This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and
universities.
| Rule |
Rule 3342-4-01 | University policy regarding student affairs.
Effective:
August 1, 2024
Policy statement. The senior vice president for
student life is responsible for the administration of the division of student
life and for the development, implementation, and administration of services,
policies, and procedures related to student support and general well-being,
growth and development, health and wellness, student accessibility and
accommodations, housing, student programming, student activities, student
recreation, student conduct, veterans support services, adult student services
and other areas necessary to meet the needs of a diverse student population, as
delegated by the president. The senior vice president for student life may
delegate to the appropriate staff the authority to assist in the execution of
these responsibilities.
Last updated August 1, 2024 at 7:36 AM
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Rule 3342-4-02 | University policy regarding administration of student conduct.
Effective:
August 1, 2024
(A) Purpose. The university board of
trustees is responsible by law for regulating the use of the grounds,
buildings, equipment and facilities of the university. The board of trustees is
also responsible for assuring that the conduct of the students, staff, faculty
and visitors to the campus permits the university to pursue its educational
objectives and programs in an orderly manner. (B) Requirements. (1) To meet these
responsibilities, the board of trustees shall adopt standards of conduct for
the students, faculty, staff, and visitors to the campus and may provide for
suspension from classes or employment, expulsion from the university, and/or
ejection from university property of persons who violate such
regulations. (2) The board of
trustees shall provide for the administration and enforcement of its rules and
may authorize the use of state university law enforcement officers and other
university officials to assist in enforcing university policy and the law on
the campus. (C) Scope. In accordance with university
policy, the president shall have the responsibility and authority for the
discipline of all students. The authority to impose the formal sanctions
specified in this rule may be delegated to university officials or hearing
panels by the president. Disciplinary action under this rule may be taken
against a person who has applied for admission as a student to the university,
whether or not the individual is registered for classes. Disciplinary action
may also be taken against student organizations. The president (or designee)
review any case which comes within the purview of the university policy
regarding administration of student conduct. (D) Jurisdiction. The code of student
conduct shall apply to conduct occurring on university premises, at
university-sponsored activities, and to off-campus conduct that adversely
affects the university community and/or the pursuit of its objectives.
Behavioral conduct is the responsibility of each student from the time of
application for admission through the actual awarding of a degree, even though
conduct may occur before classes begin or after classes end, as well as during
the academic year and during periods between terms of actual enrollment. The
code of student conduct shall apply to a student's conduct (or student
organization's) conduct even if the student withdraws (or the student
organization ceases functioning/loses university-recognized status) from the
university while a disciplinary matter is pending. The senior vice president
for student life (or designee) maintains discretion to decide, on a case by
case basis, whether the code of student conduct shall be applied to conduct
occurring off campus. (E) Procedural standards. Students and
student organizations shall adhere to operational procedures for the
administration of student conduct under this rule or rule 3342-4-02.1 of the
Administrative Code. The procedural standards shall be readily accessible to
all students and student organizations. (F) Responsibility for administration of
this policy. The primary responsibility for the supervision of student conduct
at the university has been delegated to the senior vice president for student
life. The senior vice president for student life may establish such
administrative procedures as are necessary to fulfill the intent of the code of
student conduct. These administrative procedures shall be in writing and
published in conjunction with the code of student conduct. The president authroizes the senior vice
president for student life to establish administrative procedures as necessary
to fulfill the intent of this rule. The senior vice president for student life
may delegate the responsibility to direct the student conduct process to the
director of student conduct. (G) All-university hearing board. In
recognition of the student right to self-govern by and through the
undergraduate student government, the all-university hearing board is
established to administer non-conduct related matters involving students.
Accordingly, the all-university hearing board shall not have the authority to
intervene in the student conduct process administered by the university, and
the purview of such board shall be limited to the scope as currently provided
for in rule 3342-2-08 of the Administrative Code. (H) Revisions. Updates and other changes to the code of student
conduct shall be submitted to the senior vice president for student life. The
senior vice president for student life retains the authority to immediately
enact and enforce changes to the code of student conduct.
Last updated August 1, 2024 at 7:36 AM
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Rule 3342-4-02.1 | Administrative policy and procedures regarding regulations for student behavior and administration of student conduct.
Effective:
August 1, 2024
(A) Purpose. Paragraph (F)(1) of rule
3342-4-02 of the Administrative Code authorizes the senior vice president for
student life to establish administrative procedures as necessary to fulfill the
intent of this rule. The senior vice president for student life has may
delegated the responsibility to manage the student conduct process to the
director of student conduct. (1) It is the
responsibility of the director of student conduct to determine if referrals
should be assigned to conduct hearings; provide student conduct hearings and
officers with technical advice, training, and clerical support; establish
procedures to ensure an ongoing evaluation of student conduct rules; collect
and maintain all records of formal disciplinary action; establish means to
inform all members of the university community of student conduct policies and
issues; and serve as a consultant to students and staff in the administration
of the student conduct process. This policy establishes procedural directions
and is subject to change by action of the senior vice president for student
life. The procedures are intended to assure proper implementation of the policy
regarding administration of student conduct. (2) The director of
student conduct (or designee) is responsible for a review of information
contained in an incident report, and reserves the right to add, adjust, or
remove prohibited conduct accusations prior to issuing a notice of hearing for
any case. Notice of a hearing includes an incident report and pending
accusations. (3) After reviewing the
information contained in an incident report, the director of student conduct
(or designee) shall assign the appropriate process for resolution, including
but not limited to a sanction hearing, hearing panel, administrative
conversation, administrative hearing, or referral to alternative conflict
resolution. (4) The senior vice
president for student life (or designee) may uphold, alter or reverse any
student conduct decision. (B) Student rights and procedural
standards. (1) The university shall
provide respondents and complainants (either of who may be a student or members
of a student organization) the following rights: (a) For the respondent to be sent a written notice of accusations
including the identity of the complainant(s). Complainants name(s) may not be forwarded if
the office of compliance and equal opportunity and affirmative action suggests
a potential detrimental risk as a result of doing so. (b) To be notified of the scheduled hearing in writing at least
two business days in advance of the hearing. Respondents and complainants may schedule an
earlier hearing date if an earlier hearing date is agreed upon by the
respondent and complainant and scheduled through the office of student
conduct. (c) To have up to one "conduct advisor" and up to one
"support person" accompany a respondent or complainant throughout the
disciplinary process. (d) To participate in person or, upon request, have a logistical
accommodation to participate outside of the hearing room (when necessary and/or
requested in advance), during the entire proceeding except as per paragraph (C)
of this rule. (e) To be given an opportunity to present evidence, including
witnesses on the student's or student organization's
behalf. (f) To question the respondent/complainant, witnesses, and
investigators. (g) To be informed of the outcome of the hearing in
writing. (h) To appeal, as defined in the code of student conduct and
paragraph (D) of this rule. (2) In addition to
paragraphs (B)(1) of this rule, complainants of accusations including, but not
limited to, sexual harassment, harassment, and physical violence maintain the
following rights: (a) Indirect questioning may be conducted at the discretion
student conduct convener or administrative hearing officer, verbally or in
writing, supplying questions to the student conduct convener. (b) To submit a "victim impact statement" in writing
for consideration by the hearing panel or administrative hearing officer if the
accused is found in violation of the code of student conduct. (3) An incident with
multiple respondents may be administered in one hearing, at the discretion of
the director of student conduct (or designee). (4) Multiple complaints
regarding the same respondent may be administered in one hearing, at the
discretion of the director of student conduct (or designee). The respondent and
complainant may request separate hearings for separate incidents. (C) Procedures for student conduct
hearings. (1) Student conduct
hearings are administrative procedures and are not a legal
process. (2) Any member of the
university community may provide information accusing a student or student
organization (respondent) of violating the code of student conduct. Incident
reports may be submitted to the director of student conduct (or designee) in
writing. The director of student conduct (or designee) will determine if the
allegations are within the parameters of university policy regarding the
administration of student conduct (rule 3342-4-02 of the Administrative Code)
and may assign appropriate prohibited conduct accusations based on the
information provided. (3) Action. Formal
disciplinary action shall be instituted against a respondent only after the
director of student conduct (or designee) has determined that such action,
rather than medical or counseling services, or alternative conflict resolution
is appropriate. (4) Type of hearing or
referral. A sanction hearing may be assigned for violations that, even with a
finding of responsibility, may not lead to suspension or dismissal from the
university. A hearing panel may be convened when a respondent does not accept
responsibility for accusations, or when assigned by the director of student
conduct (or designee). An administrative hearing may be assigned may be
assigned by the director of student conduct (or designee) in cases where the
accusation includes an alleged act of violence, significant personal or
property damage, and/or the alleged behavior may be considered detrimental to
the health or safety of the university. The office of student conduct sends
written notification to the respondent(s) as per the code of student conduct
and paragraph (C)(5) of this rule. (a) Sanction hearing A sanction hearing is composed of one
hearing officer and facilitated by a student conduct convener. A student
conduct convener may serve as a sanction hearing officer and function in both
roles. If a respondent, any time prior to the start
of deliberation, informs the hearing officer and/or student conduct convener
that responsibility for one or more accusations is not accepted, the sanction
hearing is nullified and a hearing panel may be scheduled. The sanction hearing
process will immediately cease and the hearing panel process will follow the
code of student conduct and paragraph (C)(12) of this rule. (b) Hearing panel A hearing panel is composed of at least two and
no more than three hearing officers and facilitated by a student conduct
convener. The office of student conduct will attempt to include one student
hearing officer on the hearing panel based on availability. The purpose of a
hearing panel is to decide if a respondent is responsible for accusations, and
if so, to apply sanctions. A student conduct convener may serve on a hearing
panel and function in both roles. (c) Administrative hearing. An administrative hearing panel is
composed of one hearing officer appointed by the director of student conduct
(or designee). The purpose of an administrative hearing is to decide if a
respondent is responsible for accusations, and if so, to apply
sanctions. (d) Referral to alternative conflict resolution. A student or
student organization may be referred to alternative conflict resolution in lieu
of and/or in addition to a student conduct hearing. (5) Notice. A respondent
shall be sent a written (and/or electronic) letter that includes accusation(s)
in addition to a copy of the corresponding incident report. A date and location
for a hearing shall be set and sent in writing to the respondent(s) that will
be no less than two business days and no more than thirty business days after
the letter of accusation(s) and incident report has been sent. Time limits may
be extended at the discretion of the director of student conduct (or designee)
The letter of accusation(s) and incident report shall contain links to access
information about the student conduct process, and the code of student
conduct. (6) Separate hearings. In
proceedings involving more than one respondent, a separate hearing may be
requested by a respondent or complainant, and granted at the discretion of the
director of student conduct (or designee). (7) Delaying a hearing.
Upon request submitted in writing prior to a hearing, a delay in the hearing
may be granted at the discretion of the director of student conduct (or
designee). In all cases, the proceedings may not be delayed more than two
times, for no more than thirty business days total. (8) Conduct advisor. A student may have
up to, but not more than, two persons serving as a conduct advisor. If an
accommodation is required for a respondent or complainant, a person such as an
interpreter, sign language communicator, or physical needs assistant may attend
a hearing and is may not be counted as a conduct advisor. (9) Support person. A
student may have one person serving as a support person. A support person is an
individual selected by either a complaintant or respondent to provie support to
the student through the conduct process. A support person may not ask questions
on behalf of a complainant or respondent. A support person may not serve in any
other capacity in the hearing. (10) Impartial hearing. Prior to the start
of a hearing, a respondent and complainant may question a hearing officer
regarding that person's ability to participate fairly in the hearing.
Questions should be directed to the director of student conduct (or designee),
who will decide whether or not to remove a hearing officer. If the director of
student conduct (or designee) determines no changes are necessary the hearing
will begin as scheduled; if changes are deemed to be necessary, a hearing may
be delayed or rescheduled at the discretion of the director of student conduct
(or designee). (11) Standard of proof. A hearing officer
or panel shall evaluate the points of view presented by the respondent(s),
complainant(s), and police/investigators and shall determine by a preponderance
of the evidence (more likely than not) if the respondent(s) engaged in behavior
that is a violation of university rules. The deliberation of information
presented will be conducted in a closed session(s). (12) Closed hearings. All hearings are
closed to the public. Attendees may include: respondent(s), complainant(s),
police/investigator(s), hearing officer(s), student conduct staff /convener,
conduct advisor(s), and support person(s). Witnesses will be allowed in the
hearing room only for introductions and when the student conduct convener
and/or hearing officer authorizes entry. (a) In situations where it is known that the student conduct
process is in progress addition to a pending, current, or potential legal
process, Kent state university general counsel may attend the student conduct
hearing. (b) For sanction hearings, where the respondent has already
accepted responsibility for the accusations, complainants may not be asked to
participate in the hearing process. (13) Failure to appear. If a complainant,
respondent, or police/investigator fails to appear to a scheduled student
conduct hearing, the hearing will proceed in accordance with student conduct
procedures. (14) Hearings. The office of student
conduct shall create and make publicly available a guideline for hearing
expectations that will include the following information: (a) Decorum. (b) Hearing proceedings. (c) Questioning. (d) Student organization hearings. (15) Deliberation.
Deliberation is the meeting where the hearing officer(s) determine if a
preponderence of the evidence has been reached to achieve a finding of
responsibility. If a simple majority of hearing officers determine a rule (s)
was violated, the hearing officer(s) will determine sanctioning. If there are
two hearing officers in a hearing, both would need to agree that a rule(s) was
violated for a finding of responisbility to be achieved. Deliberations are
facilitated in a closed session with the hearing officer(s) and student conduct
convener present. (16) All student conduct hearing decisions
are final, pending the appeal process. (17) Communication of decisions. A letter
containing the decisions of a hearing and the procedures for appeal shall be
sent to the respondent(s) (and complainant(s) where appropriate). Individuals
and appropriate members of the university community who are affected
by/involved in the decision may also be notified, including but not limited to:
the president, senior vice president for student life, dean of students,
academic dean(s), academic advisor(s), university registrar, bursar, residence
services, psychological services, DeWeese health center, center for student
involvement, recreational services, department of athletics, and university
police services. If the respondent(s) is not present, the
decision may be sent to the respondent's official Kent state university
email address. If the respondent(s) is a student organization and is not
present, the decision may be sent to the official Kent state university email
addresses of minimally the president and vice president of the accused student
organization. (D) Appeals. (1) Appeal of a decision
from a student conduct hearing must be submitted by the respondent(s) or
complainant(s) in writing to the office of student conduct within seven
calendar days from the conclusion of the hearing (or the next available
business day after seven calendar days for example holidays or
recesses). An appeal must be submitted using the appeal form available through
the office of student conduct. The office of student conduct compiles the
written appeal and documentation from the respondent(s), complainant(s), police
/investigator(s), the student's disciplinary file(s), the digital
recording of the hearing, and any additional information provided by the
hearing officer(s) and submits these materials to an appeal panel.
(2) Appeals may be made
on the basis that: (a) Procedural irregularity that affected the outcome of the
matter; and/or (b) New evidence that was not reasonably available at the time
the determination regarding responsibility or dismissal was made, that could
affect the outcome of the matter; and/or (c) The hearing officer(s) had a conflict of interest or bias for
or against any party participating in the hearing that affected the outcome of
the matter; and/or (d) For decisions resulting in separation from Kent state
university only (including but not limited to suspension, dismissal, removal
from university housing, and persona non grata): sanction(s) imposed were not
appropriate for the conduct violation for which the respondent(s) was found
responsible. (3) If the office of
student conduct receives an appeal that does not meet any of the criteria
listed in paragraph (D)(2) of this rule, it may reject the appeal.
(4) The director of
student conduct (or designee) has the discretion to extend the date to appeal
process timelines for extenuating circumstances. (5) Composition. An
appeal panel is composed of at least two Kent state university faculty, staff,
and/or student hearing officers appointed by the senior vice president for
student life (or designee) who are trained by the director of student conduct
(or designee). No member of the appeal panel shall have participated in the
original hearing in any capacity. (6) Authority. The senior
vice president for student life (or designee) may: (a) Accept or deny an appeal depending on the basis of the
appeal, and/or (b) Alter s prohibited conduct accusation, and/or (c) Alter or reverse a finding of responsible/not responsible,
and/or (d) Alter or reverse any sanction decision, and/or (e) Remand the case to another hearing. A case may not be
remanded more than once. (7) Timeline. An appeal
panel will provide a recommendation in writing to the senior vice president for
student life (or designee) within fifteen calendar days of receipt of the
appeal. The senior vice president for student life (or designee) shall provide
a written decision within fifteen calendar days of receipt from an appeal
panel. The decision will be provided to the respondent(s) and complainant(s) in
writing from the office of student conduct. (8) Appeal decisions made
by the senior vice president for student life (or designee) are final.
(E) Interim actions. When the senior vice
president for student life (or designee) has reasonable cause to believe that a
student(s) or student organization(s) may pose a risk to the safety or
well-being of those involved or others in the university community, the
student(s) or student organization(s) may be issued an interim action. Interim
actions may include but are not limited to: no contact order(s); restriction
from specific classes, campus facilities or locations; requirement to secure a
psychological evaluation; cease and desist mandates; restriction from
facilitating or participating in student organization business or activities;
suspension of student status or student organization recognition; etc. An
interim action shall remain in effect until removed or altered by the senior
vice president for student life (or designee) or as the result of the student
conduct process. A student or student organization may challenge an interim
action in writing to the senior vice president for student life. Failure to
comply with an interim action may result in a referral to the office of student
conduct and/or may involve a criminal process.. (1) Interim suspension.
An interim suspension immediately revokes a student's or student
organization's access from all or any specific portion of university
premises, university-related activities and/or registered student organization
activities. An interim suspension will be confirmed by a written notice and
shall remain in effect until the conclusion of an administrative hearing,
student conduct hearing, or decision by the senior vice president for student
life or designee). Such action may occur in conjunction with Ohio Campus
Disruption Act (House Bill 1219) proceedings, at the discretion of the senior
vice president for student life (or designee). A student or student
organization may challenge an interim suspension in writing to the senior vice
president for student life (or designee). Failure to comply with an interim
suspension may result in a referral to the office of student conduct and/or the
Kent state university police services. (F) Voluntary and involuntary withdrawal.
Rule 3342-4-02.5 of the Administrative Code is applied when a health emergency
or condition renders a student's continued participation in university
academics, programs, or services impossible, impractical or unsafe to any
member of the university community. Voluntary and involuntary withdrawal may
not preclude the student conduct process from occurring. In these specific
instances, at the discretion of the senior vice president for student life (or
designee), the student conduct process may be indefinitely delayed, and the
student placed on ineligible hold, thus prohibiting future class registration.
If/when the student attempts to re-enter the university, the pending student
conduct proceedings may be reinstituted. (G) Student organizations registered with
the university. Resolution of a student organization issue pertaining to an
alleged violation of university policy will be addressed through the student
conduct process. This may include but is not limited to recognized student
organizations described in rule 3342-4-11 of the Administrative Code. Student
organizations may be investigated and/or directly referred to the office of
student conduct for adjudication. The dean of students (or designee) may
receive compliants, determine interim actions if necessary, and/or coordinate
investigations for allegations against student organizations. (1) Investigations. The
dean of students (or designee) may assign investigators to review allegations
against student organizations for any potential violation of the code of
student conduct including but not limited to, alcohol, controlled substances,
hazing, physical violence, sexual assault, sexual harassment, or weapons. The
dean of students (or designee) may use the information in the investigative
report to: (a) Determine no further action is necessary; and/or (b) Require interim actions as described in paragraph (E) of this
rule; and/or (c) Require an administrative action including but not limited to
an informal warning or a required administrative conversation;
and/or (d) Referral to the office of student condduct for
adjudication. (2) A student
organization and its officers and membership may be held collectively and
individually responsible when violations of the code of student conduct by the
organization, or its members take place. A student organization and/or
individual members of a student organization alleged to have violated
university rules, regulations, or policies may be referred to the office of
student conduct for adjudication. If an incident involving a student
organization is forwarded to the office of student conduct for adjudication,
minimally the president and vice president (or equivalent executive positions)
are considered representatives of the student organization, and will be
provided notice in accordance with paragraph (C)(5) of this rule for
participation in the student conduct process. The student organization/campus
advisor may also be notified. (3) Disciplinary hearings for student
organizations follow paragraphs (C)(1) to (C)(17) of this rule. (H) All-university hearing board. As
stated in the university undergraduate student senate charter (provided for in
rule 3342-2-08 of the Administrative Code), the all university hearing board is
established to recommend sanctions regarding the violation of university rules
and regulations. In addition, the all university hearing board is vested with
the judicial authority for the undergraduate student government (USG).
(1) Jurisdiction. With
regard to undergraduate student government, the all university hearing board
shall have jurisdiction to hear and decide all cases concerning: (a) Interpretations of the charter of the USG of Kent state
university. (b) The legality, with respect to this charter, of all USG
resolutions and bills. (c) Charges of fraud, malfeasance, or illegal procedure taking
place within any general student election. (d) Disputes between student organizations or between a student
or students and any organization or organizations. (I) Alternative conflict
resolution. (1) Alternative conflict
resolution (ACR) is an informal option for seeking redress with an issue(s).
ACR may be available for issues pertaining to students or student
organizations. If all persons personally and directly affected by the conflict
agree to attempt resolution through an alternative process (such as mediation,
facilitated dialogue, etc.) and the director of student conduct (or designee)
has not already assigned the formal student conduct process, than an ACR
process may be available. The nature of some conflicts, especially those
involving violence, may not be appropriate for ACR options. (2) Participation in an
ACR process may or may not result in an agreement or resolution. When a
mutually satisfactory resolution is reached, the situation is considered
resolved with no disciplinary record being maintained. Resolutions reached
through ACR may not be appealed. If a resolution is not achieved through an
attempt at ACR and the matter involves a potential violation of university
policy, a complainant may initiate the formal disciplinary process from the
university policy regarding administration of student conduct provided for in
rule 3342-4-02 of the Administrative Code. (3) The director of
student conduct (or designee) may refer incidents to ACR in lieu of
adjudication. Failure of a student or student organization to make a good faith
and timely effort with ACR may result in the case being referred back to
student conduct for adjudication. (J) Ohio Campus Disruption Act. The Ohio
Campus Disruption Act, passed by the 108th Ohio General Assembly (House Bill
1219), directly affects the operation of state universities in Ohio. The Act
has specific ramifications for university students, faculty, and staff. In
essence, any individual who commits an act of violence and is arrested for that
violation is subject to immediate suspension from the university. The act reads
in part that a student, faculty or staff member, or employee of a college or
university which receives any state funds in support thereof who is arrested
for any of the so-called "trigger" offenses listed within division
(A)(9)(a) of section 2901.01 of the Revised Code shall be afforded a hearing,
as provided in this act, to determine whether the accused person shall be
immediately suspended from that college or university. Such hearings shall be
held within not more than five days after an arrest of the accused person,
subject to reasonable continuances for good cause shown. Continuances shall not
exceed a total of ten days. If at the hearing the referee, not affiliated with
the university, finds by a preponderance of the evidence that the person whose
suspension is being considered committed any of the specified trigger offenses,
the referee shall order the person suspended. Except for cases in which the
good order and discipline of a college or university will be prejudiced or
compromised thereby, the referee may permit the person to return to the college
or university on terms of strict disciplinary probation. Subsequent violation
of the terms of the probation automatically causes the provisions of the Ohio
Campus Disruption Act to go into effect. Based on section 3345.23 of the
Revised Code, the conviction of a student, faculty or staff member, or employee
is cause for dismissal or suspension pursuant to section 3345.22 of the Revised
Code. (K) Family Educational Rights and Privacy
Act (FERPA). Kent state university complies with the Family Educational Rights
and Privacy Act of 1974 in its maintenance of student educational records. This
act was established to protect the privacy of educational records, to establish
the right of students to inspect and review their educational records, and to
provide guidelines for the correction or deletion of inaccurate or misleading
data through informal and formal hearings. Disciplinary records fit within the
purview of FERPA. (1) Parental
notification. Pursuant to the Family Educational Rights and Privacy Act, the
office of student conduct may send written notice to the parents and/or legal
guardians of a student under twenty-one years of age who is found to be
responsible for violating any state or local laws pertaining to possession,
consumption, or inappropriate sale of any alcoholic beverages or controlled
substances. (L) Student disciplinary records.
(1) All hearings are
digitally recorded. Recordings may be listened to or viewed by students wishing
to appeal a decision. Recordings will be provided to the student only at the
student's request. Digital recordings are maintained as part of the
disciplinary record. (2) All student
disciplinary records are maintained by the office of student conduct in
accordance with the federal Family Educational Rights and Privacy Act, all
state of Ohio laws, and the Kent state university records retention policy. See
university administrative policy regarding public records (provided for in rule
3342-5-15.1 of the Administrative Code) for further details. (3) Notation of a
disciplinary record in any case shall not appear on a student's official
transcript. (M) Revisions and applicability. (1) Revisions. Throughout
any given year, changes to the code of student conduct may be approved. As
members of the university community, students are encouraged to be aware of any
public announcements concerning changes to the rules and regulations governing
student behavior. Updates and other changes to the code of student conduct
shall be submitted the director of student conduct. (2) Applicability. The
rule and the code of student conduct reflect language found in various
university policies and procedures located in the Kent state university policy
register. Revisions, changes or updates to the policy register are considered
the authority in situtions where conflicting information exists.
Last updated August 1, 2024 at 7:37 AM
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Rule 3342-4-02.2 | Administrative policy and procedures regarding class disruptions.
Effective:
August 27, 2018
(A) Policy statement. In the event of
classroom disruption, under no circumstance is a member of the faculty expected
to take physical action to control a disturbance. Faculty should also make
every effort to discourage students from taking physical action against
disrupters. (B) Disruption of classes by students.
Class order and discipline are the responsibility of the class instructor
insofar as possible. In the event of a disruption, the following procedure
should be followed: (1) The instructor should
ask the student(s) causing the disruption to cease and desist. Identification
of the student(s) involved should be attempted. (2) The instructor should
notify the disrupter(s) of possible suspension and/or dismissal from the class
and of further possible action under rule 3342-4-02 of the Administrative Code
(the student conduct code), or the Revised Code, or both. (3) If disruption does
not cease, the instructor should order the disrupter(s) out of the classroom
and inform those involved that failure to do so will subject the disrupter(s)
to student conduct sanction and/or criminal arrest. (4) If the disruption
continues, the university police should be immediately notified to resolve the
problem. (5) The instructor should
not dismiss the class unless there is reason to believe that physical harm to
person(s) or property is possible, or unless by allowing the students to
remain, the disruption would increase. (6) The instructor should
subsequently notify the chairperson and/or academic dean of the incident to
coordinate and facilitate the student conduct referral process.
Last updated May 23, 2024 at 8:10 AM
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Rule 3342-4-02.3 | Administrative policy and procedure for student academic complaints.
Effective:
August 25, 2022
(A) Purpose. This administrative policy and procedure is
established to provide an appropriate framework and method to resolve student
complaints of an academic nature. As such, this policy is specifically designed
to maintain the integrity of the academic environment and to ensure that the
rights of students in such matters are clearly stated and protected.
(B) General guidelines. (1) In initiating a complaint and throughout the formal
appeals process, students may seek the counsel of the office of the student
ombuds. The student ombuds will provide information, clarify procedures, and
facilitate communication as requested. (2) This student academic complaint policy, upon its
approval, will become a part of the handbook for each academic unit and
regional campus as the applicable student complaint policy and procedure for
the unit. (3) The appropriate jurisdiction for initiating an academic
complaint (i.e., where a complaint is filed and which academic unit or regional
campus controls the complaint process) is determined first by the academic unit
or campus scheduling the course offering. Academic complaints concerning
courses scheduled by an academic unit will be initiated with the academic unit
offering the course. Academic complaints concerning courses scheduled by a
regional campus will be initiated with the regional campus offering the course.
In the case of a course scheduled by an academic unit which is cross-listed
with other academic units, an academic complaint will be initiated with the
academic unit of the instructor. In the case of a course scheduled by a
regional campus that is cross-listed with another campus, an academic complaint
will be initiated with the primary campus of the instructor of record.
(4) It is understood that some issues student academic
complaints may involve one or more policies which, because of either the nature
of the academic complaint or the status of the complainant, may be related to
university offices with separate responsibilities for such policies. An
allegation of discrimination or sexual harassment should be referred to the
office of compliance, equal opportunity, and affirmative action. Appeals of
sanctions applied for cheating or plagiarism should be addressed under rule
3342-3-01.8 of the Administrative Code. Non-academic student complaints should
be addressed under rule 3342-4-02.102 of the Administrative Code. (5) There shall be no retaliation against the student or
abridgment of a student's rights resulting from the use of this policy.
(C) Definition of terms. (1) "Student" is defined as any person enrolled
at the university in a course offered for credit. (2) "Instructor" is defined as any person who is
authorized to teach any course offering of the university, who is involved in a
professional capacity as a thesis or dissertation committee member, or who
evaluates student academic work. (3) "Academic unit" is defined as an academic
department headed by a chair, a school headed by a director, or a college
without departments or schools headed by a dean. (4) "Regional campus" is defined as a campus of
Kent state university other than the Kent campus. (5) "Local administrator" is defined as the chief
administrative officer of an academic unit or regional campus whose position is
that of a first organizational level academic leader with a teaching faculty
(i.e., the chair of a department, the director of a school, the dean of a
college without departments or schools, or the dean of a regional campus). In
the case of a college without departments or schools or a regional campus, and
with the exception of the role identified for the local administrator in
paragraphs (E)(2)(g) and (E)(2)(h) of this rule, the dean may delegate the role
of the local administrator to a college or campus administrator with faculty
rank. (6) "Faculty advisory body" is defined as the
faculty advisory committee of a department or school, the college advisory
committee of a college, or the faculty council of a regional campus.
(7) "Student academic complaint" is defined as a
formalized complaint regarding those aspects of the educational process
involving student performance, evaluation, or grading in courses. (8) "Student complaint procedure" is defined as
the process by which a student may resolve an academic complaint. (9) "Respondent" is defined as that person or
persons named by the student when filing a written academic complaint.
(10) "Complainant" is defined as the student who
files an academic complaint. (11) "Student academic complaint committee" is
defined as the academic unit or regional campus committee whose responsibility
is to review and make recommendations to the local administrator with regard to
student academic complaints. (12) "Student ombuds" is defined as the university
official charged with the responsibility to assist students by providing an
individualized information and referral system. The student ombuds informs
students of procedures for processing student complaints and acts as a
facilitator upon request. (13) "Academic administrator at the next level of
governance" is defined as the college dean (or their designee) in the
case of a department chair/school director, the provost (or their designee) in
the case of a dean of a college without departments or schools, or the chief
administrative officer for regional campuses (or their designee) in the case of
a regional campus dean. (14) All references to "days" refer to weekdays
during fall and spring semesters on which classes are conducted, excluding
examination week. (D) Student academic complaint committee. (1) Each academic unit and regional campus shall establish
a standing student academic complaint committee which shall be composed of
three to five full-time faculty members from the academic unit or regional
campus and one to two students. All members shall participate fully in
committee deliberations and shall vote on the recommendation to be forwarded to
the local administrator. (2) In all cases, faculty members of the student academic
complaint committee will be selected by the faculty advisory body of the
academic unit or regional campus at the end of the spring semester for the next
academic year. (3) At the beginning of each academic year the student
academic complaint committee shall elect one of its full-time faculty members
to serve as chairperson. (4) The student member(s) of the committee will be selected
by the local administrator after consultation with the faculty advisory body
and relevant student organizations. As applicable, undergraduate student(s) and
graduate student(s) in good standing shall be appointed by the local
administrator on or before September fifteenth of each year. The undergraduate
student(s) will sit on complaints about undergraduate courses, and the graduate
student(s) will sit on complaints about graduate courses. (5) If a member of the student academic complaint committee
or a spouse, domestic partner, or relative of any member of the committee is
named as a respondent or complainant, that member shall be excluded from
deliberating or voting on that complaint. In such cases, the members of the
student academic complaint committee, through its chairperson, may replace any
member excluded by this rule. (6) Neither the local administrator nor any administrative
delegate thereof is a member of the student academic complaint committee, nor
does the local administrator or any administrative delegate thereof participate
in its deliberations. (E) Complaint procedure. (1) Informal resolution. (a) The student is
expected first to review the matter with the course instructor in an attempt to
resolve the issue immediately. (b) If the matter is not
resolved immediately, the student may discuss the matter with the local
administrator of the academic unit or regional campus offering the course
before lodging a formal complaint. (c) The student may also
consult with the student ombuds. (2) Formal complaint. (a) If attempts at
informal resolution are unsuccessful, the student may lodge a formal complaint
by submitting said complaint, in writing, local administrator. (See paragraph
(G) of this rule for time limits.) In the case where a complaint is lodged
against the local administrator, the complaint will be submitted to the chair
of the student academic complaint committee. (b) The written complaint
submitted by the student should include the nature of the complaint, the facts
and circumstances leading to the complaint, reasons in support of the
complaint, and the remedy or remedies requested. The complaint statement
submitted by the student becomes the basis for all further consideration of the
matter. The written complaint should also note what attempts were made at
informal resolution and should include any evidence pertinent to the issues
identified. (c) Upon receipt of the
complaint, the local administrator shall refer it to the student academic
complaint committee for consideration. A copy will be made available to the
respondent(s) who shall respond in writing to the complaint and include any
information or documentation related to the response. A copy of the
respondent's written response shall be forwarded to the complainant.
(d) If the committee
determines that two or more complaints against an instructor are substantively
the same, the committee may, with the concurrence of the complainants, choose
to combine the complaints. (e) The conduct of
matters brought before the student academic complaint committee shall be
non-adversarial in nature. The committee shall examine and evaluate fully the
written allegation and response, including any supporting documentation
submitted by the complainant or respondent. The complainant and the respondent
will be invited to appear before the committee. The committee may also invite
testimony from any other persons who, in the judgment of the committee, may
assist in its examination and evaluation of the complaint. (f) In each case brought
before the committee, the student complainant may bring a non-attorney adviser
(e.g., a parent, fellow student, another instructor) to observe, assist, and
counsel. Such advisers shall not participate directly in the hearing.
(g) After completion of
its review and examination and following appropriate deliberation, the
committee shall forward to the local administrator a written recommendation,
which becomes part of the record. (h) Upon receipt of the
written recommendation from the student academic complaint committee, the local
administrator shall provide a written decision to the complainant and the
respondent, with a copy going to the members of the committee and the academic
administrator at the next level of governance. In arriving at a decision, the
local administrator, besides reviewing the recommendations provided by the
committee, may consult with the parties to the complaint or others who the
local administrator believes may assist in the review of the matter. The
written decision should contain a summary of the complaints and of the
committee's recommendation, and the reason(s) for the decision rendered.
(i) In the event that the
decision requires a change in a student's academic record, and neither
party appeals the decision of the academic unit or regional campus, it is the
responsibility of the local administrator to initiate such a change, following
established university procedures. (F) Appeal of academic unit or regional campus decision.
(1) The complainant or respondent may appeal the decision
made at the academic unit or regional campus level to the academic
administrator at the next level of governance. (2) The appellant shall clearly state in writing the
reasons why the academic unit or regional campus decision is being appealed.
The appeal must be based on procedural reasons or substantive issues that were
not properly dealt with in the original complaint. In no case will the appeal
be a complete rehearing of the original complaint. (3) A copy of the appeal statement must be sent to the
other party (complainant or respondent) and the local administrator of the
academic unit or regional campus. (4) The review of any appeal by the academic administrator
at the next level of governance will normally consist of the review of the
written documents. At the discretion of the academic administrator at the next
level of governance, the review may include interviewing the principal parties,
discussing the matter with the local administrator and members of the student
academic complaint committee, and/or consulting with any others deemed relevant
to the review of the appeal. (5) Upon completion of the review, the academic
administrator at the next level of governance will make the final decision.
(G) Time limits. (1) The following time limits pertain to all parties. If
conditions or causes exist requiring a modification of the time limits, it
shall be the responsibility of the local administrator to assess such
circumstances and causes and determine the nature or extent of any such
modification. If the local administrator determines that modification is
required, the parties shall be informed immediately by the local administrator.
(2) Following an unsuccessful attempt at informal
resolution, a written complaint must be submitted within fifteen days after the
occurrence of the event. If the event occurs at or after the end of a regular
semester or during a summer session, a student will have up to fifteen days
from the start of the next semester to submit a complaint to the local
administrator. An exception to this rule is in effect if the student is
scheduled to graduate and the event does not delay graduation. In such cases,
the written complaint must be filed within thirty days following the last day
of finals week, if the event occurs during the regular semester, or within
thirty days following the last day of classes of the final summer session, if
the event occurs during summer session. (3) The local administrator must provide a copy of the
complaint to the respondent and members of the student academic complaint
committee within ten days of receipt of the complaint. (4) The respondent has ten days from the date of receipt of
the complaint, if the complaint was submitted during the fall or spring
semesters, or ten days from the start of the next semester, if the complaint
was submitted during the summer or winter breaks, to provide a written response
to the local administrator, with a copy to the complainant and to the members
of the student academic complaint committee. (5) The student academic complaint committee is expected to
conduct its review as expeditiously as possible. In no case, however, is the
committee expected to conduct its review outside of the regular academic year
(fall and spring semesters). The student academic complaint committee, through
its chair, must forward a written recommendation to the local administrator
within fifteen days of completion of its review. (6) The local administrator will normally provide a written
decision within ten days of receipt of the student academic complaint
committee's recommendation. (7) If either party decides to appeal the local
administrator's recommendations, the appeal must be submitted in writing
to the appropriate academic administrator at the next level of governance
within ten days of receipt of the academic unit or regional campus decision. A
copy of the written appeal must also be sent to the other party and to the
local administrator of the academic unit or regional campus. (8) Unless extensive further review is required, the
academic administrator at the next level of governance shall normally provide a
decision to the appellant within fifteen days. A copy of the decision shall be
sent to the other party and to the local administrator. (H) Records. The records and disposition of any complaint,
including those appealed to the academic administrator at the next level of
governance, shall be maintained by the academic unit or regional campus in a
student academic complaint file for a minimum of seven years. (I) Exceptions. It is recognized that, because of the
nature of a complaint, or the possibility of persons normally involved in the
process being subject to a complaint themselves, exceptions to these procedures
may have to be made. In any such case, the matter should be brought to the
attention of the office of the provost the case of complaints originating on
the Kent campus, or the chief administrative officer for regional campuses in
the case of complaints originating on a regional campus.
Last updated May 23, 2024 at 8:10 AM
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Rule 3342-4-02.4 | Administrative policy and procedures regarding rights and responsibilities of student athletes.
(A) Scope. (1) Every student who participates in intercollegiate athletics becomes thereby a member of a team. By accepting this privilege of team membership, student-athletes are responsible for conducting themselves so as to bring credit to the university, the department of intercollegiate athletics, their teammates or themselves. To that end student-athletes must conduct themselves in a manner befitting a representative of the university. (2) Each student-athlete must comply with: (a) Rules governing academic eligibility as established by the university, the NCAA, the MAC, or other appropriate governing body. (b) All other rules and regulations for student-athletic conduct as established by the university, the NCAA, the MAC, or other appropriate governing body. (c) Training and discipline rules established by the head coach and the department of intercollegiate athletics for the sport in which the student-athlete participates. (3) By declaring themselves as a candidate for a team membership, they assume the following responsibilities, in addition to their regular responsibilities as students. (B) Academic discipline. (1) The student-athlete is subject to all rules for academic eligibility as required by the NCAA, MAC, and the university. These rules are on file in the offices of the director of intercollegiate athletics and of each head coach. (2) The department of intercollegiate athletics does not view the student-athlete as an athlete. Their major purpose at the university is to obtain an academic degree. The athletic department has a great interest in the general welfare and academic achievement of every student-athlete. Because of this concern, the department has designated individual coaches to follow the academic progress of each student-athlete. In addition, the athletic department strongly recommends that each student-athlete establish communication with their faculty adviser within the student-athlete's area of academic major. The athletic department expects that each athlete attend all classes and perform all assignments, unless illness or other extreme emergencies arise. Further, the student-athlete is encouraged to consult with instructors on an individual basis concerning academic problems. (C) Conduct discipline. (1) The student-athlete is subject to all rules regarding student conduct established by the university. These rules are contained in the university policy register, and are also available in the office of the director of intercollegiate athletics. (2) As a highly visible member of the university community, the student-athlete should strive to set an example for their fellow students in complying with the standards of behavior established by the university. (3) As ambassadors of the university to the public, team members accept a higher standard of conduct than other students. Actions off-campus, including but not limited to violations of local, state, and federal laws, will subject the student-athlete to review for possible discipline and sanctions of this policy. (D) Athletic discipline. (1) The student-athlete is subject to the athletic disciplinary and training rules pertaining to their particular sport(s), as established by the head coach and the athletic department. Each head coach will inform the student-athlete involved on their squad of expectations relating to training rules. The coach and team members should come to an understanding about any issues relating to training rules. (2) Each student-athlete is responsible for having read and being familiar with the rules outlined in this rule. The rules referred to regarding the NCAA, MAC or other appropriate governing body, are on file and available in the office of the director of intercollegiate athletics and may also be obtained from the head coach of each sport. The rules regarding training and discipline will be posted for the student-athlete to read at the time they try out for a sport. (3) The establishment and recitation of the above rules do not set the limits as to the coach's authority to "coach a student-athlete." "Coaching a student-athlete" necessarily involves the coach's establishment of standards, expectations and goals; giving directions, guidance and orders; and the student-athlete's accepting and following them. The student-athlete is therefore expected to comply with the directives of their coach. (4) A student-athlete is a public figure and their conduct, both on and off the field/court, reflects on themselves, their teammates, their coaches, and the institution. They are expected to conduct themselves so as to bring credit on the above. (E) Infractions of rules. (1) Failure to comply with any rules regarding academic or conduct discipline will subject the student-athlete to those sanctions contained in the general university policies including those which affect the privilege of participating in athletics. Such failure will also cause the student-athlete to be subject to all sanctions which may be imposed by the coach, the athletic director or designee, or the president or designee, when such failure is deemed to be detrimental to the team or the athletic program. (2) Throughout the remainder of this rule, the phrase "university official" includes the athletic director or designee or the president or designee. (3) Failure to comply with any rules regarding athletic discipline will subject the student-athlete to suspension or dismissal from the team. (F) Procedure for appealing sanctions. (1) Academic and conduct appeals. If the student-athlete alleges a violation of student rights in an academic, conduct, or financial aid sanction, they may seek redress under the procedures set forth in the general university policy under which they were sanctioned. (2) Athletic appeals. The student-athlete is encouraged to maintain a continuing dialogue with their coaches in order to aid in the informal resolution of problems involving discipline or sanctions. However, only the following discipline or sanctions may be appealed beyond the coach: (a) Suspension from the team (b) Dismissal from the team; (c) Any discipline or sanctions in retaliation for use of the appeals process; or (d) Systematic use of discipline in an unreasonable or discriminatory manner. (G) Athletic appeal procedures. (1) The student-athlete and coach should make every effort to resolve the issue prior to instituting the formal appeals process. The student-athlete shall contact the coach within fourteen days after they knew or through the exercise of reasonable diligence should have known of the issue. (2) The first recourse for the student-athlete is to appeal in writing to the head coach or university official imposing the sanction. The written appeal shall be filed within thirty days after the coach was contacted as defined in paragraph (G)(1) of this rule, or in the case of a university official, within thirty days after the student-athlete knew of the sanction or through the exercise of reasonable diligence should have known of the sanction. Such notice shall state the events upon which the appeal is based, the reason for the appeal, and the specific relief or remedy sought. (3) The student athlete shall receive a written response within four working days after receipt of the appeal by the coach or university official. (4) If no agreement is reached, the student-athlete may appeal to the athletic director. The athletic director shall give the student-athlete a written statement of their decision regarding the student-athlete's appeal within four working days following receipt of the appeal. (5) If the sanction has been imposed by a university vice president or the university president, the student-athlete may bypass the level in paragraph (G)(4) of this rule and appeal directly to the ad hoc appeals committee. (6) If no agreement is reached after the student-athlete has appealed to the athletic director, the student-athlete may make a written notice of appeal to the chair of the athletic committee within thirty days after receipt of the written response from the athletic director. The chair of the athletic committee shall notify the faculty representative for intercollegiate athletics, who shall establish the ad hoc appeals committee within five working days of the written notice of appeal by the student-athlete. (7) The composition of this committee shall be as follows: (a) Faculty representative for intercollegiate athletics as chairperson; (b) One faculty member of the athletic committee to be determined by the committee chair. The individual should not be a member of the sport involved; (c) One student member of the athletic committee to be determined by the committee chair. The individual should not be a member of the sport involved; (d) One member of the intercollegiate athletic coaching staff not representing the sport of the student-athlete making the appeal, selected by the athletic director, and; (e) One faculty member selected by the student making the appeal. (H) Committee procedure. (1) A hearing shall be held on the matter within five working days following the establishment of the appeals committee. (2) The hearing shall be guided by the following procedures: (a) The hearing shall be closed unless mutually agreed to be open by the student athlete bringing the appeal and the coach or university official imposing the sanction. (b) The coach university official imposing the sanction shall make a statement, in writing, orally, or both, of the facts and the basis for imposing the sanction or discipline. (c) The student athlete may make a statement in writing, orally, or both. (d) Both the coach or university official and student athlete may ask questions of the other at an appropriate time during the hearing. (e) Both may present witnesses. (f) Both have the right to hear all testimony and examine all evidence. (g) The student athlete may be accompanied by one other person of their choice. That person may act as an adviser to the student athlete, but may not participate in the hearing procedure in any manner. No party may be represented by legal counsel. (h) All matters pertaining to the conduct of the hearing shall be under the sole authority of the chairperson of the appeals committee. (3) Appeals committee decision. (a) The appeals committee shall hear all the statements and have all the documents which support the claim. (b) Following the hearing, the appeals committee shall prepare a short statement in writing of the facts as they are judged to be true (c) The appeals committee shall, within ten working days make the decision and, in writing, provide a summary of the reasons for upholding, reducing, or dismissing the sanction. (d) The chairperson of the appeals committee shall provide the student athlete with the statement of facts, decision and summary of the reasons. (4) The decision of the appeals committee shall be final and not subject to further appeal.
Last updated May 23, 2024 at 8:10 AM
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Rule 3342-4-02.5 | Administrative policy regarding voluntary and involuntary withdrawal for health reasons.
Effective:
August 1, 2024
(A) Purpose. When a health emergency or
condition renders a student's continued participation in university
academics, programs, or services impossible, impractical or unsafe to any
member of the university community, the following rules shall apply. The senior
vice president for student life is responsible for the administration of this
rule. (B) Voluntary withdrawal procedure. A
student who decides to withdraw from the university for health reasons shall
follow the office of the university registrar's general procedures for
withdrawal or petition for exception to registration, as appropriate. Graduate
students may also consider utilizing the "leave of absence for graduate
students" procedure found in rule 3342-3-01.12 of the Administrative
Code, if applicable. The associate vice president for student life and dean of
students (hereinafter referred to as the "dean of students"),
student ombuds, or regional campus director of enrollment management and
student services may provide guidance to the student to assist with this
process upon request. (C) Involuntary withdrawal
procedure. (1) Individualized
assessment. When the dean of students is made aware that a health emergency or
condition renders a student's continued participation in university
academics, programs, or services impossible, impractical or unsafe to any
member of the university community, the dean of students shall consult, review
and consider appropriate recommendations and any applicable supporting
documentation. This may include recommendations and documentation of the
following, as applicable: the student's recent treating health care
professional(s) (if available and with necessary permissions); university
health care professional(s); the care team; the student (if available); and,
when necessary and in accordance with rule 3342-5-08.101 of the Administrative
Code, the student's parent or guardian. The dean of students may also
consult other applicable resources as appropriate. (2) Interim action.
Depending upon the urgency and severity of the health emergency, an interim
action may be necessary while the individualized assessment is ongoing. When
the dean of students has reasonable cause to believe that a student may pose a
risk to the safety or well-being of anyone in the university community, the
student may be issued an interim action. Interim actions may include but are
not limited to: restriction from specific campus facilities or locations;
restriction from facilitating or participating in student organization business
or activities; suspension of student status; etc. An interim action shall
remain in effect until removed or altered by the dean of students or as the
result of this policy's process. A student may appeal an interim action
in writing to the senior vice president for student life. Failure to comply
with an interim action may result in a referral to the office of student
conduct and/or the Kent state university police department. (3) Alternatives
considered. During the assessment process above, alternatives to involuntary
withdrawal shall be considered. Such alternatives may include, but are not
limited to, voluntary withdrawal, reasonable accommodations to any known
disabilities, or behavioral contracts. (4) Notice of withdrawal.
If, as a result of the assessment in paragraph (C)(1) of this rule, the dean of
students decides that involuntary withdrawal is appropriate, the university
shall withdraw the student from all registered courses. The decision will be
communicated to the student in writing. The notice shall contain the terms of
any interim actions issued pursuant to paragraph (C)(2) of this
rule. (5) Appeal. A student may
appeal a decision for involuntary withdrawal in writing to the vice president
for student affairs within seven calendar days of receipt of the notice of
involuntary withdraw under this policy. The senior vice president for student
life, or designee (other than dean of students), will review the appeal and any
supporting documentation and provide a decision in writing within seven
calendar days. This is the final level of appeal. In the event of extenuating
circumstances and at the sole discretion of the senior vice president for
student life, the time period in which to submit such appeal may be
extended. (6) Tuition credits and
fee adjustments. The student may be eligible for tuition credit or fee
adjustments, in accordance with the policies established by the bursar's
office and other relevant departments (for example, residence services). The
dean of students or their designee may provide the student guidance with those
processes. (7) Return to University.
A student wishing to return to the university within one year of involuntary
withdraw shall not be required to reapply for admission through the admissions
office. A student wishing to return after more than one year of absence may be
required to reapply for admission to the university and/or program of study, in
accordance with any applicable registration and admission requirements of the
program and of the office of the university registrar. The student should
contact the dean of students at least thirty calendar days prior to the start
of the term the student intends to return to, in order to provide time to
review the student's request and determine eligibility for re-enrollment.
The following procedure shall be followed to determine whether the student
shall be re-enrolled: (a) Depending upon the nature and individual circumstances of the
involuntary withdrawal, the dean of students may require one or more of the
following in determining whether to approve a request to return: (i) Documentation from
current, relevant healthcare providers supporting the student's ability
to return and be successful at the university. The university may request the
student's permission to communicate with any relevant and current
healthcare providers to obtain this information. If no such information exists,
or if information provided is insufficient, the dean of students may ask the
student to complete an assessment with an on-campus health
provider. (ii) A statement from the
student describing: the student's experience away from the university,
including any activities undertaken while away; the student's current
understanding of the factors that led to the need for the leave, and the
insights the student has gained from treatment and time away; and how the
student plans to ensure a successful return to the university. (iii) A meeting with the
student to review the student's plan for maintaining health and safety
while at the university, including recommendations for ongoing treatment,
reasonable accommodations, and campus support options, when
applicable. (iv) Agreement to an
individually created ongoing plan for a successful return to the university,
created in consultation with the student and pursuant to review of the
information and materials listed above, as applicable. (b) The dean of students shall consider the information and
materials presented in paragraph (C)(7)(a) of this rule. The dean of students
may also consult with the following, as applicable: the student's recent
treating health care professional(s) (if available and with necessary
permissions), university health care professional(s), the care team, the
student, and any other applicable resources as necessary. A student's
failure to comply with any of the dean of students' requests in paragraph
(C)(7)(a) of this rule may be considered when deciding whether to approve a
request to return to the university. (c) The dean of students shall provide a decision regarding the
student's re-enrollment to the student in writing, no more than seven
calendar days after the request to return is received. If more time is needed
to consider the request, the student shall be notified of such in writing. The
appropriate university departments shall also be notified of this
decision. (d) A student may appeal a denial of their request to return
under this rule in writing to the senior vice president for student life within
seven calendar days of receipt of the request to return. The senior vice
president for student life shall review the appeal and any supporting
documentation and provide a decision in writing within seven calendar days.
This is the final level of appeal.
Last updated August 1, 2024 at 7:37 AM
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Rule 3342-4-02.6 | Administrative policy on mandatory immunization/screening of students.
Effective:
August 1, 2024
(A) Purpose: This policy is established
as a health and safety practice for the entire university community.
Immunization of students will mitigate the risk of communicable disease
outbreaks that can jeopardize the university community's health and
well-being. University health services (DeWeese health center) is responsible
for enforcing this rule. (B) Definitions: (1) Student. For the
purposes of this policy, "student" is defined as any person who is
enrolled for one or more credit hours at the university and who is attending
classes at the Kent campus. (2) International
student. For the purposes of this policy, "international student"
is defined as any person who is not a U.S. citizen, a permanent resident, or
part of the Jay Treaty, who is enrolled for one or more credit hours at the
university, and is attending classes at the Kent campus. (C) Requirements: (1) Measles, mumps, and
rubella (MMR) immunization: (a) All students enrolling for classes at the Kent campus, and
born on or after January 1, 1957, are required to provide documentation of
immunity against measles, mumps, and rubella. (b) Students are required to submit documentation of measles,
mumps and rubella immunity from a licensed health care provider to university
health services (DeWeese health center) by Friday of the first week of the
student's first semester of enrollment. (2) Tuberculosis
screening: (a) All international students from countries having a high
prevalence of tuberculosis, as designated by the world health organization, are
required to provide documentation of freedom from tuberculosis. (b) Documentation of freedom from tuberculosis, as determined by
skin test or blood test within twelve months prior to the first day of classes,
must be submitted to university health services (DeWeese health center) by
Friday of the first week of the student's first semester of
enrollment. (3) Policy
exemptions: (a) Any student that is enrolled only for online classes, or
enrolled only for classes at a regional Kent state university campus, or a site
other than the Kent campus, or attending workshops that meet for two weeks or
less in duration is exempt from the MMR immunity and tuberculosis screening
requirements. (b) Medical exemption from the MMR requirement may be is granted
upon submission to university health services (DeWeese health center) of a
licensed physician's statement that the student has a valid
contraindication to MMR vaccine. (c) Religious exemption from the MMR requirement may be granted
if a student aged eighteen or older (or parent/guardian if student is under
eighteen years of age), submits a signed religious exemption form to university
health services (DeWeese health center).. (D) Violation: (1) Students who do not
submit documentation of the required immunizations and tuberculosis screening
by Friday of the first week of the student's first semester of enrollment,
may be deregistered from classes for the remainder of that
semester. (2) In the event of an
outbreak, as defined by the Ohio department of health, students who have not
submitted documentation of immunity to measles, mumps and rubella may be
excluded from campus as required by city or state public health
authorities.
Last updated August 1, 2024 at 7:37 AM
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Rule 3342-4-02.7 | Administrative policy regarding promotion of mental health resources.
Effective:
August 1, 2024
(A) Purpose. It is the purpose of this
policy to provide expectations for establishing and advising students and staff
of mental health programs and resources available on and off
campus. (B) Implementation. (1) The university shall
create, implement, and maintain the following: (a) Student communication plans consisting of educational and
outreach activities regarding mental health; and (b) Postvention plans: strategic plans to communicate effectively
with students, staff, and parents after a loss of a person to
suicide. (2) The university shall
create and maintain a web page including the following: (a) Crisis intervention access, including information for
national, state, and local suicide prevention hotlines; (b) Mental health program access, including information on the
availability of local mental health clinics, student health services, and
counseling services; (c) Multimedia application access, including crisis hotline
contact information, suicide warning signs, resources offered, and free-of-cost
applications; and (d) Information regarding educational and outreach activities
regarding mental health. (3) The university shall
provide all incoming students with information about mental health topics,
including depression and suicide prevention resources available to students.
The information provided to students shall include available mental health
services and other support services, including relevant student
organizations. (4) The senior vice
president of student life is responsible for implementation and oversight of
this policy.
Last updated August 1, 2024 at 7:37 AM
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Rule 3342-4-02.101 | Operational definitions and information regarding regulations for student behavior and administration of student conduct.
Effective:
August 1, 2024
(A) Definitions. (1) Accusation
formal allegation of specific conduct violation(s). (2) Adjudication
the process by which the university conducts disciplinary meetings, hearings,
or other actions, bringing matters to resolution. (3) Administrative
conversation - informal discussion with the director of student conduct (or
designee) that is educational and informative in nature, and shall not result
in binding decisions. An administrative conversation is considered a reasonable
request. (4) Administrative
hearing - a student conduct process involving one Kent state university hearing
officer. An accused student(s), an accused student organization(s), and
complainant(s), a witness(es), and investigator(s), and conduct advisor(s), and
support person(s) may participate for the puprose of rendering a determination
of responsibility and sanctioning (if applicable); see rule 3342-4-02.1 of the
Administrative Code. (5) Appeal the method by which
due process and/or a decision can be challenged; all appeals must be submitted
in writing to the office of student conduct, and may only be considered if it
is in accordance with the code of student conduct procedures. (6) Complaint written or
electronic statement or report provided from any person to the office of
student conduct; not all complaints result in incident reports or adjudication
through the student conduct process. (7) Complainant a person,
persons, unit/office, or student organization who submits a report alleging
that a student or student organization violated university rules, regulations,
or policies. (8) Code of student conduct
document that contains and explains university rules, regulations, policies,
and procedures for addressing student and student organization
behavior. (9) Conduct advisor any person
who advises a student or student organization regarding university policies or
procedures. A student may have one person serving as a conduct advisor. A
conduct advisor may participate in the questioning part of a hearing. If an
accommodation is required for a rspondent or complainant, a person such as an
interpreter, sign language communicator, or physcial needs assistant may attend
a hearing and will not be counted as a conduct adviser. (10) Conflict of interest
- bias for or against any party in the student conduct process. (11) Consent - an action
defined as the voluntary, unambiguous and uncoerced agreement to participate in
an act, the nature and full extent of which is understood by all parties.
Silence or lack of resistance cannot be the sole factor in determining consent.
Consent may be given verbally or nonverbally. All parties are responsible for
confirming that their counterpart's consent is maintained throughout the
act and is present before engaging in a new act. A person may be incapable of
giving consent due to physical incapacitation, physical or mental disability,
threat, coercion, the influence of drugs, or age. (a) Coercion - when an individual unreasonably pressures another
to engage in sexual activity, despite responses that the conduct is unwelcome
or unwanted. Coercion includes elements of pressure, duress, cajoling, and
compulsion. The pressure to participate may also be considered unreasonable
when the pressuring individual is in a position of influence or authority over
the other individual. (b) Incapacitation - a state where a person lacks the capacity to
reasonably appreciate the nature or extent of the situation because of their
physical or mental status, developmental disability, or alcohol or drug
use. (12) Deliberation private meeting
by a student conduct hearing officer/panel/administrative hearing officer to
render a determination of responsibility and sanctioning (if applicable). A
student conduct convener may be present during deliberation. (13) Director of student
conduct - staff member assigned with overseeing the office of student conduct.
At regional campuses, this may be referred to by a different title, such as
"student conduct coordinator." (14) Disciplinary probation
sanction specifying a period of time during which a student or student
organization who has been found responsible for any violation may be subject to
immediate disciplinary suspension and/or dismissal in the event of a subsequent
violation. (15) Disciplinary suspension
sanction of involuntary separation of a student or student organization from
the university for a specific period of time (a student may be assigned persona
non grata status effective the date of suspension). (16) Disciplinary dismissal
sanction of involuntary separation of a student or loss of
university-recognized student organization status from the university
indefinitely (a student may be assigned persona non grata status effective the
date of dismissal). (17) Disciplinary record the
record of a student conduct process and its findings; all disciplinary records
are considered educational records based on the Family Educational Rights and
Privacy Act (FERPA). (18) Hearing officer any Kent
state university faculty, staff, or student who has been appointed to a student
conduct decision-making role by the director of student conduct and has been
trained through the office of student conduct. (19) Hearing panel a student
conduct process involving at least two and no more than three Kent state
university faculty, staff, or student hearing officer, and a student conduct
convener. An accused student(s), an accused student organization(s), and
complainant (s), a witness(es), and investigator(s) and conduct advisors, and
support person(s) may participate for the purpose of rendering a determination
of responsibility and sanctioning (if applicable); see rule 3342-4-02.1 of the
Administrative Code. (20) Incident report a complaint
or information that is reviewed by the office of student conduct and may be
adjudicated through the student conduct process. (21) Interim action an immediate
action determined by the senior vice president for student life (or designee)
that may limit a student's or student organization's specific
privileges, including but not limited to no contact order(s), restriction from
specific facilities or locations, cease and desist mandates, participation in
student organization business or activities, suspension of student status, or
loss of university-recognized student organization status, etc.; see rule
3342-4-02.1 of the Administrative Code. (22) Police/investigator
University police services, other police agency representative, or non-police
investigator (including office of compliance / Title IX representative) who may
provide information resulting from an investigation. (23) No contact order states that a
student or student organization may have no direct or indirect contact with
another person, student organization, or student organization member (including
by another person on behalf of the person to whom the order was issued);
prohibited contact includes but is not limited to making a contact by way of
personal (verbal or non-verbal), physical, phone, and/or electronic means
including social media. (24) Persona non grata a student,
student organization, or visitor who has been deemed detrimental to the
university community and thus is not permitted to be present on Kent state
university property or any or specified university locations. (25) Preponderance of the evidence
the standard in determining if a student or student organization is responsible
for a violation; the complainant must show that it is "more likely than
not" that the alleged behavior occurred and was in violation of
university rules, regulations, or policies. (26) Recognized student organization
a group of students who go through the process outlined in rule
3342-4-11.201 of the Administrative Code and is registered (officially or as an
interest group) referred to in the code of student conduct as "student
organization." (27) Report of finding written
decision that explains the outcome of a student conduct hearing, or other
action. (28) Respondent a student or
student organization that has been accused, informally or through an incident
report, of violating university rules, regulations, or policies. (29) Retaliation. A retaliatory action is
any materially adverse action taken against a person because they participated
in the process for reporting against a person because they participated in the
process for reporting or in an investigation regarding complaints of prohibited
conduct accusations. A materially adverse action is one that might deter a
reasonable person from participating in the process. It may include, but is not
limited to, termination, discipline, and harassment, but does not include petty
slights, minor annoyances, or trivial punishment. (30) Sanction requirements set
forth upon a finding or individual / organizational acceptance of
responsibility for a violation of university rules, regulations or policies
through the student conduct process. (31) Sanction hearing a student
conduct process involving an accused student(s) and a hearing officer (and
student conduct convener), where the accused student(s) has, prior to this
hearing, accepted responsibility for accusations, and the hearing officer
renders a sanctioning decision; see paragraph (C)(4)(a) of rule 3342-4-02.1 of
the Administrative Code. (32) Student any person who has
applied to or enrolled at the university in any of its courses, programs,
campuses, or offerings, including, but not limited to, cooperative programs or
offerings with other institutions for whom a record is made at the university
by the registrar or which is submitted to the university for admission or
transfer credit; see rule 3342-1-01 of the Administrative Code. (33) Student conduct convener
director of student conduct (or designee) responsible for logistics and
procedures associated with the student conduct process; the student conduct
convener may simultaneously serve as a hearing officer. (34) Student conduct process
inclusive of all processes for students or student organizations from the time
an incident report is referred to student conduct for adjudication through the
conclusion of the appeal process in accordance with university policy and this
code of student conduct. (35) Support person - a
student may have one person serving as a support person. A support person is an
individual selected by either a compainant or respondent to provide support to
the student through the conduct process. A support person may not participate
in questioning. If an accommodation is required for a respondent or
complainant, a person such as an interpreter, sign language communicator, or
physical needs assistant may attend a hearing and will nt be countd as a
support person. (36) University - Kent state university as
established in Chapter 3341. of the Revised Code. (37) Warning - Sanction stipulating that
inappropriate behavior, if repeated, may lead to a more severe sanction.
(38) Witness any person who has
direct information regarding an alleged incident; and/or a professional with
demonstrated experience (such as a licensed health care professional) in a
field directly related to an element relevant to the hearing. (B) Prohibited conduct. Students and
student organizations are expected to abide by federal, state, and local laws
and ordinances, as well as to adhere to all university rules and regulations
contained in the university policy register. Any student or student
organization found to have committed or to have attempted to commit the
specified forms of misconduct is subject to sanctioning outlined in paragraph
(C) of this rule. Prohibited student conduct accusations are assigned by a
complainant(s) or the director of student conduct (or designee) and should
include the specific of prohibited conduct the respondent is accused of
violating. Adjustments to assigned prohibited conduct may be made prior to a
hearing by the director of student conduct (or designee), with notice to the
respondent and complainant as appropriate, in accordance with paragraph (C)(5)
of rule 3342-4-02.1 of the Administrative Code. Violations include but are not
limited to the following. (1) Alcohol.
(a) Use or possession of alcoholic beverages except as expressly
permitted by law, university rules, regulations, or policies. (b) Distribution of alcoholic beverages except as expressly
permitted by law and university rules, regulations, or policies. (c) Public intoxication - being unable to care for one's own
well-being or having a disruptive impact on the community due to the influence
of alcohol. (d) Violation of residence hall policies pertaining to alcohol
listed in the hallways handbook. (2) Animals. Possession
or accompaniment of animals in any university building at any time. Exceptions
include service animals, assistance animals, authorized laboratory animals,
allowable pets within specific residence services guidelines, and any other
applicable university rules, regulations, and policies. (3) Complicity. Presence
during any violation of university rules, regulations, or policies in such a
way as to aid, abet, or conspire in the (attempted or carried out)
violation. (4) Computer/information
technology misuse. Not in accordance with rule 3342-9-01 of the Administrative
Code, including but not limited to: (a) Use of computing facilities, computing equipment, software or
networks to harass or defame any other person, create or knowingly propagate a
virus, hacking, password cracking, unauthorized viewing of others files,
willful modification of hardware and software installations, unauthorized
monitoring, spamming, private commercial purposes, improper web publishing, or
breach of electronic information security. (b) Violation of the Digital Millennium Copyright Act of
1998. (5) Controlled
substances. Use, possession, sale or distribution of narcotics, controlled
substances, and/or related paraphernalia except as expressly permitted by law,
university rules or regulations. (6) Destruction/misuse of
property. (a) Destroying, defacing, tampering with, materially altering or
otherwise damaging property not one's own. This includes but is not
limited to doors, windows, elevators, swipe card mechanisms, restroom
equipment, vending machines, university vehicles, computer equipment, classroom
equipment, etc. (b) Creating a condition that endangers or threatens property not
one's own. (7) Discrimination.
Action based on race, color, religion, gender, sex, sexual orientation,
national origin, ancestry, disability, genetic information, age, and military
or veteran status that limits the group or individual's ability to
participate in the university's educational and employment opportunities.
See rule 3342-5-16.1 of the Administrative Code. (8) Disorderly conduct.
Actions that are disorderly, lewd, or indecent; and/or breach of peace; and/or
aiding, abetting, and/or procuring another person to breach the peace or
obstruct teaching, research, administration, or university activities or
functions. (9) Fire safety.
(a) Tampering with, or misuse of, fire alarms and/or firefighting
equipment, including but not limited to: fire extinguishers, fire hoses, heat
and smoke detectors, sprinkler systems, or other safety devices. (b) Possession of flammable items, including but not limited to:
candles, incense, or other items which maintain a purpose of being used in a
flammable way. (c) Arson. Causing a fire or explosion, or unauthorized use of
any potential incendiary device / equipment. (d) Violation of the residence hall policies pertaining to fire
safety listed in the hallways handbook. (10) Gambling. Gaming or
betting for money or other possessions on university property or in any
university operated or managed facility in violation of university rules,
regulations, and policies. except as expressly permitted by law. (11) Gender based
discrimination. All persons are protected from unlawful
discrimination. (a) Pregnancy. Unlawful gender discrimination includes,
discrimination based on pregnancy, childbirth, false pregnancy, termination of
pregnancy, or recovery from any of these conditions. (b) Gender identity. Regardless of an individual's actual or
perceived sexual orientation, discrimination and harassment based on a
person's gender identity, or non-conformity to stereotypes associated with
a particular gender, is prohibited. This includes discrimination based on an
individual's transgender identity. (12) General safety.
Failure to conform to university safety regulations, including, but not limited
to, health/safety regulations issued by the president (or designee), residence
halls policies outlined in the hallways handbook and campus laboratory
guidelines. (13) Harassment. (a) Threatening or intimidating a person creating a rational fear
within that person. (b) Engaging in unwanted conduct or repeatedly committing acts
directed at another person that would disrupt the educational process.
(c) Creating a condition that endangers or threatens the health,
safety or welfare of another person. (d) Physically restraining or detaining another person, or
removing any person from any place where the individual is authorized to
remain. (14) Hazing. Doing any
act or coercing another, including the victim, to do any act of initiation into
any student or other organization or any act to continue or reinstate
membership in or affiliation with any student or other organization that causes
or creates a substantial risk of causing mental or physical harm to any person,
including coercing another to consume alcohol or a drug of abuse, as defined in
section 3719.011 of the Revised Code. This applies to any act, intended or
carried out, whether or not the act is voluntarily agreed upon; see rule
3342-4-07 of the Administrative Code. (15) Impaired driving.
Operating a motor vehicle while under the influence of controlled substances
and/or alcohol. (16) Misrepresentation.
Knowingly distorting or altering the truth when providing information to an
official(s) carrying out assigned duties and responsibilities, including but
not limited to: falsification of admissions application, possessing false
identification, or falsification of documents provided to university faculty or
staff. (17) Physical violence.
Punching, slapping, kicking, or otherwise striking any person(s); and/or other
conduct which threatens or endangers the health, safety, and/or welfare of any
person. (18) Reasonable request.
Failure to comply with a reasonable request of an official(s) carrying out
assigned duties and responsibilities, including but not limited to a person
instructing a class, a librarian or designee in a library, a police officer, or
a residence services staff member. (19) Recording privacy.
Using electronic or other means to make an audio, video, or photographic record
of any person in a location where there is a reasonable expectation of privacy,
without the person's prior knowledge and written consent. The storing,
sharing, and/or distributing of such unauthorized records by any means are
prohibited. This includes but is not limited to: taking video or photographic
images in showers/locker rooms, residence hall rooms, and restrooms.
(20) Residence hall
policies. Failure to comply with residence hall policies outlined in the
hallways handbook, including but not limited to guest/escort, room capacity,
quiet/courtesy hours, misuse of university keys, facilities policies, improper
room change. (21) Sexual harassment.
Conduct of the basis of sex that satisfied one or more of the following:
unwelcome conduct determied by a reasonable person to be so severe, pervasive,
and objectively offensive that it effectively denies a person equal access to
the university' education program or activity. (a) Sexual assault, which includes the following: (i) Rape (except
statutory rape). The carnal knowledge of a person, without the consent of the
victim, including instances where the victim is incapable of giving consent
because of their age or because of their temporary or permanent mental or
physical incapacity. (ii) Sodomy. Oral or anal
sexual intercourse with another person, without the consent of the victim,
including instances where the victim is incapable of giving consent because of
their age or because of their temporary or permanent mental or physical
incapacity. (iii) Sexual assault with
an object. To use an object or instrument to unlawfully penetrate, however
slightly, the genital or anal opening of the body of another person, without
the consent of the victim, including instances where the victim is incapable of
giving consent because of their age or because of their temporary or permanent
mental or physical incapacity. (iv) Fondling. The
touching of the private body parts of another person for the purpose of sexual
gratification without the consent of the victim, including instances where the
victim is incapable of giving consent becuase of their age or because of their
temporary or permanent mental or physical incapacity. (b) Dating violence. Violence committeed by a person who is or
has been in a social relationship of a romantic or intimate nature with the
victim. The existence of such a relationship shall be determined based on a
consideration of the length of the relationship, the type of relationship, and
the frequency of interaction between the persons involved in the
relationship. (c) Domestic violence. Felony or misdemeanor crimes of violence
committee by a current or former spouse or intimate partner of the victim, by a
person with whom the victim shares a child in common, by a person who is
cohabitating with or has cohabitated with the victim as a spouse or intimate
partner, by a person similarly situated to a spouse of the victim under the
domestic or family violence laws of the jurisdiction, or by any other person
against an adult or youth victim who is protected from that person's acts
under the domestic or family violence laws of the juridcition. (d) Stalking. Engaging in a course of conduct directed at a
specific person that would cause a reasonable person to fear for their safety
or the safety of others, or suffer substantial emotional distress. (22) Smoking and tobacco use. Failure to
comply with smoking and tobacco prohibitions in accordance with rule 3342-5-21
of the Administrative Code. (23) Student conduct process.
Non-compliance with or misuse of the student conduct process, including but not
limited to: (a) Falsification, distortion, or misrepresentation of
information before a student conduct hearing officer, hearing panel, or
convener. (b) Disruption or interference with the orderly procedures of a
student conduct hearing. (c) Attempting to discourage an individual's or student
organization's proper participation in, or use of, the student conduct
process. (d) Attempting to influence the impartiality of, or to
intimidate, participants in the student conduct process prior to, and/or during
the course of, a student conduct proceeding. (e) Retaliation against any individual who participates in a
complaint of a violation described in this policy. (f) Failure to comply with the sanctions(s) imposed under the
code of student conduct. (24) Theft. Using, taking, and/or
possessing property or services that are knowingly not one's own (or owned
by a student organization) and/or without permission of the owner. (25) Trespassing/unauthorized entry.
Knowingly entering or remaining in a building, office, residence hall room or
any other properties at any time without appropriate permission or
authorization. (26) University grounds. (a) Use of university space and grounds by an organization or
person without reservation of the space or proper authorization. (b) Operation or use of scooters, bicycles, skateboards,
rollerblades, or other recreational items in any university building or
facility; on any artificial or specially prepared surface including but not
limited to tennis courts, running tracks and basketball courts; on a sidewalk,
walkway, steps, or a stairway that duly interferes with pedestrian traffic
and/or demonstrates a lack of necessary caution regarding pedestrian
right-of-way; in a reckless or unsafe manner on university grounds.
(27) University rules. Violation of
university rules, regulations, or policies. (28) Weapons. (a) Possession, storage, or use of firearms, explosives, other
weapons, or dangerous chemicals on or in any Kent state university property,
facility, or event; unless authorized by an appropriate university official or
permitted by a university policy. This includes but is not limited to
ammunition, brass knuckles, fireworks, airsoft guns, bb guns, paintball guns,
pellet guns, pistols, rifles, shotguns, taser/stun guns, nun chucks, swords,
etc. Any object not mentioned in this rule that is used to intimidate, threaten
or harm may be considered a weapon. (b) Possession, storage, or use of firearms, explosives, other
weapons, or dangerous chemicals off campus that are prohibited by law.
(C) Sanctions. Sanctions are designed to
be educational, restorative, and preventative. Sanctions may include but are
not limited to: (1) Alcohol, drug, and/or
other education course; (2) Community
service; (3) Counseling
referral; (4) Disciplinary
dismissal; (5) Disciplinary
probation; (6) Disciplinary
suspension; (7) Educational
workshop; (8) Letter of apology /
reflection paper; (9) No contact order; (10) Persona non grata (PNG) status
(campus access restriction); (11) Residence hall restriction and/or
room/hall changes; (12) Revocation of student organization
recognition; (13) Restitution for damages; (14) Warning; and/or (15) Other as deemed
appropriate.
Last updated August 1, 2024 at 7:37 AM
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Rule 3342-4-02.102 | Operational policy regarding general nonacademic grievance procedure for students.
(A) Purpose. The purpose of the general nonacademic grievance procedure for students is to ensure fair and equitable treatment for all students, eliminate unlawful discrimination and unwarranted dissatisfaction, and resolve problems that occur in the nonacademic area so that constructive educational and developmental relationships can be maintained. This policy does not apply to internal university processes and procedures that already have an established and written grievance or appeal process. However, this policy may be utilized when the student believes that such processes and/or procedures as written were not followed. (B) Procedural standards. (1) Level one. The immediate supervisor. (a) The aggrieved student will bring the situation to the attention of the immediate supervisor of the aggrieving staff member within ten business days of its occurrence, explaining the nature of the problem and proposing a solution. (b) After being verbally informed of the grievance, the supervisor will investigate and provide a solution or an explanation to the student within five days. (c) In the event the supervisor fails to respond to the grievance within five business days or if the student is not satisfied with the response, the student may proceed to level two of the grievance process. (2) Level two. The department/unit director. (a) If the answer or settlement provided by the supervisor to the student does not resolve the grievance, the student will be allowed five business days to refer the problem in writing to the appropriate department/unit director. (b) The student may also consult with the student ombuds to obtain advice in preparing the written presentation of the grievance. (c) The department/unit director will provide a response to the student grievant within five business days of the department/unit director's receipt of the written presentation of the grievance. (d) In the event the department/unit director fails to respond to the grievance within five business days or if the student is not satisfied with the response, the student may proceed to level three of the grievance process. (3) Level three. The vice president for student affairs. (a) If the student grievant is dissatisfied with the solution provided by the department/unit director, the student will have an additional five business days to appeal the grievance in writing to the vice president for student affairs. Upon receipt of the written appeal, the vice president for student affairs, or designee, will determine if levels one and two were appropriately followed and, if so, will: (i) Seek further clarification of the grievance from the student. (ii) Seek further clarification of the grievance from the department/unit director. (iii) If necessary, schedule a meeting among the student, the department/unit director, and the vice president for student affairs, or designee. The vice president for student affairs, or designee, will record all proceedings of the meeting and may provide participants with a copy of the meeting summary upon request. (b) If upon review under paragraph (B)(3)(a) of this rule, the vice president for student affairs, or designee, determines that levels one and two were not appropriately followed, the vice president for student affairs may remand the matter back to the appropriate level to ensure the correct process is followed. (4) After careful consideration of all relevant facts and consultation with the appropriate vice president, if the grievance involves a department/unit in a division other than the division of student affairs, but within five business days of the conclusion of the steps provided for in paragraphs (B)(3)(a)(i) to (B)(3)(a)(iii) of this rule, the vice president for student affairs, or designee, will render a final and binding decision in writing to the student and department/unit director.
Last updated May 23, 2024 at 8:10 AM
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Rule 3342-4-03 | University policy regarding demonstrations, marches and speakers.
(A) Purpose. The university recognizes the exercise of the rights of expression, conscience, affiliation and peaceful assemblage. The university is equally mindful that a reasonable and orderly calendaring and assignment of university facilities, resources and personnel, consistent with the civil liberties expressed in the first amendment to the United States Constitution, are necessary in order to assure the pursuit of educational programs, to accommodate the needs of all persons, and to respect the rights of all members of the university community. (B) In order to ensure the accomplishment of these purposes and to ensure the orderly conduct of classes and other functions of the university, specific administrative policy and operational procedure shall be established. (C) The university neither permits nor forbids demonstrations off-campus by members of the university community. Persons demonstrating off-campus are reminded that they are expected to act in a manner that will conform to all national, state and municipal laws and ordinances. The university is particularly concerned that this responsibility be fulfilled when persons demonstrating off-campus identify themselves as members of the university.
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Rule 3342-4-03.3 | Administrative policy regarding posting handbills, and sound amplification equipment.
(A) General. The university reserves the right to regulate the time, place and manner of posting of printed material and the distribution of printed material and the use of sound amplification so as not to substantially disrupt the university functions of teaching, research, public service, administration, or authorized events. The university is not responsible for the content of the printed material being posted or distributed. (B) Violations. The facility curator or other appropriate university official shall inform any individual or individuals or group who are in violation of this rule and request compliance. Failure to comply immediately shall subject the individual or individuals or group to sanctions under rule 3342-4-02 of the Administrative Code or the filing of criminal charges. (C) Appeals. any individual, group or department convinced that arbitrary or unreasonable limitations have been imposed in the implementation of this rule may appeal to the vice president for student affairs.
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Rule 3342-4-03.301 | Operational procedures and regulations regarding posting.
Effective:
August 15, 2024
(A) General posting procedure. The
following procedures must be met in order to post on university bulletin
boards. The facility curator is responsible for identifying the specific
purpose of bulletin boards under their purview. Any posting not fulfilling the
following requirements will be removed from the bulletin board by a member of
the staff. All bulletin boards will be cleared at the end of every
semester. (1) One poster per
bulletin board is permitted. (2) The name of the
organization sponsoring the poster must be clearly visible. The date of the
event being advertised or a date at which the poster is considered to have
fulfilled its function must be included. Posters are to be removed the day
following the event by the sponsoring organization. (3) In order to maintain
the natural beauty of the campus and to preserve the quality of the buildings,
trees and shrubs, there shall be no posting of notices or displaying of
messages on any state property including, but not limited to, trees, buildings,
utility poles or campus sidewalks. Posting is not permitted on woodwork, doors,
windows, walls or bulletin board frames. (4) In accordance with
the state fire marshal's regulations, no poster, promotional materials or
decorations may be suspended from any light fixture. (5) There shall be no
signs or promotional materials suspended across the corridors of buildings,
displayed on or adhered to the outside of buildings, or between structures
unless by special permission of the facility curator. (6) Courtesy and respect
for the freedom of expression by others dictates that posters are not to be
marked on, destroyed or removed. Anyone discovered defacing posters will be
subject to disciplinary action under rule 3342-4-02 of the Administrative Code
or criminal charges. (B) Specific posting
procedures. (1) Residence halls bulletin boards. .
Posting procedures inside of university residence halls are established by the
department of residence services, as posted at
www.kent.edu/housing. (2) Departmental bulletin boards. These
are clearly marked as departmental, and no material is to be posted thereon
without the consent of the chairperson of the department
concerned. (3) Employee bulletin boards. Employee
bulletin boards are located adjacent to time clock facilities and are
specifically reserved for the purpose of communication with employees. Postings
on these bulletin boards require written approval of the personnel
department. (4) Union bulletin boards. Special
glass-enclosed bulletin boards are provided for use by organizations
representing university employees as the result of negotiated agreement. These
facilities are for the exclusive use of the employee organization, and postings
are regulated in accordance with the existing agreement between the university
and the organization. (5) Kent student center bulletin boards.
These are reserved for specific purposes. The accepted guidelines will be
posted on each bulletin board. (C) Violations. The facility curator or
other appropriate university official shall inform any individual or
individuals or group who are in violation of this rule and request compliance.
Failure to comply immediately shall subject the individual or individuals or
group to sanctions under rule 3342-4-02 of the Administrative Code or to the
filing of criminal charges. (D) Chalking, as a means of expression
and publicity for student organizations, is permitted on the
campus. (1) Chalking is
permitted only on outside, horizontal, exposed surfaces where rain can wash the
chalk away (only washable chalks may be used). Chalking is not permitted on
vertical surfaces, buildings, under overhangs or on steps, posts, trees,
tables, and the like. The university reserves the right to remove chalking at
its convenience. (2) It is the
responsibility of the center for student involvement director or designee to
enforce policies regarding chalking and report violations of these policies to
appropriate university officials and offices. (E) Appeals. Any individual, group or
department convinced that arbitrary or unreasonable limitations have been
imposed in the implementation of this rule may appeal to the senior vice
president for student life or designee.
Last updated August 15, 2024 at 10:33 AM
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Rule 3342-4-03.302 | Operational procedures and regulations regarding flier and leaflets.
(A) A "flier/leaflet" is defined as any printed matter distributed by hand, such as separate sheets, small notices or advertisements. (B) Fliers and leaflets may be distributed: (1) Outside buildings so long as pedestrian and vehicular traffic is not substantially impeded. (2) Inside the Kent student center, except (a) Near (approximately ten feet of) any doorway or stairway or in any manner so as to create a safety hazard or impede normal traffic, (b) On stairways, (c) In food service and other retail sales areas, (d) In meeting rooms (unless with permission of the group that has scheduled the event), or (e) In restrooms. (3) Inside other buildings, including residence halls, from behind reserved tables. (C) Fliers and leaflets specifically may not be distributed: (1) In any faculty or staff work area; (2) On vehicle windshields; (3) Inside classrooms, laboratories, libraries or offices; or (4) Door-to-door or in corridors adjacent to student rooms in residence halls. (D) Violations. The facility curator or other appropriate university official shall inform any individual or individuals or group who are in violation of this rule and request compliance. Failure to comply immediately shall subject the individual or individuals or group to of criminal charges. (E) Appeals. Any individual, group or department convinced that arbitrary or unreasonable limitations have been imposed in the implementation of this rule may appeal to the vice president for student affairs or designee.
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Rule 3342-4-03.303 | Operational procedures and regulations regarding sound-amplification equipment.
Effective:
August 15, 2024
(A) Purpose. The use of
sound-amplification equipment on the Kent state university campuses is limited
to registered student organizations registered with the center for student
involvment and university departments. (B) Scope. Student organizations
registered with the center for student involvement and university departments
are required to notify university events and conference services of the use of
sound-amplification equipment. (C) Procedure. (1) Sound-amplification
equipment may not be used at any time, in any place, or in such a manner so as
to substantially disrupt the university's functions of teaching, research,
public service or administration, or study and sleep in the residence halls, or
other properly scheduled events. (2) Sound-amplification
equipment may be used in association with an event registered with the
university events and conference services office. (3) Sound-amplification equipment may be
used in the areas listed below on the Kent campus between twelve p.m. (noon)
and one p.m. Monday through Friday and between twelve p.m. (noon) and eight
p.m. on Saturday and Sunday when the area has not been previously
scheduled. (a) On the Kent student center plaza and campus
green; (b) On the commons; and (c) On manchester field. (4) Administration and implementation of
the sound amplification policy as applied on the regional campuses is the
responsibility of each regional campus dean and chief administrative
officer. (5) Sound-amplification
equipment may be used inside buildings only where specifically permitted by the
rules governing the respective facility. (D) Violations. The facility curator or
other appropriate university official shall inform any student organizations
registered with the center for student involvement, university departments, or
unregistered persons who are in violation of this rule and request compliance.
Failure to comply immediately shall subject the individual(s) or group(s) to
sanctions under applicable university policies by affiliation to the university
in agency 3342 of the Administrative Code or to the filing of criminal
charges. (E) Appeals. Any individual, group, or
department convinced that arbitrary or unreasonable limitations have been
imposed in the implementation of this rule may appeal to the senior vice
president for student life or designee.
Last updated August 15, 2024 at 10:33 AM
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Rule 3342-4-04 | University policy regarding alcoholic beverages.
Effective:
September 26, 2018
Purpose. The use, possession, or distribution of
alcoholic beverages, including, but not limited to, beer and wine, on the
property of the university must be in accord with state and local laws. Further
limitations on the time, place or manner of use, possession, or distribution
will be determined by the vice president for student affairs or
designee.
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Rule 3342-4-04.1 | Administrative policy regarding use and possession of alcoholic beverages by students.
Effective:
August 27, 2018
(A) Purpose. In accordance with the university alcoholic
beverage policy, the following administrative policy applies to the use,
possession, or distribution of alcoholic beverages by students. (B) Definition. For the purposes of this policy, the
following definitions shall apply: (1) Alcoholic beverage. "Alcoholic beverage" as
used in this chapter refers to the liquids and compounds referred to and
defined in section 4301.01 of the Revised Code as amended, including, but not
limited to, "intoxicating liquor," "alcohol,"
"beer," "wine," "mixed beverages," and
"spirituous liquor." (2) Licensed areas. Campus facilities or areas within
facilities where the use, possession or distribution of alcoholic beverages is
permitted consistent with Ohio department of commerce permits obtained for
those areas. The distribution of alcoholic beverages in these areas are managed
by dining services and may be requested through dining services
catering. (3) Unlicensed areas. Those areas not covered by ongoing
permits often including outdoor or residence hall areas. These areas may
require a temporary permit, referred to as a F-permit through the Ohio
department of commerce. F-permits are limited to the distribution of beer
only. (C)
Scope and manner. Alcoholic beverages may be used only in the following
locations and manner. (1) Licensed areas. Individual consumption of alcoholic
beverages in licensed areas is permitted consistent with Ohio department of
commerce permits obtained for those areas. All applications for Ohio department
of commerce permits for licensed areas must be approved by the senior vice
president for finance and administration or designee. (2) Residence halls. Individual consumption and possession
of alcoholic beverages in residence hall rooms must be consistent with state
law, residence hall policy outlined in the residence hall student handbook, and
in accordance with the following guidelines. (a) The use of alcoholic
beverages in the university residence halls is based on the belief that if
students are to learn responsibility, respect the law and rights of their
fellow community members, they must be given a realistic opportunity to do so.
Encouraging the development of self-discipline and individual responsibility in
a group living situation is particularly important in a society characterized
by continually changing mores and values. (b) Residence hall staff
members will work with students to make ongoing efforts to address and educate
on the potential negative outcomes for students and community when alcohol is
used illegally and/or irresponsibly. (i) Prohibitions. (a) The consuming and dispensing of alcoholic beverages in
public lounges, recreation rooms or other public areas in a residence hall is
prohibited unless such areas are designated by the executive director of
residence services or designee as places suitable for social events where beer
may be served. (b) The possession and consumption of alcoholic beverages
in open containers is prohibited in areas other than those designated in
residence halls. (c) The consumption of alcoholic beverages is restricted to
the designated areas of residence units. (d) The illegal use, possession, and distribution of
alcoholic beverages and/or disorderly conduct due to inebriation are violations
that will result in disciplinary action. Any individual involved with the sale
or consignment of alcoholic beverages to minors is engaged in illegal activity
and appropriate disciplinary action will be taken. (3) Group functions. For events held in a licensed area,
the distribution of alcoholic beverages is managed by university dining
services. For events held outside of licensed areas, the sponsoring group is
required to obtain an F-permit and is limited to distributing beer only at
group functions must be consistent with the state and local laws as well as
university regulations and must be registered with the office of campus life
center for student involvement. (a) The organization must
require identification and proof of age before serving beer; only those
twenty-one and above can be permitted to consume beer. (b) Service and sale of
beer ceases at one a.m., or at the time designated on the alcohol waiver (at
least one hour before the end of the event). (c) No beer may leave the
registered event location. (d) Room capacity of the
registered event location must be adequate in regard to expected attendance;
only public areas of the hall or dining area may be utilized. The organization
will be responsible for damage and breakage of university property or
violations of state and/or university regulations. (e) Soft drinks, water,
juice or other non-alcoholic beverages and substantial food must be provided.
Substantial food includes light sandwiches, dips, meats, cheeses, and pizza.
Avoid salty items like chips and popcorn. Solid foods high in protein help
reduce the effects of alcohol. (f) Only university
students, faculty, staff and their guests may be admitted. (D) Violation. Violation of university policy, regulations
or state law subjects the violator to civil prosecution and/or university
disciplinary action. (1) Use, possession, and distribution of alcoholic
beverages in academic/administrative buildings is prohibited unless
specifically approved by the president or designee. (2) The transportation of alcoholic beverages in open
containers anywhere by any means on the campuses of the university is
prohibited.
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Rule 3342-4-04.101 | Operational procedures and regulations regarding use and possession of alcoholic beverages by students.
(A) Purpose. Group events at which beer is served and which are held outside the licensed areas must be registered with the center for student involvement ("CSI") and adhere to the following procedures. (B) Initial scheduling procedures. (1) Information must be provided on the site, which must also be reserved with the scheduling office if it is to be held outside a residence hall, name of organization, date and time and charges, if any. (2) The forms provided must be signed by a representative of the group, its advisor or residence hall staff member and a member of the CSI staff before the registration is considered complete. (3) At the time of the registration, the group will be informed of its responsibilities/ limitations by a member of the CSI or residence hall staff. A copy of this information/registration form must be displayed at the site of the event; another copy will be kept in the CSI and/or the residence services office. (4) For events held outdoors, the group may be required, at its expense, to have snow fencing erected. This requirement will be dependent on the location, time and number of participants expected at the event. (5) Events at which an admission fee or charge for beer is made require the processing of an "F-Permit" application with the Ohio beverage commission. The CSI staff will help the group in processing this application, for which a charge is made. At least three weeks are needed to process this application. The center for student involvement will inform the Kent state university police department of all such events registered prior to the event (C) Operational procedures for scheduling events serving beer. (1) For residence hall students. (a) Organization representative contacts resident director for appropriate paperwork. Three copies of the check list permit must be completed. (b) Resident director discusses proposed event with student representative to insure compliance with check list items. Student representative and the resident director signs form indicating compliance with the check list including signed approval by the area coordinator and the director or residence services. (c) Student representative delivers form to CSI three days prior to private party and thirty days prior to event requiring "F-Permit." (d) If beer is to be sold or admission charged at the door, an "F-Permit" is required. The application for such a permit may be obtained at CSI. This application should be completed, signed by the resident director and the area coordinator, and returned to CSI thirty days prior to the event to insure processing in time for the event. (e) The department of residence services will contact the university police informing them of the event. This will normally be done by forwarding a copy of the check list permit to the university police department. (2) For organizations other than residence hall groups. (a) Organization representative contacts CSI for appropriate paperwork. Three copies of the check list permit must be filled out. (b) Organization representative discusses proposed event with faculty advisor to insure compliance with check list items. Faculty advisor signs form giving his/her indication that compliance with check list will be made. (c) Student representative returns check list to CSI three days prior to private party and thirty days prior to event requiring "F-Permit." (d) If beer is to be sold or admission is to be charged at the door, an "F-Permit" is required. The application for such a permit may be obtained at the office of campus life. This application should be completed and returned to the CSI thirty days prior to event to insure processing in time for event. CSI will forward this application to the appropriate state office. (e) CSI will contact university police informing them of event. This will normally be done by forwarding a copy of the check list permit to the university police department.
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Rule 3342-4-05 | University policy regarding student housing.
(A) Purpose. Kent state university requires first-and
second-year students enrolled for nine or more credit hours on the Kent campus
to reside in the university's residence halls and participate in a
residential meal plan. This requirement excludes summer sessions and is
applicable until the attainment of junior academic standing (sixty semester
credit hours) or the receipt of an exemption. (B) Exemptions. Exemptions to this requirement must be
requested through the process designated by university housing. Students not
specifically granted an exemption prior to the first day of classes for the
applicable semester may be considered in violation. (1) Exemptions of up to one year may be granted to students
who: (a) Live and travel to
class from the principal residence of their parent(s) or legal guardian(s)
which is located within a fifty-mile driving distance from the Kent campus;
(b) Are active members of
and live in a university-recognized fraternity or sorority house, as well as
maintain the established standards set forth by the center for student
involvement; (c) Are offered an
exemption through university housing; or (d) Can demonstrate other
acceptable extenuating circumstances (2) Students not bound to the housing policy include those
who: (a) Are twenty years of
age or older, having reached age twenty no later than the first day of classes
for the applicable semester; (b) Are married;
(c) Are single parents
with primary child-rearing responsibilities; (d) Are military
personnel with one or more years of full-time duty; (e) Have completed two
full-time academic years (excluding summer) of college enrollment;
(f) Have attained junior
academic standing; (g) Have lived in college
or university on-campus housing for four semesters or the equivalent; or
(h) Can demonstrate other
acceptable extenuating circumstances. (C) Verification. Students who are not bound by the housing
policy may need to submit verification of their status upon the request of
university housing. (D) Procedure. Upon receipt, all exemption applications
will be reviewed by the designated official of university housing. An approval
or denial will be emailed to the student. If the student's request for
exemption is denied, the student will have fourteen days in which to submit a
written appeal to the exemption appeals board and may request a personal
appearance before the board. All appeal decisions made by the board are
considered final. (E) Violation. Nonexempt first-and second-year full-time
students not residing on campus will be considered in violation of this policy
and may have their records placed on "ineligible hold" with the
university, thus preventing future registration. (F) Presentations of falsified information may be referred
to the office of student conduct for further action. (G) Consistent with the university's policy of
non-discrimination, university housing provides equal access to its programs,
facilities, and employment to all persons without regard to the protected
categories as listed in rule 3342-5-16 of the Administrative Code, although
there are some residence hall rooms pre-designated for individuals identifying
as male and female and on the basis of accessibility.
Last updated July 27, 2023 at 8:48 AM
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Rule 3342-4-05.1 | Administrative policy and procedures regarding room entry and search in campus residence halls.
Effective:
August 1, 2024
(A) Policy and intent. The university is
not only concerned with the intellectual development of students but with their
security and well-being. Occasionally, in order to maintain the general
security and enforce regulations, room entry and room search become necessary
in campus residence halls. The following policy is intended to outline a
procedure for this realistic necessity while preserving as much as possible the
integrity of individuals and their rights to privacy. These procedures follow
accepted methods and are supported by many professional and student
organizations. It should be clearly understood that the guidelines outlined are
for internal protection and control; however, nothing herein can limit the
ability of bona fide law enforcement or judicial agencies from seeking and
obtaining legal search warrants for use on the university campus. The
university and its members are not immune from normal citizenship
requirements. (B) Definitions. For the purposes of this
policy, the following definitions shall apply: (1) "Room
entry" is to be defined as entrance to a student's room to fulfill
the duties of authorized personnel. (2) "Room
search" is to be defined as a formal seeking out of evidence to reflect
reasonable cause to believe that one of the conditions for room search has been
violated. (C) Conditions for room entry. Rooms can
be entered only with reasonable cause to believe that one of the conditions for
entry is satisfied. Occupants will be notified of the reason for any room
entry. The following are the guidelines for room entry. (1) A clear indication
that established conduct standards or health and safety regulations are being
violated. This requires the utmost care and sensitivity to the issue of
maintaining privacy for the students in the residence hall setting. It is
recognized that fruitless room entry can quickly destroy staff-student
relationships. (2) Periodic
environmental health inspections are conducted by the environmental health and
safety office and residence halls staff. The spirit of these inspections is for
preventive and corrective action and is in no way designed to include room
search. (3) A student's
room may be entered to ensure maintenance and general repair within the
student's living area. (4) A student's room
may be entered in cases of imminent danger to health or safety. (5) When fire drills are
in progress, the residence halls staff, will inspect rooms to ensure that the
hall is vacated. (D) Procedure for room
entry. (1) No student room
should be entered without knocking. Entry, following the knock, shall be
preceded by a time lapse of sufficient duration to provide an occupant(s) with
opportunity to open the door. This requirement shall also apply to maintenance
personnel. (2) A room should be
entered in the absence of an occupant(s) only when an emergency exists or to
provide maintenance or repair service. (3) If it should be
necessary under the conditions outlined for authorized university personnel or
their agents to enter a room when an occupant is not present, the occupant(s)
will be notified of the entry and the reason for the entry. Where entry is
sought to make improvements or repairs, notice should be given the occupant(s)
not less than twenty-four hours in advance. In emergency situations where
imminent danger to life, safety, health or property is reasonably feared, entry
should be made without advance notice. (4) The privacy of an
occupant(s) with respect to other students should be maintained when university
personnel enter a student's room. Other students should not be permitted
to enter the room in the absence of the occupant(s). (5) Students feeling
aggrieved by this policy may appeal directly to the senior executive director
of university housing. The appeal should be in writing and presented to the
senior executive director of university housing within ten business days of
actual occurrence. (6) The following
personnel shall be authorized to enter residence hall student rooms under the
conditions prescribed: (a) Full-time professional staff members of the residence halls,
excluding clerical personnel; (b) Residence hall directors, and assistant directors;
(c) Full-time members of the residence halls maintenance
staff; (d) Full-time members of univeristy facilities management;
and (e) Nonuniversity personnel contracted to perform maintenance or
repair services on behalf of the residence halls agents. In the absence of the
residence hall director, a resident assistant may act in cases of immediate and
clear emergency regarding health and safety. Other cases should be referred to
the senior executive director of university housing. (f) Police services personnel who may be requested to assist the
above-mentioned authorized personnel to lawfully to take custody and possession
of any contraband seized during a search. Police services personnel shall not
initiate or actively participate in a search as described above without a
court-ordered search warrant. (E) Conditions for room search. Rooms
will be searched only with reasonable cause, and the occupant(s) will be
informed of the reason for any room search. A formal search permit will be
required from the senior executive director of university housing. There are
two basic situations which may precipitate administrative room
search. (1) A clear indication
that the established code of student conduct or health and safety regulations
is being violated. (2) An emergency which
makes it necessary for a staff member to search a room for a particular item,
such as a discarded sleeping pill bottle or a particular telephone number or
address. In emergency situations, word-of-mouth approval will suffice and a
formal search permit will not be necessary. (F) Procedure for room search.
(1) All room searches by
residence halls personnel must be cleared with the senior executive director of
university housing, except in the case of an immediate and clear emergency or
danger to safety and health. (2) In cases of clear
violation of university policies, the senior executive director of university
housing will submit a search permit to be presented by the authorized staff
member entering an occupant's room. (3) For internal
operations not anticipating civil or criminal prosecution, the individual(s) or
agency concerned must secure a search permit from the senior executive director
of university housing. In cases of possible civil or criminal prosecution, it
is the policy of police services to secure a legal search warrant, in
accordance with the Ohio Revised Code requirements. (4) When it is necessary
for authorized university personnel or their agents to search a student's
room when an occupant is not present, two qualified members of the residence
halls staff must observe the search. (5) The occupant should
be given the opportunity to open drawers, luggage, etc., as required, during
the room search. (6) In the absence of
reasonable cause for such action, a general search or a search of a number of
rooms in a given area is prohibited. (7) A student who
believes this policy to have been violated may appeal directly to the senior
executive director of university housing. The appeal should be in written form
and should be presented within ten business days of the actual occurrence. In
the absence of the senior executive director of university housing, the senior
vice president for student life will receive the appeal.
Last updated August 1, 2024 at 7:38 AM
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Rule 3342-4-05.2 | Administrative policy regarding guests in the residence halls.
Effective:
August 1, 2024
(A) Purpose. This policy shall govern,
define, and provide rules for guests visiting the residence halls. (B) Definitions. As used in this rule
"guest" is defined as any person who does not currently reside in
the residence halls. For the purposes of this policy, the eastway center is
considered a dining space and is not defined as a residence hall. (C) Criteria/scope/requirements/eligibility. This rule applies to
any person visiting a residence hall facility but does not include authorized
university personnel or registered conference guests. (D) Implementation. The residence halls
are a critical component of the university academic program. Students living in
university owned on-campus housing have all the rights and responsibilities
designated via their housing contract. Guests are permitted in the residence
halls in accordance with the following: (1) Guests must be
escorted by a residence hall student host who resides in the building being
visited. (2) Guests must abide by
all regulations specific to the residence hall being visited. (3) Guests may be
permitted when they are escorted by authorized university
personnel. (4) Guests may be
permitted in administrative and business spaces located within the residence
halls during posted public hours. (5) Guests may be
permitted during times when residence hall staff are sponsoring academic or
programmatic events. (E) Violations. Violations of this policy
may result in a residence hall student hosting the guest, but not present with
their guest, being held accountable. Guests who are found violating this policy
where there is no residence hall student host may be restricted from further
visitation or made persona non grata.
Last updated August 1, 2024 at 7:38 AM
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Rule 3342-4-06 | University policy regarding solicitation and sales.
(A) Purpose. To insure the orderly functioning of the university and to permit registered student organizations or university departments an opportunity to supplement their allocated resources, the university permits only these organizations and departments to engage in sales as a part of their legitimate service, educational or fund raising activities. (B) Implementation. The implementation of this policy shall be the responsibility of the university administration. The appropriate office or offices will establish such administrative policies and procedures as are necessary for the systematic and orderly implementation of this policy. For purposes of expediency and consistency, student organizations, departments, and other university nonstudent organizations should follow the same administrative policy and procedures.
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Rule 3342-4-06.1 | Administrative policy regarding sales.
(A) "Sales" is defined to mean the activity of exchanging a product or service in return for money, goods, or other services. (B) Sales among strictly the membership of a particular registered student organization or university department by that group or university department do not fall within the purview of this rule. (C) It is the responsibility of the vice president for student affairs to develop operational procedures to implement this rule. (D) Individuals may not sell among the general university population while on university property unless as part of a project sponsored by a registered student organization or university department. (E) Sales are permitted inside buildings only from behind tables which have been previously reserved through the university scheduling office. Outdoor sales are permitted provided that free flow of traffic is not impeded. Door to door sales are expressly prohibited in residence halls and academic/administrative buildings. The sale of newspapers or other literature is permitted inside the Kent student center in common corridors consistent with rule 3342-4-03.302 of the Administrative Code. (F) A member of the sponsoring organization or university department must be present at the sale site at all times. Members of student organizations and university departments directing or participating in the sale must be currently registered for classes or be employed by the university. (G) The sale of food and ingestible products is governed by rule 3342-4-02.6 of the Administrative Code.
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Rule 3342-4-06.2 | Administrative policy regarding sale and distribution of food on campus.
Effective:
January 10, 2022
(A) Purpose. Registered student organizations, recognized
residence hall groups, and university departments may sell or distribute food
only if they do so in conformity with the following: (B) Operational procedures. (1) A sales and solicitation permit must be obtained and
displayed, as outlined in rule 3342-4-11.5 of the Administrative Code.
(2) Sales or distribution of food may not take place in
established food service areas which are: regional campus culinary operations
locations with health licenses, Kent student center, university library,
student center plaza, eastway, DI HUB, tri-towers rotunda, recreation center,
and the residence hall dining halls. (3) Sales in the established areas requires an approved
food and beverage waiver. Sales in other areas require an approved food and
beverage waiver for all events where sales or purchasing will exceed
two-hundred dollars. (4) Sale or distribution of light snack items for
fundraising purposes. (a) Light snack items
such as donuts, rolls, cookies, and beverages not requiring refrigeration may
be sold or distributed from behind reserved tables. Meat, meat spreads,
cheeses, fish, fish spreads, cream products, meringues or other prepared foods
may not be sold in this manner. (b) Milk or milk products
used as an additive to coffee or tea must be maintained under electric
refrigeration at a temperature of forty-five degrees or less. Coffee lightener
must be served in a covered container. (c) All food must be
individually wrapped or enclosed beneath plastic or kept in a covered box. All
food shall be stored and displayed as to be reasonably protected from flies,
dust and pollution caused by unnecessary handling or other contaminations. When
the service is such that the customer serves themselves, proper serving
utensils, such as tongs, must be provided. The organization salesperson is
responsible for seeing to it that customers do not serve themselves by hand or
in other inappropriate ways. (d) The use of plastic
and wood utensils is allowed. Individual, dispensable stirrers must be
available. (e) All food must be
processed or prepared in a licensed food service operation or in an
establishment or place meeting equivalent requirements of the Ohio department
of health. In order to ensure the freshness of any commercially prepared food
being sold, the organization must maintain receipts at the site noting date and
place of purchase. (f) The food sales site
and all utensils and devices must be open to inspection at any time by
university environmental control agents or appropriate university personnel.
(g) The selling and
distributing organization is responsible for normal cleaning of the sales site
at the end of the daily sale or distribution period, including proper wrapping
of all perishable garbage and removal of all food crumbs or liquid spills.
(5) Sale or distribution of food items as part of a program
must be in conformity with the following guidelines: (a) Category one food
examples are as follows: crackers; popcorn; chips; pretzels; pop; punch;
coffee; tea; hot chocolate; S'mores; fresh fruit; orange juice;
watermelon; nonalcoholic beverages; cider; bread; buns; popsicles; rice; candy
bars; mints; caramel apples; fried vegetables; peanut butter; jelly; dried
fruits and nuts; and syrup. Foods in category one require that the individuals
handling the foods ensure that good personal hygiene practices be followed.
(b) Category two food
examples are as follows: cookies; donuts; baked beans; cake; nachos/heated
cheese; butter; brownies; condiments; fruit pies; canned soup; danishes;
Christmas cookies; pancakes; and french fries. Foods in this grouping require
clean areas of preparation and serving. This means that if the product is
prepared in a kitchen, that area must be kept clean and free of potential
contamination. (c) Category three food
examples are as follows: dip; vegetable trays; spaghetti; pizza; tacos; milk;
pumpernickel-spinach dip; hot dogs; bacon; eggs; cider; bagel/cream cheese;
subs; cold cuts; chili; hamburgers; and ice cream. Foods in this grouping
require temperature control either through refrigeration or heating. These
foods are products that can cause food illnesses if not kept at proper
temperatures. Foods that need to be kept cool must be kept at forty-five
degrees or below and cooked foods must be kept at one hundred forty-five
degrees or above. Sale or distribution of foods in this category requires prior
consultation with authorized departmental staff and university food service
officials. If needed, the items in category three must be prepared by and
obtained from a licensed food service vendor. (d) Category four food
examples are as follows: barbecued beef; roast beef; chicken; pork; potato
salad; potluck dinners; chinese foods. Foods in category four are foods that
must be prepared and served by a licensed food operation. These foods are not
permitted to be prepared or served by individual organizations. (6) Any food products that require refrigeration or that
have been cooked that are left from the event must be properly discarded once
they have been served. (7) Packaged foods that have not been opened may be saved
and reused. (C) Request for waiver. A request for waiver of any part or
provision of paragraphs (B)(4) to (B)(7) of this rule must be submitted in
writing to the director of environmental health and safety by the appropriate
representative of the student organization, residence hall group, or university
department.
Last updated January 10, 2022 at 8:34 AM
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Rule 3342-4-06.101 | Operational procedures and regulations regarding sales.
(A) Purpose. Any registered student organization or university department wishing to engage in sales or fund raising on campus shall contact the center for student involvement ("CSI") to obtain a university sales permit. CSI will evaluate the sales request based on the purpose of the activity and the overall financial structure of the organization. (B) Criteria. A student organization or department representative shall deposit with CSI an account of the names of the individuals directing sales or fund raising, the time period for the activity, the use of the revenue, the method, and the location of the activity. This material shall be public record in CSI. (C) Procedure. (1) Notice. Student organizations and university departments are required to display a university sales permit at the sales site. (2) Identification. A validated university identification card of the student or students or staff present and directing or participating in the sale is required and must be shown upon request by a university staff member. (3) Failure to display. Anyone engaged in sales on the university campus without a valid sales permit, clearly displayed, will be notified to cease operation and abandon the premises. In cases where individuals refuse to leave the premises after notification, the notifying university staff member involved will take appropriate action. (4) Registration. During the registration process with the center for student involvement, the student organization or university department will: (a) File for a university sales and solicitation and joint venture agreement permit. (b) Present CSI with a copy of a state of Ohio vendor's license when outside vendors are involved in directing or participating in the sale. (c) Make arrangements to obtain a space with the scheduling office. (5) Outside vendor. Student organizations and university departments engaging the services of an outside vendor will be required either to: Make arrangements with the vendor for a one hundred dollar per day facility rental fee and a minimum one hundred dollar per day sponsorship fee to the organization or department, in advance of scheduling space on campus for the vendor. These fees must be submitted at the time of scheduling.
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Rule 3342-4-07 | University policy regarding hazing.
Effective:
January 1, 2022
(A) Policy statement. As part of its commitment to
promoting a safe and healthy campus environment for the university community
and cultivating a culture that fosters respect for the dignity and rights of
all its members, the university does not tolerate hazing activities by any
members of the university community. (B) Scope. This policy applies to Kent state university
students, student organizations, student groups, and employees. This policy
also applies to volunteers acting in an official capacity that advise or coach
student organizations and/or student groups and who have direct contact with
students. Kent state university has jurisdiction under this policy whether the
conduct occurs on or off campus, between two or more people who are affiliated
with the university, or any student or other organization associated with the
university. (C) Definition. Pursuant to Ohio law under section 2903.31
of the Revised Code, ("hazing") is defined as doing any act or
coercing another, including the victim, to do any act of initiation into any
student or other organization or any act to continue or reinstate membership in
or affiliation with any student or other organization that causes or creates a
substantial risk of causing mental or physical harm to any person, including
coercing another to consume alcohol or a drug of abuse, as defined in section
3719.011 of the Revised Code. This applies to any act, intended or carried out,
whether or not the act is voluntarily agreed upon. In addition to Ohio law, Kent state university defines
"hazing" as any action or situation intentionally created, whether on
or off university premises, to produce mental or physical discomfort,
embarrassment, harassment or ridicule. (D) Implementation. Kent state university students as
individuals, members of registered student organizations or any other
recognizable groups, teams, or associations of students are expressly
prohibited from engaging in hazing. This may include but is not limited to
intercollegiate athletic teams, bands, fraternities, reserve officer training
corps, sororities, student clubs registered under rule 3342-4-11 of the
Administrative Code, the undergraduate and graduate student governing bodies,
and university housing student governing bodies. (E) Enforcement. Enforcement of this policy is described in
rules 3342-4-02.1 and 3342-4-02.101 of the Administrative Code. (F) Sanctions. (1) Students and/or student organizations. Students and/or
student organizations accused of violating this rule are subject to
disciplinary action under the code of student conduct, rule 3342-4-02 of the
Administrative Code and this register. (2) Violations of this policy by employees may result in
corrective action or discipline in accordance with applicable university
policies and procedures and/or collective bargaining agreements. (G) Reporting. Hazing accusations can be reported to local
law enforcement and/or the Kent state university dean of students at by email
at odos@kent.edu or by phone at 330-672-8003. Anonymous reports are accepted;
however, the university's ability to obtain additional information may be
compromised and the ability to investigate anonymous reports may be
limited.
Last updated January 3, 2022 at 10:14 AM
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Rule 3342-4-08 | Univeristy policy regarding parking regulations.
Effective:
March 18, 2020
(A) Preamble. (1) The general assembly
of the state of Ohio has granted the board of trustees the authority to create
parking and traffic regulations to control the use of all vehicles on
university property. (2) This rule having been
duly approved by the board of trustees is legally enforceable by the duly
appointed enforcement officers of the university. (3) All applicable
statutes of the "Ohio Motor Vehicle Code" shall apply to all owners
and/or operators of motor vehicles on university property. (4) Parking services is a
university auxiliary service. Generated income shall be used for the operation
of parking services, the maintenance and improvement of existing parking areas
and the construction of additional parking areas. (5) All persons on
university property must comply with all provisions of these regulations and
any lawful order of any duly appointed enforcement officer of the
university. (6) Parking credentials
are and shall remain the property of Kent state university. A duly appointed
enforcement officer of the university may enter a locked vehicle and confiscate
a parking permit in cases of continued violations of any section of the parking
regulations or for any violation of paragraph (E) of this rule. (7) A duly appointed
enforcement officer of the university may have a vehicle removed if found
parked in violation of any of these regulations. Vehicles may be towed or
booted for unpaid tickets even though legally parked at the time. (8) Parking services is
authorized to install parking control signs on university property as it deems
necessary. (B) Registration for
parking. (1) All employees and
students of the university must register their vehicle(s) and obtain valid
parking credentials through parking services to park on campus. (2) All parking
credentials must be displayed as directed by parking services. (3) Parking credentials
are only valid for vehicles that are operable and display a current license
plates.. (4) Kent state
university parking credentials may only be sold by and purchased from parking
services exclusively and cannot be resold. (5) Employees who park
their vehicles on university property other than in the free parking area will
be charged for their parking credential. Employees covered by a collective
bargaining agreement will be charged for their parking credential in accordance
with the terms of the bargaining agreement. (6) For employees
choosing not to pay for parking, a free parking area is provided. All vehicles
parked in this area must obtain the appropriate parking credential student
employees hired through career services in accordance with rules 3342-6-25 and
3342-6-25.1 of the Administrative Code are not eligible for free
parking. (7) University students
will be charged for their parking credential in accordance with established
rates. (C) Prohibited parking and
driving. (1) No person operating a
motor vehicle on university property shall fail to comply with the provisions
of officially-posted parking signs or markings unless otherwise directed by a
duly appointed enforcement officer of the university. (2) No person while
operating a motor vehicle on university property shall drive off the designed
roadway onto grass or other surface unless specifically directed by a duly
appointed enforcement officer of the university. (3) No person operating a
motor vehicle on university property shall park or remain
stationary: (a) On a sidewalk. (b) On a campus lawn. (c) In front of a drive. (d) Within an intersection. (e) Within ten feet of a fire hydrant. (f) On a crosswalk (g) Within any traffic or bus lane. (h) Blocking a handicap ramp. (i) Beyond the designated space for parking such vehicle.
(j) Over the time limit allowed by permit restrictions or
posted signs. (k) Against the flow of traffic. (l) At an expired meter during posted hours. (m) Without obtaining proper parking credentials or unless
otherwise authorized. (D) Responsibility. Any ticket issued
against a vehicle parked in violation of these regulations will be the
responsibility of the registered credential holder, unless the credential was
previously reported lost or stolen. If the vehicle does not display a valid
parking credential and the operator is not known, the ticket will be the
responsibility of the vehicle owner. (E) Misuse of parking
credentials. (1) No person shall make,
possess or display an altered or counterfeit credential. (2) No person shall
possess or display a stolen or found credential or give said permit to another
person knowing that the credential was reported lost or stolen. (3) No person shall
knowingly give false information in application for a credential or in the
reporting of a lost or stolen credential. (4) No person shall use a
credential for any purpose other than that for which it was
intended. (5) No person shall
purchase or furnish a credential to another person who is not authorized to
have that credential. (6) No person shall fail
to surrender any credential or gate card to parking services on
demand. (F) Parking privilege suspensions and
fines. (1) A person found in
violation of this rule shall be assessed fines in accordance with the amounts
and/or schedules published in the university fee register. All fines must be
paid by the person found in violation of this rule within seven calendar days
after the date of issuance of the ticket in the manner provided for by parking
services. (2) Parking ticket
appeals must be submitted online, within seven calendar days of the issuance of
the ticket. All appeals will be reviewed by parking services. Once a decision
has been made regarding the appeal, the individual will be
notified. (3) If the fine for the
parking ticket is not paid or appealed within seven calendar days after
issuance, one or more of the following actions may be taken: (a) Application for renewal of parking credentials may be
denied. (b) Vehicle may be towed or booted at the expense of the
violator/owner. (c) Transcript of academic records may be
withheld. (d) Permission to register for classes may be
denied. (e) Parking privileges may be suspended until all past
fines are paid, and vehicle towed or booted immediately if found parked on
university property. (4) Parking services may
suspend parking privileges for up to one year for the continued violation of
any paragraph of this rule or for any violation of paragraph (E) of this
rule. (5) Any person who parks
a vehicle on Kent state university property after their parking privileges have
been suspended by either parking services or the office of student conduct
shall be towed or booted at the expense of the owner/violator. (6) In addition of the
fines provided for in paragraph (F)(1) of this rule, persons violating any of
the regulations set forth herein this rule and of the Administrative Code may
be charged under applicable state statutes and/or may be referred to student
conduct or the appropriate vice president. (G) Validity of regulations. If any
provision of this rule, or any part thereof, shall for any reason be held to be
illegal, invalid or unenforceable, such illegality, invalidity or
unenforceability shall not affect any other provision hereof and the remaining
provisions of this rule shall be construed and enforced as if such illegal,
invalid or unenforceable provision were not contained herein and each of the
remaining provisions hereof shall continue to be effective and operative to the
full extent permitted by law. (H) Temporary modifications. The director
of public safety is granted the authority and responsibility for temporarily
modifying certain provisions of this rule under extraordinary or unusual
circumstances when such modification is in the best interest of the
university.
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Rule 3342-4-08.1 | Administrative polcy regarding parking regulations.
(A) Parking credentials. (1) Faculty and staff
will be issued faculty/staff lot credentials on a first-come, first-served
basis dependent upon available space. Faculty/staff credentials are not to be
used by anyone other than the university employee. (2) Students with thirty
or more credit hours will be issued either residence hall lot credentials or
commuter lot credentials by class standing on a first-come, first-served basis
dependent on available space. Freshmen students (less than thirty credit hours)
must purchase or display a parking credential for Dix stadium, Summit East or
the Allerton sports complex lot unless otherwise authorized. (3) Employees and
students who choose to park a vehicle on university property may be limited to
the purchase of one credential dependent upon available space. (B) Special credentials and
fees. (1) Temporary
replacement credentials. Any credential holder who fails to display a valid
permit is required to immediately obtain a one-day replacement credential from
parking services at no cost. (2) Service permits.
Departmental service permits will be issued to departments upon request in
accordance with demonstrated need and available spaces. Authorization for
service permits may be required from the appropriate vice president.
Departments will be charged an administrative fee for each service permit
issued. A service permit may only be used with a valid Kent state university
parking credential. Holders of service permits may park in designated service
spaces for a period of thirty minutes unless otherwise posted, or in any
faculty/staff or student parking space for the amount of time needed to conduct
official university business except E-1, state, metered, disability, and
motorcycle spaces or where signs prohibit. (3) Vendor and
construction credentials. Companies and individuals who regularly conduct
business with the university must register for vendor and construction parking
credentials at parking services. There is an administrative fee for vendor and
construction credentials. Holders of these credentials may park only as
directed by parking services. Kent campus faculty, staff and students are not
eligible for vendor or construction credentials. (4) Retiree credentials.
Retiree credentials are issued to those employees who have officially retired
from the university. Retiree credentials are not to be used by anyone other
than the retiree. Holders of these credentials may park as directed by parking
services. (5) Disability
credentials. Persons with a temporary or permanent physical disability who
require special parking consideration must obtain a state disability placard as
well as a valid Kent state university disability parking credential. Persons
with a short-term disability (one month or less) can contact the parking
services office for instructions on obtaining a temporary parking credential.
Disability credential fees are the same as regular credential fees for faculty,
staff and student respectively. Disability credentials are honored in all
disability parking spaces at any time. Holders of disability credentials may
also park in any faculty/staff or student parking space except E-1, state,
service, metered and motorcycle spaces or where signs prohibit. (6) Motorcycle
credentials. Motorcycle credentials are required and must be affixed to the
rear fender or tail light of the cycle in such a way that they are visible.
Motorcycle credential holders must park only in spaces designated for
motorcycle parking. A fee for motorcycle credentials will be
charged. (7) State credentials.
State credentials will be issued to university owned or leased vehicles that do
not display state license plates. Holders of state credentials may park in any
parking space except E-1, metered, disability, and motorcycle spaces or where
signs prohibit. (8) Conference parking
credentials. Individuals or departments planning to conduct conferences,
workshops or meetings must notify parking services at least ten days in advance
of the date of the scheduled event so that parking arrangements can be made. A
parking fee per participant vehicle will be assessed for any conference.
(9) Temporary
credentials. Any non-permit holder using a motor vehicle on a limited basis may
purchase a temporary credential from parking services. (10) Regional campus.
Kent campus credentials are issued to regional campus employees to be used
while conducting official university business on the Kent campus. This
credential may not be used by any Kent campus faculty, staff, or student in
lieu of the Kent campus credential for which they are entitled. Regional campus
employees who teach or attend classes on the Kent campus must purchase a Kent
campus parking credential. (11) Special event
parking fees. Parking fees may be assessed for special events. Operators of
vehicles displaying valid Kent state university parking credentials may be
charged for special event parking. (C) Lost or stolen credentials. A lost or
stolen parking credential will be replaced and charged an administrative fee
once the appropriate lost or stolen report form is completed. (D) Visitor parking. (1) Visitors are required
to obtain and display a valid permit or pay the required parking fees when
parking on university property, unless otherwise posted or authorized in
advance by parking services. (2) The student center
lot is reserved primarily for visitors. Charges will be assessed for using this
lot. (3) Metered areas are
provided throughout campus. No person shall park a vehicle in any such area
without paying for time for parking during posted hours. (4) Visitors should contact parking
services during business hours or police services during non-business hours,
for assistance or parking information.
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Rule 3342-4-09 | University policy regarding the operation, regulation, and control of motor vehicles on campus.
(A) Purpose. Under the authority of section 3345.21 of the Revised Code, the board of trustees of Kent state university has adopted Title 45 of the Revised Code for the regulation of motor vehicles on campus. (B) The board of trustees of Kent state university specifically authorizes the Kent state university police services to enforce all sections contained within Title 45 of the Revised Code on all applicable streets, roads, and access drives on campus. (1) Kent state university department of public safety is directed to enact speed limits within the guidelines of Title 45 of the Revised Code. (2) Kent state university department of public safety is directed to erect and maintain traffic control devices (including speed limit signs) as defined in division (QQ) of section 4511.01 of the Revised Code.
Last updated April 9, 2021 at 8:38 AM
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Rule 3342-4-10 | University policy regarding the Kent student center, Risman plaza, and student green.
(A) Policy statement. The vice president for student affairs shall be responsible for oversight of the operation of the Kent student center, the Risman plaza and student green, as well as the development, implementation, and review of the policies and procedures necessary to provide for the orderly and efficient use of such areas. (B) Implementation. The vice president for student affairs may delegate the authority necessary to carry out the duties and responsibilities of this policy.
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Rule 3342-4-10.2 | Administrative policy regarding promotional materials on the outside of the Kent student center.
Effective:
August 27, 2018
(A) Purpose. Support an engaging campus
community of student organizations and university departments. (B) .There shall be no signs or promotional materials on
the outside of the Kent student center, or between structures, unless by
special permission arranged with the director of the Kent student center or
designee. (C) Permission will be considered only if: (1) The event is to be
held in a scheduled space in the Kent student center. (2) The material can be displayed
without harm to persons or property. (3) The material is put up by authorized
university personnel. (4) The name of the organization
sponsoring the notice is clearly visible. (5) The date of the event being
announced ; and (6) Materials are removed no later than
the day following the event or the end of the promotional period. (D) Any material not fulfilling these requirements will be
removed by university personnel.
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Rule 3342-4-11 | University policy regarding formation of student organizations.
Effective:
November 1, 2016
Purpose. The university is committed to the belief that students have
a right to organize and participate in groups whose purposes center on the
interests and goals of the individuals involved. Experiences in the areas of
interpersonal relationships and decision-making related to the operations of
the organizations can be vital learning tools and as such are to be encouraged.
In order to implement this commitment, the university encourages students to
form student organizations in accord with administrative policies and
procedures established for this purpose.
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Rule 3342-4-11.1 | Administrative policy regarding discrimination by organizationsbased on race, color, religion, gender, sexual orientation, national origin, disability, or identity as a disabled veteran or veteran of the Vietnam era.
Effective:
February 3, 2020
(A) Policy. Every student organization
registered and approved by the university is expected to be free to select its
membership upon the basis of individual merit. Any student organization
selecting its membership upon the basis of restrictive clauses regarding the
protected categories provided for in rule 3342-5-16.1 of the Administrative
Code will be considered to be operating in conflict with university
policy. (B) Procedure. Every registered student
organization must submit a copy of its constitution, local and national, and
bylaws or other satisfactory information governing its operation to the
appropriate university official. The university will accept in good faith the
provisions of such constitutions and bylaws, national and local organization
are free to select members upon the basis of individual merit and membership in
the local organization may not be governed by restrictive clauses regarding the
protected categories provided for in rule 3342-5-16 of the Administrative
Code. (C) Violation of rule or procedure.
Should a registered student organization be in conflict with university policy
in the selection of its members, the group will be asked to submit evidence
that action has been or is being taken to remove such restrictive membership
provision; such as a request for a waiver of the restriction from the national
organization. A reasonable period of time as determined by the center for
student involvement may be granted to remove the restrictive provisions.
Continued restriction of membership by constitutional requirements or other
binding enactment contrary to university policy will result in withdrawal of
university registration of the student organization. This policy does not apply
to membership practices which are exempt under state or federal law and
regulations.
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Rule 3342-4-11.2 | Administrative policy regarding the registration of student organizations.
(A) Purpose. The university supports the right of individuals to organize and participate in organizations within the context of general university, student, alumni and community interests. (B) Definitions. (1) "Student member" - one who is enrolled and regularly attending at least three hours of Kent state university coursework. This includes Kent campus and/or regional campuses. (2) "Affiliate member" - one who is taking less than three hours or is not currently enrolled, but is interested in working with the organization's membership. Such members may not outnumber student members, may not hold office, vote for officers, or vote on the expenditures of money. Furthermore, they may not schedule university facilities or services in on behalf of the organization. Such affiliate members must be elected yearly by a majority of voting members. Membership is for one year contingent on adherence to the organization's constitution which must include the rights and restrictions of affiliate members. Affiliate members are expected to know, understand and abide by all university rules and regulations as well. Affiliate members have no vote on organization matters and may not participate in discussions during meetings except by majority of voting members present. (3) "Registered group" or "recognized student organization" - the status given to those student organizations which register with the center for student involvement. In order to be registered, a group must include at least five persons, all of whom meet the criteria for offices/representatives of student organizations under paragraph (B)(1) of rule 3342-4-11.3 of the Administrative Code. (4) "Interest groups" a group of students that indicate interest in creating a student organization. Students in an interest group must provide a draft of their proposed student organization bylaws/constitution to a center for student involvement administrative staff member. Interest groups with Greek affiliation must follow the guidelines set in the Greek recognition policy. (5) "Group function" - an event, meeting or gathering of a registered group. (C) Procedure. (1) Registration. All student organizations, including but not limited to departmental groups, interest groups, recreational clubs, political groups, and nonchartered governmental organizations, are required to register with the center for student involvement and provide information. Such information includes, but is not limited to, the organization's name and mailing address, a statement of its goals and purposes, and a statement concerning nondiscrimination based upon the protected categories as defined in rule 3342-5-16 of the Administrative Code. This information will be made available to anyone requesting it, unless the organization specifically requests that it be restricted to those officially connected to the university, such as students, staff, and faculty. (2) Responsibility. Registered groups are responsible for the conduct of their members and guests at group functions as well as for all costs incurred at such events. (3) Use. Registration permits organizations to use university services and facilities, as for example the scheduling office can be utilized for space needs. Additionally, only registered groups may request allocated funds derived from the student activity fee. (4) Disclaimer. Registration does not imply either university approval or disapproval of the organization's purposes. (5) The director of the center for student involvement or designee will make final determination regarding organizational registration and will adopt such procedures as necessary for the implementation of the registration process. (6) Appeals. Appeals regarding granting or rescinding of registered group status may be made to the dean of students, which shall forward its recommendation to the vice president for student affairs or designee, who shall make the final determination.
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Rule 3342-4-11.3 | Administrative policy regarding participation in student activities.
(A) Purpose. A student's pursuit in extracurricular activities is an essential part of the overall educational opportunities offered at Kent state university. Students who seek to engage in these activities, whether specifically stated herein or otherwise, must meet certain eligibility requirements established either by the university, the student organization, or other entity. (B) Student organization. Each student organization may set such additional requirements deemed appropriate to its own purposes. These requirements must be placed on file, in the form of a constitution or bylaws, with the center for student involvement (CSI). (1) Requirements. (a) Any student that is provided a scholarship for a leadership position, as defined in rule 3342-7-05.3 of the Administrative Code, must be enrolled in at least eight undergraduate credit hours or six graduate credit hours. (b) Any student that is provided a scholarship for a leadership position must maintain a cumulative grade point average of 2.25, free from academic probation or semester warning, and have passed at least six or more hours in the preceding semester of attendance. First semester students who are not officially classified under a transfer status are exempt from these requirements. (c) All students who are officers and/or spokespersons of registered student organizations not that is not provided a scholarship by university policy must maintain a cumulative grade point average of 2.25 and remain free from probation or semester warning. (d) A single summer term does not impact eligibility except in regard to the cumulative grade point average. A two-term summer program has the same status as any other semester. (e) The primary advisor and the president of each organization are primarily responsible for determining the eligibility of its participants and for enforcing the eligibility regulations. Any members of, or advisor to, an organization may request that the CSI staff determine the eligibility of officers of that organization on the basis of these criteria. Additionally, the CSI staff may initiate the checking procedure. If any students are ineligible to hold office, the advisor and president will be notified. Students who participate in the activities described in this rule must withdraw from such activities at once if the student becomes ineligible to participate. The primary advisor shall be required to review student standing at the beginning of each academic term. (C) Intercollegiate athletics. In order to participate in intercollegiate athletics, student must meet all NCAA and MAC eligibility requirements as they may be amended from time to time.
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Rule 3342-4-11.4 | Administrative policy and procedures regarding publications by student organizations.
Effective:
November 1, 2016
(A) Purpose. All student groups must have adequate funding
to support their publication. (B) Applicability. This rule applies to materials published
by student groups. It covers only those materials not receiving funding from
the student media board. (C) Procedure. The center for student involvement is
responsible for determining whether or not the group has adequate funding to
support its publication. (1) All registered student organizations receiving money
from university funds must have publications approved by the director of center
for student involvement or designee, who will act in place of a major budget
officer. The staff signature assures that the following verifications have been
made: (a) The group in question
is a registered student organization; (b) Sufficient funds
exist in the treasury of the student group to support the
publication; (c) The publication being
proposed does not involve an illegal use of state monies; and (d) The spending of
student activities funds is consistent with the original line item budget
accepted by the undergraduate student government. (2) Registered student organizations that do not receive
university funds may choose to have publications processed through the office
of student media. If they decide to utilize the office of student media, the
same policy and procedures will apply as to those organizations funded by the
student media board.
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Rule 3342-4-11.5 | Administrative policy regarding solicitation by registered student organizations or university departments.
Effective:
November 1, 2016
(A) "Solicitation," in this rule, is defined to
mean any effort to ask for donations or contributions of money, goods or
services. (B) Solicitations among strictly the membership of a
particular registered student organization or university department by that
group or university department does not fall within the purview of this rule
but is governed by the group's or department's own regulations.
(C) It is the responsibility of the vice president for
student affairs to develop operational procedures to implement this rule.
(D) Individuals may not ask for donations or contributions
of money, goods, or services or written advocacy of a cause unless sponsored by
a registered student organization or university department. (E) Solicitation of money, goods or services is permitted
inside buildings only from behind tables which have been previously reserved
through the university scheduling office. (F) Written advocacy of a cause may be conducted inside
buildings consistent with rule 3342-4-03.302 of the Administrative Code.
Outdoor solicitations are permitted provided that free flow of traffic is not
impeded. Door to door solicitation or solicitation in food service areas are
expressly prohibited.
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Rule 3342-4-11.6 | Administrative policy regarding social events sponsored by registered student organization.
Effective:
January 2, 2018
(A) Purpose. This policy shall govern all
social events sponsored by registered student organizations held on any Kent
state university campus. (B) Definitions. A "social
event" is a non-academic event on any Kent state university campus where
entertainment sponsored by a registered student organization is scheduled to
begin or continue after nine p.m., and will be attended by both Kent state
university students and non-Kent state university students. (C) Implementation. (1) All social events
must be registered by the student organization with university events and
conference services no less than forty-five days from the anticipated date of
the event. (2) Upon acceptance of
the completed registration materials, the student organization must attend an
event safety and planning meeting as scheduled by the university events and
conference services. (3) All social events on
any Kent state univeristy campus shall end no later than midnight for event
scheduled Sunday through Thursday evenings; and no later than one a.m. for
events shceduled Friday and Saturday evenings. Ending times are subject to
change depending upon space availability, contiguously scheduled events, and/or
normal hours of operation. (4) Attendees and guests
at social events must be either: (a) Registered and currently enrolled Kent state university
students; or (b) Non-student guests accompanied by a current Kent state
university student (one guest per student). Guests must be at least eighteen
years of age, be able to provide an acceptable form of identification upon
request, and sign-in, in order to be admitted to the event. The Kent state university student is
responsible for registering the guest in accordance with university procedures
and by doing so agrees to be responsible (to the extent permitted by law and
university policy) for the guest's actions including but not limited to
damage to property. Non-student guests who are not registered shall not be
admitted to the event. For example, if a guess is ordered to leave
the event by security, university staff, or the student organization
representative, the sponsoring student will be required to leave the event as
well. (5) Social events under
this policy shall not be advertised by the sponsoring organization through
off-campu radio, television or newspapers. (6) The dean of students,
or regional campus dean, may grant exceptions to this rule. Organizations
requesting an exemption must do so in writing no later than ten days prior to
the scheduled event. (7) If the special events
security committee, or regional campus dean, determines additional security is
necessary for the event, the student organization shall be notified and shall
be responsible for any additional costs directly related to the
event. (8) University
departments that are co-sponsoring any social event with a registered student
organization are strongly encouraged to consult the center for student
involvement. (D) Violations. Any violation of this
policy may subject an event to immediate cancellation or termination by the
university. Violation of this policy directly related to actions or inactions
attributed to the student organization may result in the ineligibility of the
student organization to schedule future events or other sanctions as proived
for in the student conduct policy. The dean of students, or regional campus
dean, has the final authority to immediately terminate or cancel an
event.
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Rule 3342-4-11.201 | Operational procedures and regulations regarding the registration of student organizations.
(A) Purpose. A student group wishing to register will complete a registration form and submit this information to the center for student involvement. (B) Procedures. (1) Review. While this review is in process, the requesting group may schedule space for a maximum of two organizational meetings or informational activities pending official registration status. (2) Notice. A center for student involvement staff member will determine if the information and registration materials fulfill requirements for registration and will make notification of the results within fifteen calendar days. (3) Renewal. Registration is subject to annual renewal through submission of the updated information during the first four weeks of the fall term. Additionally, the center of student involvement must be notified any time during an academic year when new officers are elected. (4) Affiliate members. The organization's constitution must state whether the organization accepts affiliate members. The center for student involvement provides relevant policies regarding affiliate membership to all student organizations as defined in rule 3342-4-11.2(B)(2) of the Administrative Code. (C) Denial and rescission. Registration may be denied or rescinded for the following reasons by the center for student involvement: (1) If any member (student or affiliate) places the organization in violation of the administrative policy regarding the registration of student organizations; (2) If the proposed organization illegally discriminates against those seeking membership; (3) If the organization fails to complete the registration process by the end of the fourth week of the fall term or by a later date set by a designee from the center for student involvement; (4) If the organization has a university account with a deficit balance and has not made an adequate attempt to rectify the situation; (5) If the organization no longer desires official registration status; (6) If the organization has been responsible for violations of university policy. (7) If the organization does not have a primary advisor as recognized by the university. (D) Loss of Registration. Decisions regarding loss of registration will be made by administrative review and/or the student conduct process as outlined in rule 3342-4-02.1 of this Administrative Code. (1) Loss of registration rescinds all privileges granted to a registered student organization. Members wishing to regain registered status must reinitiate the entire procedure outlined above. Renewal of registration is not guaranteed; evidence must be presented in reference to current chances for success of the organization. (E) Student organizations and conduct process. The university is committed to the belief that students have a right to organize and participate in groups whose purposes center on the interests and goals of the individuals involved. Resolution of a student organization issue pertaining to an alleged violation of University policy will be addressed through the student conduct process. To make a formal complaint, a person with direct information about a student organization may go through a law enforcement agency, the center for student involvement designee, or the office of student conduct. The formal complaint process is outlined below. An informal complaint may be considered through the student ombuds, student mediation services as provided for in rule 3342-4-02.1(I) of the Administrative Code, or the dean of students. (1) The dean of students may refer the information to the vice president for enrollment management or designee and student affairs (or designee) to initiate an interim action as provided for in rule 3342-4-02.1 of the Administrative Code at any time prior to, during, or after an allegation of inappropriate behavior involving a student or student organization. (2) The dean of students may initiate an investigation based on allegations of inappropriate behavior (not addressed through the all-university hearing board as provided for in the university undergraduate student government charter codified as rule 3342-2-08 of the Administrative Code) by appointing an investigation committee. The investigation committee may be composed of faculty, staff, and/or students who do not have a conflict of interest with the student organization(s) under review. (3) The investigation committee may ask any persons who they believe may have information regarding the alleged inappropriate behavior (student, non-students, advisors, etc.) to participate in the investigation process. The investigation committee will review to determine if the alleged inappropriate behavior may be in violation of university policies or procedures or may be detrimental or disruptive to the university community and/or prohibited by federal, state, or local laws or ordinances. On the basis of the information gathered through the investigation and by a preponderance of the evidence, the investigation committee will make a recommendation to the dean of students. (4) The dean of students may choose to take one or more of the following actions: (a) Refer for adjudication through the office of student conduct. (b) Refer to the all-university hearing board within the jurisdiction provided. (c) In accordance with this rule, the dean of student may authorize stipulations for non-conduct-related issues. (d) End the investigation with no stipulations or formal referrals. (5) A student organization and its officers and membership may be held collectively and individually responsible when violations of the code of student conduct by the organization, or its members take place. The dean of students may forward a student organization and/or individual members of a student organization alleged to have violated university rules, regulations, or policies to the office of student conduct for adjudication. If a student organization is forwarded to the office of student conduct for adjudication, minimally the president and vice president (or equivalent executive positions) are considered representatives of the student organization, and will be provided notice for participation in the student conduct process. (6) Disciplinary hearings for student groups or organizations follow this rule. (F) Any decision rendered under an appeal of an administrative action under this policy may be brought before the vice president of student affairs or designee within 10 business days of the decision. Any decision from an appeal shall be final.
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Rule 3342-4-11.601 | Operational procedures and regulations regarding the scheduling of fireworks and bonfires.
Effective:
November 1, 2016
(A) Purpose. Fireworks and
bonfires must be registered with the scheduling office. (B) Procedure. (1) The
scheduling office will inform the campus security, plant maintenance and campus
safety offices as well as the Kent city fire department of such events.
(2) Registration for bonfires includes a request for a permit
from the Akron area environmental protection agency, a process which takes
approximately one month. No bonfire will be approved for which this permit and
the necessary city approval have not been received. (3) Registration of fireworks requires permission of the Kent
city fire department
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Rule 3342-4-12.1 | Administrative policy regarding student media board.
Effective:
October 12, 2015
(A) Basic statement. (1) The student media should be free of censorship and prior review or restraint of copy. Student editors and student managers have sole authority to determine content for the media they lead and in turn take full responsibility for the content decisions made. (2) Student editors and student managers should subscribe to canons of responsible journalism, as stated in the "Society of Professional Journalists Code of Ethics," and the "Radio-Television Digital News Association Code of Ethics and Professional Conduct" and be free to develop their own editorial and program policies. Student advisors and student managers will be protected from discipline, suspension or removal based on the publication of content that is protected by the First Amendment to the U.S. Constitution. Once appointed, student editors and student managers may only be removed through a procedure providing appropriate due process. (3) The student media board has been established as a standing university committee. The student media board serves as the institutional publisher or de facto licensee and acts in all matters pertaining to those media that are written or broadcast primarily by students and financed primarily by university-sanctioned student fees. The student media board has no jurisdiction over official university, administrative, or departmental publications or broadcasts no matter how authored. (B) Membership of the student media board. (1) Two faculty members appointed by the faculty senate. Should the faculty senate not appoint two faculty members by September fifteenth of each year, members of the student media board may appoint faculty to fill those positions. (2) Two faculty members appointed by the school of journalism and mass communication faculty advisory committee, at least one of which must be faculty in the journalism sequence. (3) The director of the school of journalism and mass communication or designee. (4) The director of the center for student involvement or designee. (5) Six students: two appointed by undergraduate student government, one appointed by graduate student senate, two journalism and mass communication undergraduate student and one journalism and mass communication graduate student appointed by the director of the school of journalism and mass communication. Student members shall not be affiliated with student media. The student appointees may not serve concurrently as a member of undergraduate student government as listed in rule 3342-2-08 of the Administrative Code, nor as a member of graduate student senate, as listed in rule 3342-2-09 of the Administrative Code. Should undergraduate student government or graduate student senate not appoint students by September fifteenth of each year, the student media board may appoint students to fill those positions. (6) One media professional appointed jointly by the director of the school of journalism and mass communication and the director of the center for student involvement. The media professional appointee may not serve on the student media board concurrently while a full-time employee at Kent state university. (7) Student editors and student managers will serve as non-voting members. (8) Student media advisers will serve as non-voting members. (9) The director of student media will serve as a non-voting member. (C) Term of office. (1) Faculty. The term of the office for each faculty member begins on September fifteenth and ends on September fourteenth. (2) Students. The term of office for each student appointee begins after appointment on September fifteenth and continues until September fourteenth. (3) All student media board members serve until their term expires or a replacement member is appointed. (D) Board procedures. (1) The director of the center for student involvement or designee will serve as the convener and chair until the committee elects a chair from among the journalism and mass communication faculty members on the student media board. Such election shall occur during the fall semester and the chair shall serve until the election of a new chair the following fall semester. The chair will appoint a vice chair who will assume the chairperson's duty should the chairperson be unable to complete the term. (2) The office of student media will provide administrative support to the student media board. (3) Members, including the chair, shall retain the privilege of voting on all matters with the exception of the non-voting members. (4) Notice of the meetings will be given to all student media board members and to the school of journalism and mass communication faculty advisory committee. (5) Meetings shall be open to the public. (6) The student media board will conduct its meetings in a manner consistent with the Ohio Open Meetings Law, section 121.22 of the Revised Code. (7) A resolution, rule, or formal action of any kind is invalid unless adopted in an open meeting of the student media board. (8) Meetings will be held regularly throughout the academic year, and as needed during the summer sessions. (9) Special meetings may be called by either the chair, the director of student media or upon the request of two or more student media board members. (10) A quorum shall consist of eight voting members. In the case of vacancies, this number shall be equal to a majority number of the remaining members to a minimum of four. (11) All meeting minutes shall be recorded and forwarded to student media board members, the vice president for student affairs, and the dean of the college of communication and information. (12) In the event that a quorum of the student media board cannot be convened in a timely manner, the chair of the student media board or designee and either an additional school of journalism and mass communication journalism sequence faculty member (if the request relates to emergency funding for the coverage of breaking news) or the director of the center for student involvement or designee (if the request relates to any other matter), will act on behalf of the student media board. (E) Board charge. (1) As the institutional publisher or de facto licensee for all student media, the student media board requires that each media organization establish a standard operating procedure when it requests funds, and thereafter to be reviewed and resubmitted by each funded medium every fall semester. The format of these procedures will be provided to each media organization. (2) The student media board establishes criteria and guidelines for the appointment of the student editors and student managers of the various media organizations in its guidelines for the appointment of student editors and student managers. (3) The student media board establishes criteria for the allocation of student activities fees in its guidelines for the allocation and use of student media activities fees. (4) The student media board will not assume responsibility for student media publications or programs which it does not fund. (5) The student media board reports to the vice president for student affairs and the dean of the college of communication and information. (F) Specific responsibilities. (1) Neither the student media board nor any student media adviser shall dictate or determine content for a student media organization nor will the student media board or the university discipline a student editor or student manager for the publication or broadcast of content that is protected by the First Amendment to the U.S. Constitution. (2) The student media board gives responsibility for the day-to-day editorial operations of the media to the student editors and student managers of these media organizations. The student media advisers serve as non-voting members of the student media board and: (a) The student media adviser shall function as a teacher, using the editorial, business and advertising operations to encourage responsible and enlightened journalism. (b) The student media adviser's role as consultant shall extend to all operations of the media organization. (c) The student media adviser shall assist the editorial staff in planning and executing each issue, or supervising the programming of the operation, whichever may be applicable. (d) The student media adviser will assist the student editor or student manager in staffing the other positions of the organization. (e) The student media board will review serious policy disputes between the student editors/student managers and student media advisers that cannot be resolved by the parties in dispute. (f) Neither the student media board nor the university will remove a student media adviser from position as student media adviser based on content decisions made by student editors or student managers. (3) The student media board delegates the responsibility for day-to-day business management of the media organizations funded by the student activities fees to the director of student media, who serves as a nonvoting member of the student media board. The director of student media, who reports to the director of the school of journalism and mass communication, administers university policy related to the business affairs of student media and advises the media regarding those policies. In addition, the director of student media: (a) Assesses long-term and short-term options for capital expenditures and investments related to quality and efficiency of operations; (b) Supervises full-time staff and part-time student media employees; (c) Oversees the generation and collection of income from all sources for advertising and related services provided by the student media; (d) Coordinates preparation of annual budgets and makes recommendations to the appropriate committee for each funded medium to the student media board; (e) Coordinates and signs all contracts between outside vendors and student media in accordance with rule 3342-5-04.1 of the Administrative Code; (f) Approves all expenditures and signs financial transactions relating to the media; and (g) Provides counsel and assistance to the student media leaders. (4) The student media board must be consulted about any change in the director of student media, position description. (5) The student media board and the school of journalism and mass communication faculty advisory committee shall be consulted on the appointment of all student media advisers. (6) The student media board recommends policies and establishes procedures to insure consistent handling of student media-related matters. These include, but are not limited to: (a) Administrative policy and procedure regarding the student media board. (b) Guidelines for the allocation and use of student media activities fees. (c) Guidelines for the appointment and salaries of student editors and student managers; (d) Appeal process regarding annual allocations. (e) Student media board grievance procedures. (f) Guidelines for student editors and student managers salaries. (7) The student media board requires media organizations seeking funding to do so in accordance with established guidelines. The student media board makes recommendations relative to requested funding for all student media organizations funded by the student activities fee. These funding recommendations are forwarded to the vice president for student affairs and the dean of the college of communication and information. (8) The student media board establishes the selection procedures and makes final decisions regarding the appointment of the student editor or student manager for each media organization providing applicants are compliant with the student media board guidelines. (9) The student media board must approve requests from currently funded student media organizations for any change in budget of more than $500. Such requests must be presented in writing to the director of student media. The director of student media may approve such requests as within the parameters described within this rule, the guidelines for the allocations and the use of student media activities fees. The director of student media will present any request exceeding five hundred dollars to the student media board with a recommendation for student media board action. (10) The student media board operates in accordance with these policies and procedures, and if not clearly specified in this rule, reserves the right to decide non-content issues relating to funded media organizations, within the parameters of university policies and procedures.
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Rule 3342-4-13.2 | Administrative policy and procedure regarding missing student notification.
Effective:
August 1, 2024
(A) Purpose. Kent state university takes
student safety very seriously. To this end, the following policy and procedure
has been established to assist in locating Kent state university students
living in university owned on-campus housing who, based on the facts and
circumstances known to Kent state university have been determined to be
missing. (B) Implementation. At the beginning of
each academic year, Kent state university will inform students residing in
on-campus housing of the following: (1) Students have the
option of identifying an individual to be contacted by Kent state university
not later than twenty-four hours after the time the student is determined to be
missing. A student can register this confidential contact information through
the student's Flashline account. (2) If the student is
under eighteen years of age, and not an emancipated individual, Kent state
university is required to notify a custodial parent or guardian not later than
twenty-four hours after the time that the student is determined to be
missing. (C) Procedures. (1) Kent state university
police services will be notified not later than twenty-four hours after the
time that the student is determined to be missing. (2) If Kent state
university police services personnel have been notified and make a
determination that a student who is the subject of a missing person report has
been missing for more than twenty-four hours and has not returned to campus,
Kent state university will initiate the emergency contact procedures in
accordance with the student's designation. (3) Kent state university
will adhere to the following notification procedure for a missing student who
resides in on-campus housing: Once Kent state university receives a missing
student report via the dean of students office, Kent state university police
services, university housing or other source, the following offices will be
notified: (a) Kent state university police services (b) Undergraduate/graduate deans' offices; (c) Senior vice president for student life; (d) Dean of students office; and (e) University housing.. (4) Any official missing
person report relating to this student shall be referred immediately to Kent
state university police services. (5) If Kent state
university police services, after investigating the official report, determines
the student has been missing for more than twenty-four hours, Kent state
university will contact the individual identified by the student, the custodial
parent or legal guardian if the student is under eighteen and not emancipated,
or local law enforcement if these do not apply. (6) Upon notification
from any entity that any student may be missing, Kent state university may use
any of the following resources to assist in locating the student. These
resources may be used in any order and combination. (a) Residence services may be asked to assist in physically
locating the student by performing a wellness check at the student's
campus housing. (b) Police services may search on campus public locations to
find the student (library, dining hall, etc.). (c) Police services may issue an ID picture to assist in
identifying the missing student. (d) The dean of students office may try to contact known friends,
family, or faculty members for last sighting or additional contact
information. (e) Student life or academic departments may be contacted to
seek information on last sighting or other contact information. (f) University housing may access residence hall card access
logs to determine last use of the key card. (g) Police services may access vehicle registration information
for vehicle location and distribution to authorities. (h) Information Services may be asked to look up email and other
network logs for last login and use of Kent state university network
resources, (i) If there is any indication of foul play, other local police
agencies may be contacted for assistance.
Last updated August 1, 2024 at 7:38 AM
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Rule 3342-4-14 | University policy regarding support and assistance for service memers and veterans.
(A) Policy statement. Kent state university seeks to assist service members and veterans as they pursue an advanced degree and/or certificate. In an effort to better serve this population, Kent state university has adopted this policy as required by division (B) of section 3345.421 of the Revised Code. The purpose of this policy is to set forth the support and assistance Kent state university will provide to service members and veterans. (B) Definitions. In alignment with section 3345.42 of the Revised Code, this policy utilized the definitions for "service member" and "veteran": (1) "Service member" is defined as a person who is serving in the armed forces of the United States. (2) "Veteran" is defined as any person who has completed service in the armed forces, including the national guard of any state or a reserve component of the armed forces, and who has been discharged under honorable conditions from the armed forces or who has been transferred to the reserve with evidence of satisfactory service. (C) Implementation. Kent state university will provide the following support and assistance to service members and veterans: (1) Establish and maintain a service member and veteran student services office, and designate at least one person employed by the university to serve as the contact person for veteran and service member affairs. The person designated may not be a person currently assigned by the university as a veterans administration certifying official; (2) Allow for the establishment of a student-led group on campus for service members and veterans, and support other service member- and veteran-friendly organizations. (3) Integrate existing career services to create and encourage meaningful collaborative relationships between service members and veterans and Kent state university alumni. Such integration will be designed to link service members and veterans with prospective employers; provide service members and veterans with social opportunities; and encourage responsible offices to seek and promote partnership opportunities for internships and employment of service members and veterans with local, state, national, and international employers.
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Rule 3342-4-15 | University policy regarding international students' requirement to have health insurance.
(A) Purpose. The intent of this policy is to ensure reliable access for international students to United States health care services. (B) Definition. (1) Student. For the purposes of this policy, "student" is defined as any person who is enrolled for one or more credit hours at the university and who is attending classes at any campus. (2) International student. For the purposes of this policy, "international student" is defined as any person who is not a U.S. citizen, a permanent resident, an asylee, a refugee or part of the Jay Treaty, who is enrolled for one or more credit hours at the university, and is attending classes at any campus. (C) Eligibility. All international students taking at least one credit hour are required to have health insurance that is comparable to the coverage provided with the Kent state university sponsored student health insurance plan. (D) Procedure. (1) All international students are subject to a mandatory hard waiver program to ensure they have adequate coverage. (2) All international students are billed each term for the full cost for single coverage under the Kent state university sponsored student health insurance plan. (3) Any international student may request a waiver of this fee if: (a) The student provides proof of full sponsorship by a government agency including health insurance, or (b) The student provides proof of health insurance provided by a United States employer. (c) If paragraphs (D)(3)(a) or (D)(3)(b) of this rule are met, a student will be granted a waiver if such health insurance coverage meets or exceeds the university's specific coverage requirements.
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Rule 3342-4-16 | University policy regarding electronic and information technology accessibility.
(A) Policy statement. It is the policy of the university to make its electronic and information technologies, accessible to all students, prospective students, employees, guests and visitors with disabilities, particularly those with visual, hearing, or manual impairments or who otherwise require the use of assistive technology to access information provided through the university's electronic and information technologies. (B) Definitions. Electronic and information technologies shall include all information provided through the university's website, online learning and course management systems, and curriculum, institutional and administrative data systems. (C) Scope. This policy shall apply to all staff, faculty, and third parties providing EIT to or on behalf of the university. (D) Requirements. All electronic and information technologies shall comply with Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Section 794, and its implementing regulation at 34 C.F.R. Part 104, and the Title II of the Americans with Disabilities Act of 1990, 42 U.S.C. Section 12131 et seq., and its implementing regulation at 28 C.F.R. Part 35. (E) Implementation. The vice president for student affairs, the vice president for information services and the provost will be responsible for implementing this policy pursuant to a phased-in implementation schedule. Compliance with this policy will be prioritized based on academic, research and administrative needs, resource constraints and technology limitations.
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