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This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and universities.

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Rule 123:2-14-06 | Commercially useful function.

...ompany; (2) The certified business purchases any of the required materials for the contract from the owner of the contract; (3) The relationship between the contract owner and the certified business does not remain at arms-length throughout the performance of the contract; (4) The certified business only purchases limited amounts of materials and performs little and/or no direct work on the...

Rule 123:2-14-15 | Monitoring waiver compliance.

...hether to grant a release and permit to purchase goods and services to the requesting agency. (D) The Ohio facilities construction commission (OFCC) may consider a contracting agency's non-compliance with the requirements set forth in section 123.152 of the Revised Code as evidenced by the "Agency Compliance Report" or DAS/EOD's recommendations, in OFCC's evaluation of whether to grant a request ...

Rule 123:3-1-01 | Use of electronic signatures and records.

...) Consent to release information; (b) Purchase, sell or lease goods, services or construction; (c) Transfer funds; (d) Facilitate the submission of an electronic record with an electronic signature required or accepted by a state agency; or (e) Create records formally issued under a signature and upon which the state of Ohio or any other person will reasonably rely including but not limited to formal communicati...

Rule 123:3-2-01 | Personal information systems definitions.

...ion of a new computer system" means the purchase of a "computer system", as defined in this rule, that is not a computer system currently in place nor one for which the acquisition process has been initiated as of the effective date of the agency rule addressing requirements in section 1347.15 of the Revised Code. (C) "Computer system" means a "system" as defined by section 1347.01 of the Revised Code, that stores,...

Rule 123:5-1-01 | Definitions.

... proposal by a state agency for the purchase of supplies and/or services. (L) "Discharged under honorable conditions" has the same meeting as "honorably discharged." (M) "Domestic Source End Product" means (1) An unmanufactured end product mined or produced in the United States, or (2) An end product manufactured in the United States, if the cost of its components mined, produced, or manuf...

Rule 123:5-1-01 | Definitions.

... proposal by a state agency for the purchase of supplies and/or services. (J) "Domestic Source End Product" means (1) An unmanufactured end product mined or produced in the United States, or (2) An end product manufactured in the United States, if the cost of its components mined, produced, or manufactured in the United States, exceeds fifty per cent of the cost of all its components of for...

Rule 123:5-1-03 | Permit to make purchases when impractical through the department.

...f the Revised Code shall procure or purchase any supplies or services, except in accordance with sections 125.035 and 125.05 of the Revised Code. When the department of administrative services determines that it is not possible or not advantageous for the department to make the purchase, the department shall grant the agency a release and permit to make the purchase. Release and permits may be gra...

Rule 123:5-1-06 | Implementation of domestic, Ohio bid preference.

... its entirety, may re-bid the intended purchase, or award the contract. (4) After application of the preferences in paragraph (A)(3) of this rule, where the director or the director's designee determines that selection of the lowest Ohio bid will not result in an excessive price or a disproportionately inferior product or service, the director or the director's designee shall propose a contract ...

Rule 123:5-1-07 | The invitation to bid process.

..., board or commission requesting to purchase products, supplies and/or services; (2) Instructions governing communications, including but not limited to instructions for submitting questions and posting answers electronically; (3) A description of products, supplies and/or services to be purchased; (4) Complete and detailed specifications pertaining to the products, supplies and/or services ...

Rule 123:5-1-08 | The request for proposal process.

...tion, board or commission requesting to purchase products, supplies and/or services; (2) Instructions governing communications, including but not limited instructions for submitting questions and posting answers electronically; (3) A description of products, supplies and/or services to be purchased and any other relevant criteria; (4) A description of the evaluation procedures to be foll...

Rule 123:5-1-09 | Purchase of recycled products.

...; and all courts of common pleas, may purchase recycled products when the recycled product being offered is substantially equivalent to the non-recycled product, is economically feasible, and is commercially available in quantities sufficient to meet the needs of the procuring agency.

Rule 123:5-1-10 | Specification authority.

...supplies, and/or services that is to be purchased and what the bidder or offeror must be responsive to in order to be considered for an award of a contract. A specification may fall under one of the following categories: (1) Design specification (2) Performance specification (3) Combination specification (design and performance) (4) Brand name or approved equal specification (5) Quali...

Rule 123:5-1-12 | The reverse auction process.

..., board or commission requesting to purchase supplies and/or services; (2) Instructions governing communications, including but not limited to instructions for submitting questions and posting answers electronically; (3) A description of products, supplies and/or services to be purchased; (4) Complete and detailed specifications pertaining to the products, supplies and/or services to be purchas...

Rule 123:5-1-14 | Biobased products bid preference program procedure.

...r proposal or invitation to bid for purchase of equipment, material or supplies will contain a biobased bid preference provision indicating the minimum acceptable percentage of biobased content as designated by the United States department of agriculture. This procedure is not required when the request for proposal or invitation to bid specifies that only a biobased product will be considered for ...

Rule 123:5-1-16 | Implementation of veterans preference program.

...code shall apply to all state agencies' purchases made under Chapter 125. of the Revised Code. (7) The bids or offers submitted by the veteran-friendly business enterprise may be rejected if they contain an excessive price as defined in rule 123:5-1-06 of the Administrative Code, as amended. (B) Procedures for applying preference for veteran-friendly business enterprises: (1) Bids or proposals will first be evalua...

Rule 123:5-1-17 | First and second requisite procurement program.

... (1) All state agencies wanting to purchase products, supplies, and/or services shall follow all policies and prodedures established by the department of administrative services including, but not limited to, requisite procurement programs. (2) The director of the department of administrative services or the director's designee may issue a blanket waiver to all state agencies for specific ty...

Rule 123:5-3-02 | Certification of a community rehabilitation program.

...tions of all contracts or agreements to purchase products or services from the community rehabilitation program. (H) The administrator's determinations concerning certification are final.

Rule 123:5-3-05 | Annual report.

...ed during the preceding fiscal year for purchase of products and services which appear on the procurement list, from a qualified nonprofit agency or an agent of a qualified nonprofit agency. (3) Any other information the office of procurement from community rehabilitation programs may determine advantageous. (B) Each certified agent, names as the contractor of record, shall file an annual report with the office by ...

Rule 123:5-3-08 | Release from purchasing requirements for failure to perform.

...e from the requirement of continuing to purchase a product or service pursuant to sections 125.60 to 125.6012 of the Revised Code, when the government ordering office of their duly appointed designee demonstrates that all of the following conditions exist: (1) The government ordering office, or their duly appointed designee determines that the service provider/product producer is failing to adequately or properly pe...

Rule 123:6-1-08 | Fuel card purchases: bulk fuel purchases.

...e state fleet purchasing credit card to purchase the following items for those vehicles: (1) All fuel purchased from a retail vendor approved by the department of administrative services, including any department designated preferred retail vendor. (2) All service related items approved by the department of administrative services. (3) All maintenance related items approved by the department of administrative serv...

Rule 123:6-1-10 | Cost limitations: vehicles; alternative fuels.

...ment or state agency is considering for purchase exceeds the fuel emissions standards established by the United States environmental protection agency by ten per cent for that class of automobile. (5) A vehicle capable of using alternative fuels that the department or state agency is considering for purchase under performs the mileage per gallon average for that class automobile by ten per cent as established by the...

Rule 126-1-02 | Rates and requirements for reimbursement of travel expenses of state agents.

... indicates the merchant's name, date of purchase, transaction amount, and line item detail identifying the service or goods provided. (10) "Supporting documentation" means documents that validate expense claims to include, but not limited to the following: (a) Conference material provided by the conference organizer. (b) Formal meeting agenda provided by the meeting organizer. (c) Currency...

Rule 135-2-01 | Investment limitations for state interim funds.

...Revised Code shall apply at the time of purchase. The investment limitations contained in divisions (A)(4)(a) and (A)(11) of section 135.143 of the Revised Code are excluded from this rule.

Rule 145-1-21 | Federal tax compliance provisions.

...009 from an additional annuity or money purchase account but for the enactment of Section 401(a)(9)(H) of the Internal Revenue Code ("2009 RMDs"), and who would have satisfied that requirement by receiving distributions that are (a) equal to the 2009 RMDs or (b) one or more payments in a series of substantially equal distributions (that include the 2009 RMDs) made at least annually and expected to...

Rule 145-1-26 | Definition of earnable salary.

...time of termination, the member may purchase the refunded service pursuant to section 145.31 of the Revised Code or rule 145-3-22 of the Administrative Code. (c) If a member on or after the date of termination, applied for and received a benefit pursuant to section 145.32, 145.33, 145.332, 145.35, 145.36, 145.361, 145.37, or 145.46 of the Revised Code, article IX or X of the combined plan doc...