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This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and universities.

Rule 5101:9-6-28 | Title IV-E funding.

This is an Internal Management (IM) rule governing the day-to-day staff procedures and operations within an agency.

(A) The Ohio department of job and family services (ODJFS) provides federal funding to Title IV-E agencies and adoptive parents pursuant to Title IV-E of the federal Social Security Act.

(B) ODJFS issues Title IV-E funding to provide federal financial participation (FFP) for administration and training payments, foster care maintenance (FCM) payments, approved evidence based prevention services, and adoption assistance (AA) payments. The county must provide state allocated general revenue funds or local funds for the nonfederal share. When the nonfederal share includes donated funds, rule 5101:9-7-50 of the Administrative Code must be followed.

(C) The catalog of federal domestic assistance (CFDA) numbers for Title IV-E funding are 93.658 and 93.659.

(1) Administration and training costs outlined in paragraph (D) of this rule are reported as a combination of CFDA numbers 93.658 and 93.659;

(2) FCM costs outlined in paragraph (E) of this rule are reported under CFDA 93.658; and

(3) AA costs outlined in paragraph (F) of this rule are reported under CFDA 93.659.

(D) Administration and training-reimbursement costs.

(1) Any administrative or training cost charged to the Title IV-E program may not be charged concurrently to another federal program. The results of the random moment sampling (RMS) and the statewide percentage of Title IV-E eligible child placement days is statistically applied to the statewide social services cost pool to derive the cost of reimbursable Title IV-E activities for the statewide Title IV-E administration and training claim to the federal government. Costs are claimed separately for FCM based on the statewide automated child welfare information system (SACWIS) population data.

(2) The following variables are used to calculate the administration and training reimbursement:

(a) Applicable activity code information from the RMS time studies;

(b) Cost data from the JFS 02820 "Children Services Quarterly Financial Certification" or the JFS 02827 "Public Assistance (PA) Quarterly Financial Certification";

(c) Population data from SACWIS;

(d) Calculations performed by ODJFS during the quarterly reconciliation process, which consider the following factors:

(i) The costs associated with each county's social services cost pool as reported on the JFS 02820 or the JFS 02827;

(ii) A percentage of Title IV-E eligible activities as determined through data obtained from SACWIS; and

(iii) The number of FCM and AA Title IV-E eligible days served in each county relative to the number of substitute care and paid adoptive placement days in the county as reported in SACWIS.

(3) The Title IV-E administration and training funding is distributed as a reimbursement to the Title IV-E agency quarterly, as derived from the results of the quarterly Title IV-E administration and training claim calculation. The FFP rate is fifty per cent for administrative costs.

(4) The statewide percentage of Title IV-E eligible child days does is not applied in determining reimbursement for family first prevention services, administration costs, and training costs.

(E) FCM reimbursements.

(1) FCM reimbursements are provided to cover the costs of a child's daily needs that are incurred by the agency.

(2) The federal foster care maintenance reimbursement amount for allowable FCM costs on behalf of Title IV-E eligible children is established by the federal department of health and human services every October first.

(3) FCM reimbursements may be made to Title IV-E agencies on behalf of adjudicated children if an agreement exists between the Title IV-E agency or the board of county commissioners and ODJFS. FCM reimbursements may be made only if the eligible child is placed in a licensed/certified/approved foster care facility as required by rule 5101:2-47-16 of the Administrative Code.

(4) FCM reimbursements are established pursuant to rules 5101:2-47-11, 5101:2-47-16 and 5101:2-47-17 of the Administrative Code and exist for the following types of care:

(a) Public foster homes, relative homes licensed as foster homes and pre-finalized adoptive homes that continue to receive FCM reimbursements that have been established by ODJFS;

(b) Group homes, residential parenting facilities, maternity homes, and children's residential centers; private foster care homes;

(c) Substance use disorder (SUD) residential facilities as defined in rule 5101:2-1-01 of the Administrative Code; and

(d) Qualified residential treatment program (QRTP), as defined in rule 5101:2-9-42 of the Administrative Code.

(5) Per diem reimbursements are established pursuant to rules 5101:2-47-10, 5101:2-47-11 and 5101:2-47-18 of the Administrative Code.

(6) Agencies initiate FCM reimbursements by using SACWIS.

(F) AA payments.

(1) AA payments are provided on behalf of special needs children who are in adoptive placement or who are living with parents who have legally adopted them. The AA payment rate is determined on an individual basis for each child. The maximum amount of the monthly AA payment cannot exceed the current cost of the monthly FCM payment that was paid or would have been paid by the Title IV-E agency if the child had been placed in a family foster home.

(2) ODJFS provides the nonfederal share of the monthly AA payments and state adoption maintenance subsidy (SAMS) payments up to the maximum level of payments as determined by ODJFS for a Title IV-E only child and for a child determined to be dual eligible for Title IV-E and SAMS on or before January 12, 1992. The county agency is responsible for the nonfederal share of any amount in excess of these amounts up to the maximum amount eligible for FFP.

(3) The determination of payee is made at the local level and specified in SACWIS. ODJFS issues the federal and state shares of AA payments via SACWIS in a warrant payable to the adoptive parents or the county agency that has custody of the child.

(G) Prevention services reimbursements

(1) Prevention services reimbursements are provided to cover the cost of approved evidence-based services provided to a child who is not in custody or care and placement or is a pregnant/parenting foster youth that has been determined or re-determined to be a candidate for Family First Prevention Services Act prevention services.

(2) The federal reimbursement amount for approved evidence-based prevention services costs on behalf of Title IV-E eligible prevention services candidate is fifty per cent through federal fiscal year (FFY) 2023. Beginning in FFY 2024 the rate will be established by the federal department of health and human services every October first.

(H) The definitions, requirements, and responsibilities contained in rule 5101:9-6-50 of the Administrative Code are applicable to this rule.

Last updated April 18, 2021 at 1:46 AM

Supplemental Information

Authorized By: 5101.141
Amplifies: 5101.141
Five Year Review Date:
Prior Effective Dates: 7/24/1983, 7/15/1984, 11/1/1985 (Emer.), 4/1/1986, 8/22/1986, 9/1/1986, 1/1/1987 (Emer.), 4/1/1987, 7/11/1988, 3/12/1990, 5/11/1990, 3/20/1993, 7/1/1994, 4/3/1998, 7/2/2002 (Emer.), 9/28/2002, 2/20/2004, 2/9/2009, 9/1/2009, 6/30/2010, 11/14/2011, 12/23/2016