Chapter 5180:3-13 | Kinship Support Program Rules

Rule 5180:3-13-18.2 | Kinship support program.

• Effective: October 3, 2025
• Promulgated Under: 111.15

(A) What is the kinship support program?

The kinship support program (KSP) is available to eligible kinship caregivers to provide financial payments for the placement of children in the kinship caregiver's home. The Ohio department of children and youth (DCY) is to coordinate and administer the program pursuant to section 5180.531 of the Revised Code and provide payments in accordance with section 5180.533 of the Revised Code to the extent funds are appropriated and allocated for this purpose.

(B) How is "kinship caregiver" defined?

"Kinship caregiver" has the same meaning as in section 5180.50 of the Revised Code.

(C) Who is eligible to receive KSP payments?

A kinship caregiver who is not certified as a foster caregiver in accordance with Chapters 5180:2-5 and 5180:2-7 of the Administrative Code is eligible to receive KSP payments for a child placed in the kinship caregiver's home pursuant to rule 5180:2-42-18 of the Administrative Code when:

(1) The child is in temporary, permanent, or legal custody of a public children services agency (PCSA); or

(2) The child is under the care of a Title IV-E agency with legal responsibility for care and placement of the child which has a Title IV-E subgrant agreement in effect.

(D) How long can eligible kinship caregivers receive KSP payments?

Eligible kinship caregivers may receive KSP payments for up to six months from the date of the child's placement in their home.

(E) When do KSP payments stop?

KSP payments are to stop when any of the following occurs:

(1) The kinship caregiver obtains foster home certification in accordance with Chapters 5180:2-5 and 5180:2-7 of the Administrative Code;

(2) The kinship caregiver has received KSP payments for the placement of the child for six months;

(3) The child is no longer in the custody of the PCSA or Title IV-E agency;

(4) The child is no longer placed in the kinship caregiver's home; or

(5) The home assessment is denied pursuant to rule 5180:2-42-18 of the Administrative Code.

(F) What information is to be provided to the kinship caregiver prior to a child's placement in the home?

Prior to placing a child in a kinship home, the PCSA or other Title IV-E agency is to provide the kinship caregiver with information about kinship programs and foster care certification pursuant to rule 5180:2-42-18 of the Administrative Code.

(G) How does the PCSA or other Title IV-E agency ensure timely and accurate KSP payments are made to the kinship caregiver?

The PCSA or other Title IV-E agency is to enter the necessary data into Ohio comprehensive child welfare information system (CCWIS) as soon as possible to initiate and/or terminate payments for eligible kinship caregivers in accordance with this rule.

(H) How is the PCSA or other Title IV-E agency to pay for a child placed with a kinship caregiver who is certified as a foster caregiver?

The PCSA or other Title IV-E agency is to pay foster care maintenance (FCM) payments for a child placed with a kinship caregiver who is certified as a foster caregiver in accordance with Chapters 5180:2-5 and 5180:2-7 of the Administrative Code, or the equivalent in another state. The FCM payment is to equal the rate the PCSA or other Title IV-E agency would pay for the child if placed in a foster home that is not kin.

(I) When do FCM payments begin for a kinship caregiver who becomes a certified foster caregiver?

If a kinship caregiver becomes a certified foster caregiver pursuant to Chapters 5180:2-5 and 5180:2-7 of the Administrative Code, or the equivalent in another state, after the child was placed with the kinship caregiver, the PCSA or other Title IV-E agency is to pay FCM effective the date the kinship caregiver becomes certified as a foster caregiver.

(J) Can kinship caregivers who want to become certified foster caregivers receive waivers for certification requirements?

Waiver requests by a recommending agency for a kinship caregiver seeking foster care certification are permitted for the following:

(1) Pursuant to rule 5180:2-5-18 of the Administrative Code, non-safety foster care certification standards; and

(2) Pursuant to section 5103.0329 of the Revised Code, training hours and topic requirements contained in rule 5180:2-5-33 of the Administrative Code.

(K) What happens if a kinship caregiver receives KSP payments they were not eligible for?

The kinship caregiver may be responsible for returning payments to DCY if:

(1) The payment was received in error.

(2) The caregiver was determined to be ineligible.

Last updated October 6, 2025 at 8:02 AM

Supplemental Information

Authorized By: 5180.536
Amplifies: 5180.53, 5180.531, 5180.532, 5180.533, 5180.534, 5180.535, 5180.57, 5103.0329
Five Year Review Date: 10/3/2030

Rule 5180:3-13-65 | Caseworker visits and contacts with children in substitute care.

• Effective: January 1, 2026
• Promulgated Under: 119.03

(A) What are the responsibilities of the public children services agency (PCSA) or private child placing agency (PCPA) that holds custody of a child regarding caseworker visits and contacts with the child and substitute caregivers?

The PCSA or PCPA that holds custody of a child is to conduct caseworker visits and maintain contact with both the child and the substitute caregivers to ensure the child's safety and well-being, and to assess whether the placement and services continue to meet the child's needs in accordance with the case plan.

(B) Who is responsible for conducting visits and contacts within the PCSA or PCPA?

Visits and contacts are to be conducted by a caseworker that has full responsibility for case planning and case management of the child's case.

(1) If the caseworker responsible for the child's case is unable to complete the visit, the caseworker completing the visit is to document in the child's case the reason someone other than the assigned caseworker visited the child.

(2) The caseworker assigned to the child's case is to complete the majority of the monthly visits.

(3) The PCSA or PCPA, as part of a managed care agreement as defined in rule 5180:2-1-01 of the Administrative Code, may contract with another agency to have the managed care caseworker assume responsibility for the child's case and caseworker visits outlined in this rule.

(C) What is the minimum frequency of visits?

The minimum frequency of visits will be as follows, with individual time for the child as appropriate for his or her ability to communicate:

(1) For a child placed in a relative or non-relative home approved pursuant to rule 5180:2-42-18 of the Administrative Code or a foster home certified pursuant to Chapter 5180:2-5 of the Administrative Code:

(a) One face-to-face visit with the child and substitute caregiver within the substitute care setting during the first week of placement, not including the first day of placement.

(b) One face-to-face visit with the child and the substitute caregiver within the substitute care setting during the first four weeks of placement, not including the visit during the first week of placement.

(c) Monthly face-to-face visits with the child and substitute caregiver within the substitute care setting, which may include visits referenced in paragraphs (C)(1)(a) and (C)(1)(b) of this rule, provided that at least one of the visits occurs within each month.

(d) In a home which has two or more substitute caregivers, ensure that each caregiver is present for at least one of the face-to-face visits referenced in paragraphs (C)(1)(a) to (C)(1)(c) of this rule in each three-month period. If a caregiver is out of the home for the entire three-month period (e.g. military leave or extended hospital stay) the caregiver is exempt from the visits for that time period.

(e) If the circumstances of the case warrant more than one monthly visit, the additional visit(s) may be conducted by a caseworker employed by an agency contracted by the PCSA or PCPA to provide services for the case.

(2) For a child for whom a special, exceptional, or intensive needs difficulty of care payment is made pursuant to rule 5180:2-47-18 of the Administrative Code and placed in a treatment or medically fragile foster home certified pursuant to Chapter 5180:2-5 of the Administrative Code:

(a) One face-to-face visit with the child and substitute caregiver within the substitute care setting during the first week of placement, not including the first day of placement.

(b) One face-to-face visit with the substitute caregiver and child should occur twice monthly, but not within the same week.

(c) At least one of the monthly visits is to occur within the treatment or medically fragile foster home.

(d) In a foster home which has two or more substitute caregivers on the certificate, assure that each caregiver is present for at least one of the face-to-face visits referenced in paragraphs (C)(2)(a) to (C)(2)(c) of this rule in each three-month period. If a caregiver is out of the home for the entire three-month period (e.g. military leave or extended hospital stay) the caregiver is exempt from the visits for that time period.

(e) At least one of the monthly visits is to be conducted by a caseworker employed by the PCSA or PCPA that has full responsibility for case planning and case management of the child's case. Any additional visit(s) may be conducted by a caseworker employed by an agency contracted by the PCSA or PCPA to provide services for the case.

(3) For a child who is sixteen years of age or older and placed in an independent living arrangement in which he or she has responsibility for his or her individual living environment:

(a) One face-to-face visit with the child within the living environment within the first week of placement, not including the first day of placement.

(b) Monthly face-to-face visits with the child, within the living environment, which may include the visit referenced in paragraph (C)(3)(a) of this rule.

(4) Regardless of the placement setting of the child, a child may request visits from the PCSA or PCPA caseworker on a more frequent basis than the minimums established in this rule. These requests and the resulting agency action are to be documented in the child's case record.

(D) How are contacts and visits for children in the custody of a PCSA or PCPA to be documented?

Visits and contacts are to be documented in the child's case record as outlined in rules 5180:3-1-23 and 5180:2-33-70 of the Administrative Code and address the following:

(1) The child's safety and well-being within the substitute care setting. In assessing the child's safety and well-being, the caseworker is to consider the following through observation and information obtained during the contact or visit:

(a) The child's current behavior, emotional functioning and current social functioning within the substitute care setting, and any other settings/activities in which he or she is involved. The caseworker is to also document evidence that the caregiver is following the reasonable and prudent parent standard in allowing the child regular opportunities to participate in age or developmentally appropriate activities.

(b) The child's current vulnerability.

(c) The protective capacities of the child's caregiver(s).

(d) Any new information regarding the child, the substitute care setting, and impact on the substitute caregiver's willingness or ability to care for the child including but not limited to:

(i) Changes in marital status.

(ii) Significant changes in the health status of a household member.

(iii) Placement of additional children.

(iv) Birth of a child.

(v) Death of a child or household member.

(vi) A criminal charge, conviction or arrest of any household member.

(vii) A change in the number of temporary or permanent household members.

(viii) Family's relocation.

(ix) Child's daily activities.

(x) A change in the caregiver's employment or other financial hardships.

(e) Any supportive services needed for the child or caregiver to assure the child's safety and well-being.

(2) The child's progress toward any goals in the case plan as applicable from information obtained from the child and caregiver.

(3) Permanency planning activities in accordance with the child's case plan.

(4) Any other issues that the child wishes to mention or discuss with the caseworker during the visit.

(E) What is the agency to do for a child who is placed through the "Interstate Compact for the Placement of Children" into a substitute care setting outside of Ohio?

The agency is to follow the directives in Chapter 5180:2-52 of the Administrative Code, and the regulations of the interstate compact, located at https://aphsa.org/icpc-resources/.

Last updated January 5, 2026 at 9:03 AM

Supplemental Information

Authorized By: 5103.03, 5153.166
Amplifies: 5103.03, 5153.16
Five Year Review Date: 1/1/2031
Prior Effective Dates: 6/22/2009, 11/1/2019

Rule 5180:3-13-65.2 | Visitation and placement review for children in residential facilities.

• Effective: January 1, 2026
• Promulgated Under: 119.03

(A) What are the responsibilities of the public children services agency (PCSA) or private child placing agency (PCPA) that holds custody of a child regarding caseworker visits and contacts with a child under the care and supervision of a residential facility?

(1) The PCSA or PCPA holding custody of a child who is placed in a residential facility or substance use disorder (SUD) residential facility as defined in rule 5180:2-1-01 of the Administrative Code is to ensure the child's safety and well-being and assess whether the placement and services continue to meet the child's needs in accordance with the case plan. The visits and contacts are to:

(a) Be conducted by a caseworker within the PCSA or PCPA that has full responsibility for case planning and case management of the child's case.

(i) If the caseworker responsible for the child's case is unable to complete the visit, the caseworker completing the visit is to document in the child's case the reason someone other than the assigned caseworker visited the child.

(ii) The case worker assigned to the child's case is to complete the majority of the monthly visits.

(iii) The PCSA or PCPA, as part of a managed care agreement as defined in rule 5180:2-1-01 of the Administrative Code, may contract with another agency to have the managed care caseworker assume responsibility for the child's case and caseworker visits outlined in this rule.

(iv) One contact with the residential facility or SUD residential facility and the child as developmentally appropriate is to occur within ten days of placement, not including the first day of placement.

(v) Monthly face-to-face visits with the child are to occur within the residential facility or SUD residential facility.

(2) Contacts and visits are to be documented in the child's case record as outlined in rules 5180:3-1-23 and 5180:2-33-70 of the Administrative Code and address the following:

(a) The child's safety and well-being within the residential facility. In assessing the child's safety and well-being, the caseworker is to consider at least the following through observation and information obtained during the contact or visit:

(i) The child's current behavior, emotional functioning and current social functioning, and any other settings/activities in which he or she is involved. The caseworker is to also document evidence that the facility staff are following the reasonable and prudent parent standard in allowing the child regular opportunities to participate in age or developmentally appropriate activities.

(ii) The child's current vulnerability.

(iii) Any new information regarding the child, the substitute care setting, and the impact on the residential facility's willingness or ability to care for the child including, but not limited to, the child's daily activities.

(iv) Any supportive services needed for the child to assure the child's safety and well-being.

(v) Any additional concerns or relevant information the child makes known to the caseworker during the visit.

(b) The child's progress toward any goals in the case plan based on information obtained from the child and facility staff.

(c) Review and determine whether the residential facility is the appropriate setting and is providing a satisfactory level of care for the child. A satisfactory level of care is defined as the provision of services, supervision, and support outlined in the foster care bill of rights.

(i) If during the monthly visit the PCSA or PCPA observes or is made aware of the following, a mandatory review of the placement is to occur as outlined in paragraph (B) of this rule.

(a) Unsafe or unsanitary conditions in the facility or on the grounds of the residential facility.

(b) Violations of the youth's rights, including but not limited to those enumerated in rule 5180:2-5-35 of the Administrative Code, by the residential facility or residential facility staff.

(ii) If during the monthly visit the PCSA or PCPA observes or is made aware of the following, a mandatory review of the placement may occur as outlined in paragraph (B) of this rule.

(a) Lack of discharge planning as outlined in rule 5180:2-9-42 of the Administrative Code.

(b) Lack of service planning as outlined in rule 5180:2-9-12 of the Administrative Code.

(c) Any identified rule violation.

(B) When is a mandatory placement review to be conducted and what are the PCSA and PCPA responsibilities?

(1) The PCSA or PCPA is to complete a mandatory review of the placement within two business days of:

(a) Notification that the child presented to an emergency department or was admitted to a hospital for an injury or mental health crisis.

(b) Notification that a police report is generated with regard to the child.

(c) The PCSA or PCPA has developed concerns for the safety and well-being of the child during the monthly visit outlined in paragraph (A) of this rule.

(2) At the conclusion of the mandatory review, the agency has five business days to determine:

(a) The placement is providing a satisfactory level of care as defined in (A)(2)(c) of this rule, and no actions are to be taken.

(b) A possible placement change is needed, or actions need to be taken by the residential facility, which the PCSA or PCPA can identify in collaboration with the residential facility.

(3) Documentation by the PCSA or PCPA of the review outlined in paragraph (B) of this rule and the results of the review, including concerns that were addressed and the actions taken are to be recorded in the child's case record.

(C) What notifications are to be sent out within five business days after the completion of activities listed in paragraph (B) of this rule?

(1) The PCSA or PCPA is to notify the operator of the residential facility of the results of the review and any actions that are to be taken.

(2) The PCSA or PCPA is to notify the Ohio department of children and youth (DCY) of the results of the review regarding the facility identified in the mandatory review and any actions that need to be taken when any of the following occur:

(a) Unsafe or unsanitary conditions in the residential facility or on the grounds of the residential facility.

(b) Violations of the youth's rights, including but not limited to those enumerated in rule 5180:2-5-35 of the Administrative Code, by the residential facility or the residential facility staff.

(c) Any other concerns the PCSA or PCPA may have after completing the review that need to be brought to the attention of DCY.

Last updated January 5, 2026 at 9:03 AM

Supplemental Information

Authorized By: 5103.03, 5153.166
Amplifies: 2151.467, 2151.468, 5103.03, 5153.16
Five Year Review Date: 1/1/2031

Rule 5180:3-13-66 | Administrative procedures for comprehensive health care for children in placement.

• Effective: January 1, 2026
• Promulgated Under: 119.03

(A) What is the early and periodic screening, diagnosis, and treatment (EPSDT) program?

The EPSDT program is a federally mandated program as defined in 42 U.S.C. 1396d(r) (2017) that provides comprehensive preventive health services to medicaid-eligible individuals from birth through age twenty years. In Ohio, the program is called "Healthchek," is defined in rule 5160-1-14 of the Administrative Code, and is administered by the county department of job and family services (CDJFS). A Healthchek screening examination or its equivalent constitutes comprehensive health care for all children in placement.

(B) What are the interagency procedures to implement comprehensive health care for children in placement?

(1) The public children services agency (PCSA), private child placing agency (PCPA) or private noncustodial agency (PNA) is to develop written interagency procedures to implement comprehensive health care for children in placement between the CDJFS and custody holding agency, if applicable. Interagency procedures are to include documentation that the substitute caregiver has been informed of Healthchek services and transportation services and the substitute caregiver has been provided a copy of the ODM 03528 "Healthchek and Pregnancy Related Services Information Sheet."

(2) The PCSA, PCPA or PNA is to review and amend the interagency procedures, as needed.

(C) What is the emergency on-call procedure each PCSA and PCPA is to establish?

Each PCSA and PCPA is to establish and implement a twenty-four hour emergency on-call procedure to respond to emergency departments, hospitals, law enforcement officers, and first responders involving a child in the agency's custody.

Last updated January 5, 2026 at 9:03 AM

Supplemental Information

Authorized By: 5153.166, 5153.16, 5103.03
Amplifies: 2151.469, 5103.03, 5153.166, 5153.16
Five Year Review Date: 1/1/2031
Prior Effective Dates: 2/1/2003

Rule 5180:3-13-66.1 | Comprehensive health care for children in placement.

• Effective: January 1, 2026
• Promulgated Under: 119.03

(A) What is the responsibility of a public children services agency (PCSA) or private child placing agency (PCPA) regarding the coordination of health care for a child who enters substitute care or experiences a placement change?

The PCSA or PCPA is to coordinate health care for each child in its care or custody who enters into substitute care or has a placement change. In coordinating comprehensive health care, the PCSA or PCPA is to arrange for health care from the child's existing and previous medical providers as well as involve the parent, guardian, or custodian in the planning and delivery of health care services.

(B) When petitioning for custody, what are the PCSA or PCPA to determine regarding the parent, guardian, or custodian's ability to provide health care?

The PCSA or PCPA is to determine whether the parent, guardian, or custodian has health care insurance and/or financial resources to provide comprehensive health care.

(1) If insurance or financial resources are available, the PCSA or PCPA is to request financial support. This does not negate the responsibility of a PCSA or PCPA from assessing a child's eligibility for medicaid coverage, Title IV-E, or other assistance programs.

(2) If insurance or financial resources are not available, the PCSA or PCPA is to assess the child's eligibility for medicaid, Title IV-E, or other assistance programs. Unless an application for Title IV-E has been submitted, the PCSA or PCPA is to apply for medicaid on behalf of the child no later than thirty days after the date of the child's placement into substitute care.

(C) When is a child's medical screening to be completed?

The PCSA or PCPA is to ensure a medical screening is completed within five working days of each child entering into substitute care to prevent possible transmission of common childhood communicable diseases and to identify any symptoms of illness, injury, or maltreatment. A screening is not necessary for children directly placed into substitute care from the hospital. The medical screening is to be conducted by one of the following:

(1) A licensed physician.

(2) An advanced practice nurse.

(3) A registered nurse.

(4) A physician's assistant.

(D) What comprehensive health care is to be arranged for a child who is in substitute care?

The PCSA or PCPA is to arrange for the following health care pursuant to rule 5160-1-14 of the Administrative Code and the "Bright Futures" guidelines (rev. 2/2017) for a child who is in substitute care. The guidelines can be reviewed at http://brightfutures.aap.org. The agency additionally is to ensure:

(1) A comprehensive physical exam for children age three or over, including a review of physical, behavioral, developmental, vision, hearing and dental health is completed within sixty days after a child enters into substitute care. A comprehensive physical exam is not necessary if a comprehensive physical exam of the child has been conducted within six months prior to the child's entry into substitute care and a copy of the exam is filed in the child's case record. The agency is to ensure an annual comprehensive physical exam is completed no later than thirty days after the anniversary date of the child's last physical, which is to include a vision and hearing screening.

(2) Additional appointments, as appropriate, should occur during the first sixty to ninety days of the child entering substitute care to:

(a) Assess the child in the process of transition;

(b) Monitor the adjustment to care;

(c) Identify evolving needs and;

(d) Continue information gathering.

(3) A child under the age of three receives necessary pediatric care, which includes medical, developmental, behavioral, dental, vision and hearing.

(4) A child age three or under is referred to the county "Help Me Grow Program" when a screening or assessment indicates the child has or is at risk of a developmental disability or delay.

(5) Every child entering substitute care receives immunizations appropriate to their age and health history. If a child's record of previous immunizations is unavailable at the time of the comprehensive physical exam, and it is reasonable to assume that the child has received immunizations, immunizations may be postponed until an immunization record is available for review.

(6) A dental examination is completed for a child three years of age and older no later than six months after the child's placement into substitute care. The agency is to ensure a follow-up dental examination is completed every six months from the date of the last dental examination with a thirty-day grace period for scheduling purposes.

(7) Treatment for any diagnosed medical or psychological need is initiated within sixty days of the diagnosis, unless treatment is needed sooner.

(8) If a child has been adjudicated delinquent for any crimes listed in section 2152.72 of the Revised Code, the agency is to ensure a psychological examination is completed pursuant to division (C) of section 2152.72 of the Revised Code.

(E) What is to occur for a medicaid eligible child?

For a medicaid eligible child, the PCSA or PCPA is to:

(1) Coordinate with the county department of job and family services (CDJFS) Healthchek coordinator to secure a Healthchek screening exam. The agency may authorize the substitute caregiver, managed care coordinator as defined in rule 5180:2-1-01 of the Administrative Code, medical providers and custodial parents to work with the CDJFS Healthchek coordinator to schedule appointments and arrange transportation to those appointments.

(2) Complete the ODM 03528 "Healthchek and Pregnancy Related Services Information Sheet" and return the form to the CDJFS Healthchek coordinator within the following timelines:

(a) Within sixty days of the child's entry into substitute care.

(b) Annually based on the date the previous ODM 03528 form was completed and returned to the CDJFS Healthchek coordinator.

(3) Inform the substitute caregiver(s) about Healthchek services within sixty days of placement into the caregiver's home by reviewing the ODM 03528 with the substitute caregiver and providing the caregiver a copy of the form.

(F) What is the required response time for a PCSA or PCPA to respond to a hospital or emergency department regarding medical care for a child in their custody who is under the care and supervision of a residential facility?

The PCSA or PCPA with custody of a child who is under the care and supervision of a residential facility and presents to an emergency department or is admitted to a hospital for an injury or mental health crisis is to respond to the emergency department or hospital's communication regarding medical care for the child no later than four hours after initial contact as outlined in section 2151.461 of the Revised Code.

(G) What comprehensive health care is necessary for a placement episode less than sixty days?

Comprehensive health care pursuant to paragraph (D) of this rule is not necessary if the child's placement episode is less than sixty days; however the PCSA or PCPA, is to coordinate health care whenever the child has a condition which indicates a need for treatment during the placement episode.

Last updated January 5, 2026 at 9:03 AM

Supplemental Information

Authorized By: 5153.166, 5103.03
Amplifies: 2151.461, 5103.03, 5153.166
Five Year Review Date: 1/1/2031
Prior Effective Dates: 5/1/1993, 10/1/1997, 10/9/2006, 5/1/2019

Rule 5180:3-13-90 | Information to be provided to children, caregivers, school districts and juvenile courts.

• Effective: January 1, 2026
• Promulgated Under: 119.03

(A) What information is to be shared with caregivers, as defined in rule 5180:2-1-01 of the Administrative Code, when a public children services agency (PCSA) or private child placing agency (PCPA) plans to place a child into a substitute care setting or respite care setting and what are the timeframes for sharing it?

(1) The PCSA or PCPA with custody of a child and planning to place the child into a substitute care setting or respite care setting is to share information with the caregivers in accordance with paragraphs (A) and (B) of this rule to allow them to make an informed decision regarding whether they can care for the child.

(2) The PCSA or PCPA is to share the information identified in paragraphs (A)(3)(a) to (A)(3)(i) of this rule with the caregivers:

(a) Within ninety-six hours of either an emergency placement or change in the case plan in accordance with section 2151.31 or 2151.412 of the Revised Code.

(b) Or prior to placing the child.

(3) The information is to include the following:

(a) The child's health, behavioral characteristics, treatment and service needs, and plans to meet those needs as identified in the case plan.

(b) Any special needs the child may have such as special diets, therapy, or learning disabilities.

(c) The child's prior history of maltreatment. Provision of information regarding child abuse or neglect assessments/investigations is to comply with rule 5180:2-33-21 of the Administrative Code, if applicable.

(d) Information on any acts committed by the child that placed the health, safety, or well-being of others at risk; such as fire-setting or victimization of other adults, children, or animals.

(e) The school the child will attend, if applicable.

(f) The child's visitation schedule with his/her parents or guardian.

(g) The substitute caregivers' responsibilities.

(h) A written report containing the information specified in paragraph (A)(3)(i) of this rule, for a child who has been adjudicated delinquent for commission of any of the offenses in section 2152.72 of the Revised Code.

(i) The PCSA is to make a written request of the juvenile court that placed the child in the agency's custody for the information identified in paragraphs (A)(3)(i)(i) to (A)(3)(i)(iv) of this rule and share this information with the substitute caregiver. The PCSA is to maintain in the child's case record a copy of the written request for information, a copy of the written report shared with the caregivers, the date it was shared, and the caregivers' acknowledgement of receipt of the information. The PCSA is to maintain this information in the Ohio comprehensive child welfare information system (Ohio CCWIS). The PCPA is to maintain this information in the child's case record.

(i) The child's social history.

(ii) A description of all the known acts committed by the child that resulted in the child being adjudicated delinquent and the disposition made by the court, unless a child's record has been sealed pursuant to section 2151.358 of the Revised Code.

(iii) A description of any other violent acts committed by the child.

(iv) The substantial and material conclusions and recommendations of any psychiatric or psychological examination conducted on the child or, if not available, the substantial and material conclusions and recommendations of an examination to detect mental and emotional disorders conducted in compliance with the requirements of Chapter 4757. of the Revised Code by a licensed independent social worker, licensed social worker, licensed professional clinical counselor, or licensed professional counselor.

(B) What information is to be shared with the respite caregiver prior to a child's placement in a respite care setting?

The PCSA or PCPA is to share information that could impact the health, safety, or well-being of the child or others within the temporary setting. This includes sharing information as specified in paragraph (A) of this rule. The PCSA or PCPA is to maintain this information in accordance with paragraph (N) of this rule.

(C) What is the PCSA or PCPA to provide foster caregivers regarding a child's psychological, psychiatric, or mental health examinations, and what are the requirements for timing and documentation?

(1) The PCSA or PCPA is to provide a written report to the foster caregiver. The report is to:

(a) Contain substantial and material conclusions and recommendations of any psychological, psychiatric, or mental health examination contained in the child's case record.

(b) Include, but is not limited to, examinations conducted in accordance with paragraph (A)(3)(i)(iv) of this rule and rule 5180:3-13-66.1 of the Administrative Code.

(c) Be provided to the foster caregivers as soon as possible, but no later than sixty days after placing the child in the foster home.

(d) Be maintained in accordance with paragraph (N) of this rule.

(D) What information is the PCSA or PCPA to provide to the caregiver of a child placed in a planned permanent living arrangement in a family setting?

The PCSA or PCPA holding custody of a child placed in a planned permanent living arrangement is to provide the caregiver a notice that addresses the following:

(1) The caregiver understands that the planned permanent living arrangement is intended to be permanent in nature and that the caregiver will provide a stable placement for the child through the child's emancipation or until the court releases the child from the custody of the agency, whichever occurs first.

(2) The caregiver is expected to actively participate in the youth's independent living case plan, attend agency team meetings and court hearings as appropriate, complete training related to providing the child independent living services, and assist in the child's transition to adulthood.

(E) What are the responsibilities of the PCSA and PCPA in sharing information with prospective foster caregivers and the local board of education prior to placing a child in foster care?

(1) The PCSA is to share the information in paragraphs (E)(5)(a) to (E)(5)(g) of this rule with the prospective foster caregivers and the board of education for the school district in which the child will be enrolled prior to placing a child in a foster home outside the county of residence of the child.

(2) The PCPA is to share the information in paragraphs (E)(5)(a) to (E)(5)(g) of this rule with the prospective foster caregivers and the board of education for the school district in which the child is enrolled prior to placing a child in any foster home, regardless of the county the child is placed.

(3) The PCSA or PCPA is to share this information orally and send this information in writing no later than five days after the child's placement in the new school district.

(4) The PCSA is to maintain a copy of the information shared, the date the information was provided both orally and in writing, and the foster caregivers' acknowledgement of receipt of the information, in the child's case record in CCWIS. The PCPA is to maintain a copy in the child's case record.

(5) The information is to include:

(a) A discussion of safety and well-being concerns regarding the child and, if the child attends school, the students, teachers, and personnel of the school.

(b) A brief description of the reasons the child was removed from his home.

(c) The services the child is or will be receiving.

(d) The name, address and telephone number of the agency that is or will be directly responsible for monitoring the child's placement and the name and telephone number of the contact person for the agency.

(e) The name, address, and telephone number of the agency having custody of the child and the name and telephone number of the contact person for the agency.

(f) The previous school district attended by the child.

(g) The last known address of the child's parents.

(F) What information is the PCSA or PCPA to provide when placing a child in a residential facility where the child will be attending a new school district?

The PCSA or PCPA is to provide the following:

(1) The information necessary to support the child's education to the foster care liaison as outlined in Public Law 114-95 Every Student Succeeds Act (ESSA), in the child's new school district verbally upon enrolling the child.

(2) The DCY 01442 "Educational Information for Children Placed in Residential Facilities" form to the district's foster care liaison no later than five days after the child's enrollment in the new school district.

(G) What information is the PCSA and PCPA to provide to foster caregivers and the juvenile court for a child who has been adjudicated unruly or delinquent?

(1) The PCSA or PCPA is to provide the foster caregivers and the juvenile court where the foster home is located with written information about the child no later than five days after placement when the child has been adjudicated unruly or delinquent and the foster home is outside the county of residence of the child.

(2) The PCSA is to maintain a copy of the information shared, the date the information was provided, and the foster caregivers' acknowledgement of receipt of the information in the child's case record in CCWIS. The PCPA is to maintain a copy in the child's case record.

(3) The information to be provided is to include:

(a) The information listed in paragraphs (E)(5)(c), (E)(5)(d), and (E)(5)(e) of this rule.

(b) A brief description of the facts supporting the adjudication that the child is unruly or delinquent.

(c) The name and address of the foster caregivers.

(d) The safety and well-being concerns with respect to the child.

(e) The safety and well-being concerns with respect to the community.

(H) How is information shared with a private non-custodial agency (PNA)?

When the PCSA or PCPA contracts with a PNA, the PCSA or PCPA is to share information with the PNA in accordance with paragraphs (A) and (B) of this rule. The PCSA is to maintain this information in CCWIS. The PCPA is to maintain this information in the child's case record.

(I) When is the individual child care agreement (ICCA) to be developed and what information is it to include?

(1) The PCSA or PCPA is to develop an ICCA each time a child is placed in a substitute care setting, including a children's residential center (CRC) administered by the PCSA.

(2) When the child's placement is in a CRC under the direction of another agency, the PCSA or PCPA is to develop and execute the ICCA with the other agency and provide a copy of the ICCA to both the agency and the CRC.

(3) When the child's placement is in a foster home certified by another agency, a second ICCA is to be executed between the certifying agency and the substitute caregivers, with a copy maintained in the child's case record.

(4) The ICCA is to be signed by all parties and a copy provided to the substitute caregivers prior to the placement, or within seven days of an emergency placement.

(5) The ICCA is to include, but is not limited to, the following:

(a) The name, address, email, and telephone number of the PCSA or PCPA; the name of the child's caseworker; information regarding how the caseworker may be contacted during regular hours and for emergencies; and the date of the agreement.

(b) The child's name and date of birth.

(c) History and background information known about the child, including, but not limited to:

(i) Positive attributes, characteristics, or strengths such as talents, hobbies, interests, or educational achievements.

(ii) Physical, intellectual, and social development.

(iii) Spiritual or religious beliefs or practices of the child that should be respected by the substitute caregiver, if any.

(iv) Immediate health needs and current medications.

(v) Psychiatric and/or psychological evaluations of the child.

(vi) Attachment and bonding of the child to caregivers and siblings.

(vii) History of abuse or neglect of the child.

(viii) If applicable, a description of all acts which resulted in the child being found delinquent and the disposition made by the court.

(ix) Information on any other violent acts committed by the child that have or have not resulted in the child being adjudicated delinquent, including, but not limited to: arson, kidnapping, domestic violence, or animal cruelty.

(d) The child's need for placement and estimated timeframe for placement.

(e) Procedures for meeting the child's emergency and non-emergency medical needs, and information regarding the child's eligibility for Title XIX medical assistance.

(f) Any services, including, but not limited to, mental health and substance abuse services to be provided to the child or substitute caregivers and the party responsible for providing the services.

(g) Visitation plan with parents, guardian, custodian and other persons when applicable, pursuant to rule 5180:2-42-92 of the Administrative Code.

(h) Transportation arrangements for visits, school, therapy, and other activities, and the party responsible for providing the transportation.

(i) Case plan goal for the child, pursuant to rule 5180:2-38-05 of the Administrative Code, if applicable, for a PCSA and rules 5180:3-7-06 and 5180:2-38-07 of the Administrative Code for a PCPA.

(j) Any special needs the child may have such as supervision level, special diets, therapy, tutoring, learning disabilities and any other needs requiring assistance from the substitute caregiver.

(k) A statement that the methods of discipline used for the child are to comply with either rule 5180:2-7-09 or 5180:2-9-21 of the Administrative Code, as applicable.

(l) The rights and responsibilities of the PCSA or PCPA, the agencies providing services to the child, and the substitute caregivers.

(m) For children in the custody of a PCSA, a statement that assures the substitute caregivers and agencies providing services will provide all applicable data to the PCSA for the "Adoption and Foster Care Analysis and Reporting System" (AFCARS) as outlined in section 479 of the Social Security Act (42 USC Section 679, 1994, 108 stat. 4459).

(J) What if the information required on the ICCA is unavailable at the time of completion?

If the PCSA or PCPA is unable to complete any part of the ICCA within the timeframe in paragraph (I) of this rule, the PCSA or PCPA is to document in the ICCA the information still needed and outline the steps that will be taken to obtain it. Once the outstanding information is obtained, the ICCA is to be updated within seven days as outlined in paragraph (K) of this rule.

(K) When is the ICCA to be updated?

The PCSA or PCPA is to review and update the ICCA or develop a new ICCA when there is a change in any information in paragraph (I) of this rule. The PCSA or PCPA is to provide a copy of the updated or new ICCA to the substitute caregivers no later than seven days after any information changes and document its provision on the case plan document.

(L) When is an ICCA not required?

An ICCA is not required for temporary leaves from a substitute care setting, such as respite or hospital stays, or for direct placements ordered by the court, such as detention.

(M) When is the PCSA or PCPA to provide the JFS DCY 01677 "Foster Youth Rights Handbook" and DCY 08069 "Foster Youth Bill of Rights"?

(1) The caseworker is to provide each child in substitute care the DCY 08069 "Foster Youth Bill of Rights" as outlined in rule 5180:2-5-35 of the Administrative Code.

(2) The DCY 01677 is to be provided within seven days after an initial placement or a change in placement, to any child in substitute care who is fourteen years of age or older.

(a) If the child attains the age of fourteen while in custody, the DCY 01677 is to be given to the child within seven days after their fourteenth birthday.

(b) The caseworker is to have the child sign the DCY 01677 at the time of receipt in cases where the child is fourteen years of age or older.

(c) The DCY 01677 is to be reviewed with the child in an age and developmentally appropriate manner. At the time of review, the caseworker is to have the child sign the additional signature line of the DCY 01677 if the child is at least fourteen years of age. Once both the received and reviewed signatures are completed, the signature page is to be included with the child's case plan, whether initial or amendment, for submission to court.

(N) What record-keeping responsibilities do the PCSA and PCPA have regarding all information shared as outlined in this rule?

(1) The PCSA is to maintain in CCWIS and in the child's case record a detailed record of all information shared with caregivers, including the date it was shared and the caregivers' acknowledgment of receipt.

(2) The PCPA is to maintain this same information in the child's case record.

(3) Both the PCSA and PCPA are to maintain copies of all ICCAs and any updates in the child's case record and the substitute caregivers' record.

Last updated January 5, 2026 at 9:03 AM

Supplemental Information

Authorized By: 5103.03, 5153.166
Amplifies: 2151.55, 2151.551, 2151.552, 2151.553, 2151.554, 2152.72, 5103.03, 5103.0513, 5153.16
Five Year Review Date: 1/1/2031
Prior Effective Dates: 10/9/2006, 11/9/2009