Rule 3358:5-5-07 | Leave policies for regular employees.
The purpose of this policy is to provide clarity and consistency for each type of leave. It ensures that both eligible employees and the college agree upon the parameters of time off, promoting transparency.
(A) Personal leave
(1) Three days personal leave with full pay is granted each fiscal year. Personal day hours may be taken in no less than thirty-minute increments. The absence must be submitted to the immediate supervisor within five days prior to the leave but no later than three days after the leave (in those situations where prior approval is not possible). Up to one day of unused personal leave (up to eight hours) may be rolled over at the end of the fiscal year to the next fiscal year. Personal leave hours are not considered hours worked for the calculation of overtime. Personal leave balances are not paid out upon separation from the college.
(2) Personal leave for employees hired after the beginning of the fiscal year will be prorated as follows:
(a) Employees hired in July, August or September shall receive three days.
(b) Employees hired in October, November or December shall receive two days.
(c) Employees hired in January, February or March shall receive one day.
(d) Employees hired in April, May or June shall not receive a personal day for that fiscal year.
(3) This benefit applies to all full-time exempt staff, full-time non-exempt staff and full-time faculty.
(B) Bereavement leave
(1) Accumulated sick leave may be used for an employee's absence due to a death in the employee's immediate family, defined as: brother, sister, mother, father, wife, husband, son, daughter, mother-in-law, father-in-law, sister-in-law, brother-in-law, stepchildren, stepparent, grandparent, step-grandparent, grandchildren and step-grandchildren.
(2) Bereavement leave due to a death not in the employee's immediate family shall be taken as personal leave or vacation leave.
(3) Employees will document this leave to their immediate supervisor within five days prior to the leave but not later than three days after the leave (in those situations where prior approval is not possible).
(4) This benefit applies to all full-time exempt staff, full-time non-exempt staff and full-time faculty.
(C) Jury duty
(1) Requests for approval of this leave should be directed to the immediate supervisor within five days prior to the leave but no later than three days after the leave (in situations where prior approval is not possible).
(2) Payment for this leave will be regular pay less the amount received for jury or witness duty.
(3) This benefit applies to all full-time exempt staff, full-time non-exempt staff and full-time faculty.
(D) Military service leave
(1) The college grants employees, except for temporary employees, who enlist or are inducted into military forces for the United States, including the Ohio national guard, a leave of absence and benefits to include regular pay, and entitled to all re-employment rights in accordance with the Revised Code and federal laws including the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA).
(2) This applies when the service member is required to participate for military service, training duty or related obligations as members of an armed forces reserve organization or the national guard, or when they are called out on an emergency basis for such service per the Revised Code.
(3) The USERRA prohibits discrimination and retaliation for the person's membership (voluntary or unvoluntary) in the uniformed services with regard to any aspect of employment and the college adopts and follows this principle.
(E) Professional development leave
Time away from work for professional development to attend meetings or conferences may, at the discretion of the immediate supervisor, be granted whenever attendance would directly contribute to the professional development of the employee, or as otherwise considered to be in the best interest of the institution.
(F) Unpaid leave of absence
(1) Up to thirty days of unpaid leave may only be requested in the event twelve weeks of approved Family Medical Leave Act (FMLA) leave has been exhausted, and additional time off is needed per the health care provider. Before the unpaid leave of absence is considered, the employee must have also exhausted all of their sick, personal, and vacation time.
(2) Requests for approval for an unpaid leave of absence shall be sent to the immediate supervisor, executive council member and human resources no later than thirty days prior to the first day of the requested leave. Documentation from the health care provider is required. Employees whose positions are contracted and/or funded by outside sources are not eligible for unpaid leaves of absence. The college assumes no financial obligation for unpaid leaves of absence.
(3) For unpaid leaves that fall under FMLA, the employee shall be responsible for continuing to pay, on a bi-weekly basis, the employee share of insurance premiums under which they are covered as well as other debts owed to the college that would normally be satisfied through payroll deduction. For unpaid leaves as an extension of approved FMLA, the employee shall pay, on a bi-weekly basis, the full amount of insurance premiums under which they are covered as well as other debts owed to the college that would normally be satisfied through payroll deduction. While on an unpaid leave of absence, other than FMLA, neither sick leave nor vacation leave shall be accrued.
(4) In the event the employee does not return to work, the college may choose to terminate employment and back-fill the employee's position.
(G) Voting leave
Since employees can usually vote before or after their regular working hours, the college does not make provisions for time off taken to vote.
(H) Sick leave
Please refer to the sick leave policy.
(I) Family and medical leave
Please refer to the Family and Medical Leave Act policy.
(J) Vacation leave
Please refer to the vacation leave procedures.
Last updated June 16, 2025 at 8:14 AM
Supplemental Information
Amplifies: 3358.
Prior Effective Dates: 3/13/1978, 6/15/1982, 7/1/1994, 7/1/1998, 12/18/2000, 10/8/2001, 6/14/2002, 2/14/2003, 4/24/2006, 6/7/2006, 7/7/2008, 6/1/2011, 3/18/2015, 7/6/2015, 11/14/2022