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This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and universities.

Rule 3362-4-25 | Compensation for administrative employees.


(A) Purpose and scope

(1) Shawnee state university desires a competitive and equitable compensation system that will attract and retain qualified administrative personnel. The purpose of this policy is to establish and maintain an administrative compensation system that considers comparable positions in similar markets, internal equity, the performance of employees, and the availability and allocation of funds as determined by the president.

(2) This policy applies to administrative employees in approved administrative positions for either "regular" or "term" appointments, regardless of the funding source, and who are not in positions that are under a collective bargaining unit.

(a) Regular appointments are expected to be ongoing, subject to the needs of the university, with no designated end date.

(b) Term appointments are for a designated period of time, normally between one and three years. The duration may be determined by the funding source (e.g., externally funded grants) or by authorization of the president.

(3) This policy does not apply to executive staff; the department of public safety (DPS) law enforcement and security officers whose terms of employment are described in applicable DPS policies and procedures; faculty and staff covered by a collective bargaining agreement; or temporary and intermittent staff with at will employment agreements.

(B) Categories of administrative positions

(1) Administrator - an administrative position with professional, managerial, supervisory, or fiduciary responsibilities that is exempt from collective bargaining under section 4117.01 of the Revised Code, and may meet the exemption criteria under the Fair Labor Standards Act (FLSA).

(a) Employees in administrator positions that meet FLSA exemption criteria for duties and salary tests will be classified as "exempt."

(b) Employees in administrator positions that meet the FLSA exemption criteria for the duties test, but not the salary test, will be classified as "non-exempt."

(2) Administrative technical support staff (ATSS) - an administrative position that is confidential in nature and is exempt from collective bargaining under section 4117.01 of the Revised Code. ATSS employees do not meet the exemption criteria under the Fair Labor Standards Act (FLSA) based on the duties test. ATSS employees will be classified as "non-exempt."

(C) Fair labor standards act (FLSA) status

Administrative employees classified by the department of human resources as "non-exempt" due to not meeting the FLSA exemption criteria (based on salary and/or duties test) will be compensated for their work in accordance with the FLSA and its associated administrative regulations.

(D) Classification/compensation structure

(1) The director of human resources is responsible for managing the structure of the administrative compensation system(s) and for reviewing the applicable structure relative to the appropriate market.

(2) The director of human resources or designee will assess all administrative positions' responsibilities and determine the placement of each within the university's compensation structure, relying upon market benchmarking methodology, with consideration of internal equity for comparable responsibilities.

(E) Salary budget and allocation

The allocation of an approved salary pool in the annual operating budget is at the discretion of the president who may allocate all, a portion, or none of the salary pool. The salary allocation may be applied evenly to all administrative employees (across-the-board) or to individual employees based on factors such as, but not limited to, market benchmarking, internal equity analyses, and/or performance.

(F) Procedures

The board of trustees authorizes the president to establish procedures to effectively implement this policy.

Last updated July 7, 2023 at 8:28 AM

Supplemental Information

Authorized By: 3362.03
Amplifies: 3362.03
Prior Effective Dates: 4/16/2008, 12/26/2016, 3/23/2023