(A) The vice chair and secretary shall
be elected at the January meeting each year to serve a term of one year. The
officers shall be chosen from members of the board.
(1) Chair - The chair
shall preside at all meetings of the board as specified in this chapter. The
chair will have and exercise general charge and supervision of the affairs of
the board, and shall do and perform such other duties as may be assigned by the
board. The chair shall facilitate the receipt of input from the public or any
applicant on any matter specified by the board and may designate the forum and
limitations on such input. The chair may create, by a motion and a second of
the board members, committees that the chair determines are necessary, and the
chair may discontinue same at his or her pleasure.
(a) Each committee shall have such powers and perform such duties
not inconsistent with law as may be assigned to it by the chair.
(b) Committee chairs and members shall be appointed by the
chair.
(2) Vice chair - At the
request of the chair, or in the event of the absence or disability of the
chair, the vice chair shall perform the duties, and possess and exercise the
powers of, the chair, and have such other powers as determined by the
board.
(3) Secretary - The
secretary shall review, edit and sign the minutes for all meetings of the board
prior to the minutes becoming public record and adopted by the
board.
(B) Meetings of the board
(1) Quorum. As provided
by law, a majority of the board constitutes a quorum. No action shall be taken
by the board unless approved by at least six members, or by at least seven
members if a person is appointed under division (A)(4) or (A)(5) of section
105.41 of the Revised Code.
(2) Places. All regular
meetings of the board shall be held in the statehouse or such other place as
designated by the chair at a preceding meeting. The place where each special
meeting shall be held shall be designated in the call thereof. Any person, upon
request, may obtain advance notice of all meetings at which public business is
to be discussed.
(3) Meetings. The time,
place and purpose of all regularly scheduled board meetings shall be posted on
the Ohio statehouse public website by writing the capitol square review and
advisory board at its business address.
Any representative of the news media or any
individual may obtain notice of all scheduled meetings by requesting in writing
that notice be provided and supplying a regular mail or electronic mail
address. The board shall, within a reasonable time prior to each meeting, send
by regular mail or electronic mail an agenda of the meeting to those persons.
The board may assess a reasonable fee, not to exceed the cost of copying and
mailing, for notices sent to persons in accordance with this rule.
(4) Special meetings. In
the event of a special meeting not of an emergency nature, the board shall
notify all media representatives who have requested notice of the meeting by
doing at least one of the following sending written notice, by regular mail or
electronic mail no later than twenty-four hours prior to the special
meeting;
(5) Special emergency
meetings. In the event of a special meeting of an emergency nature requiring
immediate official action, the board shall notify all media representatives who
have requested notice of such meeting of the time, place and purpose of the
meeting by providing notice as described in paragraph (B)(4)(a) of this rule.
In such event, the notice need not be given twenty-four hours prior to the
meeting, but shall be given immediately upon completion of the meeting
agenda.
(6) Minutes and journal.
The minutes of all meetings shall be recorded in special books to be kept for
that purpose. With respect to each meeting, there shall be shown the date and
place at which it was held, the names of the board members present, a summary
of things said and done, and a record of each vote taken. Adoptions of any
rules and resolutions shall also be recorded in the minutes.
(7) Governing rules. All
proceedings, shall be held in accordance with this rule and conducted under
"Masons Manual of Legislative Procedure" (2000 edition) when not
otherwise provided in this chapter.
