, and debt, including credit card debt, effectively;

(c) Increasing awareness of the availability and significance of credit reports and credit scores in obtaining credit, including determining their accuracy;

(d) Supporting the ability to understand, evaluate, and compare financial products, services, and opportunities; and

(e) Supporting activities that address the particular financial literacy needs of non-English speakers.

(12) Entrepreneurial skills training;

(13) Services that provide labor market and employment information about in-demand industry sectors or occupations available in the local area, such as career awareness, career counseling, and career exploration services; and

(14) Post-secondary preparation and transition activities.

(F) Who should supervise the provision of services for program participants?

Services are supervised by the lead agency and are not to be supervised by someone with a close relationship to the participant in accordance with rule 5101:10-3-01 of the Administrative Code.

(G) When can incentives be made available to program participants?

(1) Incentives may be made available to participants enrolled in the CCMEP program during participation. Incentives are payments to a program participant for successful achievement of milestones in the program tied to work experience, education, or training as defined in the IOP. Incentives may also be provided during the follow-up period for education-related achievements.

(2) Incentives are not to be TANF assistance as defined in 45 C.F.R. 260.31 (as in effect on July 19, 2021) and are to comply with the uniform guidance outlined in 2 C.F.R. 200 (as in effect on July 19, 2021).

Last updated November 29, 2021 at 9:49 AM

Supplemental Information

Authorized By: 5116.06
Amplifies: 5116.01, 5116.02, 5116.03, 5116.06, 5116.10, 5116.11, 5116.12, 5116.20, 5116.21, 5116.22, 5116.23, 5116.24, 5116.25
Five Year Review Date: 11/28/2026
Prior Effective Dates: 10/1/2017

Rule 5101:14-1-04 | Comprehensive case management and employment program: referral, comprehensive assessment, individual service strategy and individual opportunity plan.

• Effective: November 28, 2021
• Promulgated Under: 119.03

(A) What is a referral?

(1) A referral is the act of directing an individual to the lead agency no later than seven calendar days from when the individual is required or volunteers to participate as described in paragraph (B) of rule 5101:14-1-02 of the Administrative Code in the comprehensive case management and employment program (CCMEP).

(2) A referral shall take place for Ohio works first (OWF) work-eligible individuals as described in paragraph (B)(2) of rule 5101:1-2-01 of the Administrative Code.

(B) How is funding eligibility determined?

The lead agency shall ensure that the JFS 03002 "CCMEP WIOA Youth & CCMEP TANF Program Eligibility Application" or Ohio's workforce case management system generated equivalent is completed prior to the comprehensive assessment for each mandatory or voluntary individual. The lead agency shall use the JFS 03002 to determine if the individual is eligible to receive funding through the Workforce Innovation and Opportunity Act of 2014 (WIOA) and temporary assistance for needy families (TANF).

(1) An individual shall be determined eligible to receive services in CCMEP funded by WIOA when that individual is either an in-school youth or out-of-school youth as defined in rule 5101:14-1-01 of the Administrative Code.

(2) An individual shall be determined eligible to receive services in CCMEP funded by TANF when that individual:

(a) Has (or has applied for) a social security number;

(b) Is a United States citizen or non-citizen national or qualified alien as those terms are defined in rule 5101:1-2-30 of the Administrative Code;

(c) Is not a member of an assistance group in which a member owes fraudulent TANF assistance until the fraudulent payment has been paid in full or the assistance group member who owes the fraudulent assistance is no longer in the same household;

(d) Has been afforded the opportunity to register to vote if the individual is eligible to register under section 3503.011 of the Revised Code;

(e) Has gross income in the previous thirty calendar day period of less than two hundred per cent of the federal poverty level or is currently receiving SNAP benefits as referenced in rule 5101:4-4-11 of the Administrative Code; and

(f) Is one of the following:

(i) A minor child;

(ii) The parent, specified relative, legal guardian or legal custodian of a minor child;

(iii) A non-custodial parent who lives in the state, but does not reside with his/her minor child(ren);

(iv) A pregnant individual; or

(v) An individual age eighteen to twenty-four that is part of a family that includes a minor child.

(C) What is the comprehensive assessment?

The comprehensive assessment is the process:

(1) For determining the education, skill levels, and job readiness of program participants;

(2) To identify barriers to self-sufficiency;

(3) To identify individual strengths; and

(4) To identify the services necessary to overcome the identified barriers through CCMEP.

(D) What is included in the comprehensive assessment?

(1) The lead agency shall utilize Ohio's workforce case management system to complete the program participant's comprehensive assessment as described in paragraph (H)(2) of this rule and the lead agency may utilize:

(a) The JFS 03006 "Comprehensive Case Management and Employment Program (CCMEP) Comprehensive Assessment - Secondary School"; or

(b) The JFS 03003 "Comprehensive Case Management and Employment Program (CCMEP) Comprehensive Assessment."

(2) The comprehensive assessment includes, but is not limited to, a review of the following:

(a) Occupational skills;

(b) Prior work experience;

(c) Employability;

(d) Interests;

(e) Aptitudes;

(f) Supportive service needs; and

(g) Developmental needs.

(3) A basic skills assessment chosen by the lead agency, in collaboration with the local board that utilizes a valid and appropriate tool to measure skill level as well as skills-related gains. Reasonable accommodations will be provided in the assessment process, if necessary, for individuals with disabilities as described in paragraph (A)(10) of rule 5101:10-3-01 of the Administrative Code. Assessments that determine an individual's grade level equivalent or educational functioning level may be utilized but are not required.

(E) What is an individual service strategy (ISS)?

An ISS is a strategy to serve the individual's needs based on the results of the comprehensive assessment. An ISS includes:

(1) Identification of the program participant's career pathway that includes employment and educational goals;

(2) Identification of services necessary for the program participant to achieve goals and objectives;

(3) Assignment to activities based on the service(s) needed; and

(4) Development of an individual opportunity plan (IOP) in accordance with this rule.

(F) What is an IOP?

An IOP documents the ISS and is mutually developed, implemented, and revised to include:

(1) A set of employment, education, and personal development goals;

(2) Service objectives and a service plan of action needed to achieve the identified goals; and

(3) To document services provided and results.

(G) What information is included in the IOP?

The lead agency shall utilize Ohio's workforce case management system to complete the program participant's IOP and may utilize the JFS 03004 "Comprehensive Case Management and Employment Program (CCMEP) Individual Opportunity Plan" as described in paragraph (H)(2) of this rule. Information that must be in the IOP includes, but is not limited to:

(1) The dates or timeframes the IOP will be reviewed and/or revised;

(2) The strengths and barriers to employment identified through the comprehensive assessment;

(3) The program participant's plan to overcome barriers and achieve the goal of self-sufficiency, including but not limited to:

(a) Employment and education goals, including identification of a career pathway;

(b) Appropriate achievement objectives;

(c) Appropriate services necessary to overcome barriers, capitalize on strengths, and to achieve self-sufficiency;

(d) Support for the individual to obtain a high school diploma or a certificate of high school equivalence;

(e) Job placement;

(f) Job retention support;

(g) Other services that aid the individual in achieving the plan's goals; and

(h) Incentives.

(4) A requirement that the program participant register with the OhioMeansJobs website (www.ohiomeansjobs.com) unless the program participant is legally prohibited from using a computer, has a physical or visual impairment that makes the program participant unable to use a computer, or has a limited ability to read, write, speak, or understand a language in which OhioMeansJobs is available;

(5) The detailed information on the services (including supportive services) the program participant will receive and how the lead agency will provide those services;

(6) The activities in which the program participant will engage. If the program participant discloses, has, or appears to have a physical or mental condition that substantially limits one or more major life activities, the IOP shall include a description of each reasonable modification requested and made for the participant (if any) and the necessary referrals made to assist in obtaining additional services; and

(7) The number of months a program participant has participated in OWF that were subject to the time-limit described in rule 5101:1-23-01 of the Administrative Code.

(H) How are the comprehensive assessment and IOP administered?

(1) An OWF work-eligible individual eligible for CCMEP as described in paragraph (B)(1)(a) of rule 5101:14-1-02 of the Administrative Code shall complete the comprehensive assessment and IOP in place of the OWF appraisal and self-sufficiency contract. For OWF work-eligible applicants, the IOP is to be completed and input into the case management system within thirty calendar days from the date of application for OWF as described in paragraph (D)(6) of rule 5101:14-1-05 of the Administrative Code.

(2) A non-OWF-work-eligible individual eligible for CCMEP is to complete the comprehensive assessment and IOP within sixty calendar days from the date the individual was referred to CCMEP.

(3) The IOP shall end upon the exit of a program participant in accordance with rule 5101:14-1-06 of the Administrative Code.

(4) The services an individual receives in accordance with an IOP are inalienable by way of assignment, charge, or otherwise and exempt from execution, attachment, garnishment, and other similar processes.

(5) All case management information is to be input into Ohio's workforce case management system within thirty days of occurrence as described in rule 5101:9-30-04 of the Administrative Code.

(I) What other requirements pertain to the revision of an IOP?

When a program participant moves to another county and it is in the best interest of the program participant to be transferred in the new county, the lead agency must notify the new lead agency of the move within ten calendar days as described in paragraph (D)(1)(m) of rule 5101:14-1-02 of the Administrative Code. OWF recipients shall be transferred to a new county within ten calendar days of the move. When a program participant will be served by a new lead agency, a revised IOP shall be developed within ten calendar days of the transfer notification.

Last updated November 29, 2021 at 9:49 AM

Supplemental Information

Authorized By: 5116.06
Amplifies: 5116.01, 5116.02, 5116.03, 5116.06, 5116.10, 5116.11, 5116.12, 5116.20, 5116.21, 5116.22, 5116.23, 5116.24, 5116.25
Five Year Review Date: 11/28/2026
Prior Effective Dates: 5/1/2017

Rule 5101:14-1-05 | Comprehensive case management and employment program: case management.

• Effective: November 28, 2021
• Promulgated Under: 119.03

(A) What are comprehensive case management and employment program (CCMEP) requirements?

(1) Case management requirements shall include:

(a) Engagement with each program participant using evidence-based practices to provide employment and training services, supports, and referrals to become self-sufficient and employed. Case managers shall make persistent and reasonable attempts to engage with the program participant no less than once every thirty calendar days and shall review and revise the individual opportunity plan (IOP) as needed. Case managers are to enter case notes for each engagement attempt in Ohio's workforce case management system.

(b) Communication with the local participating agency within ten calendar days of the failure when a mandatory Ohio works first (OWF) work eligible program participant fails to comply with the terms of an IOP and any information regarding good cause that the program participant has provided.

(c) Communication with the local participating agency when a mandatory Ohio works first (OWF) work eligible program participant is exited from CCMEP in accordance with rule 5101:14-1-06 of the Administrative Code.

(2) For CCMEP participants not in receipt of OWF, the lead agency shall utilize the JFS 03000 "CCMEP TANF Eligibility Review Application" to conduct the annual review process to ensure that a program participant that is receiving temporary assistance for needy families (TANF) funded services and that is not receiving OWF meets the eligibility criteria described in paragraph (B)(2) of rule 5101:14-1-04 of the Administrative Code. If a lead agency becomes aware of participant eligibility changes before the annual review process, the lead agency is to complete an eligibility review. If a CCMEP participant is no longer eligible for TANF-funded services, the lead agency is to end TANF-funded services and utilize the JFS 03002 to determine eligibility for Workforce Innovation and Opportunity Act of 2014 (WIOA) funded services as described in paragraph (B)(1) of rule 5101:14-1-04 of the Administrative Code for a program participant who has been previously determined to be ineligible for WIOA funded services.

(3) The lead agency shall document and verify CCMEP service hours in unpaid activities for OWF work-eligible program participants as follows:

(a) All actual hours of participation shall be verified on a monthly basis.

(b) Verification is considered to be met when the lead agency has received confirmation of the actual hours of participation.

(c) All assigned hours of participation shall be accounted for by the lead agency.

(d) Verified hours of participation shall be entered into Ohio's workforce case management system in a timely manner.

(e) Acceptable types of verification for hours participated include but are not limited to the following:

(i) The Ohio's workforce case management system generated schedule;

(ii) JFS 06910 "Record of Attendance Report";

(iii) JFS 06909 "Record of School Attendance";

(iv) Data exchange report;

(v) Documented phone contact with work site; or

(vi) Other lead agency acceptable methods so long as the elements listed are included:

(a) The program participant's name;

(b) An accounting of all assigned hours of services on site;

(c) The name and location of the service site;

(d) The name of the program participant's service supervisor; and

(e) The name and phone number of the person verifying the hours.

(4) The lead agency shall document and verify CCMEP service hours in paid work experiences for OWF work-eligible program participants as follows:

(a) A lead agency shall verify the participation hours for unsubsidized employment, subsidized employment, and on-the-job training (OJT) at least once every six months.

(b) The lead agency shall determine and communicate with the county department of job and family services monthly activity hours by multiplying the average weekly number of hours by 4.33.

(B) What does participation in CCMEP include?

(1) Participation in CCMEP services for a standard of twenty hours per week.

(a) Based on the individual service strategy developed with the program participant, the lead agency may consider time spent in services, case management, homework, travel time, etc. as part of the program participant's hours of commitment.

(b) In accordance with rule 5101:1-3-12 of the Administrative Code, an OWF recipient may not be assigned to community service or a work experience program in excess of the maximum monthly hours of participation allowable under the Fair Labor Standards Act (1938).

(c) There may be circumstances based on the program participant's needs under which the lead agency may assign service hours less than the standard of twenty hours per week. The lead agency shall document the reason for not assigning the program participant to all or some of the CCMEP standard service hours. The comprehensive assessment shall be used to determine if it is appropriate to assign a reduced number of hours. A reduction of hours may be necessary when:

(i) A program participant is assigned to fewer hours due to a reasonable modification made in accordance with paragraph (G)(6) of rule 5101:14-1-04 of the Administrative Code;

(ii) A program participant is in a domestic violence situation and participation in CCMEP services would make it more difficult for the individual to escape domestic violence; or

(iii) A program participant has a temporary or permanent barrier to participation in CCMEP services.

(2) Active engagement in developing the individual service strategy, utilizing CCMEP services and maintaining communication with the lead agency.

(C) For how long shall the lead agency provide CCMEP services to a program participant?

The lead agency shall provide CCMEP services to a program participant for the amount of time necessary to ensure successful preparation to enter unsubsidized employment and/or post-secondary education and training. There is no time limit on participation in CCMEP or required sequence of services. Prior to ending a service assigned in accordance with paragraph (B) of this rule due to a durational limitation of the connected service that is based on a funding source, local, state or federal policy, the lead agency shall:

(1) Explore if the program participant may continue in the assigned activity through an alternative CCMEP service; or

(2) If the existing CCMEP service may be continued in spite of the limitation and without interruption by utilizing an alternative funding source.

(D) How is CCMEP different for mandatory OWF participants?

(1) A mandatory OWF work-eligible participant shall be assigned to participate in CCMEP services for the number of hours required in paragraph (B) of this rule or paragraph (C) of rule 5101:1-3-12 of the Administrative Code, whichever is higher.

(2) A mandatory OWF work-eligible participant shall be assigned to services based on the program participant's needs in accordance with paragraph (B) of this rule and not based on core work activity requirements in accordance with rules 5101:1-3-01 and 5101:1-3-12 of the Administrative Code and supplemental rules.

(3) A mandatory OWF participant that is subject to the learning, earning, and parenting program (LEAP) requirements described in rule 5101:1-23-50 of the Administrative Code shall be assigned to participate in LEAP as a CCMEP service.

(4) When a mandatory OWF participant fails or refuses without good cause to comply with the terms of an IOP, the lead agency shall notify the county department of job and family services of each failure or refusal and shall provide the county department of job and family services with information necessary to impose an OWF sanction in accordance with rule 5101:1-3-15 of the Administrative Code.

(5) The lead agency shall be the sole determiner of good cause as described in rule 5101:1-3-13 of the Administrative Code and any OWF sanction compliance activities. Good cause is only for OWF sanction purposes and is not necessarily related to the continuation of CCMEP services.

(6) A mandatory OWF participant shall have the comprehensive assessment and IOP completed and inputted into the Ohio workforce case management system no later than thirty calendar days from the date of application for OWF.

Last updated November 29, 2021 at 9:49 AM

Supplemental Information

Authorized By: 5116.06
Amplifies: 5116.01, 5116.02, 5116.03, 5116.06, 5116.10, 5116.11, 5116.12, 5116.20, 5116.21, 5116.22, 5116.23, 5116.24, 5116.25
Five Year Review Date: 11/28/2026
Prior Effective Dates: 10/1/2017

Rule 5101:14-1-06 | Comprehensive case management and employment program: program exit and follow-up services.

• Effective: November 28, 2021
• Promulgated Under: 119.03

(A) When may a lead agency propose to end comprehensive case management and employment program (CCMEP) services for a program participant?

The lead agency may propose to end CCMEP services for a program participant who is not an Ohio works first (OWF) mandatory participant between the ages of fourteen and twenty-four in receipt of OWF when:

(1) The program participant has successfully entered post-secondary education, military enlistment or deployment, and/or unsubsidized employment and no longer needs CCMEP services;

(2) The program participant has been awarded social security disability insurance (SSDI) or supplemental security income (SSI) by the social security administration and has made application for services with opportunities for Ohioans with disabilities; or

(3) The program participant has not engaged in CCMEP services and activities on at least five occasions without explanation and the lead agency has made reasonable efforts to provide services and to re-engage the program participant.

(4) The program participant is not eligible for temporary assistance for needy families (TANF) or Workforce Innovation and Opportunity Act of 2014 (WIOA) funding; or the lead agency lacks funding the program participant is eligible for in accordance with paragraph (E) of this rule.

(B) What is the process for exiting someone from CCMEP?

The lead agency shall begin the ninety-day exit process for program participants who meet the exit reason in paragraph (A)(4) of this rule immediately. For all other program participants, the lead agency shall:

(1) Ensure that the program participant does not require any additional services or that the lead agency has made reasonable efforts to provide the program participant with CCMEP services and the program participant has failed to utilize them on at least five occasions without explanation.

(2) Begin the ninety-day exit process after issuing notice of adverse action to the program participant at least thirty days prior to ending all services in accordance with rule 5101:6-2-04 of the Administrative Code, and notwithstanding the fifteen-day notice period referenced in paragraph (A) of rule 5101:6-2-04 of the Administrative Code.

(3) Continue to attempt to engage the program participant in accordance with paragraph (A)(1)(a) of rule 5101:14-1-05 of the Administrative Code during the ninety-day period. Each attempt to engage shall be documented in Ohio's workforce case management system. When a program participant reengages in CCMEP within ninety days of the adverse action notice, the lead agency shall reevaluate the service strategy appropriate for the program participant and determine what additional services (if any) are needed.

(a) When additional services are needed, the program participant shall remain in CCMEP;

(b) When services are not provided for ninety consecutive days and future services have not been scheduled, the program participant shall be exited from CCMEP. The lead agency shall provide follow-up services in accordance with paragraph (D) of this rule. Follow-up service is not considered a future service.

(4) Comply with the complaint and appeal process described in rule 5101:6-10-01 of the Administrative Code.

(C) Must a program participant be exited from CCMEP upon reaching his or her twenty-fifth birthday?

(1) A twenty-four-year-old program participant who reaches his or her twenty-fifth birthday while in CCMEP may remain in CCMEP until he or she meets the criteria for exit described in paragraph (A) of this rule.

(2) Once a program participant exits CCMEP in accordance with paragraph (A) of this rule, the individual may not return to CCMEP if he or she is age twenty-five or older.

(D) What are the follow-up services?

Follow-up services are critical services provided following a program participant's exit from CCMEP to help ensure job retention or successful participation in post-secondary education and training. At the time of enrollment, program participants shall be informed that follow-up services will be provided for a minimum duration of twelve months following exit.

(1) All program participants must receive some form of follow-up services described in paragraph (E)(9) of rule 5101:14-1-02 of the Administrative Code, for a minimum duration of twelve months, unless the participant declines to receive follow-up services or the participant cannot be located or contacted. All program participants shall be offered an opportunity to receive follow-up services that align with their individual opportunity plan (IOP). The lead agency shall document when a program participant cannot be located or contacted for follow-up services and when the program participant requests to opt out or discontinue follow-up services in Ohio's workforce case management system. Follow-up services may be provided beyond twelve months at the discretion of the lead agency.

(2) Follow-up services may begin no earlier than the day the notice is issued in accordance with paragraph (B) of this rule.

(3) The types of services provided and the duration of services must be determined based on the needs of the individual, and therefore, the type and intensity of follow-up services may differ for each program participant based on needs and their IOP. However, follow-up services must include more than only a contact attempted or made for securing documentation in order to report a performance measure.

(E) What if a program participant is not eligible for TANF or WIOA funding; or the lead agency lacks funding the program participant is eligible for?

(1) When in accordance with paragraph (B) of rule 5101:14-1-04 of the Administrative Code, a program participant is not eligible for TANF or WIOA funding; or a program participant is eligible for TANF or WIOA funding, and both TANF and WIOA funding is lacking or unavailable to serve the program participant, the lead agency shall:

(a) Immediately end all CCMEP services; and

(b) Issue a notice of adverse action to the program participant in accordance with rule 5101:6-2-04 of the Administrative Code.

(2) A program participant who is exited in accordance with this paragraph shall not:

(a) Participate in CCMEP without meeting the criteria described in paragraph (B) of rule 5101:14-1-02 of the Administrative Code; or

(b) Receive follow-up services in accordance with this rule.

Last updated November 29, 2021 at 9:50 AM

Supplemental Information

Authorized By: 5116.06
Amplifies: 5116.01, 5116.02, 5116.03, 5116.06, 5116.10, 5116.11, 5116.12, 5116.20, 5116.21, 5116.22, 5116.23, 5116.24, 5116.25
Five Year Review Date: 11/28/2026
Prior Effective Dates: 10/1/2017

Rule 5101:14-1-07 | Comprehensive case management and employment program: primary performance measures.

• Effective: November 28, 2021
• Promulgated Under: 119.03

(A) What are the comprehensive case management and employment (CCMEP) primary performance measures?

There are six primary performance measures for each lead agency:

(1) The percentage of program participants that are in unsubsidized employment, education, or training activities during the second quarter after exit.

(2) The percentage of program participants that are in unsubsidized employment, education, or training activities during the fourth quarter after exit.

(3) The percentage of program participants that were in an education or training program while enrolled in CCMEP who obtain a recognized post-secondary credential, or a secondary school diploma or its recognized equivalent during participation in or within one year after exit from CCMEP. A program participant who has attained a secondary school diploma or its recognized equivalent can only be included in this measure if the program participant is also employed or is enrolled in an education or training program leading to a recognized postsecondary credential within one year after exit from the program.

(4) The median earnings of program participants who are in unsubsidized employment during the second quarter after exit.

(5) The percentage of program participants who are in an education or training program that leads to a recognized postsecondary credential, a secondary school diploma or its recognized equivalent, or employment and who are achieving measurable skill gains toward such a credential or employment. Measurable skill gains are documented academic, technical, occupational, or other forms of progress. If measuring educational functioning level (EFL) gains after program enrollment, an approved department of education national reporting system assessment must be used for both the EFL pre-test and post-test to determine an individual's educational functioning level.

(6) The effectiveness in serving employers.

(B) What are the performance standards the lead agency must meet in the administration of CCMEP?

(1) Lead agency performance standards for each county are established in accordance with a biennial negotiation process established by the Ohio department of job and family services (ODJFS).

(2) The negotiation of biennial lead agency performance standards by county shall be concluded prior to July first and shall include:

(a) ODJFS;

(b) The lead agency in partnership with the local board, and

(c) The board of county commissioners.

(C) What are the consequences to the lead agency for failing to meet the performance standards set forth in paragraph (B) of this rule?

The consequences for failing to meet a performance standard, as set forth in paragraph (B) of this rule, are established in sections 5101.24 and 5101.241 of the Revised Code and are as follows:

(1) ODJFS may require the responsible lead agency to comply with a corrective action plan pursuant to a time schedule specified by ODJFS. The corrective action plan shall be established or approved by ODJFS and require a lead agency to commit to the plan existing resources identified by ODJFS.

(2) When the lead agency does not comply with a corrective action plan, ODJFS may perform, or contract with a government or private entity for the entity to perform, the family services duty and the workforce development activity until ODJFS is confident that the responsible lead agency can perform the duty satisfactorily. If ODJFS performs or contracts with an entity to perform a family services duty under division (C)(5) of section 5101.24 of the Revised Code and workforce development activity under division (C)(4) of section 5101.241 of the Revised Code, ODJFS may do either or both of the following:

(a) Spend funds in the county treasury appropriated by the board of county commissioners for the duty;

(b) Withhold funds allocated or reimbursements due to the responsible lead agency for the duty and spend the funds for the duty.

(D) May a program participant be excluded from the CCMEP primary performance measures?

A program participant who meets one of the following exclusion reasons may be excluded from the primary performance measures described in paragraph (A) of this rule:

(1) Incarceration or institutionalization. The program participant is residing in an institution or facility providing twenty-four hour support (e.g., jail, prison, hospital or treatment center) for at least a ninety calendar day period that includes the date of exit.

(2) Death. The program participant was not living on the date of exit.

(3) A TANF-funded program participant was exited from CCMEP in accordance with paragraph (A)(2) of rule 5101:14-1-06 of the Administrative Code. This exclusion does not apply to WIOA-funded participants.

(4) The program participant is in the foster care system as defined in 45 C.F.R. 1355.20(a) (01/2012), and exits the program because the program participant has moved from the local workforce area as part of such a program or system.

(5) The program participant exits because he or she is a member of the national guard or other reserve military unit of the armed forces and is called to active duty for at least ninety calendar days.

Last updated November 29, 2021 at 9:50 AM

Supplemental Information

Authorized By: 5116.06
Amplifies: 5116.01, 5116.02, 5116.03, 5116.06, 5116.10, 5116.11, 5116.12, 5116.20, 5116.21, 5116.22, 5116.23, 5116.24, 5116.25
Five Year Review Date: 11/28/2026
Prior Effective Dates: 3/24/2016