(A) The Ohio department of job and family
services (ODJFS) currently recognizes, the following county family services
agency (CFSA) organizational structures as designated by the board of county
commissioners (BOCC), in accordance with sections 307.981 and 329.40 of the
Revised Code:
(1) County department of
job and family services (CDJFS);
(2) Child support
enforcement agency (CSEA);
(3) Public children
services agency (PCSA);
(4) Any combination of a CDJFS and one or
more county organizational structures included in this paragraph;
or
(5) A joint county CDJFS
as outlined in this rule.
The BOCC has designated each agency as a county
family services agency (CFSA) that carries out family services duties as
defined in section 307.981 of the Revised Code. Family services duties do not
include activities funded by the United States department of labor.
(B) The responsibilities for each
recognized CFSA is as follows:
(1) The CDJFS has or may
have the responsibility of administering the following family services duties
and related activities. While ODJFS is required to assure that statewide
mandated services are available in all eighty-eight counties, there may be
local flexibility with respect to the Title XX social services plan and
prevention, retention and contingency (PRC) plans filed by each
county:
(a) Income maintenance (IM) programs and activities that
include:
(i) Title XIX medicaid
administration and related programs;
(ii) Food assistance (FA)
administration and employment training; and
(iii) Other income
support programs administered by ODJFS and governed by the department of health
and human services (DHHS) and the United States department of agriculture
(USDA).
(b) Family and adult social services that
include:
(i) Title XX social
services block grant;
(ii) Adult protective
services (APS);
(iii) Child care;
and
(iv) Other adult and
family support programs administered by ODJFS.
(c) Temporary assistance for needy families (TANF)
activities that include:
(i) Ohio works first
(OWF) work activities;
(ii) PRC;
(iii) Training;
and
(iv) Other approved TANF
allowable programs and activities.
(2) The CSEA has the
responsibility of administering the family services duties and activities
related to Title IV-D child support program, which includes, but is not limited
to:
(a) Locating noncustodial parents;
(b) Establishing paternity;
(c) Child and medical support establishment and
modification;
(d) Support enforcement for children and medical support
for payment collection; and
(e) Non-IV-D related activities such as:
(i) Title XIX, as it
relates to support enforcement;
(ii) TANF Title IV-A
activities;
(iii) Title IV-E, as it
relates to paternity establishment, support order establishment
activities;
(iv) Spousal support;
and
(v) Special
enforcement/employment projects in conjunction with OWF work
activities.
(3) The PCSA has the
responsibility of administering services activities for children in need of
public care or protective services, as described in section 5153.16 of the
Revised Code, which includes but is not limited to:
(a) Title IV-E foster care and adoption;
(b) Title IV-B child protective services
activities;
(c) Federal chafee independent living;
(d) State child protective services;
(e) Title XIX medicaid activities related to children in
custody of the PCSA;
(f) Title XX. (Although the PCSA is not responsible for
administration of the Title XX program, the PCSA may administer Title XX
activities in accordance with the county's approved Title XX plan and
through an agreement with the local CDJFS); and
(g) Other children services programs administered by ODJFS.
(4) Combined
agencies:
A BOCC may elect to combine any of the
organizational structures as outlined in this rule with the CDJFS as
follows:
(a) CSEA programs and activities where the board of county
commissioners has designated the CDJFS as the local agency assigned the child
support program functions;
(b) PCSA programs and activities where the board of county
commissioners has designated the CDJFS as the local agency assigned the
children services program functions;
(c) In addition to the family services duties listed in
this rule, the CDJFS may, in accordance with section 329.05 of the Revised
Code, may administer or assist in administering other state or local family
services duties supported wholly or in part by public funds from any source
provided by agreement between the BOCC and the agency in which the
administration of such activity is vested; and
(d) When appointed by the local workforce area's chief
elected officials in accordance with rule 5101:9-31-01 of the Administrative
Code, the CDJFS will have the responsibility of providing workforce development
activities, as authorized by the Workforce Innovation and Opportunity Act of
2014.
(5) Joint
CDJFS:
As outlined in section 329.40 of the Revised
Code, a BOCC, by entering into a written agreement, may form a joint CDJFS to
perform the duties, provide the services, and operate the programs required
under this chapter.
(a) Each BOCC entering into the agreement shall provide
written notice of their intent to form a joint CDJFS to the director of
ODJFS.
(i) Notification shall
include a copy of the BOCC resolution of intent to form a joint
CDJFS.
(ii) The notification
shall be received by ODJFS no less than ninety days before the agreement's
effective date.
(iii) The agreement shall
take effect not earlier than the first day of the calendar quarter following
the ninety-day notice period.
(b) The BOCC's of the counties forming the joint
county department shall collectively constitute the board of directors of the
joint CDJFS.
(c) On the effective date of the agreement, the board of
directors shall take control of and manage the joint county department subject
to this chapter and all other sections of the Revised Code governing the
authority and responsibilities of a single board of county commissioners in the
operation of a single CDJFS.
(d) All rules, regulations and policies that govern a CDJFS
shall also be applicable to a joint CDJFS.
(C) Changes to organizational structure:
(1) The BOCC may initiate a change to the
organizational structure of a county family services agency (CFSA). The new
organizational structure must be in accordance with paragraph (A) of this rule.
The BOCC may:
(a) Merge or combine CFSAs; or
(b) Separate a CFSA or workforce development function from
a combined agency and create a stand alone agency.
(2) Notification of change:
The CFSA shall provide written notice of the
intent to change the organizational structure to ODJFS. The notification of
intent to change any organizational structure of the agency shall be submitted
by the CFSA to the ODJFS bureau of county finance and technical assistance
(BCFTA). BCFTA will provide the notification to the ODJFS office of fiscal and
monitoring services (OFMS) and, if applicable, the appropriate ODJFS program
area.
(a) Notification shall include a copy of the BOCC
resolution of intent to change the county agency's organizational
structure.
(b) The notification shall be received by ODJFS no less
than ninety days before the proposed organizational change date.
(c) The organizational change shall take effect no earlier
than the first day of the quarter following the ninety-day notice
period.
(3) Action plan:
(a) Agencies shall develop an action plan outlining the
changes necessary to remain in compliance with the ODJFS federally approved
cost allocation plan (CAP).
(b) Final plans must be submitted by the CFSA to the BCFTA
no later than sixty days before the organizational change date.
(c) Plans shall include information and timelines regarding
necessary changes to the random moment sample (RMS) time study and associated
cost pools to ensure compliance with Chapter 5101:9-7 of the Administrative
Code.