Ohio Administrative Code Search

... of military leave. Individuals may purchase military service time in accordance with the rules of their respective public retirement systems (OPERS, STRS). Purchasing military service time is not available for Alternative Retirement Plan (ARP) participants. (D) Military leave due to presidential or congressional order. (1) For call-ups of one month or less, pay and benefits entitlements are...

...certain cases service credit can be purchased by the employee for a period of time spent on a approved leave of absence. Additional information relative to purchase of retirement credits may be obtained by contacting the university benefits office. (5) An employee on leave of absence without pay does not earn sick leave or vacation credit. However, the time spent on authorized leave of absence is...

...ertain cases, service credit can be purchased by the employee for a period of time spent on an approved unpaid leave of absence. Additional information relative to purchase of retirement credits may be obtained by contacting the university benefits office. (7) Application procedure. (a) Employees must complete an initial request for FMLA and submit it to the university benefits office. All l...

...es, to participate in, subscribe to, or purchase the activity or any of its possible products, services, or results.

...tted. (B) Definitions. (1) University purchase. Expenditures of university funds for goods and services, and as further defined in this chapter of the Administrative Code including, but not limited to, rules 3342-7-02.16, 3342-7-12, and 3342-7-12.1 of the Administrative Code. (2) Entertainment expense. An expenditure, primarily for food or refreshments, relating to entertainment when the pu...

...l assistance, or equipment and supplies purchased with university funds, should not be made to charitable or other non-profit organizations or to university foundation accounts using university funds. Advertising in publications sponsored by these organizations is acceptable when the advertising is deemed appropriate for promoting the university. (b) University funds should not be used to purchase tables or individ...

... assistance, or equipment and supplies purchased with university funds, should not be made to charitable or other non-profit organizations or to university foundation accounts using university funds. Advertising in publications sponsored by these organizations is acceptable when the advertising is deemed appropriate for promoting the university. (b) University funds should not be used to purchase ta...

...reduces the paperwork generated for purchases and facilitates more timely payments to vendors, thus streamlining the purchasing and payment process. This policy provides the framework for the university pcard program, the procedures for which are documented in the university pcard manual. (B) Definitions. "Pcard" for the purpose of this policy means a purchasing card issued by the university's e...

...he investment advisor has discretion to purchase, sell or maintain securities, including commingled and privately placed funds. The investment advisor must be licensed either by the division of securities or registered with the securities and exchange commission, and must be in compliance with the standards established in division (D)(1) of section 3345.05 of the Revised Code. Specific responsibilities of the investm...

... transferred to the appropriate capital purchase account as indicated: (a) Excess in student activity fee undergraduate organizations account to be transferred to student capital purchase undergraduate organizations account. (b) Excess in student activities fee graduate organizations account to be transferred to student capital purchase graduate organizations account. (c) Excess in student publications account to ...

...ent. All requests for capital equipment purchases with student activities fees must be approved by the appropriate funding agent, such agents being the student publications policy committee, the undergraduate student senate or the graduate student senate and the appropriate staff advisor. The funding agent will maintain control over this equipment at all times. Such purchases do not become part of the general univers...

...sh approval authority for agreements to purchase goods and/or services excluding capital construction projects, which are provided for in rule 3342-7-04 of the Administrative Code. This policy also provides guidance regarding reports of purchasing activity to be provided to the board of trustees. (B) Definitions. (1) Agreement to purchase goods and/or services. Agreement to purchase goods and/or services shall mean...

...de. (B) Definitions. (1) Agreement to purchase goods and/or services. For the purposes of this policy, "agreement to purchase goods and/or services" shall mean a binding agreement (inclusive of purchase orders and contracts) to acquire goods and/or services from a specific vendor under specified terms and at a set price. (2) Cost. "Cost" shall mean, for the purposes of this policy, all payments from the university...

...de. (B) Definitions. (1) Agreement to purchase goods and/or services. For the purposes of this policy, "agreement to purchase goods and/or services" shall mean a binding agreement (inclusive of purchase orders and contracts) to acquire goods and/or services from a specific vendor under specified terms and at a set price. (2) Cost. "Cost" shall mean, for the purposes of this policy, all payments...

...de. (B) Definitions. (1) Agreement to purchase goods and/or services. For the purposes of this policy, "agreement to purchase goods and/or services" shall mean a binding agreement (inclusive of purchase orders and contracts) to acquire goods and/or services from a specific vendor under specified terms and at a set price. (2) Cost."Cost" shall mean, for the purposes of this policy, all payments ...

...s defined by the university that is purchased with grant/contract funds shall be subject to university equipment inventory control procedures regardless of whether title vests in the university or the funding agency. The principal investigator/project director shall be responsible for such equipment, shall purchase the equipment in due time (well before an award end date), and shall account fo...

...earch or technology development for the purchase, sale or rental of equipment, supplies, or services only to the extent not prohibited by Chapter 102. and sections 2921.42 and 2921.43 of the Revised Code. (17) Investments by faculty not involved with development of the technology. Faculty who are not directly involved with research and development of technology licensed to a faculty owned start-up co...

...earch or technology development for the purchase, sale or rental of equipment, supplies or services only to the extent not prohibited by Chapter 102., and sections 2921.42 and 2921.43 of the Revised Code. (14) Investments by staff not involved with development of the technology. Staff who are not directly involved with research and development of technology licensed to a faculty or staff owned s...

...urchasing agent determines that the purchase is necessary; (b) The goods or services are unobtainable elsewhere for the same or lower cost, or are furnished pursuant to a contract entered into prior to the official's service to the university; (c) The services provided to the university are the same as or better than the services provided to other clients or customers; (d) The official does n...

...s will govern the evaluation of EIT for purchase or use by CSU and provide a consistent framework for accessibility training and support services. (2) Accessibility standards shall be developed for: (a) Course content purchased or produced for students; (b) Software platforms required for students to complete course work; (c) Public facing university website and web-based applications; ...

...but are not limited to: (i) Submitting purchase orders; (ii) Executing grant agreements or other contracts; (iii) Applying for admission to the university; and (iv) Applying for employment with the university. (2) Authorization to accept or use an electronic signature does not preclude the university's right or option to use or require a signature in non-electronic form. (3) An elect...

...ate of separation) may be available for purchase through COBRA continuation coverage provisions. (E) Vikehealth and well-being program. (1) Cleveland state university believes that health and well-being are important priorities in helping the university community enjoy a better quality of life at work, at home, and when retired. The university's vikehealth and well-being program provides the...

...investment on short notice near the purchase price of the investment. To help retain the desired liquidity, no investment shall be purchased that is likely to have few market makers or poor market bids. Additionally, liquidity shall be assured by keeping an adequate amount of short-term investments to accommodate the cash needs of the university. (3) Return on investments. The university's li...

...university's investment fund, the bonds purchased must be rated A or better by Moody's or "Standard & Poor's" rating services. If the rating of any bond is lowered below A, the investment manager shall notify the investment committee with an explanation of the credit downgrade and any recommended action. The prospect of credit risk or risk of permanent loss shall be avoided. (4) In general, the ...

...s, selecting suppliers, and placing all purchase orders for any division, department, or office of the university. Purchasing services has delegated authority to the law library and main library to directly purchase books and periodicals only (up to the current bid threshold). Failure to follow university purchasing policies and procedures may result in revocation of this delegated authority. Magn...

...ically covers defined item(s) to be purchased, number of items and per unit cost. A request for quotation is similar to bid terms, but applicable to purchases below bid threshold. (F) "Request for qualifications (RFQ)" is a formal request to vendors to submit their qualifications for a particular service or project. (G) "Minority business enterprise" (MBE) is a for-profit company that has be...

...(A) Small purchases Small purchases valued at ten thousand dollars or below are exempt from the competitive process. (B) Goods below bid threshold For goods to be purchased between ten thousand one dollars and forty nine thousand nine hundred ninety-nine dollars, a minimum of two quotes, one from an MBE, shall be acquired, when possible. If not possible, a brief written explanation shall accompany ...

...ce agreements with vendors for commonly-purchased goods and services. (B) In situations where a price agreement exists and the controller has determined that significant savings may be realized by the use of such price agreement, the controller may require that all purchases of certain goods and services be made from certain mandated vendors. (C) Exceptions to the requirement to purchase from mandat...

...(A) All requests for purchases of equipment, defined as non-expendable, tangible, personal property having a useful life of more than one year and an acquisition cost of five thousand dollars or more shall be initiated by a purchase requisition. The university is required to maintain an inventory of all equipment and the utilization of the purchase requisition ensures that the property control dep...

...(A) Certain purchases require additional approval. Guidance describing the additional approvals required is set forth in the following table. Purchase Guidance Furniture http://www.csuohio.edu/offices/architect/furniture/ Outsource services / external hosting http://www.csuohio.edu/offices/ist/technologypolicies/outsourcing-hosting services_security_checklist.pdf Signage https://www.csuohio.edu/archi...

...No purchaser may make a purchase for the personal benefit of university employees or other private persons, whether or not the university is reimbursed for the purchase. Those found in violation of this rule may be subject to disciplinary action.

...ervices has the authority to enter into purchase contracts, or in any way to obligate Cleveland state university for procurement indebtedness unless specifically authorized to do so by the board of trustees, either by general policy or specific resolution. Any such actions shall be considered an unauthorized purchase and the individual could be personally liable for the purchase in accordance with...

... initial stages of a contemplated major purchase, defined as having an estimated value above the bid threshold, is required. When a major purchase is under consideration, the purchaser shall provide purchasing services the basic requirements and potential vendors and sources. Purchasing services staff shall research state contracts or cooperative purchasing organization agreements vendors and sugg...

...lict of interest restrictions. (B) Any purchase transaction of the university is a public contract. Rule 3344-2-04 of the Administrative Code constitutes the university's conflict of interest statement. That statement sets forth ethical standards for purchasing, including the circumstances in which an employee or other university official may sell goods or services to the university. (C) The uni...

...(A) This rule applies to all purchases over the bid threshold except: (1) The procurement of goods and services related to construction and design are governed by rules 3344-65-25, 3344-65-26 and 3344-65-27 of the Administrative Code. (2) Sole source purchases governed by rule 3344-65-23 of the Administrative Code; and (3) Emergency procurement governed by rule 3344-65-24 of the Administrative ...

... received for all contracts for the purchase of printed materials in accordance with section 125.09 of the Revised Code for determining whether bidders will produce the printed material at manufacturing facilities within the state of Ohio or in accordance with the criteria and procedures established for determining whether bidders are otherwise qualified. (C) Printed material that will be mailed ...

...(A) Purchase orders are evaluated and approved by project, by vendor. Purchases over the bid threshold require a competitive bidding or selection process pursuant to rule 3344-65-16 of the Administrative Code. (B) Purchase orders, including modifications, require the following approvals: $99,999 or less associate director of purchasing operations or if position is vacant, an employee in purchasing services desi...

...artment needs to increase an existing purchase order, the request for change order form shall be completed and routed through MagnusMart to purchasing services. Purchasing services shall provide the department a revised purchase order noting the change. If a competitive bid or selection process under rule 3344-65-16 of the Administrative Code was not used, all requested increases may not result in a total p...

...s, purchasing services is authorized to purchase goods without competitive bidding as a sole source purchase. (B) A sole source purchase is an order for a commodity that can only be purchased from one supplier, usually because of its technology or its proprietary and unique nature. (C) In the event that an item is considered for sole source purchase by the purchaser, a waiver of competitive bidd...

...ed when the goods or services to be purchased are required to correct or prevent an emergency health, environmental or safety hazard and/or enable the emergency repair or replacement of existing equipment essential for daily operations. (B) In the event a purchase is needed in an emergency situation, purchasing services will authorize the purchase with approval of the following, based on area...

...tractors, when possible. (2) Prepare a purchase requisition in MagnusMart for the contractor with the lowest cost. (3) Submit request along with the two unused quotes or non-responses. (C) Estimated project cost over fifty thousand dollars, but below two hundred thousand dollars: the OUA project manager shall: (1) Prepare a work scope defined in a request for quotation. (2) Issue the request ...

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...ts, grants, affiliation agreements, purchase orders, and modifications thereof, in the amount of or which require the expenditure by the university of up to one million dollars, subject to the availability of budgeted funds, except as set forth in paragraph (B)(2) of this rule. (2) The following transactions must be approved by the board of trustees prior to their execution, after which the appro...

...tracts, grants, affiliation agreements, purchase orders, and modifications thereof, in the amount of or which require the expenditure by the university of up to one million dollars, subject to the availability of budgeted funds, except as set forth in paragraph (B)(2) of this rule. (2) The following transactions must be approved by the board of trustees prior to their execution, after which the a...

...voice to a small order form or to a purchase requisition (if the amount of the invoice exceeds the maximum limit for a small order form). Forward small order forms to accounts payable; purchase requisitions should be sent to purchasing services. Use of a pcard is also permitted. (2) Purchase your tickets directly (from the carrier, from a web site, or from a travel agent) and obtain a receipt sho...

...ck shop is the only agent authorized to purchase and issue locks. Door locks may only be removed or changed by the university locksmiths. (4) Departments will be responsible for any cost incurred to resolve unauthorized changes. (5) No CSU official, other than the AC&SS manager and locksmiths, shall sign any contract that allows the use of the CSU core(s) or key code(s). No core(s) or lock(s) shall be installed tha...

...ncial records such as requisitions, purchase orders, and invoices; administrative records such as annual reports, university bylaws, and policies; and publications and other items issued by the university. (13) "Record category" refers to a group of record series having common characteristics and retention periods and is listed within the NEOMED records retention schedule. (14) "Record ...

...aculty member instructs students to purchase for use as a central learning resource for a course. (2) "Course" for the purpose of this rule, refers to all course types listed in the university's published course catalog. (3) "Course director" refers to a faculty member who is responsible for textbook selection for their respective course. (4) "E-book" or "electronic textbook" refers to an o...

...acquired through various means, such as purchase, donation, construction, fabrication, and capital lease where their historical cost is above the university approved threshold. (5) Historical cost is the amount paid by an accounting entity to acquire an asset and make it ready to render the services for which it was required. (D) Body of rule (1) Reporting Capital assets should be reported at historical cost (inc...

...acquired through various means, such as purchase, donation, construction, fabrication, and capital lease where their historical cost is above the university approved threshold. (5) Historical cost is the amount paid by an accounting entity to acquire an asset and make it ready to render the services for which it was required. (D) Body of rule (1) Reporting Capital assets should be reported at hist...

...le through which the university can purchase and sell property necessary to conduct its operations. The university procurement activities must be conducted in an efficient and cost-effective manner that supports the mission of the university while maintaining compliance with applicable state and federal laws and regulations. (B) Scope This rule applies to all purchases and sales of universit...

...le through which the university can purchase and sell property necessary to conduct its operations. The university procurement activities must be conducted in an efficient and cost-effective manner that supports the mission of the university while maintaining compliance with applicable state and federal laws and regulations. (B) Scope This rule applies to all purchases and sales of universit...

...he university requires the employee purchase a damage waiver and supplemental liability protection, which will be reimbursed by the university. When renting a car in a foreign country, it is required that all local, statutory and optional coverages, including collision damage waiver insurance, are purchased. The university will need a copy of all signed lease agreements. Non-employees of NEOM...

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...overing or acquiring (e.g., through purchase, marriage, or inheritance) a new significant interest financial interest. (b) Within sixty days of the disclosure, whether the disclosure was timely or not, the university's institutional officials or their designee(s) will review the significant financial interest disclosed by the investigator and determine, with or without consultation with the i...

...onation, funds may be used to: (i) Purchase items that may be used by university personnel in relation to their professional duties, or (ii) To further the mission of the university or an individual college department. (c) Samples of equipment for non-patient care related activities (e.g., research equipment, teaching laboratory suppliers, textbooks for evaluation for use in a course,...

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...(f) University funds may not be used to purchase parking permits for any employee including those hired through temporary employment agencies and adjunct professors. (g) Departments charging a fee for workshops and classes may include the fee for their attendees' parking permit or they may require each attendee to purchase their parking merits. (h) The legal permit registrant, vehicle owner(s), vehi...

...zing a procurement card or departmental purchase order. Receipts of all expenses documented on the travel expense report must be attached to the form. It should be noted that missing receipts and other missing documentation to support travel expenses constitute the single largest factor in necessitating the return of the expense report to the college/unit and delaying the travel reimbursement. In addition, the busine...

...s usually required for each user. A purchaser of a software license does not acquire ownership of the software, but instead gains the right to use only the single purchased copy of the software. (1) Backup copy. The copyright law permits the licensee to make an additional copy of the software for backup purposes, though any backup copy must be destroyed if the purchaser transfers the software...

...j) The cost of awards and plaques. (k) Purchase, sale, or gift of services. (4) Expenditures that need not be reported are the purchase, sale, or gift of services or any item of value that is available to the general public on the same terms, such as a free concert. (C) Violations and penalties. (1) The legislative agent or his/her university can be criminally charged with knowingly failing to...

...ion of a new computer system" means the purchase of a "computer system", as defined in this rule, that is not a computer system currently in place nor one for which the acquisition process has been initiated as of the effective date of the agency rule addressing requirements in section 1347.15 of the Revised Code. (C) "Computer system" means a "system", as defined by section 1347.01 of the Revised Code that stores, ...

...of a new computer system" means the purchase of a "computer system," as defined in this rule, that is not a computer system currently in place nor one for which the acquisition process has been initiated as of the effective date of the agency rule addressing requirements in section 1347.15 of the Revised Code. (C) "Computer system" means a "system", as defined by section 1347.01 of the Revise...

...encumber, control, acquire by donation, purchase or condemnation, construct, own, lease, use, and sell real and personal property as is necessary for the conduct of the program of the college on whatever terms and for whatever consideration may be appropriate for the purpose of the college. (3) The board may accept gifts, grants, bequests, and devices absolutely or in trust for support of the col...

... transactions are memorialized in a purchase order or other written contract. Examples are extensive, and include without limitation real estate leases, procurements of goods, software licensing, and execution of professional services agreements. (F) Affiliated organizations. An organization is "affiliated" with a college officer or trustee if a trustee or officer, or a family member of a t...

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...) Public funds shall not be used to purchase alcohol (except that public funds may be used to purchase alcohol required for a college-approved curriculum). (B) Drug-free campus and workplace. (1) The unlawful manufacture, distribution, dispensation, possession, or use of drugs or alcohol is prohibited on college property, anywhere the college is conducting business, and at all college-sponso...

...y community. (B) "Procurement" means a purchase, lease, or other acquisition of use or ownership rights to any goods, services, real estate, or works of improvement. (C) Only the treasurer or the treasurer's designee may enter into procurement agreements on behalf of the college, except when otherwise provided by law or board resolution. (D) The president or the president's designee is hereby d...

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...lds of professional skill; (vii) Purchase a policy ensuring the district against loss of, or damage to, property whether real, personal, or mixed, which is owned by the district or which is in the process of construction by or for the district; (viii) Purchase fidelity insurance in such amounts and covering such trustees, officers, and employees of the district; (ix) Purchase insuranc...

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... vendor commitment and/or the actual purchase of goods or services rests with the financial manager. All construction/renovation projects must be coordinated through the university's facilities office. (2) Procurement services has the primary responsibility to manage and monitor the purchasing process. Authority is delegated to the Maag library to purchase items to be added to its collection....

...nsible for providing assistance for purchases and payments pursuant to a contract. (4) "University sponsor." The university employee who is promoting the contract. Typically the university sponsor is a financial manager. (E) Procedures. All contracts entered into, including original contracts, amendments, and extensions: (1) Are only to be signed or executed by university staff with design...

... a security on short notice near the purchase price of the security. To help retain the desired liquidity, no security shall be purchased that is likely to have few market makers or poor market bids. Additionally, liquidity shall be assured by keeping an adequate amount of short-term investments to accommodate the cash needs of the university. (g) The university's non-endowment and endowment ...

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...(J) Conflict of interest - when any purchase of goods and or services by the college is made which normally requires board approval which is from a source which any member of the board of trustees is an officer, director, employee, owner or has any significant connection therewith, that purchase shall be separately noted by the treasurer and voted on separately so that the trustee has the opportun...

...(J) Conflict of interest - when any purchase of goods and or services by the college is made which normally requires board approval which is from a source which any member of the board of trustees is an officer, director, employee, owner or has any significant connection therewith, that purchase shall be separately noted by the treasurer and voted on separately so that the trustee has the opportun...