This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and
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| Rule |
Rule 4723-14-01 | Definitions.
Effective:
February 1, 2024
As used in this chapter: (A) "Accredited provider" means
an entity that has received accreditation through a nationally recognized
system. An accredited provider is authorized to plan, present and award contact
hours for continuing education activities. (B) "Approved provider unit"
means an entity whose continuing education system has been approved by an OBN
approver according to this chapter, or who has been approved by a national
accrediting body to provide continuing education in a health care field. An
approved provider unit is authorized to plan, present and award contact hours
for continuing education activities. (C) "Asynchronous learning"
means forms of education, instruction and learning that do not occur in the
same space or at the same time. (D) "Blended learning" is a
combination of independent study materials and faculty directed education or
enduring materials and faculty directed education. (E) "Category A" means the portion of continuing
education that meets the one hour requirement directly related to Chapter 4723.
of the Revised Code and the rules of the board as described in rule 4723-14-03
of the Administrative Code. To qualify as category A, the continuing education
must be approved by the board, an OBN approver, or offered by an approved
provider unit headquartered in the state of Ohio. (F) "Clinical content" means that the continuing
education being provided includes information about patients, patient care,
clinical skills, or clinical knowledge. (G) "Commercial support" means monetary or
in-kind contributions given to the provider, or approved provider unit of a
continuing education activity by an ineligible company that is used to pay for
all or part of the costs of a continuing education activity. (H) "Content integrity" means assuring the
content of the education is evidence based and free from commercial bias and
marketing. (I) "Contact hour" means sixty minutes of
continuing education, which may be determined by rounding to the nearest
quarter hour. (J) "Continuing education" means a learning
activity that builds upon a prelicensure or precertification education program
and enables a licensee or certificate holder to acquire or improve knowledge or
skills that promote professional or technical development to enhance the
licensee's or certificate holder's contribution to quality health
care and pursuit of health care career goals according to rule 4723-14-05 of
the Administrative Code. (1) "Faculty-directed continuing
education activity" means a continuing education activity in which faculty
facilitate the pace and content of the activity, and the activity is one for
which contact hours may be awarded. The activity may occur in settings such as
a classroom, on-line, or via teleconference provided that one or more
individuals is facilitating the pace of the activity. (2) "Independent study continuing
education activity" means a self-paced learning activity for which contact
hours may be awarded that includes both a mechanism for evaluation of learning
and feedback to the learner. (3) "Enduring
continuing education activity" means a provider-directed learner
self-paced learning activity for which contact hours may be awarded.
(4) "Interprofessional continuing
education" means a planned, organized learning experience designed for a
target audience made up of members of two or more different
professions. (K) "Entity" means a corporation, whether for
profit or nonprofit, a partnership, a limited liability company, or an
unincorporated society or association, but does not include a natural
person. (L) "Ineligible Company" means an entity that
produces, markets, re-sells or distributes health care goods or services
consumed by or used on patients, or that is owned or controlled by an entity
that produces, markets, re-sells or distributes health care goods or services
consumed by, or used on patients. (M) "Marketing" means the process of promoting,
selling and distributing a product or service. It includes advertising, selling
and delivering products. (N) "OBN" means the Ohio board of
nursing. (O) "OBN approver" means an approver of
continuing education, headquartered in the state of Ohio, that has successfully
completed the approval or reapproval process set forth in rules 4723-14-09 and
4723-14-10 of the Administrative Code. (P) "Planned learning activity" means an
educational experience which meets the requirements of this chapter and that
may include interprofessional continuing education. (Q) "Proof of completion of continuing education"
means a document or other verification that is issued by a continuing education
provider as evidence of successful completion of a continuing education
activity, and that meets the requirements set forth in rule 4723-14-06 of the
Administrative Code. (R) "Provider" means an entity that has received
approval to plan and present faculty-directed, enduring, or independent study
continuing education activities. (S) "Reactivate" means to change the status of a
license or certificate from inactive to active. (T) "Reinstate" means to change the status of a
license or certificate from lapsed or suspended to reinstated. (U) "Reporting period" or "renewal
period" means: (1) For a licensed
practical nurse, November first through October thirty-first in the even
numbered years; (2) For a registered
nurse, November first through October thirty-first in the odd numbered
years; (3) For an advanced
practice registered nurse, November first through October thirty-first in the
odd numbered years; (4) For an Ohio certified dialysis
technician, April first through March thirty-first in the odd numbered
years; (5) For a certified community health
worker, April first through March thirty-first in the odd numbered
years; (6) For a certified medication aide, the
renewal period as specified in Chapter 4723-27 of the Administrative
Code. (V) "Waiver" means a one-time exception from
meeting the continuing education requirement set forth in section 4723.24 of
the Revised Code and rules 4723-8-10, 4723-14-03, 4723-23-06, and 4723-26-05 of
the Administrative Code.
Last updated February 1, 2024 at 9:33 AM
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Rule 4723-14-03 | Continuing education requirement for licensed practical and registered nurses.
Effective:
February 1, 2023
(A) A nurse applying to renew an active
license to practice nursing as a licensed practical nurse or registered nurse
in Ohio must complete twenty-four contact hours of continuing education during
the renewal period, unless an exception applies, and at least one of the
required hours needs to be in category A continuing education. (1) For the period
immediately following licensure by examination, a nurse who holds an active
license to practice nursing in Ohio is not required to complete any contact
hours of continuing education for the first license renewal; (2) A nurse who has been
licensed by endorsement in Ohio for one year or less must complete twelve
contact hours of continuing education; (3) A nurse who has been
licensed by endorsement in Ohio for more than one year must complete
twenty-four contact hours of continuing education. (B) A licensed practical nurse who has an
active license as a registered nurse in Ohio is not required to meet the
continuing education requirement for renewal of the license to practice as a
practical nurse. (C) A nurse from another jurisdiction who
applies for licensure by endorsement to practice as a licensed practical nurse
or registered nurse in Ohio is required to complete two contact hours of
category A continuing education in order to be eligible for
licensure. (D) In order to renew, applicants must
attest to completion of the continuing education required by this rule on the
application for renewal. The board may require a renewal applicant to show
proof of completion of continuing education. If the board requests proof of
continuing education and the applicant fails to provide proof to the board
before the end of the renewal period, the license shall lapse. (E) To reactivate an inactive license or to reinstate a lapsed
license to practice as a licensed practical nurse or registered nurse, the
applicant must complete twenty-four contact hours of continuing education
during the twenty-four month period immediately before the application
date. (1) If the license of a
registered nurse or licensed practical nurse has been inactive or lapsed in
Ohio less than two years, or the applicant holds a current, valid license in
another jurisdiction, the continuing education shall be twenty-four contact
hours of continuing education that includes one hour of category
A. (2) If the license of a
registered nurse or licensed practical nurse has been inactive or lapsed in
Ohio for two years or more, and the applicant does not hold a current, valid
license in another jurisdiction, the continuing education must consist of
twenty-four contact hours. The twenty-four contact hours must include two
contact hours of category A with learning outcomes that address scopes of
practice for registered and licensed practical nurses, standards of safe
practice, and nursing delegation. (F) A licensed practical nurse or registered nurse who requests
that a license to practice be placed on inactive status is not required to meet
the continuing education requirement for the period during which the license is
on inactive status. To return to active status, the nurse must meet the
continuing education requirements in paragraph (E) of this rule. (G) A licensed practical nurse or
registered nurse may use a waiver to satisfy the continuing education
requirement for one renewal period only if the nurse notifies the board in
writing requesting the waiver. Once a nurse notifies the board of the intent to
use the waiver, the board will not accept a withdrawal of the
request. (H) A licensed practical nurse or
registered nurse cannot use the waiver to satisfy the requirements of rule
4723-8-10 or 4723-14-07 of the Administrative Code, or to meet the requirements
for reactivating or reinstating a license. (I) A licensed practical nurse or
registered nurse who earns more than the number of hours required by this
chapter during a single renewal period cannot apply the extra hours to meet
future renewal period continuing education requirements. (J) One contact hour of education, that
is directly related to recognition and handling of human trafficking victims,
or victims of sexual assault, may qualify as part of the hours of continuing
education required by paragraph (A), paragraph (E) or paragraph (K) of this
rule for purposes of license or certificate renewal, reactivation or
reinstatement. (K) An individual holding a
volunteer's certificate issued by the board according to section 4723.26
of the Revised Code must: (1) To renew the
certificate, complete twenty-four contact hours of continuing education in the
twenty-four month period immediately before the renewal application date, that
meets the requirements of Chapter 4723-14 of the Administrative Code, and
includes: (a) Two contact hours of category A with learning outcomes that
address standards of safe practice and nursing delegation; (b) One contact hour that includes content in patient abuse,
patient rights, and professional boundaries; (c) Two contact hours that include content in the scope of
practice of the licensed practical nurse and the registered nurse; (d) Two contact hours in nursing documentation; (e) Three contact hours in principles of pain
management; (f) One contact hour that addresses the application of the
nursing process and critical thinking related to patient care; (g) One contact hour that includes content in maintaining patient
confidentiality; (h) Four contact hours in patient assessment and wound
care; (i) Four contact hours in medication administration and
preventing medication errors; and (j) Four contact hours relevant to the nurse's practice
setting. (2) To reactive an
inactive certificate or reinstate a lapsed certificate, the applicant must
complete the continuing education requirements specified in paragraph (K)(1) of
this rule. (L) For purposes of complying with the
twenty-four hours of continuing education required by section 4723.24 of the
Revised Code, a licensed practical nurse or registered nurse may satisfy up to
eight hours by providing health care services as a volunteer if the following
requirements are met: (1) The licensee provides
the health care services to an indigent and uninsured person as defined in
section 2305.234 of the Revised Code; (2) For registered
nurses, the health care services provided are the practice of nursing as a
registered nurse as defined in division (B) of section 4723.01 of the Revised
Code; (3) For licensed
practical nurses, the health care services provided are the practice of nursing
as a licensed practical nurse as defined in division (F) of section 4723.01 of
the Revised Code; (4) The health care
services provided are provided as a volunteer, as that term is defined in
section 2305.234 of the Revised Code; (5) The licensee
satisfies the requirements of section 2305.234 of the Revised Code to qualify
for the immunity from liability granted under that section; (6) One hour of
continuing education may be awarded for each sixty minutes documented as spent
providing health care services as a volunteer; (7) The licensed
practical nurse or registered nurse obtains, and maintains for a period of six
years following the date the health care services are provided, a signed
statement from a person at the health care facility or location where the
health care services were performed indicating: (a) The date and time period the licensee performed the health
care services; (b) That the recipient of the health care services was indigent
and uninsured as defined in section 2305.234 of the Revised Code;
and (c) That the licensee provided the health care services as a
volunteer as defined in section 2305.234 of the Revised Code.
Last updated February 1, 2023 at 8:58 AM
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Rule 4723-14-04 | Determining the continuing education credit.
Effective:
February 1, 2023
(A) The official unit of measure for
continuing education credit for licensees and certificate holders is the
contact hour, as defined in paragraph (I) of rule 4723-14-01 of the
Administrative Code. (B) The calculation of contact hours
based on credit hours earned in an academic institution is as
follows: (1) For credit hours
earned on an academic quarter system, one credit hour is equivalent to ten
contact hours; (2) For credit hours
earned on an academic trimester system, one credit hour is equivalent to twelve
contact hours; (3) For credit hours
earned on an academic semester system, one credit hour is equivalent to fifteen
contact hours; and (4) For credit hours that
have not been identified as quarters, semesters, or trimesters, one credit hour
is equivalent to ten contact hours. (C) The amount of continuing education
credit designated on a certificate issued according to rule 4723-14-06 of the
Administrative Code by the provider or approval body will be the amount
accepted by the board. (D) The OBN approver shall determine the
minimum number of contact hours to be awarded. (E) A licensee or certificate holder who
is engaged in active military duty may be eligible for an extension of time to
complete continuing education as provided in rule 4723-2-04 of the
Administrative Code.
Last updated February 1, 2023 at 8:58 AM
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Rule 4723-14-05 | Educational activities that do and do not meet the continuing education requirement.
Effective:
February 1, 2023
(A) Any of the following options may be
used by a licensee or certificate holder to meet the continuing education
requirements set forth in section 4723.24 of the Revised Code, this chapter, or
Chapter 4723-23, 4723-26 or 4723-27 of the Administrative Code: (1) A continuing
education activity that has been approved by an OBN approver or provided by an
approved provider unit; (2) A continuing
education activity that has been approved by a board or agency regulating the
licensee or certificate holder in another jurisdiction; (3) A continuing education activity that
has been approved or provided by a nationally recognized accreditation system
of continuing education or a national certifying organization that meets the
requirements in division (A) of section 4723.46 of the Revised
Code; (4) A successfully completed course
provided by an accredited educational institution for which academic credit is
awarded to the licensee or certificate holder; (5) An independent study continuing
education activity, or an enduring continuing education activity, as defined in
rule 4723-14-01 of the Administrative Code; (6) Interprofessional continuing
education as defined in rule 4723-14-01 of the Administrative
Code; (7) A continuing education activity that
has been approved by a board or an agency that regulates a health care
profession or related discipline in Ohio or another jurisdiction; (8) Continuing education credit may be
given to a licensee or certificate holder who develops and presents a course or
activity, or develops an independent study continuing education activity, or an
enduring continuing education activity, as follows: (a) For the first time a presentation is given, the licensee or
certificate holder who develops and presents the course or activity shall be
awarded the same number of contact hours as the participant receives for the
presentation. Contact hours shall only be awarded for the first time a
presentation is given; (b) For an independent study continuing education activity, or
an enduring continuing education activity, the number of contact hours awarded
to the licensee or certificate holder who develops the independent study or
enduring activity shall be equal to the number of contact hours awarded to
participants who complete the independent study or enduring
activity; (c) A licensee or certificate holder who presents a portion of an
activity may receive continuing education contact hours for additional portions
of the activity the licensee or certificate holder attends but does not
present. (9) The board may award contact hours for
a board-approved continuing education activity. (10) A nurse who
completes CE activities defined in paragraphs (A)(1) to (A)(9) of the
Administrative Code, shall retain and submit upon audit or request of the board
proof of completion of continuing education as contained in rule 4723-14-06 of
the Administrative Code. (B) Except as provided for advanced
practice registered nurses in paragraph (C) of this rule, the following
activities cannot be used by a licensee or certificate holder to meet the
continuing education requirements set forth in section 4723.24 of the Revised
Code, this chapter, or Chapter 4723-23, 4723-26 or 4723-27 of the
Administrative Code: (1) Repetition of any educational
activity with identical content and course outcomes within a single reporting
period; (2) Self-directed learning such as
reading of texts or journal articles that has not been approved as an
independent study or an enduring activity or awarded contact hours by an
accredited or approved provider or provider unit; (3) Participation in clinical practice or
research that is not part of a continuing education activity; (4) A personal development
activity; (5) Professional meetings or conventions
except for those portions designated as a continuing education
activity; (6) Community service or volunteer
practice, unless the service or practice qualifies under paragraph (L) of rule
4723-14-03 of the Administrative Code; (7) Continuing education ordered by the
board pursuant to section 4723.28, 4723.282, 4723.652 or 4723.86 of the Revised
Code; or (8) Membership in a professional
organization. (C) The continuing education required of
an advanced practice registered nurse to maintain certification by a national
certifying organization shall be applied toward the continuing education
requirements for renewal of a license to practice as a registered nurse and
advanced practice registered nurse if the continuing education is obtained
through a program or course meeting the requirement of paragraph (A) of this
rule. Notwithstanding paragraph (B) of this rule, if the activity is approved
or provided by a national certifying organization, which meets the requirements
of division (A) of section 4723.46 of the Revised Code, the activity may
include the following: (1) Self-directed
learning such as reading or reviewing of texts or journal
articles; (2) Participation in
clinical practice, research or mission trips; (3) Professional meetings
or conventions; or (4) Precepting, teaching
or conducting public education courses.
Last updated February 1, 2023 at 8:58 AM
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Rule 4723-14-06 | Proof of completion of continuing education.
Effective:
February 1, 2015
(A) A licensee or certificate holder must keep proof of completion of continuing education for six years. (B) Upon board request, the licensee or certificate holder shall immediately provide the board proof of completion of continuing education, including the following: (1) A copy of the certificate issued by the provider that meets the requirements set forth in this rule; (2) A school transcript or grade report that meets the requirements set forth in this rule; or (3) Other documentation that meets the requirements set forth in this rule. (C) The certificate issued by the provider shall include the following: (1) The authorized OBN approver number; (2) Information about the accreditation system, if any; (3) Space for the name of the attendee; (4) Title of the program; (5) Date of the program; (6) Name and address of the provider; (7) The number of contact hours earned; and (8) When applicable, a statement that includes the number of category A hours and any other specific continuing education hours required under Chapter 4723. of the Revised Code and this chapter for certain licensees or certificate holders. (D) The certificate issued by an approval body that meets the criteria of this chapter, but that is not an OBN approved provider, shall include the following: (1) Space for the name of the attendee; (2) Title of the program; (3) Date of the program; (4) Name of the provider; (5) The number of contact hours earned; and (6) The name of the authorized approver or the name of the approval body. (E) For a course completed for academic credit, the school transcript or grade report shall include the following: (1) The name of the student; (2) The name of the school attended; (3) The dates attended; and (4) The credit hours awarded. (F) Individuals seeking continuing education credit for first time presentation of a course for which contact hours were awarded, as referenced in paragraph (A)(8) of rule 4723-14-05 of the Administrative Code, shall supply the following: (1) Original date of the activity; (2) Length of the presentation; (3) Title of the activity; (4) The authorized OBN approver number, or name of the authorized approver if not OBN; (5) Name of the provider; (6) Outcomes for the activity; and (7) Number of contact hours awarded for the presenter's presentation. (G) If the information required by this rule is not included on the certificate, transcript, or grade report, the licensee or certificate holder shall obtain from the provider or academic institution a letter or other documentation satisfactory to the board that supplies the required information.
Last updated September 11, 2023 at 11:16 AM
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Rule 4723-14-07 | Continuing education audit.
Effective:
February 1, 2014
(A) The board may conduct an audit of any licensee or certificate holder to determine compliance with continuing education requirements. The audit shall be conducted as follows: (1) The board will notify the licensee or certificate holder of the audit; (2) The audit notice will reference the reporting period for which the licensee or certificate holder is required to provide proof of completion of continuing education; (3) Within sixty days after the mailing of the audit notice, the licensee or certificate holder shall submit proof of completion of continuing education for the specified licensure or certification period to the board. (B) If the documentation submitted to the board by the licensee or certificate holder in response to an audit notice indicates noncompliance with the continuing education requirements, the board shall send notice of noncompliance to the licensee or certificate holder. The notice may indicate any action the licensee or certificate holder is required to take to avoid being ineligible to renew the license or certificate on the next scheduled renewal date. (C) A licensee or certificate holder who fails to respond to an audit or noncompliance notice, or who fails to provide proof to the board of meeting the required continuing education, will not be provided a renewal application, and is not eligible for renewal, reactivation or reinstatement of the license or certificate until all continuing education requirements are satisfied. (D) A licensee or certificate holder who is ineligible to renew, reinstate or reactivate due to failure to comply with continuing education requirements is required to provide to the board proof of completion of up to forty-eight hours of continuing education in the forty-eight month period immediately before the application date in order to renew, reinstate, or reactivate their license or certificate. (E) A licensee or certificate holder cannot use a waiver instead of providing the board proof of completed continuing education after receiving an audit notice.
Last updated September 11, 2023 at 11:16 AM
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Rule 4723-14-08 | General requirements for an Ohio board of nursing (OBN) approver.
Effective:
February 1, 2013
(A) A provider unit, headquartered in Ohio, that has been operating for a minimum of three years may apply to the board to become an OBN approver of continuing education if it is: (1) A nursing or dialysis technician organization; (2) A nursing education program; (3) A dialysis technician training program; or (4) A nursing or dialysis technician continuing education department. (B) The OBN approver applicant shall demonstrate to the board its ability to determine that a provider of continuing education meets the standards set forth in this chapter. (C) Upon approval by the board, an OBN approver will be issued an approver number. (D) An OBN approver must use its assigned approver number on all written material and must have a mechanism to ensure that all providers approved by the OBN approver use the number.
Last updated September 11, 2023 at 11:16 AM
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Rule 4723-14-09 | Process to obtain initial approval as an OBN approver.
Effective:
January 1, 2018
[Comment: Information regarding the availability
and effective date of the materials incorporated by reference in this rule can
be found in paragraph (G) of rule 4723-1-03 of the Administrative Code.] (A) To become an OBN approver the
following shall be submitted to the board: (1) A completed "OBN
Approver Application," that includes, with respect to the proposed OBN
approver: (a) Demographic data; (b) An organizational overview and goals related to operating as
an OBN approver; (c) Information regarding material resources and physical
facilities; (d) A budget plan; (e) A description of the record-keeping system to be
used; (f) A description of the proposed evaluation
process; (g) An organizational table showing staff
responsibilities; (h) A description of the process for approving providers or
provider units that includes peer review directed by a registered nurse who
holds a current, valid license issued by the board, a master's degree and
either: (i) Has a background or
education in adult education; or (ii) Has documented
knowledge of the continuing education process; (i) A copy of the policies required by rule 4723-14-12 of the
Administrative Code. (2) An attestation that
the information provided to the board is true and accurate. (B) The board may conduct a site visit of
the proposed OBN approver to verify the accuracy of the information submitted
to the board in the application process. (C) The board shall notify the proposed
OBN approver in writing if additional information is needed. The notice shall
specify a time frame for submission of the requested information. (D) At a regularly scheduled board
meeting the board shall review a summary of the completed application submitted
by the proposed OBN approver and any other information required by the board to
determine compliance with this chapter. After review the board
will: (1) Grant initial
approval, and assign an OBN approver number, to the proposed OBN approver for a
period of two years; (2) Deny approval based
on the proposed OBN approver's failure to meet requirements contained in
this rule as identified by the board; or (3) Defer action pending
submission by the proposed OBN approver of additional information that
addresses the requirements of this rule that were not met as identified by the
board. (E) The board shall provide written
notice of its decision to the proposed OBN approver. A denial of approval shall
comply with the requirements of Chapter 119. of the Revised Code. (F) A proposed OBN approver shall not
approve a continuing education activity or provider unit until authorized by
the board to do so.
Last updated September 11, 2023 at 11:16 AM
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Rule 4723-14-10 | Reapproval of an OBN approver.
Effective:
February 1, 2023
(A) The board may conduct a site visit of the OBN approver to
determine compliance with this chapter prior to reapproval of the
approver. (B) After reviewing a summary report and supporting documentation
related to the site visit, the board shall: (1) Grant reapproval to
the OBN approver for no more than five years; (2) Deny reapproval based
on any of the reasons listed in paragraph (B) of rule 4723-14-11 of the
Administrative Code; (3) Defer action pending
submission of additional information by the OBN approver that addresses the
requirements of this chapter that were not met as identified by the board;
or (4) Extend the time
period for approval in order to provide the board additional time to consider
the reapproval application. (C) A decision by the board to deny reapproval shall comply with
the requirements of Chapter 119. of the Revised Code.
Last updated February 1, 2023 at 8:58 AM
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Rule 4723-14-11 | Termination of OBN approver status.
Effective:
February 1, 2013
(A) The board may conduct an audit of an OBN approver at any time. The audit may include a site visit or a request for any information needed to determine compliance with this chapter. (B) The following may constitute grounds for termination of an OBN approver's approval status: (1) Failure to maintain compliance with this chapter; (2) Failure to submit information required by the board within the time frame established by the board; (3) Refusal to cooperate during a site visit conducted by the board; or (4) Providing false, misleading, or deceptive statements, or submitting or causing to be submitted any false, misleading or deceptive information, or documentation to the board or any representative of the board. (C) A board proposal to terminate OBN approver status shall comply with the requirements of Chapter 119. of the Revised Code. The board may enter a settlement with the OBN approver, or may order continued approval, terminate approval, or continue approval with conditions or restrictions. (D) An OBN approver may voluntarily surrender its approval status. Upon surrender, the OBN approver must comply with the requirements in rule 4723-14-18 of the Administrative Code.
Last updated September 11, 2023 at 11:16 AM
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Rule 4723-14-12 | OBN approver processes and statements.
Effective:
February 1, 2024
(A) An OBN approver shall establish,
implement, and enforce processes that address the following: (1) The scope of the
approver's approval activities including identification of the target
audience of providers and the type of applications to be approved; (2) Qualifications and
responsibilities of all paid or volunteer staff members of the approver,
including a mechanism for identifying and handling potential conflicts of
interest for individuals involved in the approval process; (3) A peer review process
to be used for review and approval of all continuing education
activities; (4) A process to ensure
that documentation of a planned activity satisfies the requirements of this
chapter; (5) An application process and guidelines
for approval and reapproval of faculty-directed, enduring, and independent
study continuing education activities, according to rules 4723-14-15 and
4723-14-16 of the Administrative Code, that ensure: (a) The approval or reapproval process is completed prior to the
date the continuing education activity is offered; and (b) The content of the activity meets the criteria for approval
set forth in paragraph (J) of rule 4723-14-01 of the Administrative
Code; (6) An application process and guidelines
for approval and reapproval to be used by an approved provider unit that
applies to have its continuing education system approved according to rule
4723-14-17 of the Administrative Code. The process must ensure that the
internal review and documentation used by the approved provider unit are
completed before the date continuing education activity is
offered; (7) The documentation, review process,
and record-keeping to be used by the OBN approver offering its own continuing
education activities that ensure all documentation and reviews are completed
before the date continuing education activity is offered; (8) The process for awarding contact
hours for a continuing education activity, including a statement of minimum
requirements an individual must meet to receive contact hours; (9) The process for ensuring content
integrity and that the primary purpose of a continuing education activity is
not to promote the sale of items or services; (10) If any commercial
support is provided for an educational activity, the continuing education
provider will maintain control of the educational content and disclose the
existence of the commercial support to the learner; (11) For clinical
content only, the provider will disclose to learners that there is no relevant
financial relationship with an ineligible company involving anyone with the
ability to control content of the educational activity, or, if there is a
relevant relationship with an ineligible company, that it has been mitigated by
the provider. The provider will disclose to the learner the name of the
individual, the type of relationship and the name of the ineligible
company; (12) Exhibits shall not
be set up or positioned in such a way that will influence or distract a learner
from the educational activity; (13) A system for record-keeping that
ensures the following records are maintained, safely stored, and readily
retrievable for a minimum of six years: (a) A copy of the entire application package submitted to the
board by the OBN approver and all reapproval applications; (b) A copy of each continuing education application reviewed by
the OBN approver with all attachments; (c) Documentation of the review and action taken on each
application; (d) A copy of any letter stating OBN approver decisions and all
other pertinent correspondence; and (e) All additional or clarifying information concerning the
application; (14) An evaluation process that provides
for evaluation of the activities of the OBN approver; (15) The process for assuring that the OBN
approver number is used in all correspondence and advertising as required by
paragraph (E) or (F) of rule 4723-14-14 of the Administrative
Code; (16) The process for development and
distribution to the public of material related to approval activities including
a current list of continuing education activities approved or offered by the
OBN approver; (17) Possible actions an OBN approver may
take in response to an application for approval submitted by a continuing
education provider, including the time period for notifying the applicant
regarding the action taken; (18) The actions a continuing education
provider may take while an application for approval of a continuing education
activity is pending before an OBN approver, including a process for appealing a
negative decision by the approver; (19) The process for withdrawal of
approval of a continuing education provider's activity or system that
includes a description of the circumstances that can lead to loss of approval
and the process used to notify consumers regarding the loss of
approval; (20) Publication of deadlines for
submitting continuing education provider applications and fees for the approval
process; (21) The process for documenting a review
conducted by the OBN approver in response to complaints received about a
provider or provider unit. (B) An OBN approver must have goals that are consistent with the
requirements of this chapter. (C) An OBN approver must establish a means to review the provider
unit during the three year approval period, that may include on-site visits to
the provider unit, or review of documentation requested by the OBN
approver.
Last updated February 1, 2024 at 9:33 AM
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Rule 4723-14-13 | Reports to the board by an OBN approver.
Effective:
February 1, 2023
(A) An OBN approver must give written
notice to the board within thirty days of any significant change in
the: (1) Approval
system; (2) Key personnel
directly responsible for the approval system including peer reviewers and the
primary contact for the OBN approver; (3) Structure of the
administration that influences the functioning of the approver; (4) Ownership of the OBN
approver; or (5) The OBN
approver's activities. (B) An OBN approver must provide the
board all data about its approval activities as requested by the board within
the time frame established by the board.
Last updated February 1, 2023 at 8:59 AM
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Rule 4723-14-14 | Approval of a continuing education provider or approved provider unit.
Effective:
February 1, 2023
(A) An OBN approver may approve the
individual continuing education activities offered by a provider or may approve
the entire continuing education system of an approved provider
unit. (B) A continuing education activity
offered by a provider or approved provider unit may be faculty-directed, an
independent study, an enduring activity, or blended learning as defined in rule
4723-14-01 of the Administrative Code. (C) An OBN approver may grant a provider
approval of an individual continuing education activity for two years, or grant
approval to an approved provider unit for its entire continuing education
system for up to three years provided: (1) For an individual
continuing education activity, the provider notifies the OBN approver of all
additional dates the activity will be offered and of any change to the
activity; or (2) For an approved
provider unit whose entire continuing education system has been approved, the
approved provider unit maintains records of additional dates and any change to
the repeated activity. (D) An OBN approver may present its own
continuing education activity provided the approver ensures that documentation
of a planned activity meets the requirements of this chapter. (E) If approved by an OBN approver, all
marketing for the continuing education activity must include the approval
status and the OBN approver number. (F) If approval by an OBN approver is not
yet determined, marketing for a continuing education activity must include a
statement that directs any interested party to contact the provider to obtain
information regarding approval status.
Last updated February 1, 2023 at 9:00 AM
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Rule 4723-14-15 | Approval of a faculty-directed continuing education activity.
Effective:
February 1, 2023
(A) Each application for approval of a
continuing education activity, other than an independent study activity,
submitted by a continuing education provider to an OBN approver must document
all of the following: (1) Availability of
adequate resources to be used for administering and planning the continuing
education activity, including identification of the person responsible for its
administration and planning; (2) The process of
assessment, planning, implementation and evaluation of a continuing education
activity occurs under the direction of a registered nurse or a planning
committee that includes at least one registered nurse, and at least one
licensed practical nurse if the target audience includes licensed practical
nurses; (3) Identification of the
target audience and appropriate outcomes for the identified target
audience; (4) Inclusion of learning
outcomes for each segment of the continuing education activity that are
appropriate for the identified target audience; (5) Identification of a
content outline reflecting continuing education principles, practice, and needs
of the target audience; (6) Identification of
faculty credentials that include the specific qualifications of each faculty
member for the topic area to be presented; (7) A process ensuring
the approved provider maintains control of, and responsibility for, all aspects
of meeting and maintaining the continuing education requirements set forth in
Chapter 4723-14 of the Administrative Code; (8) If any commercial
support is provided for an education activity the continuing education provider
will maintain control of the educational content and disclose to the learner
the existence of commercial support; (9) The provider will
disclose to learners that there is no relevant relationship with an ineligible
company for anyone with the ability to control content of the educational
activity, or if there is, it has been mitigated by the provider. The provider
will disclose to the learner the name of the individual, the type of
relationship and the name of the ineligible company; (10) Exhibits shall not
be set up or positioned in such a way that will influence or distract a learner
from the educational activity; (11) Evaluation of the continuing
education activity that addresses the achievement of program
outcomes; (12) Identification of criteria for
successful completion of the continuing education activity that are
communicated to the participant before the continuing education activity;
and (13) The method used for
determining the number of contact hours to be awarded. (B) Any marketing materials for the
continuing education activity must be completed according to rule 4723-14-14 of
the Administrative Code and must be submitted to the OBN approver for review. A
draft may be submitted with the application with a final copy to be submitted
for the record. (1) All marketing for the
continuing education activity shall include the approval status and the OBN
approver number; and (2) If approval by the
OBN approver is not yet determined, marketing for a continuing education
activity shall include a statement that directs any interested party to contact
the provider to obtain information regarding approval status. (C) A document verifying completion of a
continuing education activity must be given by the continuing education
provider to all attendees who meet the requirements to receive contact hours.
The document shall include: (1) A space for the name
of the attendee; (2) The title of the
program; (3) The date of the
program; (4) The name and address
of the provider of the continuing education activity; (5) The name of the OBN
approver and OBN approver number; (6) The number of contact
hours earned; (7) When applicable, a
statement that includes the number of category A hours, or a statement that
includes the number of contact hours and a description of the
following: (a) Continuing education for non-certified clinical nurse
specialists as described in rule 4723-8-10 of the Administrative
Code; (b) Continuing education for dialysis care as described in rule
4723-23-06 of the Administrative Code; (c) Continuing education in advanced pharmacology for an advanced
practice registered nurse designated as a clinical nurse specialist, certified
nurse practitioner, or certified nurse-midwife as described in section 4723.24
of the Revised Code; (d) Continuing education for an advanced practice registered
nurse designated as a clinical nurse specialist or certified nurse practitioner
in the detection of concussion, its clinical features, assessment techniques,
and the principles of safe return to play protocols as set forth in rule
4723-8-11 of the Administrative Code; and (8) When applicable,
indication of contact hours for the initial presentation of the continuing
education activity by the presenter. (D) Records must be maintained by the
provider offering the continuing education activity in a safe, secure, and
accessible manner for at least six years and shall include the following for
each continuing education activity approved: (1) A complete copy of
all application data; (2) All correspondence
with the OBN approver; (3) A list of all
attendees who were issued contact hours for each date the continuing education
activity was offered that includes the number of contact hours granted to
each; (4) A summary evaluation
of the continuing education activity; and (5) Any change made to
the program during its approval period. (E) During the period of approval, the
provider offering the continuing education activity approved by the OBN
approver must notify the OBN approver of: (1) Any additional
presentation dates; and (2) Any change made to
the continuing education activity as submitted in the original
application. (F) An OBN approver may approve an
individually submitted continuing education activity that complies with the
standards set forth in this rule. The approval may be granted for up to two
years. (G) An application for reapproval of an
individually submitted continuing education activity may be simplified
according to policies established by the OBN approver.
Last updated February 1, 2023 at 9:00 AM
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Rule 4723-14-16 | Approval of an independent study continuing education activity.
Effective:
February 1, 2015
(A) An application for approval of an independent study continuing education activity submitted by a provider to an OBN approver must include documentation of all of the requirements contained in paragraphs (A) to (D) of rule 4723-14-15 of the Administrative Code in addition to the following: (1) Documentation of the qualifications of the author of the independent study package and those of the individual providing feedback to the learner; (2) A description of the entire independent study package that outlines all activities of the learner, all materials to be used, and the method the learner is to use to gain access to, or interact with, the provider of the independent study; (3) Documentation of the effectiveness of the independent study in meeting outcomes, and of the rationale used to determine the number of contact hours to be awarded; and (4) An evaluation mechanism that includes a method for providing feedback to the learner. (B) An OBN approver may approve an individually submitted independent study continuing education activity that complies with the requirements of this rule. The approval may be valid for up to two years. (C) An application for reapproval of an individually submitted independent study continuing education activity may be simplified according to policies established by the OBN approver.
Last updated June 8, 2023 at 9:30 AM
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Rule 4723-14-17 | Approval of the continuing education system of a provider unit.
Effective:
February 1, 2024
(A) An OBN approver may elect to approve
and reapprove the continuing education system of a proposed provider unit for a
specified period of time, not to exceed three years. The approval and
reapproval processes shall be based on an in-depth analysis by the OBN approver
of the ability of the proposed provider unit to meet the board continuing
education requirements set forth in this chapter, and to maintain the
requirements during the approval period. The applicant for initial approved
provider unit status must include documentation demonstrating the proposed
provider unit: (1) Has the ability to
meet the board continuing education requirements set forth in this chapter by
having received approval for a specified number of continuing education
activities or contact hours before applying for approval of the continuing
education system; (2) Is an identifiable
unit and has goals consistent with the requirements of this
chapter; (3) Has sufficient
resources to meet and maintain board requirements of this chapter including a
registered nurse responsible for the planning and implementation of continuing
education activities; (4) Documents planned
learning activities that meet the requirements of this chapter; (5) The proposed provider
unit must have the following ready to implement: (a) A process ensuring that all continuing education requirements
contained in this chapter are to be met and maintained; (b) A process to ensure that all the required planning
documentation is completed before presentation of the continuing education
activity, and that the required records are completed after the presentation
and maintained according to rule 4723-14-12 of the Administrative
Code; (c) A process ensuring the approved provider unit maintains
control of, and responsibility for, all aspects of meeting and maintaining
continuing education requirements set forth in this chapter; (d) A process requiring that all marketing used by the provider
meets the requirements of rule 4723-14-14 of the Administrative
Code; (e) A process requiring ongoing evaluation of the approved
provider unit's system; (f) If any commercial support is provided for an activity, the
continuing education provider will maintain control of the educational content
and disclose the existence of commercial support to the learner; (g) For clinical content only, the provider will disclose to
learners that there is no relevant financial relationship with an ineligible
company for anyone with the ability to control content of the educational
activity, or if there is, it has been mitigated by the provider. The provider
will disclose to the learner the name of the individual, the type of
relationship and the name of the ineligible company; (h) Exhibits shall not be set up or positioned in such a way that
will influence or distract a learner from the educational activity;
and (6) The applicant for
approved provider unit status must submit to the OBN approver complete
documentation of a continuing education activity that has been previously
approved by an OBN approver. The documentation must demonstrate that the
requirements for a continuing education activity required by this chapter are
met. (B) For reapproval, an approved provider
unit must submit to the OBN approver, at a minimum, updated processes and
sample documentation for a continuing education activity demonstrating that the
requirements in rules 4723-14-15 and 4723-14-16 of the Administrative Code are
met. The documentation must include the following: (1) Marketing
material; (2) A description of how
continuing education rules have been followed during the approval time
period; (3) Results of the
approved provider unit's evaluation process; and (4) Any additional
information requested by the OBN approver. (C) An approved provider unit must give
written notice to the OBN approver within thirty days of any significant change
in the: (1) Provider
system; (2) Key personnel
directly responsible for the provider system including the registered nurse
responsible for the planning and implementation of activities as required by
paragraph (A)(3) of rule 4723-14-17 of the Administrative Code, and the primary
contact for the provider; (3) Structure of the
administration that influences the functioning of the provider; (4) Ownership of the
approved provider unit; or (5) Approved provider
unit activities. (D) An approved provider unit shall not
approve continuing education activities. An approved provider unit is
authorized to award contact hours only for those continuing education
activities that have been planned and implemented by the approved provider unit
according to the requirements of this chapter, including having a registered
nurse responsible for the planning and implementation of activities as required
by paragraph (A)(3) of rule 4723-14-17 of the Administrative Code. (E) Records must be maintained by the
approved provider unit in a safe, secure, and accessible manner for at least
six years, and must include: (1) A complete copy of
the provider unit application submitted to the OBN approver and all related
correspondence; (2) Copies of all
continuing education activity files including: (a) Documentation for a continuing education activity required by
paragraphs (A) to (C) of rule 4723-14-15 of the Administrative Code, or
documentation for an independent study required by rule 4723-14-16 of the
Administrative Code; (b) A list of all attendees who were awarded contact hours for
each date the continuing education activity was offered that includes the
number of contact hours awarded to each; (c) A summary evaluation for each date the continuing education
activity is offered; and (d) Any changes made to the activity during the time the activity
was offered to learners.
Last updated February 1, 2024 at 9:33 AM
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Rule 4723-14-18 | Voluntary termination of approval activities.
Effective:
January 1, 2018
(A) An OBN approver who intends to
terminate its approval status must establish and implement a plan for the
orderly transfer of approver activities before the anticipated termination
date, as follows: (1) The OBN approver must
give written notice to the board of its intent to surrender its OBN approver
status at least six months before the anticipated termination
date; (2) The OBN approver must
give written notice to all of its approved providers of continuing education
activities that it intends to surrender its OBN approver status at least six
months before the anticipated termination date; (3) At least thirty days
before the anticipated termination date, the OBN approver must give written
notice to the board that includes the status of its approved provider units and
the OBN approver's plan; and (4) On or before the
termination date, the OBN approver must identify a custodian of records and a
record maintenance plan to ensure that the records will be maintained for at
least six years, as required by rule 4723-14-12 of the Administrative
Code. (B) In the event an OBN approver must
immediately cease its activities and is unable to comply with the time frames
included in this rule, the OBN approver must identify a custodian of records
and a record maintenance plan to ensure that the records will be maintained for
at least six years, as required by rule 4723-14-12 of the Administrative
Code.
Last updated September 11, 2023 at 11:16 AM
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