Rule 5122-25-06 | Interim certification.
(A) The department may determine that a provider qualifies for interim certification of a certifiable service or support at the following times and under the following circumstances:
(1) After the provider has applied for initial certification
(a) When the department determines that the service or support is one for which national accreditation is mandated under division (B)(1) of section 5119.36 of the Revised Code and rules adopted under that section and the provider has applied for initial certification in accordance with rule 5122-25-02 of the Administrative Code and has attained provisional, preliminary, or conditional accreditation for that service or support from a national accrediting organization specified in division (B)(3) of section 5119.36 of the Revised Code.
(b) When the department determines that the service or support is not one for which national accreditation is mandated under division (B)(1) of section 5119.36 of the Revised Code and rules adopted under that section and the provider has applied for initial certification in accordance with rule 5122-25-02 of the Administrative Code.
(2) After the provider has filed an update application
(a) When the department determines that the service or support is one for which national accreditation is mandated under division (B)(1) of section 5119.36 of the Revised Code and rules adopted under that section and the provider has submitted an update application in accordance with rule 5122-25-03 of the Administrative Code (because the provider is seeking to add a new service to the menu of services the provider provides) and the provider has attained provisional, preliminary, or conditional accreditation for that service or support from an accrediting organization specified in division (B)(3) of section 5119.36 of the Revised Code.
(b) When the department determines that the service or support is not one for which national accreditation is mandated under division (B)(1) of section 5119.36 of the Revised Code and rules adopted under that section and the provider has submitted an update application in accordance with rule 5122-25-03 of the Administrative Code (because the provider is seeking to add a new service to the menu of services the provider provides).
(3) After the provider has applied for certification of an additional service or support in an application for renewal certification
(a) When the department determines that the additional service or support is one for which national accreditation is mandated under division (B)(1) of section 5119.36 of the Revised Code and rules adopted under that section and the provider has submitted a renewal application in accordance with rule 5122-25-04 of the Administrative Code and has attained provisional, preliminary, or conditional accreditation for the additional service or support from an accrediting organization specified in division (B)(3) of section 5119.36 of the Revised Code.
(b) When the department determines that the additional service or support is not one for which national accreditation is mandated under division (B)(1) of section 5119.36 of the Revised Code and rules adopted under that section and the provider has submitted a renewal application in accordance with rule 5122-25-04 of the Administrative Code.
(4) Emergency situations
When the department determines that an emergency situation exists or there is an administrative reason necessitating the granting of interim certification of a service or support to a provider who already provides at least one other certifiable service or support.
(B) An interim certification allows a provider to provide a service or support for a limited period of time specified in paragraph (D) of this rule while the provider works to meet all standards for full certification or, as determined by the department, during the period of the emergency situation or other administrative reason.
A certificate is valid only at the locations specified on the certificate. Residential and withdrawal management substance use disorder services provided in accordance with rule 5122-29-09 and driver intervention program provided in accordance with rule 5122-29-12 of the Administrative Code are site specific, meaning that a provider is to request certification at each specific location. All other currently certified services or supports may be provided at any certified location.
A certificate is not transferable to any other location, provider site, or building and is valid only for the provider named in the application. The certificate is not transferable to or assumable by any other person or government entity, including any person or government entity that purchases the provider's corporate or managing entity or enters into any similar purchase agreement. A provider is not to grant the use of its certification to another person or government entity.
(C) The department will grant interim certification for a service or support only after it has determined all of the following:
(1) That the provider has submitted a complete and compliant application for initial certification pursuant to the procedure in rule 5122-25-02 of the Administrative Code, a complete and compliant update application pursuant to the procedure in rule 5122-25-03 of the Administrative Code, or a complete and compliant application for renewal certification pursuant to the procedure in rule 5122-25-04 of the Administrative Code, as applicable, and the application materials comply with Chapters 5122-26 to 5122-29 of the Administrative Code.
(2) If national accreditation is mandated for the particular service or support under division (B)(1) of section 5119.36 of the Revised Code and rules adopted under that section, that the provider has received preliminary, provisional, or conditional national accreditation for that service or support from a national accrediting organization specified in division (B)(3) of section 5119.36 of the Revised Code.
(3) That the provider demonstrates readiness to meet the clinical documentation obligations of Chapter 5122-27 of the Administrative Code by (a) having an electronic health record system that can meet the standards in that chapter or (b) providing samples of paper forms.
(4) That the provider has adequate staff and equipment to provide the particular service or support determined in accordance with Chapter 5122-29 of the Administrative Code.
(5) That if the provider was subject to an on-site review as described in rule 5122-25-02, 5122- 25-03, or 5122-25-04 of the Administrative Code, that the provider corrected all deficiencies identified in the department's written statement of noncompliance.
(6) That the department has not been notified under section 5119.367 of the Revised Code or is not otherwise aware that the provider, any owner or principal of the provider, or any subsidiary of the provider or owner has been the subject of an adverse action, as defined in that section, during the three-year period immediately preceding the date of application.
(7) That the provider has obtained the permits and inspections specified in paragraph (G) of rule 5122-26-12 of the Administrative Code for each building in Ohio that the provider owns or leases and at which the provider intends to provide one or more certifiable services or supports, except if the building is owned or leased by a school as defined in section 5709.07 of the Revised Code.
(D) An interim certificate terminates on the date that is one hundred eighty days from the date of issuance.
(E) An interim certificate may be extended for a single one hundred eighty-day period.
(F) If a provider is unable to attain full certification at the end of an extension period granted under paragraph (E) of this rule, the interim certificate terminates. In extenuating circumstances, however, at the discretion of the director, the director may consider granting the provider emergency administrative certification under rule 5122-25-09 of the Administrative Code. If the applicant desires to seek initial certification again, the provider is to file a new application for initial certification.
(G) An interim certificate also terminates under the following circumstances:
(1) The provider voluntarily relinquishes the certificate;
(2) The provider is unable to obtain full national accreditation; or
(3) The department revokes the certificate in accordance with rule 5122-25-11 of the Administrative Code.
(H) A provider is to produce the certificate for review on the request of a client or the department.
(I) A provider is to immediately notify the department and the applicable board of alcohol, drug addiction, and mental health services in writing of any changes in its operations that affect the provider's continued compliance with the department's certification standards.
(J) Through an update application submitted in accordance with rule 5122-25-03 of the Administrative Code, a provider is to notify the department of a change in its executive director, chief executive officer, or similar title, including the name, telephone number, and electronic mail address of the replacement individual.
(K) A provider is to notify the department, in writing, of any planned changes to the ownership of the provider. Owners are individuals or corporations with a five percent or more ownership or controlling interest. The notification is to be made at least thirty days before the effective date of the ownership change and include ownership information specified by the department.
Last updated August 3, 2026 at 8:27 AM
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