Rule 3358:5-5-06 | Sick leave policy.
The purpose of this policy is to ensure compliance with section 124.38 of the Revised Code and to set parametrs for its authorized use.
(A) Sick leave may be used for absence due to personal illness, pregnancy, injury, exposure to contagious disease which could be communicated to others, and for absence due to illness, injury, or death in the employee's immediate family (as defined in the leave policies for regular employees).
(B) Forty hours sick leave credit on an FTE basis is granted initially to new full-time exempt staff, full-time non-exempt staff and full-time faculty employees who have no prior accumulated sick leave. No additional sick leave days are accrued during the first four months of employment.
(C) Sick leave is accrued at 4.6 hours per pay period and there is no maximum limit of sick leave hours an employee can accrue.
(D) New, full-time employees who transfer from an Ohio public agency will be credited with the unused balance of their accumulated sick leave provided the person is employed within ten years of the date of the last termination from public service. The college must receive documentation from the previous institution, documenting the sick leave balance.
(E) Employees using sick leave are required to document their absence(s) on their timesheet. Sick leave must be taken in no less than thirty-minute increments.
(F) Sick leave hours are not considered hours worked in the calculation of overtime. If a holiday, as designated on the official college calendar, falls during an employee's sick leave, the employee's accrued sick leave balance will not be reduced for that holiday.
(G) Sick leave will accrue during unpaid leaves of absence, except in cases where the employee is using accrued, paid time off concurrently with an approved FMLA leave.
(H) An employee's unused, sick leave balance is only paid out upon retirement, according to the formula in the separation from employment procedures. Payment on this basis is considered to eliminate all sick leave credit accrued by the employee at the time of retirement and such payment shall only be made once to any employees.
Last updated June 16, 2025 at 8:14 AM
Supplemental Information
Amplifies: 3358.
Prior Effective Dates: 1/28/1978, 3/13/1978, 6/15/1982, 7/1/1994, 7/1/1998, 11/8/2002, 4/24/2006, 6/7/2006, 6/1/2011, 3/27/2015, 10/23/2015, 11/14/2022