Rule 5180:2-18-05 | Child day camp administrator requirements for an approved child day camp.
(A) What are the requirements for child day camp administrators in an approved child day camp?
The program is responsible for naming administrators to ensure that program administrative responsibilities are carried out. This could be accomplished by assigning administrator responsibilities to more than one person. The program is responsible to ensure that:
The child day camp administrator completes the following duties:
(1) Manages the daily operation of the approved child day camp and maintains compliance with Chapter 5104. of the Revised Code and Chapter5180:2-18 of the Administrative Code.
(2) Is on-site a minimum of one-half of the hours that the approved child day camp is in operation during the week, or forty hours per week, whichever is less. If there is more than one child day camp administrator, at least one child day camp administrator is to meet this requirement.
(3) Is on-site at least twenty hours per week during the hours of seven a.m. to six p.m., Monday through Friday, for approved child day camps that are in operation on the weekends and/or evenings/overnights, as well as during the week. If there is more than one child day camp administrator, at least one must meet this requirement.
(4) Is responsible for the creation, maintenance and implementation of the policies and procedures detailed in appendix A to this rule, ensuring that nothing in these policies conflicts with Chapter 5104. of the Revised Code or Chapter5180:6-1 or 5180:2-18 of the Administrative Code.
(5) Provides the parents and all employees with the policies and procedures listed in appendix A to this rule.
(6) Provides the information in appendix B to this rule to the parent(s) of children enrolled at the approved child day camp.
(7) Ensures that observations are completed for all junior counselors by a child day camp staff member that is in a supervisory role, pursuant to rule 5180:2-18-06 of the Administrative Code.
(8) Maintains a file available on-site for each enrolled child by the child's first day of attendance which shall include:
(a) The child's name and birthdate.
(b) Emergency contact names and telephone numbers.
(c) The name, address and telephone number of the child's primary care physician.
(d) A medical care plan if necessary pursuant to rule 5180:2-18-11 of the Administrative Code.
(9) Ensures that no administrator, employee, or child day camp staff member discriminates in the enrollment of children upon the basis of race, color, religion, sex, disability, or national origin.
(B) What are the Ohio professional registry (OPR) and documentation responsibilities for a child day camp administrator in an approved child day camp?
The child day camp administrator is to:
(1) Create or update their individual profile in the OPR.
(2) Create or update the approved child day camp's organization dashboard in the OPR for each approved child day camp in which they are employed as an administrator.
(3) Ensure that all employees and child day camp staff members complete the following in the OPR:
(a) Create or update their individual profile in the OPR.
(b) Create an employment record in the OPR on or before their first day of employment, including date of hire.
(c) Update individual profiles or employment records in the OPR within ten business days of the change to their contact information and/or position.
(4) Update the approved child day camp's organization dashboard in the OPR within five calendar days of a change for employees and child day camp staff members of the program, including:
(a) Scheduled days and hours.
(b) Group assignments, if applicable.
(c) The end date of employment.
(5) Maintain records on-site for each current employee and child day camp staff member as outlined in Chapter 5180:2-18 of the Administrative Code, if not yet verified in the OPR.
(a) Make employment records available upon request by the Ohio department of children and youth (DCY) for at least three years after each person's departure, if not verified in the OPR.
(b) Keep employment records confidential except when made available to DCY for the purpose of administering Chapter 5104. of the Revised Code and Chapter 5180:2-18 of the Administrative Code.
(C) What if a child day camp administrator is not on the premises?
(1) A child day camp staff member who is at least eighteen years of age shall be designated as the person in charge and be on the premises.
(2) The designated person in charge shall handle all emergencies and have access to all records required by Chapters 5180:6-1 and5180:2-18 of the Administrative Code.
Last updated July 1, 2026 at 8:43 AM
Supplemental Information