(A) The industrial commission may hold
regular meetings to conduct its official business of a non-adjudicatory nature
at a designated time and place at the call of the chairperson of the industrial
commission. The commission shall provide at least seventy-two hours advance
notice, excluding weekends and state holidays, of all regular
meetings.
(B) Special meetings of the industrial
commission may be called by the chairperson of the commission on his own
initiative, or be called by the chairperson of the industrial commission upon
written request of two commissioners of the industrial commission.
(C) Regular and special meetings of the
industrial commission shall be held at the time and location specified on the
notice of the meetings.
(D) At all meetings of the industrial
commission, the executive director of the industrial commission, or in the
absence of the executive director of the industrial commission, a person
appointed by the chairperson, shall call the name of each member of the
industrial commission present for all voting. The meeting minutes of the
industrial commission may be kept by use of a publicly accessible audio
recording medium.
(E) Notice of each meeting of the
industrial commission to consider official business of a non-adjudicatory
nature shall comport with rule 4121-1-02 of the Administrative
Code.
(F) The chairperson of the industrial
commission, or in his absence, another member of the industrial commission
designated by the chairperson of the industrial commission shall preside at all
meetings of the industrial commission.
(G) The commission shall conduct its
official business of a non-adjudicatory nature in the presence of a quorum and
two members of the industrial commission shall be present in person at any
meeting in order to constitute a quorum for the transaction of public business.
A member of the commission must be present in person at a meeting to be
considered present or to vote at the meeting.
(H) Minutes of the meeting of the
industrial commission, upon approval of the industrial commission, are to
constitute the record of its proceedings. Minutes of all regular, emergency,
and special meetings of the industrial commission shall be promptly prepared,
filed and maintained and open to public inspection. The portion of the minutes
that concern executive sessions of the commission are to only reflect the
general subject matter of discussions in executive session. The minutes of the
meetings of the industrial commission can be accessed through the office of
chief legal counsel or the website at www.ic.ohio.gov.
(I) Consent to film, photograph, or
record meetings of the industrial commission shall be obtained from the
chairperson of the industrial commission, or with written consent of two
members of the industrial commission, prior to the start of the meeting. The
industrial commission may terminate such consent upon its determination such
filming, photographing, or recording is distracting or otherwise disruptive to
the meeting process.
(J) As defined in this rule, a meeting is
a pre-arranged discussion of the public business of a non-adjudicatory nature
of the industrial commission by a majority of its members.
(K) In the event of an emergency
requiring immediate official action, the meeting shall be called pursuant to
paragraph (C) of rule 4121-1-02 of the Administrative Code.
