Rule 5122-25-07 | Full certification.
(A) As used in this rule, "full accreditation," with respect to a particular certifiable service or support, means a national accrediting organization specified in division (B)(3) of section 5119.36 of the Revised Code that the department has identified on its national accreditation webpage has issued an accreditation decision of "accredited" or "accreditation" without additional conditions or modifiers other than three-year or one-year accreditation.
(B) The department may determine that a provider qualifies for full certification of a certifiable service or support during the following times and circumstances:
(1) After the provider has applied for initial certification
(a) When the department determines that the service or support is one for which national accreditation is mandated under division (B)(1) of section 5119.36 of the Revised Code and rules adopted under that section and the provider has applied for initial certification in accordance with rule 5122-25-02 of the Administrative Code and attained full accreditation for that service or support from a national accrediting organization specified in division (B)(3) of section 5119.36 of the Revised Code.
(b) When the department determines that the service or support is not one for which national accreditation is mandated under division (B)(1) of section 5119.36 of the Revised Code and rules adopted under that section and the provider has applied for initial certification in accordance with rule 5122-25-02 of the Revised Code.
(2) After the provider has filed an update application
(a) When the department determines that the service or support is one for which national accreditation is mandated under division (B)(1) of section 5119.36 of the Revised Code and rules adopted under that section and the provider has submitted an update application in accordance with rule 5122-25-03 of the Administrative Code (because the provider is seeking to add a new service or support to the menu of services or supports the provider provides) and the provider has attained full accreditation for that service or support from a national accrediting organization specified in division (B)(3) of section 5119.36 of the Revised Code.
(b) When the department determines that the service or support is not one for which national accreditation is mandated under division (B)(1) of section 5119.36 of the Revised Code and rules adopted under that section and the provider has submitted an update application in accordance with rule 5122-25-03 of the Administrative Code (because the provider is seeking to add a new service or support to the menu of services or supports the provider provides).
(3) When the provider is transitioning from interim to full certification
When the provider was previously issued an interim certificate under rule 5122-25-06 of the Administrative Code and the provider is able to demonstrate to the department that it has achieved all standards in paragraph (C) of this rule.
(C) A provider maintains full certification when the provider successfully renews full certification in accordance with the procedure in rule 5122-25-04 of the Administrative Code.
The department will issue full certification for a service or support only after it has determined all of the following:
(1) That the provider has submitted a complete and compliant application for initial certification pursuant to the procedure in rule 5122-25-02 of the Administrative Code or a complete and compliant update application pursuant to the procedure in rule 5122-25-03 of the Administrative Code, as applicable, and the application materials comply with Chapters 5122-26 to 5122-29 of the Administrative Code.
(2) If national accreditation is mandated for the particular service or support under division (B)(1) of section 5119.36 of the Revised Code and rules adopted under that section, that the provider has attained full accreditation.
(3) That the provider demonstrates clinical readiness to meet the documentation obligations of Chapter 5122-27 of the Administrative Code by (a) having an electronic health record system that can meet the standards in that chapter or (b) providing samples of paper forms.
(4) That the provider has adequate staff and equipment to provide the particular service or support determined in accordance with Chapter 5122-29 of the Administrative Code.
(5) That if the provider was subject to an on-site review as described in rule 5122-25-02, 5122- 25-03, or 5122-25-04 of the Administrative Code, that the provider has corrected all deficiencies identified in the department's written statement of noncompliance.
(6) That the department has not been notified under section 5119.367 of the Revised Code or is not otherwise aware that the provider, any owner or principal of the provider, or any subsidiary of the provider or owner has been the subject of an adverse action, as defined in section 5119.367 of the Revised Code, during the three-year period immediately preceding the date of application.
(7) That the provider has obtained the permits and inspections specified in paragraph (G) of rule 5122-26-12 of the Administrative Code for each building in Ohio that the provider owns or leases and at which the provider intends to provide one or more certifiable services or supports, except if the building is owned or leased by a school as defined in section 5709.07 of the Revised Code.
(D) If the provider possesses national accreditation for the certifiable service or support, the department is to issue full certification not later than thirty days after the department determines that it has received a complete and compliant application or an acceptable plan of correction from the provider. If the provider does not possess national accreditation for the certifiable service or support, the department would issue interim certification to the provider as specified in rule 5122-25-06 of the Administrative Code.
(E) Full certification allows a provider to provide a service or support until the full certification expires or is otherwise terminated or revoked by the department, whichever is earlier.
(1) Full certification expires on the date specified by the department which is not to be later than three years from the date of issuance.
(2) Full certification terminates sixty days after the department notifies the provider of its failure to file a complete and compliant application or an acceptable plan of correction or when a provider voluntarily relinquishes its certification or goes out of business.
(3) Full certification is revoked on the date specified by the department pursuant to rule 5122- 25-11 of the Administrative Code.
(F) A certificate is valid only at the locations specified on the certificate. Residential and withdrawal management substance use disorder services provided in accordance with rule 5122-29-09 of the Administrative Code and driver intervention service provided in accordance with rule 5122-29-12 of the Administrative Code are site specific, meaning that a provider is to request certification at each specific location. All other currently certified services or supports may be provided at any certified location.
A certificate is not transferable to any other location, provider site, or building and is valid only for the provider named in the application. The certificate is not transferable to or assumable by any other person or government entity, including any person or government entity that purchases the provider's corporate or managing entity or enters into any similar purchase agreement. A provider is not to grant the use of its certification to another person or government entity.
(G) A provider is to produce the certificate for review on the request of a client or the department.
(H) A provider is to immediately notify the department and the applicable board of alcohol, drug addiction, and mental health services in writing of any changes in its operations that affect the provider's continued compliance with the department's certification standards.
(I) Through an update application submitted in accordance with rule 5122-25-03 of the Administrative Code, a provider is to notify the department of a change in its executive director, chief executive officer, or similar title, including the name, telephone number, and electronic mail address of the replacement individual.
(J) A provider is to notify the department, in writing, of any planned changes to the ownership of the provider. Owners are individuals or corporations with a five percent or more ownership or controlling interest. The notification is to be made at least thirty days before the effective date of the ownership change and include ownership information specified by the department.
Last updated August 3, 2026 at 8:27 AM
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