Ohio Administrative Code Search

...de. (B) Definitions. (1) Agreement to purchase goods and/or services. For the purposes of this policy, "agreement to purchase goods and/or services" shall mean a binding agreement (inclusive of purchase orders and contracts) to acquire goods and/or services from a specific vendor under specified terms and at a set price. (2) Cost. "Cost" shall mean, for the purposes of this policy, all payments from the university...

...de. (B) Definitions. (1) Agreement to purchase goods and/or services. For the purposes of this policy, "agreement to purchase goods and/or services" shall mean a binding agreement (inclusive of purchase orders and contracts) to acquire goods and/or services from a specific vendor under specified terms and at a set price. (2) Cost. "Cost" shall mean, for the purposes of this policy, all payments...

...s defined by the university that is purchased with grant/contract funds shall be subject to university equipment inventory control procedures regardless of whether title vests in the university or the funding agency. The principal investigator/project director shall be responsible for such equipment, shall purchase the equipment in due time (well before an award end date), and shall account fo...

...earch or technology development for the purchase, sale or rental of equipment, supplies, or services only to the extent not prohibited by Chapter 102. and sections 2921.42 and 2921.43 of the Revised Code. (17) Investments by faculty not involved with development of the technology. Faculty who are not directly involved with research and development of technology licensed to a faculty owned start-up co...

...earch or technology development for the purchase, sale or rental of equipment, supplies or services only to the extent not prohibited by Chapter 102., and sections 2921.42 and 2921.43 of the Revised Code. (14) Investments by staff not involved with development of the technology. Staff who are not directly involved with research and development of technology licensed to a faculty or staff owned s...

...urchasing agent determines that the purchase is necessary; (b) The goods or services are unobtainable elsewhere for the same or lower cost, or are furnished pursuant to a contract entered into prior to the official's service to the university; (c) The services provided to the university are the same as or better than the services provided to other clients or customers; (d) The official does n...

...s will govern the evaluation of EIT for purchase or use by CSU and provide a consistent framework for accessibility training and support services. (2) Accessibility standards shall be developed for: (a) Course content purchased or produced for students; (b) Software platforms required for students to complete course work; (c) Public facing university website and web-based applications; ...

...but are not limited to: (i) Submitting purchase orders; (ii) Executing grant agreements or other contracts; (iii) Applying for admission to the university; and (iv) Applying for employment with the university. (2) Authorization to accept or use an electronic signature does not preclude the university's right or option to use or require a signature in non-electronic form. (3) An elect...

...ate of separation) may be available for purchase through COBRA continuation coverage provisions. (E) Vikehealth and well-being program. (1) Cleveland state university believes that health and well-being are important priorities in helping the university community enjoy a better quality of life at work, at home, and when retired. The university's vikehealth and well-being program provides the...

...investment on short notice near the purchase price of the investment. To help retain the desired liquidity, no investment shall be purchased that is likely to have few market makers or poor market bids. Additionally, liquidity shall be assured by keeping an adequate amount of short-term investments to accommodate the cash needs of the university. (3) Return on investments. The university's li...

...university's investment fund, the bonds purchased must be rated A or better by Moody's or "Standard & Poor's" rating services. If the rating of any bond is lowered below A, the investment manager shall notify the investment committee with an explanation of the credit downgrade and any recommended action. The prospect of credit risk or risk of permanent loss shall be avoided. (4) In general, the ...

...s, selecting suppliers, and placing all purchase orders for any division, department, or office of the university. Purchasing services has delegated authority to the law library and main library to directly purchase books and periodicals only (up to the current bid threshold). Failure to follow university purchasing policies and procedures may result in revocation of this delegated authority. Magn...

...ically covers defined item(s) to be purchased, number of items and per unit cost. A request for quotation is similar to bid terms, but applicable to purchases below bid threshold. (F) "Request for qualifications (RFQ)" is a formal request to vendors to submit their qualifications for a particular service or project. (G) "Minority business enterprise" (MBE) is a for-profit company that has be...

...(A) Small purchases Small purchases valued at ten thousand dollars or below are exempt from the competitive process. (B) Goods below bid threshold For goods to be purchased between ten thousand one dollars and forty nine thousand nine hundred ninety-nine dollars, a minimum of two quotes, one from an MBE, shall be acquired, when possible. If not possible, a brief written explanation shall accompany ...

...ce agreements with vendors for commonly-purchased goods and services. (B) In situations where a price agreement exists and the controller has determined that significant savings may be realized by the use of such price agreement, the controller may require that all purchases of certain goods and services be made from certain mandated vendors. (C) Exceptions to the requirement to purchase from mandat...

...(A) All requests for purchases of equipment, defined as non-expendable, tangible, personal property having a useful life of more than one year and an acquisition cost of five thousand dollars or more shall be initiated by a purchase requisition. The university is required to maintain an inventory of all equipment and the utilization of the purchase requisition ensures that the property control dep...

...(A) Certain purchases require additional approval. Guidance describing the additional approvals required is set forth in the following table. Purchase Guidance Furniture http://www.csuohio.edu/offices/architect/furniture/ Outsource services / external hosting http://www.csuohio.edu/offices/ist/technologypolicies/outsourcing-hosting services_security_checklist.pdf Signage https://www.csuohio.edu/archi...

...No purchaser may make a purchase for the personal benefit of university employees or other private persons, whether or not the university is reimbursed for the purchase. Those found in violation of this rule may be subject to disciplinary action.

...ervices has the authority to enter into purchase contracts, or in any way to obligate Cleveland state university for procurement indebtedness unless specifically authorized to do so by the board of trustees, either by general policy or specific resolution. Any such actions shall be considered an unauthorized purchase and the individual could be personally liable for the purchase in accordance with...

... initial stages of a contemplated major purchase, defined as having an estimated value above the bid threshold, is required. When a major purchase is under consideration, the purchaser shall provide purchasing services the basic requirements and potential vendors and sources. Purchasing services staff shall research state contracts or cooperative purchasing organization agreements vendors and sugg...

...lict of interest restrictions. (B) Any purchase transaction of the university is a public contract. Rule 3344-2-04 of the Administrative Code constitutes the university's conflict of interest statement. That statement sets forth ethical standards for purchasing, including the circumstances in which an employee or other university official may sell goods or services to the university. (C) The uni...

...(A) This rule applies to all purchases over the bid threshold except: (1) The procurement of goods and services related to construction and design are governed by rules 3344-65-25, 3344-65-26 and 3344-65-27 of the Administrative Code. (2) Sole source purchases governed by rule 3344-65-23 of the Administrative Code; and (3) Emergency procurement governed by rule 3344-65-24 of the Administrative ...

... received for all contracts for the purchase of printed materials in accordance with section 125.09 of the Revised Code for determining whether bidders will produce the printed material at manufacturing facilities within the state of Ohio or in accordance with the criteria and procedures established for determining whether bidders are otherwise qualified. (C) Printed material that will be mailed ...

...(A) Purchase orders are evaluated and approved by project, by vendor. Purchases over the bid threshold require a competitive bidding or selection process pursuant to rule 3344-65-16 of the Administrative Code. (B) Purchase orders, including modifications, require the following approvals: $99,999 or less associate director of purchasing operations or if position is vacant, an employee in purchasing services desi...

...artment needs to increase an existing purchase order, the request for change order form shall be completed and routed through MagnusMart to purchasing services. Purchasing services shall provide the department a revised purchase order noting the change. If a competitive bid or selection process under rule 3344-65-16 of the Administrative Code was not used, all requested increases may not result in a total p...

...s, purchasing services is authorized to purchase goods without competitive bidding as a sole source purchase. (B) A sole source purchase is an order for a commodity that can only be purchased from one supplier, usually because of its technology or its proprietary and unique nature. (C) In the event that an item is considered for sole source purchase by the purchaser, a waiver of competitive bidd...

...ed when the goods or services to be purchased are required to correct or prevent an emergency health, environmental or safety hazard and/or enable the emergency repair or replacement of existing equipment essential for daily operations. (B) In the event a purchase is needed in an emergency situation, purchasing services will authorize the purchase with approval of the following, based on area...

...tractors, when possible. (2) Prepare a purchase requisition in MagnusMart for the contractor with the lowest cost. (3) Submit request along with the two unused quotes or non-responses. (C) Estimated project cost over fifty thousand dollars, but below two hundred thousand dollars: the OUA project manager shall: (1) Prepare a work scope defined in a request for quotation. (2) Issue the request ...

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...ts, grants, affiliation agreements, purchase orders, and modifications thereof, in the amount of or which require the expenditure by the university of up to one million dollars, subject to the availability of budgeted funds, except as set forth in paragraph (B)(2) of this rule. (2) The following transactions must be approved by the board of trustees prior to their execution, after which the appro...

...tracts, grants, affiliation agreements, purchase orders, and modifications thereof, in the amount of or which require the expenditure by the university of up to one million dollars, subject to the availability of budgeted funds, except as set forth in paragraph (B)(2) of this rule. (2) The following transactions must be approved by the board of trustees prior to their execution, after which the a...

...voice to a small order form or to a purchase requisition (if the amount of the invoice exceeds the maximum limit for a small order form). Forward small order forms to accounts payable; purchase requisitions should be sent to purchasing services. Use of a pcard is also permitted. (2) Purchase your tickets directly (from the carrier, from a web site, or from a travel agent) and obtain a receipt sho...

...ck shop is the only agent authorized to purchase and issue locks. Door locks may only be removed or changed by the university locksmiths. (4) Departments will be responsible for any cost incurred to resolve unauthorized changes. (5) No CSU official, other than the AC&SS manager and locksmiths, shall sign any contract that allows the use of the CSU core(s) or key code(s). No core(s) or lock(s) shall be installed tha...

...acquired through various means, such as purchase, donation, construction, fabrication, and capital lease where their historical cost is above the university approved threshold. (5) Historical cost is the amount paid by an accounting entity to acquire an asset and make it ready to render the services for which it was required. (D) Body of rule (1) Reporting Capital assets should be reported at historical cost (inc...

...le through which the university can purchase and sell property necessary to conduct its operations. The university procurement activities must be conducted in an efficient and cost-effective manner that supports the mission of the university while maintaining compliance with applicable state and federal laws and regulations. (B) Scope This rule applies to all purchases and sales of universit...

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...overing or acquiring (e.g., through purchase, marriage, or inheritance) a new significant interest financial interest. (b) Within sixty days of the disclosure, whether the disclosure was timely or not, the university's institutional officials or their designee(s) will review the significant financial interest disclosed by the investigator and determine, with or without consultation with the i...

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...(f) University funds may not be used to purchase parking permits for any employee including those hired through temporary employment agencies and adjunct professors. (g) Departments charging a fee for workshops and classes may include the fee for their attendees' parking permit or they may require each attendee to purchase their parking merits. (h) The legal permit registrant, vehicle owner(s), vehi...

...zing a procurement card or departmental purchase order. Receipts of all expenses documented on the travel expense report must be attached to the form. It should be noted that missing receipts and other missing documentation to support travel expenses constitute the single largest factor in necessitating the return of the expense report to the college/unit and delaying the travel reimbursement. In addition, the busine...

...s usually required for each user. A purchaser of a software license does not acquire ownership of the software, but instead gains the right to use only the single purchased copy of the software. (1) Backup copy. The copyright law permits the licensee to make an additional copy of the software for backup purposes, though any backup copy must be destroyed if the purchaser transfers the software...

...j) The cost of awards and plaques. (k) Purchase, sale, or gift of services. (4) Expenditures that need not be reported are the purchase, sale, or gift of services or any item of value that is available to the general public on the same terms, such as a free concert. (C) Violations and penalties. (1) The legislative agent or his/her university can be criminally charged with knowingly failing to...

...ion of a new computer system" means the purchase of a "computer system", as defined in this rule, that is not a computer system currently in place nor one for which the acquisition process has been initiated as of the effective date of the agency rule addressing requirements in section 1347.15 of the Revised Code. (C) "Computer system" means a "system", as defined by section 1347.01 of the Revised Code that stores, ...

...of a new computer system" means the purchase of a "computer system," as defined in this rule, that is not a computer system currently in place nor one for which the acquisition process has been initiated as of the effective date of the agency rule addressing requirements in section 1347.15 of the Revised Code. (C) "Computer system" means a "system", as defined by section 1347.01 of the Revise...

...encumber, control, acquire by donation, purchase or condemnation, construct, own, lease, use, and sell real and personal property as is necessary for the conduct of the program of the college on whatever terms and for whatever consideration may be appropriate for the purpose of the college. (3) The board may accept gifts, grants, bequests, and devices absolutely or in trust for support of the col...

... transactions are memorialized in a purchase order or other written contract. Examples are extensive, and include without limitation real estate leases, procurements of goods, software licensing, and execution of professional services agreements. (F) Affiliated organizations. An organization is "affiliated" with a college officer or trustee if a trustee or officer, or a family member of a t...

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...) Public funds shall not be used to purchase alcohol (except that public funds may be used to purchase alcohol required for a college-approved curriculum). (B) Drug-free campus and workplace. (1) The unlawful manufacture, distribution, dispensation, possession, or use of drugs or alcohol is prohibited on college property, anywhere the college is conducting business, and at all college-sponso...

...y community. (B) "Procurement" means a purchase, lease, or other acquisition of use or ownership rights to any goods, services, real estate, or works of improvement. (C) Only the treasurer or the treasurer's designee may enter into procurement agreements on behalf of the college, except when otherwise provided by law or board resolution. (D) The president or the president's designee is hereby d...

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...lds of professional skill; (vii) Purchase a policy ensuring the district against loss of, or damage to, property whether real, personal, or mixed, which is owned by the district or which is in the process of construction by or for the district; (viii) Purchase fidelity insurance in such amounts and covering such trustees, officers, and employees of the district; (ix) Purchase insuranc...

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... vendor commitment and/or the actual purchase of goods or services rests with the financial manager. All construction/renovation projects must be coordinated through the university's facilities office. (2) Procurement services has the primary responsibility to manage and monitor the purchasing process. Authority is delegated to the Maag library to purchase items to be added to its collection....

...nsible for providing assistance for purchases and payments pursuant to a contract. (4) "University sponsor." The university employee who is promoting the contract. Typically the university sponsor is a financial manager. (E) Procedures. All contracts entered into, including original contracts, amendments, and extensions: (1) Are only to be signed or executed by university staff with design...

... a security on short notice near the purchase price of the security. To help retain the desired liquidity, no security shall be purchased that is likely to have few market makers or poor market bids. Additionally, liquidity shall be assured by keeping an adequate amount of short-term investments to accommodate the cash needs of the university. (g) The university's non-endowment and endowment ...

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...(J) Conflict of interest - when any purchase of goods and or services by the college is made which normally requires board approval which is from a source which any member of the board of trustees is an officer, director, employee, owner or has any significant connection therewith, that purchase shall be separately noted by the treasurer and voted on separately so that the trustee has the opportun...

...(J) Conflict of interest - when any purchase of goods and or services by the college is made which normally requires board approval which is from a source which any member of the board of trustees is an officer, director, employee, owner or has any significant connection therewith, that purchase shall be separately noted by the treasurer and voted on separately so that the trustee has the opportun...

...e. (2) Use a contract form, not just a purchase order, and include the time for completion of the project. (3) The contract shall contain the non-discrimination clauses provided for in section 153.59 of the Revised Code. (4) Obtain a lien release in the form of the attached letter, before making final payment to the contractor. (5) Ensure that no contractors are barred from doing business with the...

...ls, whether required or recommended for purchase by students, shall be made at the discipline level with the participation of the faculty who teach the courses. When adopting textbooks and instructional materials, the faculty shall consider the appropriateness of content in meeting course learning outcomes, cost to students, and accessbility for students with disabilities. (B) Textbook informatio...

...ation is authorized to expend funds for purchases necessary for the efficient and effective operation of the college without obtaining prior board approval not to exceed fifty thousand dollars from appropriated funds. (B) All purchases costing more than three thousand dollars and less than five thousand dollars, unit price, and all purchases of library books and periodicals shall be procured by securing informal com...

..., withdrawal privileges, opportunity to purchase additional increments, and ability to coordinate with other state retirement programs. Brochures describing this in detail are available from human resources and at the website http://www.strsoh.org.

..., withdrawal privileges, opportunity to purchase additional increments, and ability to coordinate with other state retirement programs. Brochures describing this system in detail are available from human resources and at the website http://www.ohsers.org.

...rrent financial position. (5) Make any purchase or commit the organization to any expenditure that would exceed the total approved budget. (6) Make any purchase that does not comply with applicable laws.

...ority: The authority to conduct the purchase and sale of investments is limited to the treasurer who may delegate such responsibility with appropriate oversight to the comptroller and budget director. The treasurer will adhere to this stated policy, including Chapter 135. and sections 3357.10 and 3345.05 of the Revised Code, and all other applicable provisions of the Ohio Revised Code. (C) Scope:...

...earliest possible date, of any proposed purchase of real estate and any significant debt to be incurred for permanent or working capital, and coordinate its efforts with the college. (8) The foundation shall obtain prior approval from the college before accepting any gift for the benefit of the college that contains restrictive terms or conditions or involves real estate. The coundation will advise prospective donor...

...d at such meeting. (2) To consider the purchase of property or the sale of property by competitive bidding. (3) To confer with the board's attorney concerning disputes that are the subject of pending or imminent court action. (4) To prepare for, conduct, or review negotiations or bargaining sessions with employees concerning their compensation or other terms and conditions of their employment. (5) To maintain con...

...d at such meeting. (2) To consider the purchase of property or the sale of property by competitive bidding. (3) To confer with the board's attorney concerning disputes that are the subject of pending or imminent court action. (4) To prepare for, conduct, or review negotiations with employees concerning their compensation or other terms and conditions of their employment. (5) To maintain confidenti...

...stees, including but not limited to the purchase of appropriate insurance policies as required by section 3358.08 of the Revised Code; adherence to depositories, investment of funds policies, and audit as prescribed by section 3354.10 of the Revised Code; and acquisition of auxiliary or education facilities and control issuance of obligations as prescribed by section 3354.121 of the Revised Code.

...shed for reserve funds. (7) Permit any purchase in excess of twenty-five thousand dollars without receiving proper quotes and/or bids as required by the Ohio Revised Code. The college's internal regulations will be followed for any purchases falling below twenty-five thousand dollars. (8) Allow a composite score of less than 2.50 for two consecutive years using the standard set of measures as determined by the Ohio...

...ract and affiliated agency contract and purchase order. (F) Release of information from personnel data files In order to prevent invasions of privacy, it is the policy of Clark state community college to carefully control the release of data such as race, color, sex, gender, ethnicity, religion, national origin, sexual orientation, ancestry, age, marital status, veteran status, socio-economic status, or physical or...

...se Bill 15 was passed which permits the purchase of previous service credit by employees through tax-deferred payroll deductions. (C) Employees may redeposit contributions previously withdrawn plus interest and/or purchase eligible service credit. (D) Employees shall enter into a binding irrevocable payroll deduction authorization and shall not have the option of choosing to receive the amounts directly instead of ...

...members may not require students to purchase additional textbook materials and/or bundles that have not been preapproved for the course. (3) No new textbook adoptions shall be permitted mid-year, without the approval of the faculty member's academic/division dean. Textbook edition changes may be permitted mid-year. (4) Faculty may not sell faculty textbook copies to book buyers.

... and identification cards. (6) Illegal purchase, use, possession or being under the influence of or distribution of alcohol, drugs, or controlled substances on college property or in college vehicles. (7) Non-compliance with directives of the college officials on safety and security issues. (8) Possession of firearms, explosive devices, fireworks, dangerous or illegal weapons or hazardous materials. (9) Interfere...

... identification cards. (6) Illegal purchase, use, possession or being under the influence of or distribution of alcohol, drugs, or controlled substances on college property or in college vehicles. (7) Non-compliance with directives of the college officials. (8) Possession of firearms, explosive devices, fireworks, dangerous or illegal weapons or hazardous materials. (9) Interference wi...

... identification cards. (6) Illegal purchase, use, possession or being under the influence of or distribution of alcohol, drugs, or controlled substances on college property in college vehicles, or at college events. (7) Non-compliance with directives of the college officials. (8) Possession of firearms, explosive devices, fireworks, dangerous or illegal weapons or hazardous materials. ...

...ate community college shall endeavor to purchase materials and services in the proper quantity and quality, have them available at the time they are needed, and secure them at the lowest or best price from a responsible source. (B) The purchase of all equipment, supplies, and services for use within the college shall be the responsibility of the vice president for business affairs/treasurer. The authority to obligat...

...community college shall endeavor to purchase materials and services in the proper quantity and quality, have them available at the time they are needed, and secure them at the lowest or best price from a responsible source. (B) The purchase of all equipment, supplies, and services for use within the college shall be the responsibility of the vice president for business affairs/treasurer. The auth...

...of this policy. (2) Food and beverages purchased for staff that are required to work through lunch/dinner and cannot leave their desk (i.e., a "working" breakfast, lunch or dinner with a proper public purpose). Providing food or beverages on a daily or similar ongoing basis shall not be considered to be an appropriate use of college funds. (3) Food, beverages and other amenities at internal college functions includ...

...his policy. (2) Food and beverages purchased for staff that are required to work through lunch/dinner and cannot leave their desk (i.e., a "working" breakfast, lunch or dinner with a proper public purpose). Providing food or beverages on a daily or similar ongoing basis shall not be considered to be an appropriate use of college funds. (3) Food, beverages and other amenities at internal coll...