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This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and universities.

Chapter 5101:4-9 | SNAP E&T Program

 
 
 
Rule
Rule 5101:4-9-01 | SNAP employment and training program.
 

The supplemental nutrition assistance program (SNAP) employment and training (E&T) program is designed to meet employer needs and move SNAP recipients into the workforce. This rule describes the overall SNAP E&T program design and the operating principles for ensuring that SNAP E&T promotes basic job skills in participants and that programming aligns with preparing participants to enter in-demand jobs or meet local employer needs.

(A) What are the key features of the SNAP E&T program?

(1) Meeting employer needs: SNAP E&T is part of the statewide workforce system and relies on labor market data and employer needs to inform programming. County agencies are able to design their program to be consistent with paragraph (B) of this rule and to meet local workforce needs.

(2) Promoting sustained self-sufficiency: SNAP E&T includes case management and encourages a continuum of services to reduce barriers to employment and move recipients into the workforce and off of public assistance. Rule 5101:4-9-04 of the Administrative Code provides the framework for county agencies to provide case management services and rule 5101:4-9-05 of the Administrative Code describes how the SNAP E&T program is designed to ensure progress by SNAP E&T enrolled participants, as defined in paragraph (D) of this rule.

(3) Increasing basic job skills: SNAP E&T focuses on increasing basic job skills and focuses on finding jobs for unemployed able-bodied adults without dependents (ABAWDs). The education and training components of SNAP E&T are described in rule 5101:4-9-07 of the Administrative Code and its supplemental rules.

(4) Improving financial literacy: Every individual enrolled in SNAP E&T is to receive financial literacy training, that includes enhancing the individual's knowledge and skills to manage their financial resources effectively and make responsible financial decisions that suit their financial situation and support their life goals.

(B) What are the essential elements of the SNAP E&T program?

(1) Each county agency is to:

(a) Submit a SNAP E&T plan to the Ohio department of job and family services (ODJFS). Plans that do not conform to the template provided by the department will not be approved.

(b) Design and operate its SNAP E&T program in consultation with their local workforce development board and consistent with the rules in Chapter 5101:4-9 of the Administrative Code, including providing SNAP E&T components in accordance with rule 5101:4-9-07 of the Administrative Code, case management services and monitoring the progress of SNAP E&T participants .

(c) Utilize the Ohio benefits integrated eligibility system to administer the SNAP E&T program, as instructed by ODJFS.

(d) Ensure activities are performed by a SNAP E&T case manager who is familiar with the rules in Chapter 5101:4-9 of the Administrative Code. A SNAP E&T case manager may be an employee of the county agency or a third-party under contract by the county agency.

(e) Ensure that when it (or its contracted provider) becomes aware that an able-bodied adult without dependents (ABAWD) who has enrolled in SNAP E&T has failed to participate in an assigned SNAP E&T component, that the failure is documented in the Ohio benefits integrated eligibility system within ten days of the failure.

(f) Be fiscally responsible for SNAP E&T activities funded under the plan and is liable for repayment of unallowable costs.

(g) Ensure that SNAP E&T funds are not used to serve Ohio works first (OWF) recipients.

(2) Each SNAP E&T enrolled participant is expected to:

(a) Fully participate in the SNAP E&T program in order to obtain skills, training and work experience needed to move into gainful employment, including complying with work site and provider rules.

(b) Commit to developing and fulfilling goals necessary to overcome barriers to employment.

(c) Utilize case management services offered in accordance with rule 5101:4-9-04 of the Administrative Code.

(C) Who is appropriate to refer for scheduling of a comprehensive assessment to the SNAP E&T program?

Any applicant or recipient of SNAP benefits may request to participate in SNAP E&T. Prior to referring the individual for scheduling of a comprehensive assessment conducted in accordance with rule 5101:4-9-02 of the Administrative Code, the county agency is to ensure that:

(1) The individual has knowingly requested to participate in SNAP E&T and the date of request is documented in the Ohio benefits integrated eligibility system;

(2) The individual is appropriate for referral:

(a) Automatically if they are an unemployed ABAWD. For purposes of this chapter, "unemployed ABAWD" means an ABAWD with no earned income.

(i) Every unemployed ABAWD who requests to participate in SNAP E&T is appropriate for referral.

(ii) The county agency will give priority of service to serving unemployed ABAWDs.Priority of service includes, but is not limited to, giving the individual precedence in scheduling of assessments; and if enrolled, priority to assignment of a SNAP E&T component and providing necessary supportive services. Priority of service does not guarantee that the unemployed ABAWD will be enrolled in SNAP E&T.

(b) At county option, when they are an unemployed or underemployed individual who is seeking employment or to improve employment opportunities and who has a barrier to employment, as defined by the county agency.

When a county agency elects to serve individuals outside of the unemployed ABAWD population, it is to ensure that eligibility workers are aware of the criteria for referral and that the criteria be applied fairly to all individuals who request to participate;

(3) When determined appropriate, the individual has been approved for SNAP benefits by the time the comprehensive assessment is conducted.

When determined not appropriate, the county agency is to inform the individual within fifteen days of the individual requesting to participate in SNAP E&T, that they are not appropriate for referral, by any reasonable means (letter, phone call, email, etc.)

(D) When is an individual considered enrolled in SNAP E&T?

(1) An individual is considered a "SNAP E&T program participant" when they complete a comprehensive assessment administered in accordance with rule 5101:4-9-02 of the Administrative Code.

(2) A SNAP E&T program participant is considered enrolled in SNAP E&T once they are assigned to one or more SNAP E&T components. Once a program participant is determined appropriate for SNAP E&T and enrolled, the individual may only be disenrolled from SNAP E&T consistent with rule 5101:4-9-06 of the Administrative Code.

(E) What are the limitations on participation in SNAP E&T?

(1) The total monthly hours of participation in the SNAP E&T program for any SNAP E&T enrolled participant, together with any hours worked for compensation (in cash or in-kind), are not to exceed one hundred twenty.

(2) No SNAP E&T enrolled participant is to work more than eight hours on any given day without their consent.

(3) An assignment to an activity is not to interfere with a SNAP E&T enrolled participant's hours of regular paid employment so long as this employment is countable income in accordance with rule 5101:4-4-19 of the Administrative Code.

(4) SNAP E&T program participants and enrolled participants are not to be assigned to program activities that result in the displacement of other persons. Displacement occurs when a SNAP E&T enrolled participant's assignment results in removing or discharging employees or otherwise denying such employment to persons who:

(a) Are already employed as regular full-time or part-time employees;

(b) Are or have been employed full time or part time as participants in a subsidized employment program/on-the-job training or in other publicly subsidized employment and training programs;

(c) Are or have been involved in a dispute between a labor organization and the employer or sponsor; or

(d) Have been laid off and are either:

(i) Receiving unemployment compensation; or

(ii) Subject to recall under the established policies of the employer or sponsor.

Last updated October 1, 2024 at 9:58 AM

Supplemental Information

Authorized By: 5101.54
Amplifies: 329.04, 5101.54
Five Year Review Date: 10/1/2029
Prior Effective Dates: 2/15/1988, 9/1/1993, 2/1/1994 (Emer.), 12/1/1995 (Emer.), 2/19/1996, 12/1/1997 (Emer.), 10/1/2007, 10/1/2014, 7/1/2017, 10/1/2023
Rule 5101:4-9-02 | SNAP E&T comprehensive assessment.
 

This rule describes the comprehensive assessment process used by employment and training (E&T) case managers to determine the employment and educational goals, needs, barriers and strengths of an individual who has requested to participate and been determined appropriate for referral to the supplemental nutrition assistance program (SNAP) E&T program.

(A) What is included in the comprehensive assessment?

(1) A county agency is to conduct a comprehensive assessment of each individual referred to SNAP E&T. The comprehensive assessment includes:

(a) A SNAP E&T assessment administered by an E&T case manager using the Ohio benefits integrated eligibility system. The SNAP E&T assessment includes but is not limited to a review of the referred individual's occupational skills, prior work experience, employability, interests, aptitudes, supportive service and developmental needs.

The SNAP E&T assessment will assist the E&T case manager in scoring the individual's status across five areas of well-being and the scores of SNAP E&T enrolled participants will be regularly updated to reflect progress made in the SNAP E&T program. The areas include:

(i) Family stability;

(ii) Well-being;

(iii) Financial literacy and management;

(iv) Education and training; and

(v) Employment and career.

(b) For individuals who do not have at least an associate degree awarded by an accredited institution of higher education, a basic skills assessment selected by the county agency to determine if the referred individual is unable to compute or solve problems, or read, write or speak English, at a level necessary to function on the job or in society. The county agency is to select assessment instruments that are valid and appropriate for the population and identify them in its SNAP E&T plan.

(2) The time spent in a SNAP E&T assessment and/or basic skills assessment is to be documented as an assignment in the Ohio benefits integrated eligibility system. For able-bodied adults without dependents (ABAWDs), the time spent in an assessment is not to be used to fulfill their work requirement unless the ABAWD is also assigned to one or more SNAP E&T components.

(3) When a county agency has a contract or agreement with a third-party to conduct all or part of the comprehensive assessment, the county agency is to ensure all of the following:

(a) The assessment administered by the third-party will include at a minimum, the same information that would otherwise be collected during a comprehensive assessment using the Ohio benefits integrated eligibility system;

(b) The information gathered by the third-party will be promptly entered into the Ohio benefits integrated eligibility system, including the information needed to generate a well-being score; and

(c) Suitability determinations made as a result of the comprehensive assessment are consistent with Chapter 5101:4-9 of the Administrative Code.

(B) When is a comprehensive assessment to be conducted?

(1) For unemployed ABAWDs, a county agency is to conduct a comprehensive assessment utilizing the Ohio benefits integrated eligibility system within fifteen days of the individual requesting to participate in SNAP E&T or approval of SNAP benefits, whichever is later. For all others, the assessment is to be conducted within thirty days of the date the individual requested to participate in SNAP E&T or approval of SNAP benefits, whichever is later. A county agency is to provide necessary supportive services to ensure an individual can participate in their assessment.

The failure of a county agency to timely schedule an assessment is not good cause for an ABAWD failing to fulfill their work requirement.

(2) The SNAP E&T assessment is to be updated by a case manager in the Ohio benefits integrated eligibility system and in consultation with the SNAP E&T enrolled participant:

(a) Each time an activity to an assignment to a SNAP E&T component has ended;

(b) When the SNAP E&T case manager determines the SNAP E&T enrolled participant's circumstances warrant an update to the assessment; and

(c) At disenrollment, when possible.

(C) How does an E&T case manager determine if an individual is suitable for assignment to a SNAP E&T component?

(1) Prior to assigning an individual to an E&T component and enrolling them in SNAP E&T, the E&T case manager is to consider if the individual is suitable for participation in the component. Rules 5101:4-9-07.01 to 5101:4-9-07.06 of the Administrative Code include a description of who is best suited for participation in each SNAP E&T component.

The determination of suitability is to be based on the totality of the individual's circumstances, including the outcome of the comprehensive assessment and whether or not the individual is likely to achieve the desired outcome of the assigned SNAP E&T component(s). When making the determination, the SNAP E&T case manager is to consider if there is an activity within a component that if assigned, will meet the individual's needs and that the individual:

(a) Is likely or able to obtain or retain employment as a result of participation in the SNAP E&T component;

(b) Is in need of education or training services to obtain or retain employment;

(c) Has the skills and qualifications to successfully participate in the selected component; and

(d) Has selected a component that will lead to employment in an in-demand job or meet local employer needs.

(2) A SNAP E&T case manager is not to assign an individual to a SNAP E&T component that is not suitable and the decision is not an adverse action subject to rule 5101:6-2-04 of the Administrative Code. However, the E&T case manager is to inform the individual that they are not suitable by any reasonable means (letter, phone call, email, etc.).

(3) The considerations described in this paragraph apply to all individuals referred to SNAP E&T and an assignment is not to be made if there is not a suitable assignment for the individual. This includes:

(a) Individuals who are to receive priority of service in accordance with rule 5101:4-9-01 of the Administrative Code; and

(b) Individuals who are to meet the ABAWD work requirement in accordance with rule 5101:4-3-11 of the Administrative Code.

(D) How does an E&T case manager assign an individual to an E&T component?

Upon determining that an individual is suitable for assignment to one or more SNAP E&T components, the E&T case manager is to use the Ohio benefits integrated eligibility system and work with the individual to develop an employability plan. A copy of the employability plan is to be provided to the SNAP E&T enrolled participant. The employability plan includes:

(1) An assignment to activities in one or more SNAP E&T component, including tentative dates, times and locations for each activity and hours of participation;

(2) Goals and milestones for achievement;

(3) Supportive services to be provided;

(4) The case management services and plan for progress monitoring; and

(5) The expectations of SNAP E&T enrolled participants.

(E) What happens when a SNAP E&T enrolled participant is no longer suitable for an assigned SNAP E&T component?

(1) When a SNAP E&T provider determines an enrolled participant is no longer suitable for an assigned SNAP E&T component, the county agency is to take the following actions. For purposes of this rule, "SNAP E&T provider" means an entity other than a county agency, that is providing E&T services in one or more SNAP E&T component(s) to an enrolled participant.

(a) A SNAP E&T provider is to notify the county agency within ten days of determining that an enrolled participant is not suited for participation in an assigned SNAP E&T component. The SNAP E&T provider may make the determination at any time between when the individual is referred to an activity until the activity is completed.

(b) Within ten days of receiving notice from the provider, the E&T case manager is to notify the enrolled participant of the determination. The notification may be verbal or in writing and is to include the following:

(i) A description of the provider determination (when available);

(ii) The next steps the county agency will take as a result of the provider determination;

(iii) The E&T case manager's contact information;

(iv) Information that the individual is not being sanctioned as a result of the provider determination; and

(v) For an ABAWD who is the subject of the provider determination, information that unless they are otherwise meeting the ABAWD work requirement described in rule 5101:4-3-13 of the Administrative Code, has good cause or is otherwise exempt they will accrue countable months beginning the next full benefit month after they are notified of the provider determination.

(c) Within ten days of notifying the enrolled individual of the provider determination, but no later than the next recertification date, the E&T case manager is to:

Ensure that the enrolled individual is suitable for assignment to one or more SNAP E&T component(s) pursuant to this rule. If suitable for assignment, the E&T case manager is to update the participant's case file in the Ohio benefits integrated eligibility system and make the assignment; if not suitable for assignment, the E&T case manager is to follow the disenrollment process described in rule 5101:4-9-06 of the Administrative Code.

(2) When a county agency is the provider of a SNAP E&T component and determines a SNAP E&T enrolled participant is no longer suitable for the assigned SNAP E&T component, the county agency is to take the following actions:

(a) Within ten days of making the determination, the E&T case manager is to notify the enrolled participant of the determination. The notification may be verbal or in writing and is to conform with paragraph (E)(1)(b) of this rule. The county agency or E&T case manager may make the determination at any time between when the individual is referred to an activity until the activity is completed.

(b) Within ten days of notifying the enrolled individual of the provider determination, but no later than the next recertification date, the E&T case manager is to take the actions described in paragraph (E)(1)(c) of this rule.

(F) What is the consequence for not meeting expectations contained in the employability plan?

There is no loss of SNAP eligibility or change in benefit amount due to a failure to meet an expectation contained in an individual's employability plan. However, meeting SNAP E&T program expectations are indicators of progress within the SNAP E&T program and when monitoring progress in accordance with rule 5101:4-9-05 of the Administrative Code, the county agency is to consider if the individual met SNAP E&T expectations included in the employability plan.

Last updated October 1, 2024 at 9:34 AM

Supplemental Information

Authorized By: 5101.54
Amplifies: 329.04, 329.042, 5101.54
Five Year Review Date: 10/1/2029
Prior Effective Dates: 3/1/1983, 12/1/1987 (Emer.), 5/1/1992, 5/29/1992 (Emer.), 9/1/1993, 2/1/1994 (Emer.), 12/5/2002, 8/1/2015, 4/1/2020, 6/16/2022
Rule 5101:4-9-03 | SNAP E&T supportive services.
 

Beginning with the costs associated with participating in the comprehensive assessment and continuing until disenrollment from the supplemental nutrition assistance program (SNAP) employment and training (E&T) program, individuals may need assistance in overcoming barriers, including being reimbursed for expenses directly related to their participation in the SNAP E&T program. This rule describes the responsibilities of a case manager to ensure supportive services are provided as needed.

(A) What are supportive services?

Services determined by a SNAP E&T case manager to be necessary and reasonable to enable an individual to participate in SNAP E&T, achieve self-sufficiency and/or obtain or retain employment. This includes providing reimbursement for expenses or costs associated with attending an E&T assessment. There are two categories of supportive services:

(1) Allowable expenses directly related to participation include, but are not limited to the cost of transportation, other work, training or education related expenses and child care.

(2) Connections to other programs: When an E&T case manager identifies that a SNAP E&T enrolled individual has a barrier to employment not directly related to participation in SNAP E&T, the E&T case manager is to work with the individual to explore ways to overcome the barrier(s), including but not limited to:

(a) Linkages to community services;

(b) Assistance with housing;

(c) Payments related to emergent needs;

(d) Connections to publicly funded child care;

(e) Legal services; and

(f) Referrals to health care.

(B) What are the county agency's responsibilities for providing supportive services?

A county agency and the assigned E&T case manager are to:

(1) Arrange and provide payment for reimbursement or expenses that directly relate to participation in the SNAP E&T program (including the comprehensive assessment);

(2) Make reasonable and diligent efforts to connect a SNAP E&T enrolled participant to programs or services needed to overcome barriers to employment;

(3) Explore needed supportive services with the SNAP E&T enrolled participant during the comprehensive assessment, through case management and as a way to address barriers to progress in the SNAP E&T program;

(4) Document supportive services in the Ohio benefits integrated eligibility system, including, if known, the cost of providing the service to the participant, even when the service was provided through another program (for example, the value of a rent payment made through a county agency's prevention, retention or contingency program); and

(5) Be solely responsible for determining the appropriateness and the availability of funds for payment or reimbursement, including determining if the expense or reimbursement is allowable.

(6) Provide reimbursement for child care expenses for a child under the age of twelve, that directly relate to participation in SNAP E&T only when:

(a) The individual has applied for publicly funded child care and been determined not to be eligible; or

(b) The individual is eligible for publicly funded child care and has copay expenses.

Last updated October 1, 2024 at 9:34 AM

Supplemental Information

Authorized By: 5101.54
Amplifies: 329.04, 329.042, 5101.54
Five Year Review Date: 10/1/2029
Prior Effective Dates: 3/1/1983, 8/1/1985, 2/15/1988, 6/1/1992, 11/1/1992, 2/19/1996
Rule 5101:4-9-04 | SNAP E&T case management.
 

Every individual enrolled in the supplemental nutrition assistance program (SNAP) employment and training program (E&T) is able to receive case management services from an E&T case manager. This rule describes elements of case management, including the role it plays in monitoring progress in the SNAP E&T program.

(A) What is case management?

(1) A county agency is to design its SNAP E&T case management services to support a partnership between a SNAP E&T enrolled participant and an E&T case manager to help the participant develop the resources, skills, and sustained behavior changes necessary to attain and preserve their economic independence and progress through the SNAP E&T program.

(2) The timing and frequency of case management services is to be individualized, but is to include contact between the E&T case manager and SNAP E&T enrolled participant no less than every thirty days.

(B) What are the responsibilities of SNAP E&T case managers?

(1) At least once a month, every SNAP E&T enrolled participant is to be provided with case management services by an E&T case manager. Case management may be provided in person, via email or over the phone, but is to include the option for direct discussion between the SNAP E&T enrolled participant and the E&T case manager.

When a SNAP E&T enrolled participant does not utilize case management services for two consecutive months, the SNAP E&T case manager may stop attempting to provide case management services. However, an enrolled SNAP E&T participant who is otherwise making satisfactory progress in SNAP E&T is not to be disenrolled from SNAP E&T based only on not participating in case management.

(2) E&T case managers are to ensure that case management supports the progress of a SNAP E&T enrolled participant without allowing case management to become an impediment to participation.

(3) When an E&T case manager becomes aware of a circumstance that may qualify a SNAP E&T enrolled participant for an exemption from a work requirement or good cause for noncompliance with a work requirement, the E&T case manager is to provide that information to the appropriate staff in the county agency who can then make the determination.

(4) When a SNAP E&T enrolled participant has been assigned to case management, the E&T case manager is to record the number of hours a SNAP E&T enrolled participant will spend in case management (if any) in the Ohio benefits integrated eligibility system.

(a) An able-bodied adult without dependents (ABAWD) is only to be assigned hours in case management if they are also assigned to one or more SNAP E&T components and the number of hours in case management is not to exceed more than half of all SNAP E&T assigned hours.

(b) When recording the number of hours spent in case management, only allowable SNAP E&T activities should be recorded. For example, the hours a SNAP E&T enrolled participant spends with an E&T case manager identifying a temporary housing solution are to be recorded, but the hours spent actually moving into temporary housing are not part of an allowable SNAP E&T component or activity and therefore are not to be recorded.

Last updated October 1, 2024 at 9:35 AM

Supplemental Information

Authorized By: 5101.54
Amplifies: 5101.54
Five Year Review Date: 10/1/2029
Prior Effective Dates: 11/1/1980, 12/1/1987 (Emer.), 6/30/1989 (Emer.), 9/23/1989, 5/1/1992, 11/1/1992, 12/1/1995 (Emer.), 2/19/1996, 1/20/2003, 1/8/2007, 10/1/2014
Rule 5101:4-9-05 | SNAP E&T progress monitoring.
 

The supplemental nutrition assistance program (SNAP) employment and training (E&T) program has limited funding and therefore, it is critical that SNAP E&T enrolled participants have clear and achievable goals designed to ensure they are advancing through the SNAP E&T program and into sustained self-sufficiency. This rule describes the ongoing process E&T case managers are to use when determining if a SNAP E&T enrolled participant is making satisfactory progress in the SNAP E&T program and the actions to be taken when satisfactory progress has not been made.

(A) What is ongoing progress monitoring?

Progress monitoring is the responsibility of the E&T case manager and includes an ongoing evaluation of:

(1) The SNAP E&T enrolled participant's employment goals, needs, barriers and strengths;

(2) Whether the individual is achieving the goals and milestones contained in the SNAP E&T employability plan;

(3) Information gained (if any) from conversations with the SNAP E&T enrolled participant through case management services offered in accordance with rule 5101:4-9-04 of the Administrative Code; and

(4) Reports from SNAP E&T providers to accurately gauge a participant's level of engagement and progress in the SNAP E&T program.

(B) What is satisfactory progress?

Satisfactory progress in the SNAP E&T program means a SNAP E&T enrolled participant is:

(1) Actively achieving goals and milestones detailed in their employability plan;

(2) Engaged in the SNAP E&T program; and

(3) In good standing and making expected progress as determined by the provider of the SNAP E&T services. For purposes of this rule, "provider" includes a county agency who is providing a SNAP E&T component.

(C) What are a SNAP E&T case manager's responsibilities for assisting a SNAP E&T enrolled participant in making satisfactory progress in the SNAP E&T program?

The E&T case manager is to:

(1) Conduct ongoing progress monitoring; and

(2) Make adjustments as necessary to the SNAP E&T enrolled participant's employability plan regarding:

(a) Employment goals, needs, barriers and strengths;

(b) Supportive services; and

(c) Goals and milestones.

(D) What are the consequences of not making satisfactory progress in the SNAP E&T program?

Only after an E&T case manager has exercised due diligence in carrying out the responsibilities described in paragraph (C) of this rule:

(1) Within ten days of an E&T case manager determining that a SNAP E&T enrolled participant is not making satisfactory progress in the SNAP E&T program, the E&T case manager is to follow the disenrollment process described in rule 5101:4-9-06 of the Administrative Code.

(2) There is no loss of SNAP eligibility or change in benefit amount as a consequence of failing to make satisfactory progress and the determination is not an adverse action subject to rule 5101:6-2-04 of the Administrative Code. However, the E&T case manager is to inform the SNAP E&T enrolled participant that they are not making satisfactory progress by any reasonable means (letter, phone call, email, etc.).

Last updated October 1, 2024 at 9:35 AM

Supplemental Information

Authorized By: 5101.54
Amplifies: 5101.54
Five Year Review Date: 10/1/2029
Prior Effective Dates: 5/1/1982, 3/1/1983, 9/29/1989 (Emer.), 11/1/1990, 10/1/1991 (Emer.), 5/1/1992, 9/1/1993, 2/1/1994 (Emer.), 10/1/2023
Rule 5101:4-9-06 | SNAP E&T disenrollment.
 

Once an individual has been enrolled in the supplemental nutrition assistance program (SNAP) employment and training (E&T) program, they may only be disenrolled in accordance with the provisions of this rule. This rule describes when a SNAP E&T enrolled participant may be disenrolled from the SNAP E&T program and the process a SNAP E&T case manager is to follow when disenrolling a SNAP E&T enrolled participant from the SNAP E&T program.

(A) Under what circumstances may an E&T case manager disenroll a SNAP E&T enrolled participant from SNAP E&T?

A case manager may disenroll an individual when:

(1) The SNAP E&T enrolled participant informs the E&T case manager that SNAP E&T services are no longer needed. This includes when the enrolled participant has:

(a) Obtained unsubsidized employment;

(b) Achieved all employment, educational and/or training goals;

(c) Become ineligible for SNAP due to an increase in earned income and not receiving job retention services in accordance with rule 5101:4-9-07.5 of the Administrative Code;

(d) Exhausted job retention services provided in accordance with rule 5101:4-9-07.5 of the Administrative Code; or

(e) Enrolled in a program under Title 1 of the Workforce Innovation and Opportunity Act, Pub. L. No. 113-128, (07/2014); a program under section 236 of the Trade Act of 1974, 19 U.S.C. 2296, (06/2015); or a program of employment and training for veterans operated by the department of labor or the department of veterans affairs.

(2) The E&T enrolled participant can no longer be served with E&T services. This includes when the enrolled participant cannot be assigned due to:

(a) The lack of a provider of a suitable E&T component or activity (this includes reaching provider capacity);

(b) Funding limitations by the county agency;

(c) Institutionalization or incarceration of the E&T enrolled participant;

(d) The enrolled participant is not suitable for assignment to a SNAP E&T component;

(e) The E&T enrolled participant is deceased;

(f) The E&T enrolled participant has moved out of the county;

(g) Military enlistment or deployment of the E&T enrolled participant; or

(h) Loss of SNAP eligibility due to an increase in unearned income or for any reason other than fraud or non-compliance and not receiving job retention services in accordance with rule 5101:4-9-07.5 of the Administrative Code.

(3) The E&T enrolled participant is not making progress in the SNAP E&T program. This includes when the enrolled participant has:

(a) Voluntarily withdrawn from SNAP E&T;

(b) Not engaged in SNAP E&T for at least two consecutive months;

(c) Been determined to not be making satisfactory progress in the E&T program in accordance with rule 5101:4-9-05 of the Administrative Code; or

(d) Loss of SNAP eligibility due to fraud or non-compliance.

(B) What are the SNAP E&T case manager's responsibilities when disenrolling a SNAP E&T enrolled participant?

(1) The SNAP E&T case manager is to document the disenrollment in the Ohio benefits integrated eligibility system, including ensuring that all supportive services and assignments have been end-dated.

(2) There is no loss of SNAP eligibility or change in benefit amount due to disenrollment from SNAP E&T and the decision is not an adverse action subject to rule 5101:6-2-04 of the Administrative Code. However, within ten days of determining that the SNAP E&T enrolled participant is to be disenrolled, the SNAP E&T case manager is to inform the SNAP E&T enrolled participant of the reason for the disenrollment and the date it takes effect by any reasonable means (letter, phone call, email, etc.).

Last updated October 1, 2024 at 9:36 AM

Supplemental Information

Authorized By: 5101.54
Amplifies: 5101.54
Five Year Review Date: 10/1/2029
Rule 5101:4-9-07 | SNAP E&T components.
 

Every individual enrolled in the supplemental nutrition assistance program (SNAP) employment and training (E&T) program is to be assigned to one or more SNAP E&T components. This rule describes the components and conditions for operating them.

(A) What are the SNAP E&T components?

A SNAP E&T component is a broad category of employment or training activities. Each component has one or more activities that SNAP E&T enrolled participants may participate in and each component is intended to lead to a specific educational or employment outcome.

(1) Every county agency is to offer the following SNAP E&T components:

(a) Supervised job search consistent with rule 5101:4-9-07.1 of the Administrative Code;

(b) Job search training consistent with rule 5101:4-9-07.2 of the Administrative Code;

(c) Workfare consistent with rule 5101:4-9-07.3 of the Administrative Code;

(d) Education consistent with rule 5101:4-9-07.4 of the Administrative Code; and

(e) Job retention consistent with rule 5101:4-9-07.5 of the Administrative Code.

(2) Any county agency may offer the SNAP E&T component of work experience consistent with rule 5101:4-9-07.6 of the Administrative Code.

(B) What are the responsibilities of a county agency for operating SNAP E&T components?

The county agency is to ensure that case managers:

(1) Assign every SNAP E&T enrolled participant to complete a financial literacy course as an educational component activity. The financial literacy course is to be provided through one of the following entities:

(a) The OhioMeansJobs website (OhioMeansJobs.com) and/or the closest OhioMeansJobs center;

(b) An extension office of the Ohio state university; or

(c) Another accredited financial literacy course.

(2) Offer job retention services consistent with the provisions of rule 5101:4-9-07.5 of the Administrative Code, to any SNAP E&T enrolled participant who begins unsubsidized, paid employment while enrolled in SNAP E&T.

(3) Coordinate with SNAP eligibility workers to ensure enrolled participants are eligible to receive SNAP E&T services, including providing information about changes in participation by able-bodied adults without dependents (ABAWDs).

(4) Make reasonable modifications for individuals with a disability and otherwise comply with rule 5101:9-2-02 of the Administrative Code.

(5) Ensure every SNAP E&T component involves a level of effort on behalf of the SNAP E&T enrolled participant comparable to spending approximately twelve hours a month for two months making job contacts (less in workfare or work experience components if the participant's benefit divided by the minimum wage is less than this amount).

(C) What are the limitations on SNAP E&T components?

(1) Enrolled participants in the SNAP E&T program are not to be assigned to program activities that result in the displacement of other persons. Displacement occurs when a participant's assignment results in removing or discharging employees or otherwise denying such employment to persons who:

(a) Are already employed as regular full-time or part-time employees.

(b) Are or have been employed full time or part time as participants in a subsidized employment program/on-the-job training or in other publicly subsidized employment and training programs.

(c) Are or have been involved in a dispute between a labor organization and the employer or sponsor.

(d) Have been laid off and are either:

(i) Receiving unemployment compensation; or

(ii) Subject to recall under the established policies of the employer or sponsor.

(2) Enrolled participants are to be assigned to a sufficient number of hours to effectively and efficiently provide the participant with the necessary training to move into employment. When an ABAWD is not able to fulfill their work requirement based only on hours assigned to SNAP E&T activities, it is the responsibility of the ABAWD to find additional allowable hours to fulfill their requirement.

Last updated October 1, 2024 at 9:36 AM

Supplemental Information

Authorized By: 5101.54
Amplifies: 329.04, 5101.54
Five Year Review Date: 10/1/2029
Prior Effective Dates: 3/1/1987, 4/2/1990, 2/1/1994 (Emer.), 9/1/2018, 11/1/2019, 10/1/2023
Rule 5101:4-9-07.1 | SNAP E&T supervised job search.
 

(A) What is supervised job search?

Supervised job search is a component designed to provide job-ready individuals with access to structured activities that have a direct link to increasing opportunities to find suitable employment. County agencies are to design their supervised job search programs to at least accomplish the following objectives:

(1) Enrolled participants are trained in the strategies and skills to be used in obtaining employment of the highest quality within the shortest period of time;

(2) Enrolled participants are provided with an experience in which the techniques learned could be used at any time; and

(3) Employers in the community are provided with qualified individuals to fill vacant positions.

(B) What activities are included in supervised job search?

Supervised job search activities are to have a direct link to employment and include, but are not limited to:

(1) Actively applying for work;

(2) Instruction in job-seeking skills;

(3) Building connections with prospective employers; and

(4) Attending hiring events and other networking opportunities.

(C) How are supervised job search activities to be implemented?

(1) Supervised job search is to occur at county-approved locations where an enrolled participant's activities and time participating are able to be directly supervised and tracked. County approved locations include any location deemed suitable by the county agency and where the participant has access to tools, and materials needed to perform supervised job search.

(2) Supervised job search locations are not limited to a physical building and may include virtual tools. Examples of physical locations may include the OhioMeansJobs centers operated by the local workforce development board or resource rooms at the job and family services office; whereas virtual tools may include the OhioMeansJobs.com website, other websites, portals or web applications. Offering a variety of locations and formats to best meet participant needs is encouraged and to the extent possible, county agencies are to allow participants to choose their preferred location and format.

(3) Supervision, either remotely or in-person, is to be provided by skilled staff who provide meaningful guidance and support with at least monthly check-ins. Supervision and job search activities may occur at different times, and is to be provided in such a way to best support the participant and may include activities such as job search coaching, review of job search activities, and guidance on how to best target participant job search activities.

(4) Time spent in supervised job search activities is to be tracked within the Ohio benefits integrated eligibility system.

(D) Who is best suited for participation in supervised job search?

In addition to the suitability criteria described in rule 5101:4-9-02 of the Administrative Code, a case manager is to consider the following prior to making an assignment:

(1) The participant should have prior work history and the skills necessary to participate in the component, including but not limited to the necessary technological skills and access to websites and other resources to successfully complete activities.

(2) The participant will be likely to find a job through participation in the activity and there are suitable jobs available for that participant.

(E) What are the limitations on participating in supervised job search?

(1) A SNAP E&T case manager may assign supervised job search activities to find suitable employment based on the participant's assessment and local labor market needs. However, the supervised job search period is not to exceed six continuous months.

(2) For an enrolled participant who is an able-bodied adult without dependents (ABAWD), hours spent in an assignment to the supervised job search component do not fulfill the ABAWD work requirement. However, job search activities may be included as an integral part of another component (e.g., workfare or education) and the time spent in job search would count towards the ABAWD work requirement, as long as the hours spent in job search are less than half of the total number hours assigned.

Last updated October 1, 2024 at 9:36 AM

Supplemental Information

Authorized By: 5101.54
Amplifies: 5101.54, 329.04
Five Year Review Date: 10/1/2029
Prior Effective Dates: 11/1/1990, 4/1/1991, 10/1/1991 (Emer.), 11/1/1992, 4/15/1994, 12/1/1995 (Emer.), 2/19/1996, 7/1/1996 (Emer.), 9/29/1996, 10/1/1997 (Emer.), 12/20/1997, 10/1/2008 (Emer.), 2/1/2012, 11/18/2021
Rule 5101:4-9-07.2 | SNAP E&T job search training.
 

(A) What is job search training?

Job search training is a component that enhances the job search skills of participants by providing instruction and mentoring in understanding employer needs, job seeking techniques, increasing motivation and self-confidence for work. Job search training differs from the supervised job search component because of the need to conduct training activities. County agencies are to design their job search training programs to at least accomplish both of the following objectives:

(1) Enrolled participants will participate in activities that improve their skills to search for and acquire a job.

(2) Enrolled participants will learn behaviors associated with success in job seeking. This includes, but is not limited to identification of skills/interests, obtaining interviews, updating resumes, interview skills, developing good work habits, etc.

(B) What activities are included in job search training?

Job search training activities are to have a direct link to job-readiness and include, but are not limited to:

(1) Classroom instruction on the strategies and skills in job seeking;

(2) Job lead development;

(3) Completing resumes, work histories, and application forms;

(4) Using resources such as the telephone, telephone directories, newspapers, internet, and friends and/or relatives;

(5) Contacting the individual who does the hiring;

(6) Maintaining good records of job search activities;

(7) Employability assessments;

(8) Training in techniques to increase employability;

(9) Job placement services;

(10) Job application assistance;

(11) Resume writing;

(12) Interviewing skills (including mock interviewing);

(13) Work place etiquette (dress, social skills, etc.); and

(14) Using job search technology.

(C) How are job search training activities to be implemented?

The supplemental nutrition assistance program (SNAP) employment and training (E&T) case manager is to ensure that there is a direct link between job search training activities and the job-readiness of the participant.

(D) Who is best suited for participation in job search training?

In addition to the suitability criteria described in rule 5101:4-9-02 of the Administrative Code, a SNAP E&T case manager is to consider the following prior to making an assignment:

(1) The participant should need soft skills necessary for searching for a job (e.g., setting goals, solving problems, choosing careers, using the internet, creating resumes, completing applications and improving interviewing skills).

(2) Participation in the assignment is likely to result in the participant becoming job-ready.

(E) What are the limitations on participating in job search training?

(1) A SNAP E&T case manager may assign job search training activities for a reasonable amount of time based on the participant's assessment. However, the assignment to job search training is not to exceed three continuous months.

(2) For an enrolled participant who is an able-bodied adult without dependents (ABAWD), hours spent in an assignment to the job search training component do not fulfill the ABAWD work requirement. However, job search activities may be included as an integral part of another component (e.g., workfare or education) and the time spent in job search would count towards the ABAWD work requirement, as long as the hours spent in job search are less than half of the total number hours assigned.

Last updated October 1, 2024 at 9:36 AM

Supplemental Information

Authorized By: 5101.54
Amplifies: 329.04, 5101.54
Five Year Review Date: 10/1/2029
Prior Effective Dates: 6/30/1989 (Emer.), 9/1/1993, 12/20/1997, 10/1/2023
Rule 5101:4-9-07.3 | SNAP E&T workfare.
 

(A) What is workfare?

Formerly known as the "work experience program" (WEP), workfare is a component in which an enrolled participant develops basic work habits, practices skills, and demonstrates the ability to learn new skills while working for a private or public nonprofit agency; and in lieu of wages, receives compensation in the form of their household's monthly supplemental nutrition assistance program (SNAP) benefit. County agencies are to design their workfare programs to at least accomplish the following objectives:

(1) SNAP employment and training (E&T) enrolled participants not otherwise able to obtain employment are given the opportunity to work in jobs that serve a useful public purpose and improve their employability through training and actual work experience; and

(2) SNAP E&T enrolled participants will learn new skills or improve existing skills necessary to transition into regular unsubsidized employment.

(B) What activities are included in workfare?

Workfare activities may only be located in public or private nonprofit agencies and at a minimum, are to provide the enrolled participant with opportunities to develop basic work habits.

(C) How are workfare activities to be implemented?

(1) Prior to making an assignment, the SNAP E&T case manager is to calculate the maximum number of hours that may be assigned each month by dividing the amount of the enrolled participant's SNAP allotment divided by the federal or state minimum wage, whichever is higher. This is referred to as the "FLSA maximum."

(2) SNAP E&T enrolled participants are not to perform political, partisan, or electoral activities.

(3) The worksite is to meet all applicable federal, state and local health and safety standards, equal employment opportunity (EEO) policies, fair labor standards, displacement policies, and provide reasonable work conditions.

(4) The placement has not been developed in response to, or in any way associated with, the existence of a strike, lockout, or bona fide labor dispute, and does not violate any existing labor agreement.

(5) A SNAP E&T enrolled participant's religious freedom is not to be violated nor may the participant be compelled to do work that promotes a religious doctrine or belief.

(6) A SNAP E&T enrolled participant is not to be considered an employee of either the sponsor, the county agency, or the Ohio department of job and family services (ODJFS) and, therefore, is not entitled to the benefits and privileges of an employee. The operation of workfare is not to be considered the operation of an employment agency by the state or county agency.

(7) SNAP E&T enrolled participants assigned to and participating in workfare are to be covered for participation-related injuries or disabilities under work relief compensation administered by the bureau of workers' compensation (BWC). Unless the county agency pays the premiums for the sponsor, a private nonprofit, or government sponsor with whom a SNAP E&T enrolled participant is placed, is to pay the premiums to the BWC on behalf of the SNAP E&T enrolled participant. SNAP E&T enrolled participants assigned to other SNAP E&T activities are not to be included in premium payments made by the county agency to the BWC.

(8) The county agency is to have an agreement (e.g., contract or memorandum of understanding) with each workfare site that includes but is not limited to designation of responsibility for provision of benefits, if any are necessary, to the workfare participant.

(9) SNAP E&T enrolled participants are not to be used to fill existing vacant positions and no participant is to perform work that has the effect of reducing the work or promotional opportunities of employees. They may, however, perform the same type of work as the employee. Reducing the work of employees means reducing the number of hours, wages or employment benefits of regular or part-time employees, or reducing the number of positions that the employer certifies would otherwise be filled by regular employees.

(D) Who is best suited for participation in workfare?

In addition to the suitability criteria described in rule 5101:4-9-02 of the Administrative Code, a SNAP E&T case manager is to consider the following prior to making an assignment:

(1) The SNAP E&T enrolled participant should need to gain or improve skills or work behaviors, or secure a job reference, in order to find paid employment; and

(2) The participant should have little to no work history or no recent work history.

(E) What are the limitations on participating in workfare?

(1) The number of hours a SNAP E&T enrolled participant is assigned to participate in workfare is not to exceed the FLSA maximum.

(a) A SNAP E&T enrolled participant may choose (but is not obligated) to participate for additional hours in one or more additional SNAP E&T components.

(b) A SNAP E&T enrolled participant who is an able-bodied adult without dependents (ABAWD), fulfills their work requirement if they are assigned to and participate in workfare for the FLSA maximum each month.

(2) A SNAP E&T case manager may assign workfare for a reasonable amount of time so the enrolled participant can gain work experience and develop job skills; however, the assignment is not to exceed six continuous months.

(3) Immediately following certification of SNAP benefits, but prior to making an assignment to workfare, an E&T case manager may establish a job search period of up to thirty days. This job search period is to be made as a workfare assignment and enrolled participants are considered to be participating in and complying with the conditions of workfare, including an enrolled E&T participant who is subject to the able-bodied adult without dependents work requirement described in rule 5101:4-3-13 of the Administrative Code.

This job search period may only be established at initial certification, not at recertification.

Last updated October 1, 2024 at 9:38 AM

Supplemental Information

Authorized By: 5101.54
Amplifies: 329.04, 5101.54
Five Year Review Date: 10/1/2029
Prior Effective Dates: 3/1/1983, 4/2/1990, 1/20/2003, 1/8/2007, 7/1/2017, 11/1/2019
Rule 5101:4-9-07.4 | SNAP E&T education.
 

(A) What is education?

Education is a component that provides a wide range of activities that improve the basic skills and employability of enrolled participants. County agencies are to design their education programs to at least accomplish the following objectives:

(1) Supplemental nutrition assistance program (SNAP) employment and training (E&T) enrolled participants will participate in activities that directly enhance their employability; and

(2) SNAP E&T enrolled participants with basic skills deficiencies will participate in activities designed to measurably improve basic skills and literacy.

(B) What activities are included in education?

(1) Basic education, which includes:

(a) High school or equivalent education;

(b) Remedial education;

(c) Adult basic education;

(d) Basic literacy education; and

(e) Instructional programs in English as a second language (ESL).

(2) Vocational education, which includes:

(a) Occupational training in technical job skills and equivalent knowledge and abilities in a specific occupational area;

(b) Post-secondary education; and

(c) Training offered by other entities such as public secondary schools and public and private entities.

(3) Job readiness training activities which include, but are not limited to:

(a) Identifying and overcoming personal barriers to employment;

(b) Building self-confidence and self-promotion;

(c) Good grooming and dress techniques;

(d) Managing time, money, and household budgets;

(e) Obtaining proper dependent care and supervision of dependents while working;

(f) Conducting self-assessments to determine employment options and training needs;

(g) Learning and using good interviewing techniques;

(h) Understanding employer expectations;

(i) Understanding benefits, taxes, deductions, and hospitalization policies;

(j) Being prompt and punctual for work;

(k) Accepting supervision positively;

(l) Relating to other employees; or

(m) Retaining the job as a step toward security and independence.

(4) Educational programs include, but are not limited to, courses or programs of study that are a part of a program of career and technical education. "Career and technical education" means:

(a) A specialized public secondary school used exclusively or principally for the provision of career and technical education to individuals who are available for study in preparation for entering the labor market;

(b) The department of a public secondary school exclusively or principally used for providing career and technical education in not fewer than three different fields that are available to all students, especially in high-skill, high-wage, or in-demand industry sectors or occupations;

(c) A public or nonprofit technical institution or career and technical education school used exclusively or principally for the provision of career and technical education to individuals who have completed or left secondary school and who are available for study in preparation for entering the labor market, if the institution or school admits, as regular students, individuals who have completed secondary school and individuals who have left secondary school; or

(d) The department or division of an institution of higher education, that operates under the policies of the eligible agency and that provides career and technical education in not fewer than three different occupational fields leading to immediate employment but not necessarily leading to a baccalaureate degree, if the department or division admits, as regular students, both individuals who have completed secondary school and individuals who have left secondary school.

(5) Other programs or activities that expand the employability of SNAP E&T enrolled participants.

(C) How are education activities to be implemented?

(1) Each educational activity is to have a direct-link to job readiness.

(2) SNAP E&T funds that are used for educational activities are not to supplant non-federal funds for existing educational services and activities and SNAP E&T is not to be charged more than what the general public would pay for the same service.

(3) Basic education: Participation in this educational activity is to be based on the goal of obtaining employment.

(4) Vocational education: Participation in this educational activity should assist enrolled participants in obtaining useful employment in a recognized occupation. Vocational education may include: occupational training in technical job skills and equivalent knowledge and abilities in a specific occupational area; post-secondary education; and training offered by other entities such as public secondary schools and public and private entities. Ohio has aligned the allowable programs to those administered by providers found on the workforce inventory of education and training (WIET) list.

(5) Job readiness training: Participation in this educational activity should expand the employability of enrolled participants by ensuring they become familiar with general workplace expectations and exhibit work behavior and attitudes necessary to compete successfully in the labor market. Various types of structured programs qualify, such as rehabilitation, counseling, employability assessments, training in techniques for employability, and job placement services.

(6) Educational programs: Participation in this educational activity should assist the enrolled participant in obtaining useful employment in a recognized occupation. These educational programs may be offered concurrently or contextually with basic education or vocational education. An educational program, course or program of study does not have to receive funding from the Carl D. Perkins Career and Technical Education Act of 2006 (20 U.S.C. 2302) to be considered meeting the definition of a career and technical education program.

(7) Other programs or activities: Other educational and training activities are allowable when the case manager has determined participation will expand the employability of the enrolled participant and there is a direct link between the activity and job readiness.

(D) Who is best suited for participation in education?

In addition to the suitability criteria described in rule 5101:4-9-02 of the Administrative Code, a SNAP E&T case manager is to consider the following prior to making an assignment:

(1) The SNAP E&T enrolled participant should have already attained the necessary credentials (if any) to enter the program.

(2) For basic education activities, the SNAP E&T enrolled participant does not possess basic literacy skills (whether or not they have obtained a high school diploma or equivalent education).

(3) For job readiness training, the SNAP E&T enrolled participant should be ready to work, but could benefit from enhanced techniques related to seeking employment or may benefit from additional "soft skills" training.

(E) What are the limitations on participating in education?

(1) Educational activities may vary in length, depending on the course work. As part of ongoing progress monitoring, the SNAP E&T case manager is to ensure that SNAP E&T enrolled participants are making satisfactory progress and that they are likely to complete the course(s) as scheduled.

(2) Assignments to educational activities are not to be perpetual and the SNAP E&T case manager is to ensure the SNAP E&T enrolled participant explored employment opportunities at the conclusion of each assignment.

Last updated October 1, 2024 at 9:38 AM

Supplemental Information

Authorized By: 5101.54
Amplifies: 5101.54, 329.04
Five Year Review Date: 10/1/2029
Prior Effective Dates: 7/1/1984, 3/1/1987, 6/30/1989 (Emer.), 2/1/1994 (Emer.), 12/18/2008, 9/1/2018, 6/16/2022
Rule 5101:4-9-07.5 | SNAP E&T job retention.
 

(A) What is job retention?

The job retention component provides services to individuals who have secured employment after having been enrolled in the supplemental nutrition assistance program (SNAP) employment and training (E&T) program. County agencies are to design their job retention programs to at least accomplish the following objective:

Enrolled participants will receive services that increase the likelihood of:

(1) Continued employment;

(2) Satisfactory job performance; and

(3) Increased earnings over time.

(B) What activities are included in job retention?

Job retention services include, but are not limited to:

(1) Employer mediation;

(2) Job coaching;

(3) Workplace literacy;

(4) Training/skills enhancement; and

(5) Supportive services provided in accordance with rule 5101:4-9-03 of the Administrative Code.

(C) How are job retention activities to be implemented?

The SNAP E&T case manager is to make a good faith effort to provide job retention services for at least thirty days. SNAP E&T case managers can demonstrate a good faith effort, in a number of ways including, but not limited to:

(1) Making a reasonable number of attempts to contact the SNAP E&T enrolled participant;

(2) Discussing the thirty day minimum period with the SNAP E&T enrolled participant; or

(3) Outlining specific steps the provider or the SNAP E&T enrolled participant will take over the next thirty days to maintain a job.

(D) Who is best suited for participation in job retention?

In addition to reviewing the suitability criteria described in rule 5101:4-9-02 of the Administrative Code and prior to making an assignment, a SNAP E&T case manager is to verify the current or formerly SNAP E&T enrolled participant:

(1) Began employment after or while participating in one or more other SNAP E&T components; and

(2) Is receiving SNAP in the month of or month prior to beginning job retention services. Job retention services can be provided when the SNAP E&T enrolled participant is no longer in receipt of SNAP and is not:

(a) Sanctioned for failing to meet a general work requirement; or

(b) Disqualified due to an intentional program violation in accordance with division 5101:6 of the Administrative Code.

(E) What are the limitations on participating in job retention?

(1) Job retention services are to be offered for no more than ninety days.

(2) A SNAP E&T enrolled participant can receive job retention services for more than one job at the same time. The job retention time limits apply to each job separately and may overlap.

(3) There is no limit to the number of times a SNAP E&T enrolled participant can receive job retention services so long as prior to obtaining new employment, the SNAP E&T enrolled participant re-engages with the SNAP E&T program.

(4) For an able-bodied adult without dependents (ABAWD), hours spent in job retention activities may be used to fulfill the ABAWD work requirement. However, supportive services are not to be used to fulfill the ABAWD work requirement and a SNAP E&T case manager is to ensure that an assignment to job retention does not include hours dedicated to providing or receiving supportive services.

Last updated October 1, 2024 at 9:38 AM

Supplemental Information

Authorized By: 5101.54
Amplifies: 5101.54, 329.04, 329.042
Five Year Review Date: 10/1/2029
Prior Effective Dates: 10/1/1981, 3/1/1987, 10/1/1988 (Emer.), 1/1/1989 (Emer.), 10/1/1990, 11/1/1990, 5/1/1992, 6/1/1992, 2/1/1994 (Emer.), 8/1/1995 (Emer.), 10/13/1995, 7/1/1996 (Emer.), 9/22/1996 (Emer.), 1/9/1997, 12/15/1997, 1/8/1998, 12/5/2002, 12/29/2006 (Emer.), 12/31/2006, 12/18/2008, 1/1/2009, 3/1/2011, 6/1/2013, 10/1/2013, 4/1/2017, 7/1/2017
Rule 5101:4-9-07.6 | SNAP E&T work experience.
 

(A) What is work experience?

Work experience is a component designed to provide a planned, structured learning experience that takes place in a workplace for a limited period of time and improves the employability of supplemental nutrition assistance program (SNAP) employment and training (E&T) enrolled participants through actual work experience or training, or both. County agencies are to design their work experience programs to at least accomplish the following objectives:

(1) SNAP E&T enrolled participants will move promptly into regular public or private employment as a result of the experience; and

(2) SNAP E&T enrolled participants will acquire the general skills, knowledge, and work habits necessary to obtain employment.

(B) What activities are included in work experience?

Work experiences include either:

(1) A work activity performed in exchange for supplemental nutrition assistance program (SNAP) benefits that provides an enrolled participant with an opportunity to acquire the general skills, knowledge, and work habits necessary to obtain employment. A work activity can be arranged within the private for-profit sector, the non-profit sector, or the public sector (as opposed to the workfare component which is to take place at a public or private non-profit institution). Work activity is a training program and should include:

(a) Clearly articulated outcome goals;

(b) Intentional day-to-day activities that are designed to improve someone's skills and employability; and

(c) A planned start date and end date.

(2) A work-based learning program that emphasizes employer engagement and enables enrolled participants to move into regular public or private employment. A work-based learning program in SNAP E&T is a sustained interaction with industry or community professionals in real world settings (or simulated environments at an educational institution) that includes an element of training that fosters in-depth, firsthand engagement with the tasks in a given field that are aligned to curriculum and instruction. A county agency determines which work-based learning activities to offer, if any. Except for on-the-job training, a county agency also determines if the activities will be paid or unpaid, and whether or not to subsidize the wages with E&T funds. Program activities can include, but are not limited to:

(a) Internships: A planned, structured learning experience that takes place in a workplace for a limited period of time with the goal to build technical and job awareness skills. Internships may be paid or unpaid and consistent with other laws, such as the Fair Labor Standards Act (9/2019). An internship may be arranged within the private for profit sector , the non-profit sector, or the public sector.

(b) Pre-apprenticeships/apprenticeships: A program or set of strategies designed to enter and succeed in a registered apprenticeship program. Pre-Apprenticeships may be used to provide work experiences that can help obtain the skills needed to be placed into a registered apprenticeship. Pre-Apprenticeship services and programs are designed to prepare individuals to enter and succeed in registered apprenticeship programs.

(c) Customized training: Training that is designed to meet the unique needs of an employer (including a group of employers); that is conducted with a commitment by the employer to employ an individual upon successful completion of the training; for which the employer pays for a significant cost of the training.

(d) Transitional jobs: A transitional job provides a work experience for a limited period of time, that is wage-paid and subsidized, and is in the public, private, or non-profit sectors for those individuals with barriers to employment who are chronically unemployed or have inconsistent work history. These jobs are designed to enable a person to establish a work history, demonstrate work success in an employee-employer relationship, and develop the skills that lead to unsubsidized employment.

(e) Incumbent worker training: A program designed to meet the unique needs of an employer (including a group of employers) to retain a skilled workforce or avert the need to lay off employees by assisting the workers in obtaining the skills necessary to retain employment; and conducted with a commitment by the employer to retain or avert the layoffs of the incumbent worker(s) trained.

(f) On-the-job workers training (OJT): A work placement made through a contract with an employer or registered apprenticeship program sponsor in the public, private non-profit, or private sector. Through the on-the-job training (OJT) contract, occupational training is provided for the participant in exchange for the reimbursement, typically up to fifty per cent of the wage rate of the participant, for the extraordinary costs of providing the training and supervision related to the training. An OJT contract is to be limited to the period of time necessary for a participant to become proficient in the occupation for which the training is being provided. In determining the appropriate length of the contract, consideration should be given to the skills that are necessary to the occupation, the academic and occupational skill level of the participant, prior work experience, and the participant's individual employment plan. Wages are reimbursed at a set percentage by the organization to the employer for the length of the contract. OJT also carries the expectation that the participant will be hired by the employer in a permanent position when the contract ends.

(C) How are work experience activities to be implemented?

(1) Prior to making an assignment, the SNAP E&T case manager is to calculate the maximum number of hours that may be assigned each month by dividing the amount of the enrolled participant's SNAP allotment divided by the federal or state minimum wage, whichever is higher. This is referred to as the "FLSA maximum."

(2) Regardless of the activity, a work experience:

(a) Is not to provide any work that has the effect of replacing the employment of an individual not participating in the employment or training experience program; and

(b) Is to provide the same benefits and working conditions that are provided at the job site to employees performing comparable work for comparable hours.

(3) SNAP E&T enrolled participants are not to be used to fill existing vacant positions and no participant is to perform work that has the effect of reducing the work or promotional opportunities of employees. They may, however, perform the same type of work as the employee. Reducing the work of employees means reducing the number of hours, wages or employment benefits of regular or part-time employees, or reducing the number of positions that the employer certifies would otherwise be filled by regular employees.

(D) Who is best suited for participation in work experience?

Individuals who are work-ready and who, in the judgment of the SNAP E&T case manager, can move promptly into regular public or private employment as a result of their participation.

(E) What are the limitations on participating in work experience?

(1) The number of hours an enrolled participant is assigned to participate in a work experience is not to exceed the FLSA maximum.

(a) An enrolled participant may choose (but is not obligated) to participate for additional hours in one or more additional SNAP E&T components.

(b) An enrolled participant who is an able-bodied adult without dependents (ABAWD), does not fulfill their work requirement merely by participating in a work experience for the FLSA maximum each month. If the ABAWD did not complete enough hours through E&T to fulfill their work requirement, they are to identify other opportunities to fulfill their work requirement.

(c) Subsidized work-based learning activities are limited to once every twelve months for each participant.

(d) A county agency is not to subsidize the wages of more than three per cent of the workforce at any one time for any employer or SNAP E&T provider in the private for-profit sector.

(2) A SNAP E&T case manager may assign an enrolled participant to a work experience for a reasonable amount of time; however, the assignment is not to exceed six continuous months. However, if an individual is participating in a registered apprenticeship program and the program is to last longer than six months, the individual may complete the full apprenticeship program.

Last updated October 1, 2024 at 9:38 AM

Supplemental Information

Authorized By: 5101.54
Amplifies: 5101.54, 329.04
Five Year Review Date: 10/1/2029
Prior Effective Dates: 9/20/1982, 8/1/1985, 9/28/1987, 12/1/1987 (Emer.), 1/1/1989 (Emer.), 1/1/1991, 2/3/1992, 5/1/1992, 11/1/1992, 9/1/1993, 4/15/1994, 12/1/1995 (Emer.), 7/1/1996, 11/22/1996 (Emer.), 1/9/1997 (Emer.), 2/1/1997 (Emer.), 1/1/2004 (Emer.), 12/29/2006 (Emer.), 10/1/2008 (Emer.), 12/18/2008, 1/1/2009, 2/1/2012, 10/1/2013, 10/1/2016, 7/1/2017, 11/18/2021
Rule 5101:4-9-08 | SNAP E&T federal reporting.
 

The Ohio department of job and family services (ODJFS) provides regular reports to the food and nutrition service (FNS) within the U.S. department of agriculture, regarding the administration of the supplemental nutrition assistance program (SNAP) employment and training (E&T) program. This rule describes the information that is reported to FNS and a county agency's responsibility for ensuring the data is reliable and accurate.

What information is reported to FNS?

(A) The SNAP E&T program activity report (referred to as the FNS-583 report).

(1) The FNS-583 report is how FNS monitors participation in SNAP E&T and is the basis for how the state receives federal funding for the operation of SNAP E&T. The report includes:

(a) Line 1: the number of individuals in receipt of SNAP on the first of October who are subject to the general work requirements described in rule 5101:4-3-12 of the Administrative Code. This number is reported on the first quarterly report submitted to FNS;

(b) Line 2: the number of individuals determined to be subject to the general work requirements described in rule 5101:4-3-12 of the Administrative Code for each month. This number is reported quarterly to FNS and does not include individuals reported on line 1.

(c) Line 3: the number of individuals subject to the able-bodied adults without dependents (ABAWD) work requirement described in rule 5101:4-3-13 of the Administrative Code who are participating in qualifying activities in order to meet the requirement. This number is reported quarterly to FNS;

(d) Line 4: the number of all other recipients (including ABAWDs involved in activities that do not meet their work requirement) participating in SNAP E&T components. This number is reported quarterly to FNS;

(e) Line 5: the number of ABAWD case months used if any discretionary exemptions were allowed. This number is reported quarterly to FNS;

(f) Line 6: the number of SNAP E&T enrolled participants provided with case management services in accordance with rule 5101:4-9-04 of the Administrative Code. This number is reported on the fourth quarterly report submitted to FNS;

(g) Line 7: the number of SNAP E&T enrolled participants who participated in each SNAP E&T component during the fiscal year. This number is reported on the fourth quarterly report submitted to FNS; and

(h) Line 8: the number of SNAP E&T program participants during the fiscal year. This number is reported on the fourth quarterly report submitted to FNS. This number is reported on the fourth quarterly report submitted to FNS.

(2) In order to ensure that the data submitted to FNS is accurate and reliable, county agencies are to utilize the Ohio benefits integrated eligibility system as instructed, to:

(a) Determine exemptions from work requirements in accordance with rule 5101:4-3-11 of the Administrative Code;

(b) Document comprehensive assessment results in accordance with rule 5101:4-9-02 of the Administrative Code; and

(c) Document SNAP E&T assignments and supportive services, including assignments to case management, in accordance with Chapter 5101:4-9 of the Administrative Code.

(B) Federal outcome measures.

ODJFS submits an annual E&T report by January first each year that contains the following information for the preceding federal fiscal year:

(1) The number and percentage of SNAP E&T enrolled participants and formerly SNAP E&T enrolled participants who are in unsubsidized employment during the second quarter after disenrollment from SNAP E&T;

(2) The number and percentage of SNAP E&T enrolled participants and formerly SNAP E&T enrolled participants who are in unsubsidized employment during the fourth quarter after disenrollment from SNAP E&T;

(3) The median average quarterly earnings of SNAP E&T enrolled participants and formerly SNAP E&T enrolled participants who are in unsubsidized employment during the second quarter after disenrollment from SNAP E&T;

(4) The total number and percentage of SNAP E&T enrolled participants that completed an educational, training work experience or an on-the-job training component; and

(5) A disaggregation of SNAP E&T enrolled participants by the number and percentage of certain demographics and participant characteristics.

(C) State outcome measures.

(1) The median average quarterly earnings of SNAP E&T enrolled participants and formerly SNAP E&T enrolled participants who are in unsubsidized employment during the first quarter after disenrollment from SNAP E&T;

(2) The median average quarterly earnings of SNAP E&T enrolled participants and formerly SNAP E&T enrolled participants who are in unsubsidized employment during the third quarter after disenrollment from SNAP E&T;

(3) The number and percentage of former SNAP E&T enrolled participants who became ineligible for SNAP within thirty days of disenrolling from SNAP E&T due to a reason other than non-compliance, and began receiving SNAP benefits again within one quarter;

(4) The number and percentage of former SNAP E&T enrolled participants who became ineligible for SNAP within thirty days of disenrolling from SNAP E&T due to a reason other than non-compliance, and began receiving SNAP benefits again within two quarters; and

(5) The number and percentage of formerly SNAP E&T enrolled participants who are employed with the same employer in the first and second quarters after disenrollment from SNAP E&T.

Last updated October 1, 2024 at 9:38 AM

Supplemental Information

Authorized By: 5101.54
Amplifies: 5101.54
Five Year Review Date: 10/1/2029